FOOD SERVICE / CATERING EXCEPTION AUTHORIZATION FORM
Use this form to request an exception to the Food Service/Catering policy if the event planned does
not meet the criteria outlined in the policy. University funds may be used to purchase food services
for university hosted meetings, receptions, conferences and meeting of campus sanctioned (sub)
committees. The General Accounting Office of the State does not permit payment for departmental
meetings or social entertainment such as office parties. This form requires original signatures of
Department Supervisor and Divisional Vice President, and must be sent to the Accounts Payable
Office.
Department Name: _______________________ Food Service/Catering Provider:
Contact Person: _______________________ ..[ ] Burkshire
Telephone #: _______________________ ..[ ] University Dining Services
Charge To: _______________________ ..[ ] Other * _____________________
Estimated Cost: _______________________ Date of Function: ________________
Type of Function: ________________
*
Food or catering service on campus costing more than $100.00 must be provided by University
Dining Services unless a food waiver is granted by University Dining Services. Please attach waiver
if granted.
Justification For Expenditure: (Required) Must reflect University business:
The signatures below authorize the food service provider to bill the University for charges
associated with this event:
_________________________________ ____________________________________
Signature of Supervisor Signature of Vice President or designee
_________________________________ ____________________________________
Type/Print Name and Title Type/Print Name and Title
IMPORTANT NOTICE: If pre-approval for food service/catering services is not obtained, the
individual contracting for the food service (or their department head) may be held personally liable
for the expense.
Call Financial Services Help Line with any questions concerning the purchase of food or catering services.
410-704-5599
Towson University - Financial Services
file://Catering Exception Form [8/2011]
