Budget Summary
NOTE: 75% of the grant proceeds must be allocated to approved not-for-profits.
Examples of eligible budget activities include, but are not limited, to:
• Community outreach
• Distribution of literature
• Door-to-door conversations
• Conducting informational sessions about the census and process
• Conducting special events and census mobilizing
• Development of digital media capped at 5% of the budget
• Interpretation and translation services
• Implementation of developed targeted media campaigns
• Informational kiosks and presentations
• Development of outreach materials (brochures, fliers, newsletters, and other targeted
advertising such as billboards and other outlets with broad reach)
• Other specific activities to increase 2020 Census participation
• Purchase of goods and services that directly support eligible budget activities
• Purchase of consumable electronics limited up to $500 per item and not to exceed
$2,500 in aggregate
• An administrative expense of a rate of up to 5% of the grant funding
All costs incurred must be reasonable and necessary for the performance of work within the scope of
Project.
The State funds should leverage and build on State and regional efforts, create new and innovative
local efforts, and should not be used to supplant or replace other funding for census activities. Travel
costs included in the budget will be reimbursed based on approved NYS rates and per diems outlined by
the U.S. General Services Administration (https://www.gsa.gov/travel-resources).
An administrative rate of up to 5% may be applied to this grant. This will allow the Applicant to receive
funding for administrative costs associated with service delivery and grant management, such as outside
contract management services.
Administrative Expenses are those expenses authorized and allowable pursuant to applicable agency
regulations, contracts or other rules that govern reimbursement with State funds or State-authorized
payments that are incurred in connection with the Applicant’s overall management and can be
attributed directly to the provision of program services. Please note that the Respondent must retain
backup documentation detailing how administrative funds were spent and submit this documentation
with the required reports.
Funds for the following expenditures will not be allowed:
• Purchase, lease, or rental of any equipment or operational software
• Political activities of any kind
• Electoral activities of any kind
