Instructions for Use
This safety checklist is provided for you to conduct a basic safety survey of your organization’s members’ personally owned vehicles. This is not intended to
be a mechanical inspection and is not a substitute for one. This checklist reviews some of the basic components that should be well maintained to provide a
vehicle that is in safe working order. Anyone with basic knowledge of a vehicle’s operating components should be able to conduct the survey. This survey
should be completed on an
Items to Look For
Required Documents: Verify that listed documents are present, current, and appropriate.
Tires: Tires should be checked to determine if there are any obvious conditions that would make them unsafe, e.g., cuts, bulges, uneven tread wear,
questionable inflation level and inadequate tread depth. Tires should generally be of the same size and style. Any questionable items should be evaluated
and repaired by a qualified automotive technician.
Lights: All lights should be checked to determine if they operate properly, have the proper lens covering, are clearly visible, and are properly adjusted. Any
questionable items should be evaluated and repaired by a qualified automotive technician.
Brakes: Brakes should be checked to determine stopping distance. If stopping distance appears to be inadequate brakes must be checked by a qualified
mechanic. Stopping distance will be tested again before vehicle will be approved for use.
Body: The body of the vehicle should be checked to determine that all required components are on the vehicle e.g. fenders, hood, bumpers, etc. Any
damaged component should be checked to determine if it will interfere with the safe operation of the vehicle or present a safety hazard for pedestrians or
The exhaust system should be checked to determine if it is operating properly. Visually check to determine if all parts are present and that they are safely
attached to the vehicle. Operationally, the exhaust system may be checked by briefly holding a pliable object (such as a rag) over the end of the exhaust
pipe to obstruct the flow of exhaust. If back pressure is felt on the object while it is held in place and no hissing or whistling is heard in other parts of the
exhaust system, it is reasonable
to assume that the exhaust system is working. However if little or no pressure is felt on the object blocking the exhaust
pipe and/or exhaust gases can be heard escaping from other parts of the system, the vehicle should be further examined by a qualified technician.
should be used when checking exhaust systems, as exhaust gases and the system components may be very hot and can cause injury.
Glass: All glass should be checked to determine if it is in good condition, free of chips, cracks, and breaks. Windows should also be free of obstructions
that would inhibit the driver’s ability to see out of the vehicle when driving. Door windows should be operational, in particular the driver’s door.
Accessories: Windshield wipers should be checked to determine if they are functional. The blades themselves should be in good condition, free of loose
or missing blade surface.
Approved warning/courtesy lights should be checked to determine if they are properly installed and operational. The vehicle operator should have the
proper permits and documentation for the warning/courtesy lights.
Repairs Needed: This section should be completed for any item that is suspect or in need of replacement or repair. The section should be torn off and
given to the vehicle owner/operator to take to the appropriate qualified party for inspection, replacement, or repair. Upon successful completion this section,
along with a work order/repair bill, should be returned to the organization as proof that the hazardous condition has been eliminated. Discretion should be
used by the organization as to whether an observe
d condition would warrant prohibiting the vehicle’s use in conjunction with the emergency service
organization until the repair and/or replacement is made.