The easiest and fastest way to renew a child’s passport in online.
Paper applications take longer as they require extra processing.
USE THIS FORM for a child who is under 16 years of age and:
you are applying for the child’s first New Zealand Passport, OR
you do not have internet access.
Our New Zealand Passport
Our passport is valued and respected around the world for its integrity. We ask you to provide a range of information
so that we can maintain its integrity by confirming the child’s identity and entitlement to a New Zealand Passport.
A Child’s Passport is valid for a maximum period of 5 years. The validity period starts from the date of issue
and runs until the date of expiry.
This icon is used when you need to take extra care. The instructions with this icon will help you to understand
whether you need to complete a particular section, or remind you not to miss out important details
.
What you need to complete this application
Two (2) identical recent colour photos of the child
Someone to act as a witness who is over 16 years of age and has a valid New Zealand Passport
The correct application fee
Sending original documents
Sometimes we may ask you to send us original documents. In most cases, we only need original documents
if they have been issued outside New Zealand.
Application for a
New Zealand Passport
Uruwhenua Aotearoa
Child
PAS305 05/2020
How to contact us
New Zealand: Freephone 0800 22 50 50
Phone +64 4 462 0650
Australia: Freephone 1300 559 535
Phone +61 2 9225 2300
United Kingdom: Phone +44 20 7968 2730
Website: www.passports.govt.nz
Please call our helpline if you need
any assistance to complete this form
New Zealand: Freephone 0800 22 50 50
Australia: Freephone 1300 559 535
United Kingdom: +44 20 7968 2730
If you have any queries about your application form,
phone the helpline and quote this application number:
TEAR OFF AND KEEP FOR YOUR REFERENCE
GO ONLINE anytime to:
Renew an existing or out of date child’s passport.
Replace a lost, stolen or damaged child’s passport.
Change the name in your child’s passport.
Renew a passport in a hurry.
No paper, postage or visit to our oce.
go to www.passports.govt.nz
How to complete this application form
Tear o this guide section to help you to fill in the form. The numbers in this guide will take you
through each step in the form.
READ ALL INSTRUCTIONS CAREFULLY
Check you have answered all the questions on this form that relate to the child. We can only
process the application if you complete the form accurately. If you miss out any details we may need
to contact you and there may be a delay in processing the application.
This application form will be scanned and processed using computer software. We ask you to follow
the instructions below to improve the accuracy and eciency of our scanning and data capture.
Use a BLACK or BLUE ballpoint pen.
Write in CAPITAL letters inside each box like this
A B C
1 2 3
, NOT like this
C
q
a
87 6
Put a line through mistakes like this
A B C
. DO NOT use correction fluid or correction paper.
GUIDE NOTES 1
1
Child’s personal details
Names
Write the name you want to appear in the child’s
passport. This name must be a name that is ocially
registered; for example, a name by birth, a name changed
by deed poll or statutory declaration, or the name on
the child’s citizenship certificate. Do not use nicknames
or names that the child is “commonly known as”.
Surname or family name is also known as last name
First and middle names are also known as given
names. These are any names the child has apart
from their surname
If the child only has one name, write it in the space
provided for surname or family name.
If the child’s name includes a diacritic please contact
us for advice.
Height and eye colour
Height and eye colour is important information.
We can’t process the application without it.
Write the child’s height in centimetres
Choose an eye colour that is closest to the child’s,
such as brown, blue, green, grey, hazel or black.
Gender diverse (X) and changing your child’s gender
identity
If you would like your child’s passport issued in a
gender that is dierent to their birth record, citizenship
record or previous passport, write your child’s preferred
gender in the changing gender identity section of the
passport application form or you may request gender
X by ticking the gender X box. You will also need to
provide a letter from a registered medical counsellor or
medial professional which supports this change. This
letter must be on the practitioner’s ocial letter head.
Gender X and international travel
While New Zealand travel systems recognise “X” gender
passports, some international travel authorisation
systems and e-Gates may not. You may still be asked to
provide your child’s gender information as either male
or female when travelling. You may want to check with
the embassy or high commission of any country you
wish to visit or transit through to enquire about any
entry requirements. For more information, please visit
our website www.passports.govt.nz/what-you-need-to-
renew-orapply-for-a-passport/information/
2
Child’s contact and delivery details
Child’s home address and phone number
This is the place where the child is currently living. Do not
give a box or bag number, or a ‘care of’ (c/-) address.
Example of how to write a phone number:
+
0 6 4
0 4
4 7 4 8 1 0 0
COUNTRY CODE AREA CODE PHONE NUMBER
Child’s delivery address
If you want the child’s passport delivered to a home
address in New Zealand, someone must be at home
to sign for it. If there is no one at home to sign for it,
you will need to organise a redelivery
If you want the child’s passport delivered to a business,
write the name and the address of the business
If you want the child’s passport delivered by
international courier you must provide a street
address, not a Post Box number.
3
Child’s previous New Zealand Passport or
other New Zealand travel document
If the child has ever had a New Zealand Passport or
other New Zealand travel document, you must fill
in this section.
New Zealand Passport
You are not required to send the child’s previous
New Zealand Passport in with this application.
WARNING Once the child’s new passport application
has been received, the old passport will be cancelled
immediately and cannot be used for travel. Anyone
attempting to travel on a cancelled passport will be
refused travel.
Other New Zealand travel document
You are required to send us the child’s previous New Zealand
Refugee Travel Document, Certificate of Identity or
Emergency Travel Document, with this application
whether it is expired or not. This travel document will
be cancelled and retained by the Passport Oce.
If the child’s travel document has been lost or stolen, fill in
section
8
.
The Department of Internal Aairs reserves the right to
request the return of any travel document at any time.
4
Child’s entitlement to a New Zealand Passport
Only New Zealand citizens are entitled to a New Zealand
Passport. The information you give us will help us
confirm that the child is a New Zealand citizen.
Children born in New Zealand, Niue, the Cook Islands
or Tokelau before 1 January 2006 are automatically
New Zealand citizens by birth.
Children born on, or after 1 January 2006 are only
NewZealand citizens if at least one of their parents was
a citizen or permanent resident of New Zealand, Niue, the
Cook Islands or Tokelau at the time of the child’s birth.
The child’s birth record will clearly state if a child born
on, or after 1 January 2006 is not a citizen by birth.
If a child is not a New Zealand citizen by birth, he or
she must obtain citizenship before they are entitled to
a New Zealand Passport.
Born in New Zealand and a citizen by birth
If the child was born in New Zealand and is a citizen
by birth tick this option to indicate their entitlement.
Born in Niue, the Cook Islands or Tokelau and a
citizen by birth
If the child was born in Niue, the Cook Islands or
Tokelau and is a citizen by birth, tick this option to
indicate their entitlement.
You will need to send us the child’s original birth
certificate if you are applying for the child’s first
passport.
New Zealand citizenship by grant or descent
If the child has obtained New Zealand citizenship either
by grant or by descent, fill in the child’s name and
citizenship certificate number in the spaces provided.
If you believe the child is entitled to citizenship but
has not obtained a citizenship certificate, you will need
to contact the Citizenship Oce (you must determine
the child’s citizenship status through the New Zealand
Citizenship Oce before we can issue them with a
New Zealand Passport. Visit www.citizenship.govt.nz
for more information).
5
Names at birth
To confirm that the child is entitled to a New Zealand
Passport, we need to know their name at birth. We also
need to know the names of the parents as they appear on
the child’s birth record, and the mother’s name at her birth.
If the child was legally adopted, write the names of
the adoptive parents and the names that the child
was given after adoption.
This information should match what is written on the
child’s birth record.
6
Name change by statutory declaration or
deed poll
If the child’s name has ever been changed by statutory
declaration or deed poll, you must fill in this section.
Write the child’s most recent name change. If the name
has been changed more than once, write the details
on a separate piece of paper and send it with this
application form.
For any name changes made outside New Zealand, you
need to send us the original documents with this application.
If the child was born overseas, you need to send us the
original name change documents for any name change
registered in New Zealand before 25 January 2009.
7
Child’s emergency contact
Give us the name and contact details of a person who
can be contacted in emergency situations.
If the child has an accident, becomes sick, or is
involved in an incident while they are travelling
overseas, someone can be contacted on their behalf.
We recommend that you choose a person who is
not likely to be travelling with you or the child.
8
Declaration for a lost, stolen or damaged
passport, or other travel document
Fill in this section only if the child’s passport or travel
document has been lost, stolen or damaged.
The declaration must include details of how, when and
where the passport was lost, stolen or damaged.
If your child’s passport has been lost, stolen or damaged
and you do not wish to apply for a replacement passport
immediately, you must notify the New Zealand Passport
Oce as soon as possible so their passport can be
invalidated and cannot be used for travel. Please contact
your nearest New Zealand Passport Oce for advice on
how to do this.
If your child’s passport or travel document has been lost,
stolen or damaged outside New Zealand, and you require
assistance or advice on how to obtain an emergency
passport, please contact your nearest New Zealand
Passport Oce, Embassy or High Commision.
The loss or theft of a passport or travel document
is a serious matter. If the child’s passport or travel
document has been lost or stolen, processing may take
longer as we may need to make further enquiries.
9
Statutory Declaration
What is a statutory declaration?
A statutory declaration is a written statement
declaring something to be true in the presence of
an authorised witness.
Will I need to complete this section?
Complete the statutory declaration only if any of the
following apply to the child:
the child is wearing a head covering or headband in
GUIDE NOTES 2
their passport photos for medical or religious reasons
you wish to provide additional information, or an
explanation, about the child’s application.
Tick the declaration statement that applies to the
application and provide additional information as
necessary.
Write your name, home address and contact details in
this section (not those of the child).
You will need to find an authorised witness before you
sign and date the declaration.
Who can be an authorised witness for a statutory
declaration?
The witness for a statutory declaration must be one
of the following:
Justice of the Peace
Member of Parliament
• Lawyer
Registered Legal Executive (Fellow of NZILE)
Government Ocer authorised to take statutory
declarations.
When you have found a witness, you may need to
make an appointment with them and take the child’s
application form with you.
You must sign and date the statutory declaration
section in front of the witness, and then the witness
must sign to confirm that you have signed the
declaration in front of them.
10
Consent for issue of a passport to a child
Who can give consent?
Consent to issue a passport to a child must be given
by a parent named on the child’s birth record or by
a legal guardian.
A legal guardian is someone who has been appointed
through a court process or in a parent’s will.
Legal guardianship
If you are the child’s legal guardian send us the original:
guardianship order if you are a court appointed
guardian of the child, OR
• the parent’s will appointing you as a testamentary
guardian and the parent’s death certificate.
A parenting order (also known as a custody or
access order) does not give you legal guardianship.
A step-parent is not a child’s legal guardian unless
they have been appointed through a court process or
in a parent’s will.
The Care of Children Act 2004 requires that, where
possible, all the guardians of a child must be consulted
when making decisions about important matters
aecting the child. The parent or guardian completing
the application for the child is responsible for consulting
with the other parents or guardians of the child.
Your name and date of birth
Write the name you currently use and your date of birth.
If your current name is dierent from what is written on
the child’s birth record or guardianship order, write the
place and date that the name change took place.
Send us your original marriage, civil union or name
change certificate if your marriage, civil union or name
change took place outside New Zealand.
Send us your original name change by statutory
declaration or deed poll certificate if you were born
overseas and your name change was registered in
New Zealand before 25 January 2009.
Your home address
This is the place where you are currently living. Do not
give a box or bag number or a ‘care of’ (c/-) address.
Your contact details
We need your contact details in case we have questions
about the child’s application or if we need to contact you
about the child’s passport. Write in phone numbers and
an email address so we can contact you.
Who can discuss this application with us?
We can only discuss the details of a child’s application
with the parent or guardian giving consent on the form,
unless the parent or guardian giving consent gives us
permission to talk to someone else.
Court orders
A court order can be made that prevents a child from
leaving New Zealand. If the order has been made in a
New Zealand court, or made overseas and registered in
New Zealand, we will not issue a passport to the child
until directed by the court.
A parenting order will not prevent the other parent
or guardian(s) from getting a passport for the child.
If you are unsure about court orders, you may wish
to contact a lawyer for advice.
11
Witness section
Please get your witness to read this section
of the Guide Notes before they fill in section
11
.
Child’s witness
The child’s witness must fill in this section in their own
handwriting and write the child’s name on the back of
one photo, and sign and date the back of the photo.
The child’s witness must write in CAPITALS and cross
out any mistakes.
Who can be the child’s witness?
The child’s witness must:
have a valid New Zealand Passport
have known the child for 1 year or more, or since
birth for a child under 1 year old
be 16 years of age or older
not be related to the child or part of the child’s
extended family group
not live at the same address as the child.
The child’s witness needs to provide their passport
number, name, date of birth and contact details,
including a day-time phone number.
Child’s witness writes on the back of one photo
The child’s witness must write the child’s full name,
their own signature and the date on the back of one
photo. A business that takes passport photos will
usually supply one photo with a pre-printed label
on the back.
GUIDE NOTES 3
Witness declaration
The child’s witness must sign and date the declaration to
show they understand their obligations under the law.
Photos – getting passport quality photos
Provide two identical colour photos that are less than
6months old and send them with this application. Do
not staple or paperclip the photos to the application
as this will damage them and we may not be able to
use them in your passport.
New technology has been introduced to scan passport
photos and ensure that they meet international travel
standards. We strongly recommend that you obtain the
child’s photos from a business that provides a passport
photo service, as the business will help ensure that the
photos meet our requirements.
Photographs that do not meet our requirements will
NOT be accepted and this will delay the issue of the
child’s new passport.
To help you avoid some of the most common problems
with photo quality, we have summarised the main
requirements below and provided some sample photos.
If you need more detailed information about photos,
visit our website www.passports.govt.nz or phone us
at the contact numbers listed on the front cover of
these Guide Notes.
Photographic image requirements
Photo age
photos must be less than 6 months old.
Photo size
standard size 35mm x 45mm.
Head size
head, including hair, should fit within the oval shown
in the template below
maximum size of head, including hair, must be
80% of photo
head must be centred, with a clear gap around the
sides and top of the head, including hair.
Paper quality
use high quality, high resolution photo paper
you can also use colour film or low gloss coated
thermal papers as long as the printer is high
resolution
DO NOT use matt paper, heavy-backed thermal paper
or an ink-jet printer.
photo must be a true image, not altered in any way
photo must be in focus, with no red-eye and no
reflected light on the face.
Background
the background must be plain and light, but
not white
there must be strong contrast between image and
background, with no shadows
there must be no other people in the photo with
the child.
Pose
face the camera straight on, with the child’s head
straight, eyes open and mouth closed
maintain a neutral expression, not smiling or
frowning
make sure that nothing is covering the child’s face
make sure the child has no hair across their face or
eyes as eyes must be clearly visible.
Glasses
eyes must be clearly showing through glasses, with
no reflection
remove glasses with heavy-rimmed frames
do not wear sunglasses, or glasses with tinted lenses
that obscure the child’s eyes.
Head covering or headband
a head covering or headband should only be worn
in the photo for religious or medical reasons. If this
is the case, complete the statutory declaration at
section
9
of the form.
if the child wears a head covering, make sure the
head covering is not covering any of the child’s face.
if the child wears a headband, make sure it does not
cover the child’s hairline or ears.
GUIDE NOTES 4
35mm
(80%)
3mm Gap
EYES BETWEEN
28mm (80%)
Actual head size
(including hair)
35mm (width)
45mm
(height)
Actual photo size
GUIDE NOTES 5
Photographic image requirements - examples
Please note that these example photos are not actual size.
Head size and facial expression
Acceptable
Wearing a hat
Unacceptable
Wearing sunglasses
on head
Hair obscuring eyes
and head too big
Acceptable
Not facing camera
Unacceptable
Hands covering face Eyes closed and
head too big
Blanket covering
face
Hand in photo Person in
background
12
Application fees and payment
Choosing a level of service
When we have all the information we need and the correct
payment, we will process the child’s application within the
following service times.
Standard service: up to 10 working days
Urgent service: up to 3 working days
Callout service: outside business hours by appointment only
Remember to add on delivery time to and from the
Passport Oce for Standard and Urgent service.
Urgent service
There is an extra fee for using the Urgent service.
Callout service
There is an extra fee for using the Callout service.
This service is available by appointment outside business
hours, 7 days a week, for emergency situations. Contact us
for more information.
Cost of your application and courier fees
To find out the cost of application fees and courier fees,
refer to the Fee Sheet on page 11 of this application, visit
www.passports.govt.nz or phone one of the following numbers:
New Zealand:
Freephone 0800 22 50 50 within New Zealand
+64 4 462 0650 from overseas
Australia:
Freephone 1300 559 535 within Australia
+61 2 9225 2300 from overseas
United Kingdom:
+44 20 7968 2730
If you are using the Urgent or Callout service because the
child’s travel is for bereavement or serious illness, you may
not have to pay the extra fee or we may refund the extra
fee. Send us a letter (in English) from a doctor, hospital or
the police to explain the circumstances.
How to pay
The child’s application fee must be paid in the currency of the
country where you are sending the application to be processed.
If you apply by mail you can pay your fee by credit card, debit
card, or money order. (note: domestic money orders are no
longer available in New Zealand). DO NOT POST CASH.
If you apply in person at a Passport Oce counter, you can also
pay by EFTPOS.
If you pay by credit card or debit card
• provide all requested details in section
12
of the form
• note that Diners card is not accepted.
Delivery details
If the delivery address for the child’s new passport is in the
same country where you are lodging the application, it will
be sent at no additional cost to you. The delivery service is
courier in New Zealand, courier in Australia or First Class Mail
in the United Kingdom.
If you want the child’s new passport sent to an address
outside the country where you are lodging the application,
you will need to pay a fee for delivery by international
courier. The international courier fee is available on the
Fee Sheet included with this application form or visit
www.passports.govt.nz or phone one of the numbers above.
GUIDE NOTES 6
13
Send the child’s application to us
Send us the child’s application.
We recommend you send the child’s application to us by courier so you can track delivery.
NEW ZEALAND
Post to:
New Zealand Passport Oce
Department of Internal Aairs
PO Box 1568
Wellington 6140
New Zealand
Courier only to:
New Zealand Passport Oce
Department of Internal Aairs
Level 2, 7 Waterloo Quay
Pipitea
Wellington 6011
New Zealand
AUSTRALIA
Post to:
New Zealand Passport Oce
Department of Internal Aairs
GPO Box 365
Sydney NSW 2001
Australia
Courier to:
New Zealand Passport Oce
Department of Internal Aairs
Level 22, 20 Bond Street
Sydney NSW 2000
Australia
UNITED KINGDOM
Post or courier to:
New Zealand Passport Oce
Department of Internal Aairs
New Zealand House
80 Haymarket
London SW1Y 4TQ
United Kingdom
OTHER COUNTRIES
If you live outside New Zealand, Australia, or the United Kingdom, either post or courier your application to the New Zealand Passport
Oce nearest you.
Alternatively, contact your nearest New Zealand Embassy or High Commission to see if you can submit your application via their
oce for an additional fee. NB Not all oces provide this service.
To find the contact details of your nearest New Zealand High Commission or Embassy visit www.mfat.govt.nz
Passports Act 1992, Section 4(3)(b)
Under the terms of the Passports Act 1992, the Minister may refuse to issue a New Zealand passport where:
there is in force a warrant issued in New Zealand for the arrest of the applicant
the applicant is on bail or is subject to a community-based sentence under subpart 2 of Part 2 of the Sentencing Act 2002; or
a sentence of home detention under subpart 2A of Part 2 of the Sentencing Act 2002; or
is released under subpart 2 of Part 1 of the Parole Act 2002; or
the applicant is required by an order made by a New Zealand court to refrain from obtaining a passport or to surrender a
passport; or
the applicant is subject to an order made by a New Zealand court that requires the applicant, or the eect of which requires
the applicant to remain in New Zealand; or
the applicant is subject to a sentence imposed by a New Zealand court, the eect of which requires the applicant to remain in
New Zealand.
Privacy statement
The information we ask for as part of your New Zealand passport application is needed to confirm your identity and eligibility to
be issued a New Zealand passport. The information collected is required to process your application for a New Zealand passport
under the Passports Act 1992.
We may use information sharing agreements, authorised by law, to obtain information from other sources (such as the
Citizenship Oce and Births, Deaths and Marriages) to establish your identity and confirm your eligibility for a New Zealand
passport.
Depending on where your New Zealand passport is being delivered, we will provide your email address and contact phone
number to our trusted courier providers. This will allow them to provide you with your tracking number and contact you if there
are any issues with delivery. You can find a current list of our courier providers at www.passports.govt.nz.
For delivery within the United Kingdom your email address and contact phone number will only be used if there are any issues
with delivery. You will not receive a tracking number.
The Department may, under a written agreement between the Secretary of Internal Aairs and the Chief Executive of the
organisation requesting the information, share information from your passport records with an organisation that requires the
information to facilitate the processing of passengers, verify the identity of a holder of a travel document, or determine whether
a person is a New Zealand citizen. This information sharing is authorised under the Passports Act 1992 and the Privacy Act 1993.
More information can be found at www.dia.govt.nz.
The information that may be shared includes, but is not limited to, the information recorded in your passport, the status of your
passport, the Department’s passport database key number, and other information relating to your passport that may be required.
You have a right to access and request a correction of any personal information collected under the Privacy Act 1993.
GUIDE NOTES 7
Checklist
Have you checked the application form and ensured it has been correctly completed?
Have you included the correct payment for the application?
Have you signed the declarations in sections
8
and
9
if applicable?
Have you signed the consent section
10
of the application form?
Have you supplied 2 identical recent colour photos of the child?
Has the child’s witness completed section
11
and signed the back of one photo?
Have you supplied all required
documents
where asked?
Will you need to send any documents
with this application?
Please check the following table to see whether you need to send any original documents with the child’s application.
DO NOT send photocopies or certified photocopies. All original documents will be returned with the child’s passport.
3
Child’s previous New Zealand Passport or other New Zealand travel document
If the child holds a New Zealand Passport -
No document required
If the child holds a New Zealand Refugee Travel
Document, Certificate of Identity or Emergency
Travel Document
The child’s New Zealand Refugee Travel Document, Certificate
of Identity or Emergency Travel Document
4
Child’s entitlement to a New Zealand Passport
Born in New Zealand -
No document required
Born in Niue, the Cook Islands or Tokelau
The child’s original Birth Certificate
(showing place of birth and parents’ names)
New Zealand citizenship by grant or descent -
No document required
6
Name change by statutory declaration or deed poll
Born in New Zealand and name changed in
New Zealand
-
No document required
Name changed overseas The child’s original name change document
Born overseas, name changed in New Zealand on,
or after 25/01/2009
-
No document required
Born overseas, named changed in New Zealand before
25/01/2009
The child’s original New Zealand Name Change by Statutory
Declaration or Deed Poll
10
Consent for issue of a passport to a child
Court appointed guardian or additional guardian
The original guardianship order issued by a New Zealand Court
or issued by an overseas court and registered in New Zealand
Testamentary Guardian
The parent’s original will appointing you a testamentary
guardian and the parent’s original death certificate
If your current name is dierent from your name as it appears on the child’s birth record or guardianship order,
check this table to see if you need to send us any of your documents.
Born in New Zealand and name changed in
New Zealand
-
No document required
Marriage or civil union registered in New Zealand -
No document required
Name changed overseas Your original name change document
Marriage or civil union registered overseas
Your original overseas Marriage Certificate or original
overseas Civil Union Certificate
Born overseas, name changed in New Zealand on,
or after 25/01/2009
-
No document required
Born overseas, name changed in New Zealand
before 25/01/2009
Your original New Zealand Name Change by Statutory Declaration
or Deed Poll
Please note that in some circumstances where the table shows ‘No document required’ we may need to contact you for further
information or original documents if we are unable to verify yours, or the child’s, details by computer.
Detach the guide notes here
You may not have to complete every section of this form. If the child has had a New Zealand Passport
before and it has not been lost or stolen, you will only have to complete sections
1
,
2
,
3
,
10
,
11
,
12
and
13
.
You will need to complete ALL of the sections if:
• this is the child’s first passport, OR
• the child’s last passport has been lost or stolen, OR
• the child has had a passport before, but some details have changed since it was issued.
1
Child’s personal details
Write the child’s name
Surname or family name
First and middle names
Write the child’s place of birth
City or town they were born in
Country they were born in
Write the child’s date of birth / /
e.g.
2 9
/
0 9
/
2 0 0 8
Tick the child’s gender Male Female Gender X See page 1 of the guide notes
Write the child’s height
(centimetres)
Write the child’s eye colour
e.g. BROWN, BLUE, GREEN, GREY, HAZEL, BLACK
2
Child’s contact and delivery details
Write the child’s home address and phone number
Unit and/or house number Street name
Suburb
City or town Post code
State Country
Contact
phone
+
e.g.
+
0 6 4
0 2 1
1 2 3 4 5 6 7 8
COUNTRY CODE AREA CODE PHONE NUMBER
Please use a BLACK or BLUE ballpoint pen and write in CAPITAL letters inside each box so that our
computer software can accurately capture your information.
PAS305 05/2020
Page 1 of 11
Changing your gender?
Write your new gender here
Application for a
New Zealand Passport
Uruwhenua Aotearoa
Child
Write the address you want the child’s passport delivered to if dierent from the home address
If you want the child’s passport delivered by international courier, you must provide
a street address, not a Post Box number.
Business name (if required)
Unit and/or house number Post Box number Post Box holder name
OR
Street name
Suburb
City or town Post code
State Country
3
Child’s previous New Zealand Passport or other New Zealand travel document
Fill in this section if the child has ever had one of the following travel documents issued by the
New Zealand Department of Internal Aairs. Otherwise leave this section blank and go to section 4.
Tick the box below that applies to the child’s most recent travel document
Passport Refugee Travel Document Certificate of Identity Emergency Travel Document
Write the child’s names exactly as they appear in their most recent New Zealand Passport or
New Zealand travel document
Surname or family name (if dierent from section
1
)
First and middle names (if dierent from section
1
)
Write the passport or travel document number, and the place and date of issue
Document Number Place it was issued Date it was issued
/ /
Send us
the child’s most recent New Zealand Refugee Travel Document, New Zealand Certificate of Identity or
New Zealand Emergency Travel Document with this application.
If the child’s most recent document is a New Zealand Passport, you
do not
need to send it to us.
WARNING
Once the child’s application has been received the old passport will be cancelled immediately and
cannot be used for travel. Anyone attempting to travel on a cancelled passport will be refused travel.
If the child’s passport has
not
been lost or stolen,
go to section
10
.
Page 2 of 11
4
Child’s entitlement to a New Zealand Passport
Read section
4
of the Guide Notes before you complete this section.
Tick only one of the boxes below
The child was born in New Zealand and is a citizen by birth
The child was born in Niue, the Cook Islands or Tokelau and is a citizen by birth
If the child was born in Niue, the Cook Islands or Tokelau, you will need to
send their original birth certificate
with this application if you are applying for the child’s first New Zealand Passport.
The child has obtained New Zealand citizenship by grant or descent
Write
the child’s Citizenship Certificate number
Write
all the child’s names exactly as they are on their Citizenship Certificate
Surname or family name (if dierent from section
1
)
First and middle names (if dierent from section
1
)
5
Names at birth
Write the mother’s name at the child’s birth
Surname or family name
First and middle names
Write the mother’s name at her birth (mother’s maiden name)
Surname or family name
Write the name of the father or other parent at the child’s birth
Surname or family name
First and middle names
Write the child’s name at birth
Surname or family name (if dierent from section
1
)
First and middle names (if dierent from section
1
)
Page 3 of 11
6
Name change by statutory declaration or deed poll
Fill in this section only if the child’s name has been changed by statutory declaration
or deed poll. Otherwise leave this section blank.
Write the details of the child’s most recent name change by statutory declaration or deed poll
Name
changed
from
Surname or family name
before
this name change
First and middle names
before
this name change
Name
changed
to
Surname or family name
after
this name change
First and middle names
after
this name change
Date of name change City or town
/ /
Country
Send us
the original name change document if the child’s name change was done
outside New Zealand
.
Send us
the original name change document if the child was
born overseas
and their name change was
registered
in New Zealand before 25 January 2009
.
If the child has had
more than one name change by statutory declaration or deed poll
, write the details
(using the same format) on a separate piece of paper and send it with this application.
7
Child’s emergency contact
Write the name and contact details of a person who can be contacted in case of emergency
Surname or family name
First and middle names
Write their address and contact details
Unit and/or house number Street name
Suburb
City or town Post code
State Country
Home
phone
+
Day-time
phone
+
COUNTRY CODE AREA CODE PHONE NUMBER COUNTRY CODE AREA CODE PHONE NUMBER
Page 4 of 11
Declaration
I declare that the information above is correct.
I acknowledge that in notifying the loss, theft or damage of the
child’s passport or travel document to the Passport Oce or
to a New Zealand Embassy or High Commission, that it will be
permanently cancelled and rendered unusable.
WARNING Once you declare the child’s passport lost, stolen
or damaged it cannot be used for travel. It will be cancelled
immediately and Interpol and border authorities will be
advised. Anyone attempting to travel on a passport that
has been lost, stolen or damaged will be refused travel. It is
an oence against the Passports Act 1992 to knowingly or
recklessly make a false statement to obtain another passport.
To do so may result in a fine, imprisonment, or both.
Sign the Declaration here
Date signed
/ /
8
Declaration for a lost, stolen or damaged passport or other travel document
Fill in this page only if the child’s New Zealand Passport or New Zealand travel document from section
3
has been lost, stolen or damaged. Otherwise leave this page blank.
Tick what happened to the document
Lost Stolen
Date lost or stolen?
/ /
Explain where and how the document was lost, stolen or damaged
Write in as many details as possible. Include the address where the loss, theft or damage occurred.
Send us
a separate piece of paper with further details if you have run out of space to write on this page.
Page 5 of 11
9
Written Statement Read section
9
of the Guide Notes before you complete this section.
Fill in this section only if at least one of the following applies. Otherwise leave this page blank.
• you are completing this application on behalf of someone else aged 16 years or over
• the child wears a head covering or headband in their passport photos for religious or medical reasons
• you wish to provide, or have been requested to provide, additional information.
This statutory declaration must be signed in the presence of either a Justice of the Peace, a Kaumatua,a Lawyer, a Legal
Executive (fellow of NZILE), a Member of Parliament or a Government Ocer who has authority to take statutory declarations.
Written Statement
Tick any boxes that apply
I declare that
The child wears a
head covering or headband in the supplied photo for medical or religious reasons.
I wish to provide additional information to the Department of Internal Aairs
.
Provide additional information or explanations for your selected declarations here
If you do not have enough space, write further details on a separate piece of paper and send it to us with this application.
Ensure that both you and your authorised witness
sign
and
date
each separate piece of paper.
Write your name and contact details here
Full name
Home
address
Home
phone
+
Mobile
phone
+
COUNTRY CODE AREA CODE PHONE NUMBER COUNTRY CODE CARRIER CODE PHONE NUMBER
I make this statement believing it to be true to the best of my knowledge, and I make it knowing that I may be liable to
prosecution if I have stated anything in it which I know to be false or do not believe to be true.
Sign your declaration
in front of an
authorised witness
Signed at Date signed
/ /
Authorised Witness sign here
OFFICIAL STAMP
WARNING It is an oence to make
a statement which is false in any
particular for the purpose of gaining
a New Zealand Passport. If a New
Zealand Passport is obtained by
fraud, false representation or the
concealment of any material fact,
it can be cancelled and the person
concerned can, by law, be fined or
imprisoned, or both.
Legal Executive (NZILE) Justice of the Peace
Lawyer Kaumatua
Member of Parliament Government Ocer
Please tick your title
Page 6 of 11
10
Consent for issue of a passport to a child
You must complete this section. Read section
10
of the Guide Notes before you complete this section.
Consent can only be given by a parent named on the child’s birth record or by a legal guardian.
Tick the box below that shows your relationship to the child named in section
1
Mother Father Other parent Legal guardian
Send us
the original Guardianship Order if you are a
court appointed guardian
of the child.
OR
Send us
the original copy of the parent’s will appointing you as a
testamentary guardian
and the parent’s death certificate.
Write your current name
Surname or family name
First and middle names
Write your date of birth / /
e.g.
2 9
/
0 9
/
1 9 6 8
Has your name changed since the child’s birth was registered or the guardianship order was issued?
Tick the box that applies.
My name has not changed
I am using my birth name
I have changed my name by
marriage civil union statutory declaration or deed poll
Write
the details of your name change
Date of name change City or town
/ /
Country
Send us
the original marriage certificate, civil union certificate or name change document if your marriage, civil union
or name change
took place outside New Zealand.
Send us
the original name change by statutory declaration or deed poll if you were
born overseas
and your name
change was registered
in New Zealand before 25 January 2009
.
If you have had
more than one marriage, civil union, name change by statutory declaration or deed poll
since
the child’s birth records or guardianship papers were issued, please write the details on a separate piece of paper.
Please continue over the page …
Page 7 of 11
Write your address and contact details
Unit and/or house number Street name
Suburb
City or town Post code
State Country
Home
phone
+
Work
phone
+
COUNTRY CODE AREA CODE PHONE NUMBER COUNTRY CODE AREA CODE PHONE NUMBER
Mobile
phone
+
e.g.
+
0 6 4
0 2 1
1 2 3 4 5 6 7 8
COUNTRY CODE CARRIER CODE PHONE NUMBER
Please write your email address in CAPITAL letters so that our computer software can accurately capture your information.
Email
@
Your declaration of consent
I give my consent for a passport to be issued to the child named in section
1
of this application.
I declare that the information I have given in this application is, to the best of my knowledge,
true, complete and correct.
I understand that if I have provided false information the child’s passport can be cancelled and
I can, by law, be fined or imprisoned.
I confirm that I have read the section relating to Privacy in the Guide Notes for this application.
I agree that, for the purposes of this application, other government agencies may release personal
information about the child or myself which will assist the Passport Oce in determining the child’s
entitlement to be issued with, or continue to hold, a New Zealand Passport.
I understand that if I have possession of a forged or false New Zealand travel document, I may
be liable on conviction to imprisonment for a term not exceeding 10 years, a fine not exceeding
NZ$250,000, or both.
I confirm that I have read the section relating to section 4(3)(b) of the Passports Act 1992 in the Guide
Notes, and I declare that the child is not subject to any of the matters listed in that section, that there
is no court order, sentence, or other condition that may prevent the issue of a passport to the child
under the Passports Act 1992.
Date signed
/ /
Sign your consent here
WARNING It is an oence against the Passports Act 1992 to knowingly or recklessly make a statement that is false or
misleading in a material particular for the purposes of gaining a New Zealand Passport.
Page 8 of 11
11
Witness section
Before completing this section the witness must read section
11
of the Guide Notes. The witness
must fill in this section and complete the details on the back of one photo.
Tick this box to make sure you can be a witness
I hold a valid New Zealand Passport AND the child is not related to me AND we do not live at the same address
Write your New Zealand Passport number
Write how many years you have known the child
years, or months (if the child is less than 1 year old)
Write your name
Surname or family name
First and middle names
Write your date of birth / /
Write your address and contact details
Unit and/or house number Street name
Suburb
City or town Post code
State Country
Home
phone
+
Day-time
phone
+
COUNTRY CODE AREA CODE PHONE NUMBER COUNTRY CODE AREA CODE PHONE NUMBER
ATTACH
PASSPORT
PHOTOS
HERE
Ensure your photo has
been correctly witnessed
to avoid delays in
processing.
I declare that
I am 16 years of age or over.
The information I have given is in my own handwriting and
complete and correct to the best of my knowledge.
The child in this photo is the child named in section
1
.
I have written the full name of the child, signed my name and
written the date on the back of one photograph.
I understand that if I have provided false information, this passport
can be cancelled and I can, by law, be fined or imprisoned.
ATTACH
PASSPORT
PHOTOS
HERE
Do not:
staple, glue or paperclip
photos to the application
as this may cause damage.
WARNING It is an oence against the Passports Act 1992 to knowingly or recklessly make a false statement to help anyone get a passport.
Signature
of witness
Date signed
/ /
Page 9 of 11
Supporting Documents Previous Travel Documents
IN NPC NTW O/S IN EC BTA NTW
BC NZPPT
MC NZDIP
CUC NZOFF
Cit/Des RTD
NCDoc COI
GDoc ETD
POrd Foreign
Let C/use
Other
IN CA HC NOF
Photos x2
OFFICE USE ONLY
Date received:
Completed by:
Approved by:
Payment witnessed by:
Other Products
PAS305 05/2020
12
Application fees and payment
Before completing this section, read section
12
of the Guide Notes. To find out the cost of application and
courier fees, refer to the Fee Sheet on page 11 of this application, visit
www.passports.govt.nz
or phone
your nearest Passport Oce.
Tick the level of service you want
Standard
- up to 10 working days
Urgent
- up to 3 working days
Callout
- by phone appointment only
Write the amount you need to pay
Application fee
.
International courier fee
.
You only need to pay the international courier fee if you want
the child’s passport delivered to a dierent country from the
oce where you are lodging the application.
TOTAL AMOUNT
.
Tick
the currency you are paying in
NZD AUD GBP
Tick the method of payment you want
Credit card
Debit card
Please complete the payment card details section
Preloaded payment card (e.g. Prezzie card - do not post card)
Money order (not accepted in New Zealand)
EFTPOS (in person only)
13
Send the child’s application to us
Send us the child’s completed application form by courier or post.
Refer to the Guide Notes section
13
to find the New Zealand Passport Oce nearest to you.
TBI IC
Requested Passport Type
DIP OFF ADD
IN DEP O/S
Cit
BDM
RBDB HFETDR
Page 10 of 11
PAS305 05/2020
Funds
must be available in your account when your application arrives or it will be delayed.
Tick
card type
Visa MasterCard AMEX Debit card
Card number
- - -
Card expiry date
/
If you are making payment with a credit card at our UK oce
include the CSV number
(last 3 or 4 digit number of the reverse side of the card)
CSV Number
(UK Oce only)
Name as it appears on card
Cardholder’s signature
I authorise the Department of Internal Aairs to charge the total amount across to my credit or debit card.
Payment card details
Fees – eective from 1 March 2019
An Adult passport is valid for a maximum period of 10 years.
A Child passport is valid for a maximum period of 5 years.
ADULT
Lodged in
New Zealand
Lodged in
Australia
Lodged in
the United Kingdom
Standard Service (up to 10 working days) NZD $191.00 AUD $226.00 GBP £126.00
Urgent Service (up to 3 working days) NZD $382.00 AUD $452.00 GBP £252.00
Callout Service (by appointment only) NZD $775.00 AUD $868.00 GBP £485.00
CHILD
Lodged in
New Zealand
Lodged in
Australia
Lodged in
the United Kingdom
Standard Service (up to 10 working days) NZD $111.00 AUD $132.00 GBP £74.00
Urgent Service (up to 3 working days) NZD $302.00 AUD $358.00 GBP £200.00
Callout Service (by appointment only) NZD $695.00 AUD $774.00 GBP £433.00
Application fees must be paid in the currency of the location where you are lodging your application.
Application fees are regulated by the Passport (Fees) Regulations 2015.
As fees are all regulated in New Zealand dollars, from time to time the fees for lodging your application in Australia or the UK
are reviewed to reflect the current exchange rate. The latest review took eect from 1 March 2019.
If you reside outside of New Zealand, and are sending your application to New Zealand for processing, we will exclude the
GST amount from the above New Zealand application fees. Please note that International Courier Fees apply.
See over for International Courier Fees
Page 11 of 11
PAS305 01/2020
International Courier Fees
If you want your passport delivered to a country dierent from the country where you are lodging your application, you will
need to pay an international courier fee for delivery.
DELIVERY ZONE
Lodged in
New Zealand
Lodged in
Australia
Lodged in
the United Kingdom
New Zealand Included in application
fee
Lodge your application in
New Zealand
Lodge your application in
New Zealand
Australia NZD $15.00 Included in application
fee
Renew your passport
online or lodge your
application in Australia
United Kingdom NZD $25.00 Renew your passport
online or lodge your
application in the United
Kingdom
UK First Class Mail
included in application
fee
Courier - GBP £9.00
Asia Pacific countries NZD $15.00 AUD $24.00 Renew your passport
online or lodge your
application in New
Zealand or Australia
United States NZD $20.00 AUD $28.00 GBP £27.50
European countries (excluding the UK) NZD $25.00 Renew your passport
online or lodge your
application in the United
Kingdom
GBP £18.50
‘Rest of World’ NZD $30.00 Renew your passport
online or lodge your
application in New
Zealand or the United
Kingdom
GBP £34.50
NOTE:
• If your delivery address is in Pakistan or the Ukraine – please lodge your application in the United Kingdom.
• If your delivery address is in Iran – please contact the New Zealand Embassy in Tehran for further advice.
• If your delivery address is in Morocco or Libya - please contact our London Oce prior to submitting your application.
Please note that international deliveries may be subject to additional fees and charges, imposed for example by the courier
company and/or customs of the country where your new passport is being delivered to. These fees and charges must be paid
directly by the applicant in the country of delivery and cannot be paid in advance to the Department.
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