Travel Request Form
Part 1 - Complete Prior to Departure
Traveller Details
Emergency Contact Details
Full Name
Contact Name
School / Office
CPHMVS
Relationship
Type of Traveller
Student
Daytime Contact
Phone Number/s
After Hours Contact
Email Address
Mobile Number
Student Number
Reason for Travel
Trip Tracker Number
Number of Attendees
Dept Date
Origin Country
Origin City
Travel Method
Arrival Date
Destination Country
Destination City
27-May-16
Australia
Townsville
Aircraft
27-May-16
Australia
28-May-16
Australia
Aircraft
28-May-16
Australia
Townsville
Will this trip include a component of private travel?
No
Expense Code - Description
ORGU
Project
Fund
Budget
Amount
Office Use Only
GST?
Payment Method
Date Paid
7613 - Domestic Airfares
7612 - Domestic Accommodation
7617 - Domestic Ground Transport
8411 - Management / Bank / Booking Fees
$0.00
Budget Total
Comments
$0.00
Advance Before Travelling
$0.00
$0.00
$0.00
Reimburse Prior to Travel
Creditor Payment
Reimburse Upon Return
Please contact your Faculty/School Travel Officer to organise payments to be made on the corporate credit card (e.g. Accommodation).
Please contact your Faculty/School Travel Officer if you will require an advance or reimbursement.
Traveller
Name
Name
Name
Acct Holder/Supervisor
Travel Approver
Signature
Signature
Signature
Signature
Overseas Travel Approver
Office Use Only
Officer Name
Accounts Payable to Pay
Traveller
Travel Req Number
Unlock Traveller and Trip Details
Advance Before Travelling
Date Sent to AP
Unlock OPFS and Budget Amounts
Funds Checked?
Display Fin1 Entry
Due Date
17-May-16
Comments
Amount
$0.00
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signature
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Travel Request Form
Part 2 - Complete Upon Return
Traveller Details
Reason for Travel
Full Name
School / Office
CPHMVS
Type of Traveller
Student
Student Number
Number of Attendees
Did the Travel Destinations or Travel Dates change from the approved dates on page 1?
Yes
Please Specify Changes Below
Dept Date
Origin Country
Origin City
Travel Method
Arrival Date
Destination Country
Destination City
Did this trip include a component of private travel?
No
Expense Code - Description
ORGU
Project
Fund
Budget
Amount
Actual
Amount
Office Use Only
GST?
Payment Method
7613 - Domestic Airfares
7612 - Domestic Accommodation
7617 - Domestic Ground Transport
8411 - Management / Bank / Booking Fees
Office Use Only
$0.00
$0.00
Total
$0.00
Amount Owed to Traveller
$0.00
Amount Owed to JCU
Traveller
Acct Holder/Supervisor
Name
Name
Name
Travel Approver
Signature
Signature
Signature
Signature
Overseas Travel Approver
Accounts Payable to Pay
Amount Owed To Traveller
Officer Name
Travel Req Number
Unlock Traveller and Trip Details
Unlock OPFS and Budget Amounts
Date Sent to AP
Display Fin1 Entry
Due Date
Comments
Amount
$0.00
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signature
click to edit
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signature
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signature
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signature
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Private Travel
The University will not pay for any personal or private expense incurred while undertaking University travel.
Where an amount charged to the University is deemed to be private and also includes GST, the amount repaid to the University must be
calculated on the GST-inclusive cost. Such repayments will therefore include GST.
Please indicate below the Private component included in this travel that has been paid for by the University (Incidental Private Travel can be
ignored).
*(GST Inclusive)
* Where an amount is shown above, a Receipt must be attached that shows that this amount has been repaid to the University.
Travel Diary
Any Non-Staff or Student must keep a Travel Diary for travel that includes an element of Private Travel.
The Location of Activity should indicate, at a minimum, the city and country that the main activity is/was undertaken.
Complete the Travel Diary for each day of travel inclusive of weekends and private travel component. Where the nature of the activity is the
same for a period of days (eg. Attend Conference for 3 days), the traveller may complete one line of the itinerary for that period of time. Where
there is more than one activity on a day (eg. Attend Seminar and Attend Meeting), each different activity for that day must be entered on a
separate line.
NATURE OF ACTIVITY
START DATE
START TIME
FINISH DATE
FINISH TIME
LOCATION OF ACTIVITY
Checklist
Receipts Attached?
Conference Registrations Attached?
Private Motor Vehicle Usage Form Attached?
Interary / TMC Invoice Attached?
Course Attendee List Attached?
Other Attendees List
This listing should only be completed by the Officer in Charge of a trip.
You do not need to complete the attendee list below if a course listing is available and includes all attendees. Course Listings can be obtained
from the Student Management System.
Staff/Adjuncts travelling must complete their own Travel through the Universities Expense Management System “Spendvision”.
Volunteers assisting on a trip must be listed below. Volunteers do not need to submit individual travel request forms if listed below
Students attending a fieldtrip and are not yet enrolled must be listed below
NAME
POSITION
ROLE
DEPARTURE DATE
RETURN DATE
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