Fillable CSEA Reclass Notification Application 2013-2014 COAST COMMUNITY COLLEGE DISTRICT

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CSEA Reclass Notification Application 2013-2014 COAST COMMUNITY COLLEGE DISTRICT

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The CSEA Reclass Notification Application 2013-2014 COAST COMMUNITY COLLEGE DISTRICT form is 6 pages long and contains:

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  • 16 check-boxes
  • 208 other fields

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Cerritos College
2013-2014 RECLASSIFICATION PROCEDURES
INFORMATION SHEET
The Reclassification Request form is available in both Word and PDF formats on the Cerritos College web site at
http://cms.cerritos.edu/hr/forms.htm
. Complete all sections of the reclassification form and submit with only the
requested attachments by the deadline date. Reclassification requests must be submitted to the Office of Human
Resources starting at 8:00 am on November 15 and no later than 5:00 p.m. on Monday, December 16, 2013*.
Only forms received by the deadline will be processed.
*Official deadline is December 15, 2013 (Sunday), but date was extended to the immediate first calendar working day.
Required attachments to be submitted with your application include Job Description for your current position and
requested position. Classified Job Descriptions are available in the Office of Human Resources and online at
http://cms.cerritos.edu/hr/job-classification-titles-and-grades.htm
.
More detailed information on the reclassification process can be found in the online CSEA collective bargaining
agreement, Article 5.13, Reclassification Procedures. The following is the Reclassification Schedule for the
2013-2014 process:
Reclassification Timeline
11/15 through 12/16 Reclassification window period.
January thru March Committee reviews requests and establishes interview and final
recommendation timelines.**
Executive Council reviews the Joint Committee’s final recommendations and
renders its final decision.**
** Within 15 work days of the Joint Committee’s and the Executive Council’s
final recommendation, the employee will receive a written notice of that
recommendation.
07/01/2014 Implementation of approved reclassifications and compensation alignment if
applicable.
Reclassification requests will be reviewed by the reclassification Joint Committee after winter break and during
the months of January, February, and March. The Reclassification Committee’s first task will be to pre-screen the
reclassification requests to determine whether or not the employee’s request for reclassification has met the
agreed upon minimum requirements for the process (Article 5.13.2, 5.13.2.a, and 5.13.2.b). If the request meets
the requirements, the employees will be contacted to schedule an optional interview meeting with the Joint
Committee. This interview will be your opportunity to discuss your application, to explain any pertinent examples
of how your job has changed over time, and to give the committee an opportunity to ask any questions they may
have about your position and job duties.
If you have any questions on the reclassification process, please contact your union
representative or the District Office of Human Resources at extension 2284.
1
Cerritos College
RECLASSIFICATION REQUEST FORM
Last Name: First: Ext: .
Department: Email:
JUSTIFICATION OR REASON FOR REQUEST:
Change (evolution) of job duties Consolidation of work units/services
Restructure of department or other organizational impact New programs/services
Legislative mandates/compliance requirements which impact position Lead responsibilities
Other _________________________________________________________________________________________
Current Job Title: Salary Range/Step:
Requested Job Title:
In your opinion, is there an existing classification that adequately describes (an 80% match) your current duties and
responsibilities?_____________________________________________________________________________________
Are you currently in an out-of-class assignment?
Days Worked: (Check all that apply) M T W TH F S SU Hours of Work: Start: End:
Are you full-time or part-time: Circle the number of months worked: 10 11 12
Immediate Supervisor’s Name: Ext:
Immediate Supervisor’s Title:
REQUIRED ATTACHMENTS
(If the required attachments are not submitted, your reclassification application will be considered incomplete.)
1. Reclassification Request Form
2. Job Description: Current Position Requested Position (if available)
NOTE: Job descriptions are available from the Office of Human Resources and online:
http://cms.cerritos.edu/hr/job-classification-titles-and-grades.htm
.
Please do not submit work samples or letters of recommendation with this application. These materials
cannot be accepted for processing with your Reclassification Request and will be returned. (If desired,
you may share work samples with the Joint Committee at time of interview.)
DEADLINE TO APPLY
COMPLETED FORMS MUST BE RECEIVED BY THE DISTRICT OFFICE OF HUMAN RESOURCES NO
LATER THAN 5:00 PM, on Monday, December 16, 2013.
SEND COMPLETED FORM TO: DISTRICT OFFICE OF HUMAN RESOURCES – ATTN: REBECCA PANG EXT.
2281)
Employee Signature: ____________________________________________________ Date: ____________
2
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Part I: Gradual Evolution of Key Duties
List your key work responsibilities/duties you consider to be outside the scope and intent of your current
classification. Only include the specific duties that are to be analyzed and considered for
reclassification, do NOT include all duties.
3
Part II: Description of Key Duties
Elaborate on the key duties listed in Part I. Include where the duties came from, and the knowledge/skills and
abilities required to perform the duties. (Example: explain the complexity, impact/scope of responsibility, level
of independence/decision making/leadership, technology, and specialized training).
4
Part III: Position Analysis
Please list the key work responsibilities/duties from Part I and estimate the percentage of time spent on each
duty (estimate should be based on an average week over the last year- total duties should not exceed 100%),
additionally indicate if the duty is temporary or permanent. If you are having difficulty estimating the
percentage, then list the amount of time it takes to complete the duty (for example the typical number of hours,
days, weeks, or months in a year). Only include the specific duties that are outside your current job description
and are to be analyzed and considered for reclassification, do NOT include duties that are within your job
description.
EXAMPLE: State report writing and compliance auditing – 1/20/2013 - 20% - Permanent Duty OR
State report writing and compliance auditing – 12/1/2012 - 8 hours per week – Permanent Duty.
List of Responsibilities/ Duties
When did it
start?
*Estimated
Percentage of Time
OR Actual Time
Temp
* If you are indicating actual time as opposed to percentage of time, please indicate whether your estimate is an estimate
of the number of hours in a day, week, or month; the number of days in a week; the number of weeks in a month; the
number of months in a year; or other combination of time.
5
Part IV: Additional Information
Is there any additional information the Joint Committee should know regarding your Reclassification request?
6
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CSEA Reclass Notification Application 2013-2014 COAST COMMUNITY COLLEGE DISTRICT

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Completed 30 June 2020

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