Fill - Free fillable Certicate of Authorization Application Requirements and Instructions (State of New Jersey, Dept. of Law & Pub. Safety, Office of the Attorney General) PDF form

New Jersey Ofce of the Attorney General

Division of Consumer Affairs

New Jersey State Board of Architects

124 Halsey Street, 3rd Floor, P.O. Box 45001

Newark, New Jersey 07101

(973) 504-6385

Certicate of Authorization Application

Requirements and Instructions

Dear Applicant:

Please be advised that the following are the requirements for a Certicate of Authorization in the State of New Jersey.

Pursuant to N.J.S.A. 45:3-17 - Architectural services shall not be rendered or offered through any business associations other than a

sole proprietorship of a licensed architect, a partnership of licensed architects, a partnership of closely allied professionals including

at least one licensed architect, a professional service corporation established pursuant to the “Professional Service Corporation Act,”

P.L.1969, c.232 (C.14A:17-1 et seq.), a corporation authorized pursuant to section 5 of P.L.1989, c.275 (C.45:3-18) or as prescribed in

the “Building Design Services Act,” P.L.1989, c.277 (C.45:4B-1 et seq.).

Nothing in this section shall prohibit a licensed architect from rendering architectural services as an agent, director, member, ofcer,

shareholder, associate, employee or partner of a person whose principal business is space planning services, interior design services or

the substantial equivalent thereof; provided that the architect, at all times, exercises independent professional judgment in the rendering

of architectural services, and adheres to the standards set forth in section 1 of P.L. 1989, c. 275 (C.45:3-1.1).

Pursuant to N.J.S.A. 45:3-18 - The board shall issue a certicate of authorization to certain corporations and those corporations shall

be authorized to offer architectural services as follows:

a. A corporation may offer to provide architectural services in this State if: (1) two-thirds (2/3) of the directors are licensed

architects; and, (2) two-thirds (2/3) of the shares of stock are owned by licensed architects. This subsection shall not apply

to a professional service corporation established pursuant to the “Professional Service Corporation Act,” P.L.1969, c.232

(C.14A:17-1 et seq.).

b. A corporation may offer to provide architectural and closely allied professional services in this State if: (1) at least two-thirds

(2/3) of the directors are licensed architects and closely allied professionals; (2) at least one director is a licensed architect; (3)

two-thirds (2/3) of the shares are owned by licensed architects or closely allied professionals; and, (4) a minimum of 20% of

the shares are owned by licensed architects. This subsection shall not apply to a professional service corporation established

pursuant to the “Professional Service Corporation Act,” P.L.1969, c.232 (C.14A:17-1 et seq.).

The certicate of authorization shall designate a New Jersey licensee or licensees who are in responsible charge of the architectural

activities and decisions of the corporation. All nal drawings, papers or documents involving the practice of architecture, when issued by

the corporation or led for public record, shall be signed and sealed by the New Jersey licensee who is in responsible charge of the work.

Pursuant to N.J.A.C. 13:27-4.8 -

a) Upon review and approval by the Board of a completed application, the Board shall issue a certicate of authorization to a

limited liability company (LLC) or a corporation, other than a professional service corporation established pursuant to the

“Professional Service Corporation Act,” P.L. 1969, c.232 (N.J.S.A. 14A:17-1 et seq.), if the LLC or corporation meets the

following requirements:

1) At least two-thirds of the LLC’s or corporation’s directors are licensed architects and at least two-thirds of the ownership

interest is owned by licensed architects; or

2) At least two-thirds of the directors are licensed architects and closely allied professionals, at least one director is a licensed

architect, at least two-thirds of the ownership interest is owned by licensed architects or closely allied professionals, and a

minimum of 20 percent of the shares are owned by licensed architects.

b) In applying for a certicate of authorization, an applicant shall submit to the Board:

1) The application fee of $100.00 payable by check or money order.

2) A completed application form designated by the Board which shall include the following:

i) The name and address of the LLC or corporation and its satellite ofces;

ii) The names, addresses, license numbers and signatures of all ofcers, board members, directors, principals and any

licensees who shall be in responsible charge of the practice of architecture through the LLC or corporation;

iii) The names, addresses, license numbers, and amount and percentage of ownership interest of all stockholders of the

LLC or corporation who are licensees of the Board or who are closely allied professionals;

iv) The names, addresses, and amount and percentage of ownership interest of the LLC or corporation who are not

licensees of the Board nor closely allied professionals; and

v) The name and address of the LLC’s or corporation’s registered agent for service of process in New Jersey;

3) A certied copy of the Certicate of Formation or Incorporation for an LLC or corporation created in this State or, for an

LLC or corporation created outside New Jersey, a certied copy of a Certicate of Authority issued by the Division of

Revenue in the New Jersey Department of Treasury and a certied copy of the Certicate of Formation or Incorporation,

or its equivalent, issued by the home state; (To obtain the certicate, call (609) 292-9292 or log onto www.nj.gov/njbgs.)

4) A copy of the most current annual report led with the Division of Revenue in the New Jersey Department of Treasury;

and (To obtain the certicate, call (609) 292-9292 or log onto www.nj.gov/njbgs.)

c) The certicate of authorization shall designate all New Jersey licensees who are in responsible charge of the architectural

activities and decisions of the LLC or corporation. All nal drawings, papers and documents involving the practice of

architecture, when issued by the LLC or corporation or led for public record, shall be signed and sealed by the New Jersey

licensee who is in responsible charge of the work.

d) The LLC or corporation that has been issued a certicate of authority and its licensees who are in responsible charge of the

architectural activities and decisions of the LLC or corporation have a continuing duty to inform the Board within 30 days of

any change in the information that was provided to the Board as required above, including a copy of each annual report led

with the Division of Revenue.

e) Misrepresentation of any information provided to the Board or failure to provide updated information as required under (d)

above may result in the suspension of the certicate of authority and/or may be deemed to be professional misconduct of the

licensees found to be in responsible charge of the architectural activities and decisions of the LLC or corporation.

Should you meet the above requirements, please complete and return the attached application with your check or money order in the

amount of $100.00, payable to the State of New Jersey.

Please be advised that false information, if proven at any time, may subject applicant to revocation of license. If there are any questions,

please contact the Board at 973-504-6385.

Very truly yours,

New Jersey State Board of Architects

Charles F. Kirk

Acting Executive Director

New Jersey Ofce of the Attorney General

Division of Consumer Affairs

New Jersey State Board of Architects

124 Halsey Street, 3rd oor, P.O. Box 45001

Newark, New Jersey 07101

(973) 504-6385

Certicate of Authorization Application

Pursuant to N.J.S.A. 45:3-18

* You must complete the “Details of Ownership” section on the reverse side of this page if you offer Building Design Services pursuant to

N.J.S.A. 45:4B-8. You must also obtain a “Certicate of Authorization” from the State Board of Professional Engineers and Land Surveyors.

Note: Print clearly or use a typewriter. If any space is inadequate for any portion of this form, use a separate sheet of paper.

Name and address of the corporation Contact person’s phone no. Date of this application

Address of the principal ofce or registered agent in New Jersey

I have attached the required certied copy of the Certicate

of Incorporation/Authority/Formation from the N.J.

Dept. of the Treasury.

Yes No

Addresses of the satellite ofces in New Jersey where professional services will be offered or provided (each ofce

must be sequentially numbered beginning with 2; as in 2, 3, 4, etc.).

2. __________________________________________________________________________________________

3. __________________________________________________________________________________________

4. __________________________________________________________________________________________

Name and license number of the architect in responsible charge in the principal ofce.

Name and license number of the architect in responsible charge in each additional ofce.

Name License number

2. __________________________________________________________________ ____________________

3. __________________________________________________________________ ____________________

4. __________________________________________________________________ ____________________

Every person in responsible charge listed below must include the numeric identier of his or her work location

following his or her name in the column below.

List all personnel in-responsible-charge who act on behalf of the corporation as architects or professional engineers.

N.J. license number

Name Prof. Home address X Signature

Architect Engineer

( )

Any changes in the above information must be reported to the Board within 30 days after such changes become effective.

Under oath, I declare that the foregoing statements, to the best of my knowledge and belief, are true and made in good faith.

____________________________________________ _____________________________________________ __________________________

Print the name of the Chief Executive Ofcer Signature of the Chief Executive Ofcer Date

 Corporation Section (for corporations and limited liability companies)

Name of corporation

Print the name of the authorized ofcer Title

Signature of the authorized ofcer

Date

CheCk One:

Architectural Services only

Architectural and Closely Allied

Professional Services*

I hereby certify that I am familiar with the

laws and regulations governing the practice

of architecture in New Jersey and the

denition of “responsible charge” therein, and

my responsibility under this denition.

Before me personally appeared the signer of the above, who acknowledged

himself/herself to be the authorized above-named officer (or managing

member) of the above-named corporation, and that he/she being authorized

to do so, executed this application for the purposes stated by signing

the name of the corporation by himself/herself as the authorized officer.

In witness thereof:

Subscribed and sworn to before me this

day of ___________________, _______ .

County

____________________State ______________

Print name of notary public ______________________

Signature of notary public _______________________

Date commission expires ________________________

affix

notarypublic

seal

affix

corporate

seal

(Corporations only)

(include area code)

Details of ownership

  ArchitecturalServices  ArchitecturalandClosely

    AlliedProfessionalServices

Designation:* D=Director M=ManagerorMember O=Ofcer

  P=PrincipalStockholder A=Alldesignations

Pleasespecifyifmorethanonedesignationisapplicable.

Nameandaddress(andtitleifany) *Desig. Numberofshares

ofeachofcer,director,manager DM O

andprincipalstockholders. P A Owned Percent NewJerseylicensenumber Signature

Useanadditionalsheetofpaperifnecessary.

Totalsharesissued Issued: ____________________

andoutstanding. Outstanding:_______________

for office use only

 Approved Fee_________________________ CerticateofAuthorizationnumber_____________________

 Notapproved Comments ______________________________________________________________________________

  ________________________________________________________________________________________

Signed

______________________________________________ Dateissued_____________________

I certify that I am familiar with the

laws and regulations governing the

practice of architecture in New

Jers e y.   I am  aware  tha t t h e

Certicate ofAuthorization may be

revoked if any agent, employee,

directororofcerof the corporation

or manager or member of a limited

liability company violates or causes

tobeviolatedanyprovisionsofthose

lawsorregulations.

RA_________________ PP________________