1. Missing or Incorrect
The Charitable Activities Section sends a form
preprinted with name, address contact
information and registration number to all
registered trusts. If the trust has received one of
these preprinted forms, provide any missing or
corrected information. If the organization is
completing a blank form, provide requested
information in this section.
If applicable, write the trust’s new legal name.
Attach a copy of the trust document that changed
the trust’s name.
Address and Phone Number
If applicable, write the new address where mail
for the trust should be directed in the future. If
applicable, write the new daytime phone
number, fax number and email address for the
Accounting Year Changes
If applicable, write the trust’s new or short
reporting period. Preprinted forms are based
upon the accounting period we have on record
for the trust. If the trust has changed its fiscal
year or is filing a final report for a period less
than 12 months, the shortened period covered by
the report must be noted here. If the trust is
filing a final report, see the instructions for line 5
for closing requirements.
Short Year Report—If the trust is filing a
shortened report due to a change in fiscal year,
see the instructions for line 11 for calculation of
prorated Net Assets fee.
If amending previously submitted information
for the same accounting period, check the
amended report box. Either complete a blank
form that includes the amended information or
provide a copy of the previously submitted form
that clearly shows what information is being
amended. Submit any additional fee due with the
2. Independent Audit
Check yes if the organization had an
independent audit of its financial records
performed by a certified public accountant.
Attach a copy of the auditor’s report, the
financial statements, the accompanying notes,
schedules, or other documents supplementing
the report or financial statements. Do not
submit copies that are professionally bound.
3. Disclosure of Legal Action
Check yes if the trust or any of its officers,
directors, trustees or key employees ever signed
a voluntary agreement with any government
agency, such as a state attorney general,
secretary of state, or local district attorney, or
been a party to legal action in any court or
administrative agency regarding charitable
solicitation, administration, management, or
fiduciary practices. This includes assurances of
voluntary compliance or discontinuance
involving the trust or any other proceeding in
which the trust or any current officer, director,
trustee, or key employee is subject to any
injunction, order, or pending action relating to
the solicitation of contributions, or
administration of charitable assets. Attach a
written explanation of each such action or
agreement, including the agency involved and
the allegations. Also, attach a copy of any
agreements or actions that occurred in the
current reporting period.
4. Amendments to Trust
Check yes if during the reporting period the trust
amended the documents that created the trust or
if the IRS issued a tax-exempt status ruling for
Important Note—Attach signed and dated
copies of amended trust documents and/or IRS
5. Final Report
Check yes if this is the final report for the trust.
The trust should contact the Charitable Activities
Section for specific instructions and
requirements relating to closing procedures.
A final report must reflect the financial
transactions of the trust from the day after the
close of its last accounting period to the date of
the disposition of all remaining assets.
6. Who Keeps the Books?
Indicate the person to be contacted if the trust's
books need to be accessed for information or
review. Either a business or personal phone
number and mailing address are acceptable.
7. Officers, Directors,
Trustees, and Other Key
List each person who was an officer, director,
trustee, or key employee (defined below) of the
trust at any time during the year even if they are
a volunteer and do not receive any compensation
from the organization. Give the daytime phone
number and preferred mailing address at which
officers, etc., want the Charitable Activities
Section to contact them. Use an attachment if
there are more persons to list than there are lines
A failure to fully complete this part can subject
the trust to penalties for filing an incomplete
A "key employee" is any person having
responsibilities or powers similar to those of
officers, directors, or trustees. The term includes
the chief management and administrative
officials of a trust (such as executive director)
but does not include the heads of separate
departments or smaller units within a trust.
A chief financial officer and the officer in charge
of administration or program operations are both
key employees if they have the authority to
control the trust’s activities, its finances, or both.
The "heads of separate departments" reference
applies to persons such as the head of the
radiology department or coronary care unit of a
hospital or the head of the chemistry or history
or English department at a college. These
persons are managers within their specific areas
but not for the trust as a whole and, therefore, are
not key employees.
If an IRS form is attached that includes complete
and accurate compensation information the
phrase “See IRS Form” may be entered in lieu of
completing this section.
Otherwise, for each person listed, report the total
amount of compensation paid or deferred for
payment to a later date, including salary, fees,
bonuses, benefits, taxable allowances or
reimbursements, the value of noncash
compensation, and severance payments.
Enter a zero in column (C) if the person was a
volunteer and was not paid or did not accrue any
compensation during the reporting year.
The trust may provide an attachment to explain
the entire compensation package for any person
listed in this part, including whether the
compensation includes the payment of amounts
8. Charitable Distribution
The charitable distribution represents the total
amount paid to charitable organizations. For
Charitable Remainder trusts there will generally
be no charitable distributions until the final year
when the trust terminates. If no charitable
distributions were made during the report year,
enter zero on line 8, otherwise if IRS Form 5227
was filed, add the amounts on lines 31 a, b and c