Fillable Checklist for Student Employee Supervisors (Metropolitan State College of Denver)

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Checklist for Student Employee Supervisors (Metropolitan State College of Denver)

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Checklist for Student Employee Supervisors
Office of Human Resources, JSSB 310, PO Box 176632, Campus Box 47, Denver, CO 80217
REV 06/01/2020
GETTING STARTED:
1) Go to the “Student Employment Portal” (https://www.msudenver.edu/se/) and click on the
“Getting Started” link.
2) Complete the Supervisor Packet –
a) Please complete the following on the Student Employment Form
• Enrollment Information
• Supervisor/Department Information
• Start & End Dates - NOTE: Students are not allowed to work until authorized by HR
• Payment Information
o FOAP
o Rate of Pay including Level and Step
• Sign and obtain the students signature and other necessary signatures
b) Please complete all sections and obtain the student’s signature on the Position
Description form
HOW TO SUBMIT THE PACKET:
1) Submit by using the Student Employment Liquid Files Drop Box Link -
https://secureshare.msudenver.edu/filedrop/StudentEmploymentDropbox
STUDENT EMPLOYEE’S NEXT STEPS:
1) Please have your new student employee
register for a background check
on the Student
Employment Portal’s event calendar - https://www.msudenver.edu/se/calendar/
2) Direct them to the New Employee Packet under the SE portal’s Getting Started Section.
a) There is a checklist in the packet for them to follow.
AUTHORIZATION TO WORK:
1) You and your new student employee will receive a confirmation email with their eligible start
date. This will occur after we have received both completed packets, the background check has
been cleared, the I-9 is done and we’ve successfully completed their set up in Banner.
2) On the new employees first day of work
a) Please have them watch the 3 videos covering online timesheets, paper timesheets and
the handbook.
b) Please have them complete the brief quiz.
❖ STUDENT EMPLOYMENT PORTAL (SE Portal) - https://msudenver.edu/se/
❖
CONTACT US AT: studentemployment@msudenver.edu or 303-615-0999 (HR main line)
Metropolitan State University of Denver
Student Employment Form (SEF)
FOR HUMAN RESOURCE USE ONLY
Background
Authorization
HR Forms
Payroll Forms
Registration
Work-Study Award
I-9 E-Form / ID:
W-4
Credits -
CWS
PPAIDEN
Date Received
By HR
Data Sheet
Direct Deposit
Term -
FWS
PEAEMPL
Position Description
PERA
NNWS
WEBTIME
Worker’s Compensation
International Students
Level 1 & 2 Increases
Level 3, 4 & 5 Increase
WKS
Confidentiality/Handbook
EEIS Form
Evaluation
Evaluation
HRL
SSA 1945 Form
Foreign National Form
Schedule/Award
Position Description
INT
Disability Disclosure
Summer Hourly – Below 6 Credits
Letter Justification
OFF
PRWORA
Enroll in TIAA (Spreadsheet)
Processed By:
Rep/Date
Rev 02/01/2018
USE OF THIS FORM: This appointment must comply with MSU Denver’s student employment policies. All student employment forms are available on the HR Website. This form must
always be accompanied by a class registration and work-study award if applicable. All required forms must be completed prior to the students’ start date.
I. TYPE OF EMPLOYMENT (Indicate all that apply- One form may be used to set up two jobs at the beginning of the semester, i.e. Hourly and Work-Study. Indicate
the two desired jobs in this section and the 2 FOAPs in Section IV; the percentage would be 100% for both positions.)
On-Campus Employment Work Study SGA
Off-Campus Employment Hourly/ Institutional Funds Grant/Foundation Funded
II. EMPLOYEE INFORMATION
Employee Name:
Employee 900#:
(Last, First, Middle Initial)
Student Email Address:
Enrollment Status
Enrolled at :
Is this the last semester before graduation?
6 or more credits Less than 6 credits
Student graduated Graduate Program Student
MSU UCD CCD
Other U U
Yes No
Not sure.
III. JOB/ POSITION DATA (Indicate all that may apply; also attach a Student Position Description Form, for all new employees, transfers & level increases)
A. Action
New Hire Continuing Employee/Rehire Split Assignment FOAP: Change Pay Increase
Job Transfer/New Department Supervisor Change
B. Job Information/ Compensation
Effective Date:
End Date:
Department:
Supervisor Name:
Phone Number:
Campus Box:
Rate of Pay: $
Job Level:
Earnings Limit: $
IV. FUNDING (FOAP) WORK STUDY FUNDS: CWS: 401502 FWS: 400152 NNWS: 401533
1P
st
P ON-CAMPUS FOAP
2P
nd
P ON-CAMPUS FOAP
FUNDING FOR OFF CAMPUS AGENCIES ONLY
Insert Assigned Agency # in the Gray Box Below
Fund:
Fund:
Fund
ORG
Account
Program
% of charged earnings.
ORG:
ORG:
400152 SFIN2 6191 1300 75% = FWS
Account:
Account:
SFIN2 6197 1300 25% = Agency
Program:
Program:
For work-study funding split with grant funding, please use the FOAP
Boxes to the left.
Activity code:
Activity code:
Grant/Foundation Approval
Percent:
%
Percent:
%
Date:
V. SIGNATURES
Signature of Student: ___________________________________________________________________________________ Date: ______________________________
***This employment contract is subject to termination by either party at any time and the employee shall be deemed at will. I hereby certify that I am
a registered student and understand I am subject to immediate termination when I graduate or cease to be a registered student. *****
Signature of Supervisor: ________________________________________________________________________________ Date: ______________________________
Account Custodian Signature: _________________________________________________________________________ Date: ______________________________
Level V– VP Signature: ________________________________________________________________________________ Date: ______________________________
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Metropolitan State University of Denver
Student Employment - Position Description
REV 01/01/17
The purpose of this form is to ensure that there are no arbitrary pay rates. Student employees must be paid within the same pay level if they are performing the same
duties with the same complexity. This ensures equality in the workplace and justifies the level in which a student is hired. Departments must keep a record of all work
study job descriptions to comply with federal regulations and to continue to receive annual funding.
Section I
Student Name:
900#
Department:
ORG:
Campus Box:
Phone Number:
Fax Number:
Section II
Student Position Title:
Position Reports To:
Title:
(Print Name)
Supervisor email:
Employment Begin Date:
Level:
Starting Rate of Pay:
$
Estimated hours per week:
General Position Statements:
Section III
Duties and Responsibilities: (List duties according to percentage of time spent on each duty)
1.
%
2.
%
3.
%
4. %
5. %
Complexity of Skills and Abilities: (Check those that Apply)
Office work:
Use MS Publisher
Use Dreamweaver
Answering Telephones
Use MS Access
Flash Web Design
Operating the Copier Machine
Use MS Front Page
HTML writing and editing
Filing
Use MS Power Point
Web Page Design
Mail Merge
Create Spreadsheets
Use Graphics and Photo Programs
Typing (Forms, letters, etc.)
Use Spreadsheets
Miscellaneous:
Data Verification
Data Entry
Works with Special Need Individuals
Reception Duties
Create Databases
Tutoring/ Mentoring
Process Forms
Create Forms
Works with Children
Computer Skills:
Installing software
Fluency in another language
PC
Installing hardware
Customer Service Skills
Macintosh
Troubleshooting
Operating a Cash Register
Use MS Word
Formatting Disks
Keep records and logs
Use MS Excel
PDF Maker
Use Banner
I have read and fully understand the responsibilities and duties required in this position
Student Signature:
Date:
Supervisor Signature: Date:
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Checklist for Student Employee Supervisors (Metropolitan State College of Denver)

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Completed 18 September 2020

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