California State University, Long Beach Research Foundation
Job Announcement
Administrative Assistant
Administrative Support Assistant II (N2202)
CalSWEC Program/School of Social Work
Full Time (32 hours/week); Benefitted; Non-Exempt
December 8, 2020
Under the direction of the CalSWEC Project Coordinator(s), the Administrative Assistant’s primary
responsibilities include, but are not limited to the following:
Providing advanced administrative support to CalSWEC Project Coordinators and CalSWEC Field
Providing strong administrative/clerical support in carrying out general office management duties;
Maintaining and being responsible for program related calendars;
Preparing correspondence, reports, publications, and workshop handouts;
Maintaining project files and other CalSWEC contract documents;
Assisting with event planning, creating surveys and tracking responses;
Assisting with CalSWEC field and fiscal responsibility assignments, that include, but are not
limited to: processing student award disbursements, coordinating travel authorizations and expense
claims, as well as other direct expense purchase orders as needed by the program;
Assisting with various databases and the maintenance of student and agency files;
Assisting with child welfare curriculum development;
Assisting with research on child welfare and field related special projects;
Assisting with development of child welfare and field related grant opportunities;
Tracking student status and matriculation through the social work program and as a graduate;
Coordinating, as needed, with other campus administrative units to maintain program and
curriculum requirements;
Other duties as assigned.
A minimum of five (5) years administrative experience is required. Candidates with three (3) years of
experience may apply if they have earned a Bachelor of Arts/Science degree.
Fully functional knowledge and skills in standard office procedures and practices with a minimum
of three (3) years of data management and administration in a large complex academic,
administrative or program office;
Possess excellent communication skills, both oral and written, and the ability to initiate and
respond professionally to correspondence as needed;
Demonstrate effective problem-solving skills;
Demonstrate the ability to communicate with an ethnically and culturally diverse campus and
associated community service agencies.
Ability to work and communicate with a diverse group of individuals and working styles;
Possess excellent organizational and interpersonal skills paired with strong attention to detail
Ability to use good judgment and discretion with all campus and program policies and procedures;
Ability to multitask through use of effective planning, organization, and prioritization of workload;
Demonstrate proficiency in Microsoft Office applications including Outlook, Word, Excel, and
PowerPoint required;
Possess experience using a large enterprise resource planning financial system software
(PeopleSoft), and database software, such as FileMaker Pro and Qualtrics strongly preferred;
Skilled in coordinating logistics for events such as conferences, meetings, training sessions, and
Must be able to work independently and administer all duties in an efficient and effective manner,
handle sensitive interpersonal situations with students, faculty, staff, campus personnel and community
agency partners.
Must be able to accept constructive criticism, prioritize workload, be professional and dependable,
interact positively with others and possess a friendly and outgoing personality. Regular, punctual
attendance required. This position is employed through the CSULB Research Foundation.
Employment is at-will.
This position is restricted to the conditions set forth in the grant. Ongoing employment is contingent
upon satisfactory job performance and continual renewal of grant money/availability of funds.
A post offer background check (including a reference and criminal records check) must be completed
and the individual cleared before they can start work with the CSULB Research Foundation. No
information will be required prior to the offer of employment. Once an offer of employment is made,
failure to complete the background check and receive clearance may affect the application status of a
new hire individual and/or the continued employment of a current CSULB Research Foundation
employee who has applied for/moved into a new position. Individuals working with minor children
and/or the elderly will be required to renew their live scan fingerprinting and be cleared every twelve
(12) months. Information obtained through the background check does not automatically disqualify an
individual from employment.
SALARY BASED UPON EXPERIENCE: $16.44 - $21.07 per hour
FILING DEADLINE: Open Until Filled
Note: In order to be considered for this position, please submit the required information as soon as
possible. The hiring committee will review applications, interview qualified candidates, and close the
position anytime on or after two (2) weeks from the posting date listed above. Removal of a position
from our website is indication that the position has been filled.
Interested individuals should forward their cover letter, resume, and completed employment
application referencing position number to the CSULB Research Foundation Human Resources
Department in one of the following ways:
By Mail/Delivery: 6300 State University Drive, Suite 332, Long Beach, CA 90815;
By Confidential HR Fax: (562) 985-1726;
By E-mail: FND-HRPAYROLL@CSULB.EDU (put Job# in the Subject line)
A separate application is necessary for each employment opportunity posting. It is the responsibility of
the applicant to clarify on their application their ability to perform the job for which they are applying.
Individuals requiring a reasonable accommodation in order to apply for this position should provide
necessary information to the Director of Human Resources. Additionally, individuals invited to
interview for this position should inform the Director of Human Resources at the time of invitation, of
any requirements for a reasonable accommodation.
The CSULB Research Foundation does not discriminate on the basis of sex in its employment as
required by Title IX of the Education Amendments of 1972, as amended, and Section 86.9 of the
administrative regulations adopted by the Department of Education pursuant thereto, nor does it
discriminate on the basis of race, color, religion, national origin (including language restrictions), sex
(pregnancy or gender), sexual orientation, marital status, age, disability (mental and physical, including
HIV and AIDS), ancestry, medical condition (cancer/genetic characteristics), denial of family and
medical care leave, denial of pregnancy disability leave or reasonable accommodation or veteran’s
status (including Vietnam-era veterans) as required by other federal/state non-discrimination statues,
related administrative regulations and executive orders. Individuals selected for employment must
provide proof of identity and employment eligibility as prescribed in Title 8, United States Code, and
Section 132A. We are an Equal Opportunity, Affirmative Action, and Title IX Employer. The CSULB
Research Foundation is a 501 (c) (3) corporation that exists solely to support and advance the mission
of CSULB. Employment with the CSULB Research Foundation rests solely with the CSULB Research
Foundation and provides no rights or benefits of employment or any other kind, with any other
organization. This includes, but is not limited to: California State University Long Beach, the State of
California, or the sponsoring agencies of any programs administered by the CSULB Research
Please read and complete voluntary Applicant Affirmative Action Information Form below.
Submit completed form with your resume and employment application to:
CSULB Research Foundation, Human Resources
By Mail/Delivery: 6300 State University Drive, Suite 332, Long Beach, CA 90815;
By Confidential HR Fax: (562) 985-1726;
By E-mail: FND-HRPAYROLL@CSULB.EDU (put Job# in the Subject line)
Thank you for your interest in employment with our Company. The following questions about your race and gender and Protected
Veteran status are included only because of government regulations. As an Equal Opportunity Employer, the Company does not use
this information in its employment decisions, so whether or not you return this form has no eect on your application. To the extent
we are a government contractor subject to the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended by the Jobs
for Veterans Act of 2002, we comply with requirements to take armative action regarding the employment of, and advancement in
employment of, qualied Protected Veterans (disabled veterans, active duty wartime or campaign badge veterans, Armed Forces service
medal veterans, and recently separated veterans). If you come within any of those categories, and would like to be included in our
armative action program, you may tell us now or at any time in the future. We also invite you to tell us now, or at any time in the
future, about any reasonable accommodations that you believe we could make which would better enable you to perform the essential
functions of the job properly and safely. Submitting this information is voluntary. Providing it or declining to provide it will not aect your
application or employment in any way. If you choose to submit the information, it will be kept condential to the extent provided by law.
Date of application:
Position(s) applied for:
Male Female
Race/ethnic background (select one only):
Persons of Cuban, Mexican, Puerto Rican, South or Central American, or other
Spanish culture or origin, regardless of race.
Persons having origins in any of the original peoples of Europe, the Middle East or
North Africa.
Black/African American Persons having origins in any of the black racial groups of Africa.
Persons having origins in any of the original peoples of the Far East, Southeast Asia,
or the Indian Subcontinent, including for example, Cambodia, China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand and Vietnam.
Native Hawaiian/Other
Pacic Islander
Persons having origins in any of the peoples of Hawaii, Guam, Samoa, or other
Pacic Islands.
American Indian/Alaska
Persons having origins in any of the original peoples of North and South America, (in-
cluding Central America), and who maintain tribal aliation or community attachment.
Two or more Races
Non-Hispanic persons who identify with more than one of the following ve races: (1)
White, (2) Black, (3) Asian, (4) Native Hawaiian/Other Pacic Islander, (5) American
Indian/Alaska Native.
a. Status: Select one of the following
I identify as one or more of the classications of Protected Veteran listed below.
I identify as a veteran, just not a Protected Veteran.
I am not a veteran.
I do not wish to self-identify.
b. Protected Veterans are described as:
Disabled Veteran
Veteran entitled to VA-administered disability compensation for, or discharged from active duty because of, a
service-connected disability, or who would be so entitled but for receipt of military retired pay.
Active Duty Wartime or Campaign Badge Veteran
Veteran who served on active duty during a war or a campaign or expedition for which a campaign badge
has been authorized. List of eligible campaigns can be found atngportal/vgmed-
Armed Forces Service Medal Veteran
Veteran who, while on active duty, participated in a military operation for which an Armed Forces Service
Medal was awarded pursuant to Exec. Order No. 12985.
Recently Separated Veteran
Veteran who served on active duty and was discharged or released from active duty within the last three
Please submit completed form with your resume and employment application to:
CSULB Research Foundation, Human Resources
By Mail/Delivery: 6300 State University Drive, Suite 332, Long Beach, CA 90815;
By Condential HR Fax: (562) 985-1726;
By E-mail: FND-HRPAYROLL@CSULB.EDU (put Job# in the Subject line)