California State University, Long Beach Research Foundation
Job Announcement
Administrative Support Assistant II (N2202)
CalSWEC Program/School of Social Work
Full Time (32 hours/week); Benefitted; Non-Exempt
ESSENTIAL JOB DUTIES/FUNCTIONS:
Under the direction of the CalSWEC Project Coordinator(s), the Administrative Assistant’s primary
responsibilities include, but are not limited to the following:
• Providing advanced administrative support to CalSWEC Project Coordinators and CalSWEC Field
Faculty;
• Providing strong administrative/clerical support in carrying out general office management duties;
• Maintaining and being responsible for program related calendars;
• Preparing correspondence, reports, publications, and workshop handouts;
• Maintaining project files and other CalSWEC contract documents;
• Assisting with event planning, creating surveys and tracking responses;
• Assisting with CalSWEC field and fiscal responsibility assignments, that include, but are not
limited to: processing student award disbursements, coordinating travel authorizations and expense
claims, as well as other direct expense purchase orders as needed by the program;
• Assisting with various databases and the maintenance of student and agency files;
• Assisting with child welfare curriculum development;
• Assisting with research on child welfare and field related special projects;
• Assisting with development of child welfare and field related grant opportunities;
• Tracking student status and matriculation through the social work program and as a graduate;
• Coordinating, as needed, with other campus administrative units to maintain program and
curriculum requirements;
• Other duties as assigned.
REQUIRED EDUCATION, SKILLS AND ABILITIES:
A minimum of five (5) years administrative experience is required. Candidates with three (3) years of
experience may apply if they have earned a Bachelor of Arts/Science degree.
• Fully functional knowledge and skills in standard office procedures and practices with a minimum
of three (3) years of data management and administration in a large complex academic,
administrative or program office;
• Possess excellent communication skills, both oral and written, and the ability to initiate and
respond professionally to correspondence as needed;
• Demonstrate effective problem-solving skills;
• Demonstrate the ability to communicate with an ethnically and culturally diverse campus and
associated community service agencies.
• Ability to work and communicate with a diverse group of individuals and working styles;
• Possess excellent organizational and interpersonal skills paired with strong attention to detail
required;
• Ability to use good judgment and discretion with all campus and program policies and procedures;
• Ability to multitask through use of effective planning, organization, and prioritization of workload;
• Demonstrate proficiency in Microsoft Office applications including Outlook, Word, Excel, and
PowerPoint required;
