Fillable COVIDSafe Plan About the COVIDSafe Plan (Australian Catholic University)

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COVIDSafe Plan About the COVIDSafe Plan (Australian Catholic University)

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COVIDSafe Plan
About the COVIDSafe Plan
The COVIDSafe Plan has been developed to support businesses to safely reopen,
maintain a COVIDSafe workplace and prepare for a suspected or confirmed
case of coronavirus (COVID-19) in the workplace.
In order to be compliant with public health direction:
• All businesses in both metropolitan Melbourne and regional Victoria must complete a COVIDSafe Plan.
• This COVIDSafe Plan should be developed in consultation with workers and any relevant Health
and Safety Representatives (HSRs).
• In addition to completing a COVIDSafe Plan, you are still required to meet your obligations under
the Occupational Health and Safety Act 2004.
• You must comply with a request to present or modify your COVIDSafe Plan, if directed to do so,
by an Authorised Officer or WorkSafe Inspector.
• In addition to the general restrictions for all businesses, some industries require additional obligations
due to a higher transmission risk.
If you are in a high risk industry, you are required to complete a 'High Risk COVIDSafe
Plan'. Further information can be found at vic.gov.au.
How to develop your COVIDSafe Plan
1. Understand your responsibilities
Information on public health directions applying to employers is available at vic.gov.au.
2. Prepare your plan
Below is the COVIDSafe Plan template which you will need to complete. The COVIDSafe Plan is grouped
into six COVIDSafe principles. These include:
1. Ensure physical distancing
2. Wear a face covering
3. Practise good hygiene
4. Keep records and act quickly if workers become unwell
5. Avoid interactions in enclosed spaces
6. Create workforce bubbles
When completing your plan, under the ‘actions’ column of each COVIDSafe principle, you must outline
the actions you will take to meet the listed requirement. You will note that if you are in a restricted or heavily
restricted industry, additional requirements may apply.
Mandatory requirements under public health direction feature this symbol:
• All other points are highly recommended for keeping your workers safe and workplace open
but are not mandatory.
• Some of the requirements in the COVIDSafe Plan may not apply to your business.
Where the requirement does not apply to your business it should be marked N/A (not applicable).
For the latest information on restrictions in Victoria, visit vic.gov.au
3. Keep your plan up to date
Your COVIDSafe Plan must be reviewed and updated routinely and when restrictions or public health
advice changes. Organisations with multiple worksites must complete a COVIDSafe Plan for each worksite.
You do not have to lodge your COVIDSafe Plan with the Victorian Government, however, you may need
to provide your COVIDSafe Plan to an Authorised Officer or WorkSafe Inspector upon request, or in the
event of a confirmed positive case at your workplace. There will be virtual and physical inspections as well
as desktop audits to ensure the implementation of and compliance with your COVIDSafe plan.
4. Share your plan
Your workforce needs to be familiar with this plan. Where possible it is recommended that you discuss
the plan with your workers before you finalise it. Once you have completed the plan, share it with your
workers and occupational health and safety representatives.
For further guidance on how to prepare your COVIDSafe Plan
or any other questions, please visit vic.gov.au or call the Business
Victoria Hotline on 13 22 15.
Your COVIDSafe Plan
Business name: ___________________________________________________________________________
Plan completed by: ___________________________________________________________________________
Date reviewed: ___________________________________________________________________________
Australian Catholic University Limited, Fitzroy Campus
Paul Campbell, Deputy Chief Operating Officer
20 January 2021
1. Ensure physical distancing
Requirements Action
You must ensure workers and visitors
are 1.5 metres apart as much as possible.
This can be done by:
• Displaying signs to show patron limits
at the entrance of enclosed areas where
limits apply
• Informing workers to work from home
wherever possible
You may also consider:
• Minimising the build-up of people waiting
to enter and exit the workplace
• Using floor markings to provide minimum
physical distancing guides
• Reviewing delivery protocols to limit contact
between delivery drivers and workers
You must apply density quotient to configure
shared work areas and publicly accessible
spaces to ensure that:
• There is no more than one worker per four
square metres of enclosed workspace
• There is no more than one member of the
public per four square meters of publicly
available space indoors
You should provide training to workers on
physical distancing expectations while working
and socialising. This should include:
• Informing workers to follow current public health
directions when carpooling. This can be found
at vic.gov.au
If your industry is restricted or heavily restricted, you must also:
Reduce workers levels in accordance
with industry directions.
Limit number of patrons in accordance
with industry directions.
Have no carpooling.
Heavily Restricted Industries Only
Have workers only attend work if permitted.
Workers in permitted work premises must work
from home, if they can.
For the latest information on restrictions in Victoria, visit vic.gov.au
ACU bases its approach to physical
distancing on current Victorian public
health orders and restrictions (including
spacing and density quotients) as well as
the University Australia Principles and
Protocols for reducing the potential risk of
COVID-19 transmission at universities.
Signage is in place across the campus.
Staff, student and visitor numbers on
campus are monitored to adhere to
capacity restrictions.
All work areas have been assessed and
adjusted to ensure 1.5m spacing and
adhering to the density quotient.
Additional screens and barriers have
been installed where required.
COVID Safe practices are regularly
promoted through ACU's COVID website,
in emails and staff/student bulletins.
2. Wear a face covering
Requirements Action
You must ensure all workers and visitors
entering the worksite wear a face covering
as per public health advice. This includes:
• Providing adequate face coverings and
Personal Protective Equipment (PPE)
to workers that do not have their own
You should install screens or barriers in the
workspace for additional protection where relevant.
You should provide training, instruction
and guidance on how to correctly fit, use
and dispose of PPE.
You should inform workers that cloth masks should
be washed each day after use. However, if during
the day the mask is visibly dirty or wet, the mask
needs to be washed immediately.
There are no additional requirements for restricted
or heavily restricted industries.
For the latest information on restrictions in Victoria, visit vic.gov.au
ACU advises staff and students to carry a
mask and wear if distancing requirements
not met. Emergency masks are available.
Screens have been installed where required
ACU continues to provide advice on the use
of face masks in communiques to staff and
students, including carrying and wearing a
face covering in accordance with directions.
Requirements Action
You must frequently and regularly clean
and disinfect shared spaces, including
high-touch communal items such as door
knobs and telephones.
You should:
• Clean surfaces with appropriate cleaning
products, including detergent and disinfectant
• Replace high-touch communal items with
hygienic alternatives, for example single-use
or contactless options, where possible to do so
• Clean between shifts
You should display a cleaning log
in shared spaces.
You should make soap and hand sanitiser
available for all workers and customers
throughout the worksite and encourage
regular handwashing.
3. Practise good hygiene
For the latest information on restrictions in Victoria, visit vic.gov.au
If your industry is restricted or heavily restricted, you should also:
Conduct an audit of cleaning schedules.
Cleaning regime across campus includes:
workspaces, learning environments,
specialist learning environments and
amenities. This is supported by additional
cleaning of touch points.
Laboratory staff and students also clean
equipment before and after use.
Cleaning regimes across campus have
increased in frequency and intensity.
Hand sanitiser stations have been installed.
Hand soap and hand washing facilities are
provided and hand hygiene promoted.
4. Keep records and act quickly if workers
become unwell
Requirements Action
You must support workers to get tested
and stay home even if they only have
mild symptoms.
You must develop a business contingency
plan to manage any outbreaks. This
includes:
• Having a plan to respond to a worker being
notified they are a positive case while at
work, noting workers who show symptoms
or have been in close contact should NOT
attend the workplace until they receive their
test results
• Having a plan to identify and notify close
contacts in the event of a positive case
attending the workplace during their
infectious period
• Having a plan in place to clean the worksite
(or part) in the event of a positive case
• Having a plan to contact DHHS and notify
the actions taken, provide a copy of the risk
assessment conducted and contact details
of any close contacts
• Having a plan to immediately notify
WorkSafe Victoria on 13 23 60 if you
have identified a person with coronavirus
(COVID-19) at your workplace
• Having a plan in the event that you have
been instructed to close by DHHS
• Having a plan to re-open your workplace
once agreed by DHHS and notify workers
they can return to work
You must keep records of all people who
enter the workplace for contact tracing.
You should implement a screening system
that involves temperature checking upon
entry into a workplace.
If your industry is restricted or heavily restricted, you must also:
For the latest information on restrictions in Victoria, visit vic.gov.au
Restricted Industries
Ask workers to declare verbally before each shift
that they are free of symptoms, have not been in
contact with a confirmed case and have not been
directed to isolate.
Heavily Restricted Industries
Ask staff to declare in writing or electronically
before each shift that they are free of symptoms,
have not been in contact with a confirmed case
and have not been directed to isolate.
Staff/student communications include if
feeling unwell, stay at home and get tested
Business continuity plans have been
updated and tested during the recent
COVID-19 restrictions including testing
workplace closure.
ACU has a protocol for dealing with COVID
positive cases, contact authorities and
provide contact details as well as notify
staff/students/contractors through email and
SMS systems. ACU has processes and
cleaning partnerships in place to undertake
deep clean of spaces.
https://www.acu.edu.au/-/media/feature/pag
econtent/richtext/about-acu/news-and-event
s/acu-covid-19-advice-and-action-protocol-fi
nal.pdf
QR codes and staff card records
Staff and students involved in clinical
placements only.
5. Avoid interactions in enclosed spaces
Requirements Action
You should reduce the amount of time
workers are spending in enclosed spaces.
This could include:
• Enabling working in outdoor environments
• Moving as much activity outside as possible,
including serving customers, meetings,
tearooms, lunchbreaks and locker rooms
• Enhancing airflow by opening windows
and doors
• Optimising fresh air flow in air
conditioning systems
There are no additional requirements for restricted
or heavily restricted industries.
For the latest information on restrictions in Victoria, visit vic.gov.au
Staff have dedicated workspaces (1.5m
spacing); meetings are conducted using
Microsoft Teams or Zoom.
Air conditioning provides suitable airflows
to minimise transmission of COVID-19.
ACU complies with Australian Standard AS
1668:2-2012 - The use of ventilation and
air conditioning in buildings.
Requirements Action
You should keep groups of workers rostered
on the same shifts at a single worksite and
ensure there is no overlap of workers during
shift changes.
You should maintain records of all workers
who have disclosed that they reside with
another worker and ensure that there is
no cross-over between shifts.
6. Create workforce bubbles
If your industry is restricted or heavily restricted, you must also:
Limit or cease the number of workers working
across multiple work sites.
Maintain records of all workers who have disclosed
that they are working for different employers across
more than one work premises.
For the latest information on restrictions in Victoria, visit vic.gov.au
Staff have dedicated workspaces. Practical
classes have risk assessments prepared to
ensure safety and mitigate COVID
transmission. Timetabling of practical
classes has reduced class numbers.
N/A, with dedicated workspaces for staff
and no shift work.
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Completed 22 April 2021

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