Sponsored Projects Close-Out Checklist
PS Proj #:
Principal Investigator: Dept #:
Funding Agency & Initiative: Award #:
Project Period: Award Type:
In support of CI's compliance effort this checklist must be completed and submitted by the Principal Investigator within 60 days of the project
end date for all Sponsored Projects. For further information please see CI Policy on Principal Investigator (AA.11.001), CI Policy on Cost
Allocation , Cost Recovery and Cost Sharing (AA.11.002), CI Policy on Intellectual Property (AA.01.001), CI Time and Effort Reporting
Procedure, CI Sponsored Programs Closeout Procedures, OMB Circulars A-21 and A-133 and CI Property Guidelines. Questions may be
addressed to the Post-Award Financial Analyst (x3175) and the Manager of Research and Sponsored Programs (x8808).
Certification
√
1
Project financial transactions have been reconciled.
2
Cost Transfers have been properly documented.
3
Any encumbrances have been closed out.
4
All chargebacks have been processed and are reflected on the project report.
5
Cost-sharing commitment has been met and is correctly accounted for in accordance with regulations.
6
Unapproved clerical and administrative expenses have not been charged.
7
Final payroll documents have been processed and are reflected accurately on payroll and project reports. .
8
Personnel charges reconcile with Time & Effort Reports.
9
Approval from sponsor has been received for changes in committed effort for Key Personnel as required by
funder (Generally required on Federal grants if change is equal to or greater than 25% of proposed effort).
10
Expenditures exceeding the Award amount or specific line items have been managed in accordance with
applicable regulations.
11
All subrecipient invoices, including final invoice, have been received, approved by the PI, and processed for
payment.
12
Property control and record keeping has been followed for purchase of Capital Equipment (exceeding 5k per
item) or as required by funder.
13
PI has informed Post Award Financial Analyst of any unused, obsolete, stolen, missing, unrepairable capital
equipment purchased by the project.
14
PI has submitted all required technical/program reports, including Final Report.
15
PI has submitted Report of Patents and Inventions.
PI's records related to this project are stored at the following location:
PS Project Title:
My signature certifies that the statements above are correct to the best of my knowledge and that all charges to this project
are allowable, reasonable, and allocable in accordance with applicable regulations.
Date:
Financial Analyst Signature:
My signature acknowledges the closeout of this project.
Date:
Department Chair Signature:
The following documents are completed, signed, and attached to this check list:
All technical & program reports including final report
Property and Inventory Report
Report of Patents & Inventions
Submit to Post Award Financial Analyst by:
Principal Investigator Signature:
Date:
