Fillable COVID-business-support-fund-tenant-occupier-phase-3-application COVID Business Support Fund - Tenant Occupier - Phase 3 Application

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Updated 04 June 2020
Page 1 of 12
CORONAVIRUS BUSINESS SUPPORT FUND
TENANT/OCCUPIER APPLICATION FORM
1. ABOUT THE SCOTTISH GOVERNMENT CORONAVIRUS BUSINESS SUPPORT FUND
The Scottish Government Coronavirus Business Support Fund is being administered by Local Authorities. It consists
of the Small Business Grant Fund and the Retail, Hospitality and Leisure Grant Fund.
Eligible business ratepayers can apply for these grant funds up until 31 March 2021. The grants are aimed at helping
to keep small and medium-sized companies in business and keep productive capacity so that they can recover. Their
intention is to:
• Protect jobs
• Prevent business closure
• Promote economic recovery
This Fund is part of a suite of measures designed to support businesses experiencing hardship as a result of COVID-
19. To support as many different types, sizes, and sectors of business as is possible, recipients of one Fund may not
be eligible to receive support from another. Businesses are encouraged to refrain from claiming additional grant
support unless absolutely necessary and, when making this determination, to consider on the Scheme’s objectives
above.
2. SMALL BUSINESS GRANT FUND – GRANTS FOR TENANTS/OCCUPIERS – Who is eligible?
From 8 June 2020, tenants or occupiers of premises such as shared office spaces, business incubators and shared
industrial units for which the landlord is the registered rate payer may be eligible for a single, one-off £10,000 small
business grant. Eligibility for such small businesses is subject to detailed verification criteria but irrespective of the
use or rateable value of the property. A tenant/occupier may only receive a single grant.
3. IMPORTANT NOTES – PLEASE READ
a) These payments are grants. A grant awarded on a valid application, does not need to be refunded by the
recipient.
b) In each case, the conditions used to assess eligibility are those on 17 March 2020.
c) Information provided by an applicant will be verified against other information sources held by this Council.
This will assist timely application processing, fraud prevention and for auditing purposes.
d) Councils will aim to make payment within 10 working days from receipt of a fully completed application and
once all information and evidence in support of an application has been verified. Applications may be
subject to delay if incomplete or incorrect details are supplied.
e) If a grant is awarded on the basis of false or inaccurate information, it may result in arrangements being
made to recover the award, and legal proceedings being initiated.
Please complete all of the parts of this application that apply to you in full and submit to your Local Authority.
North Ayrshire Council will review your application and assess if you are eligible for the grant.
Updated 04 June 2020
Page 2 of 12
4. HOW TO APPLY
a) This Scheme is administered by Local Authorities. Applications should be returned directly to them.
b) In all applications, ratepayers must disclose the details of previous applications for grant support under this
Scheme, or other UK and Scottish Government support schemes, whether the application was approved or
otherwise.
c) You must submit all necessary supporting information with your application. Failure to submit required
documentation may result in a delay.
Updated 04 June 2020
Page 3 of 12
SECTION 1: SMALL BUSINESS GRANTS FOR TENANTS/OCCUPIERS
To be eligible for a one-off payment of £10,000, statements a) through to f) inclusive must apply to your
business.
Applicants must provide supporting documentation for each statement. Please refer to the Guidance
Notes for further information.
Please tick the statement that applies to your business
By completing this section I certify that the information
provided is correct and understand that if any information
provided is later found to be false, repayment of funding
may be required and depending on circumstances
criminal proceedings might be instigated.
Yes
No
Guidance Note
a) You were in occupation of the premises and have a
lease signed by the landlord prior to 17 March 2020;
the lease was valid at 17 March 2020.
Evidence of a lease is
required.
The applicant may be required
to provide evidence
confirming that the
tenant/occupier contributes
to charges associated with
non-domestic rates.
The tenant/occupier must be
legally and wholly distinct
from the landlord or other
party with whom they have a
lease/rental agreement; there
must be no common
ownership, directorship or
other condition which
suggests the landlord stands
to gain directly from the
endowment of a grant to the
tenant/occupier.
b) You employed one or more staff (not including
yourself or a partner or director in the business) on 17
March 2020.
Evidence can include, but is
not limited to;
a payroll records from
February-March 2020; HMRC
PAYE registration and reports
for February-March 2020 or
prior; and/or successful
application to the Coronavirus
Job Retention (“Furlough”)
Scheme
c) Your business is a partnership or company registered
with Companies House on or prior to 17 March 2020.
Evidence should include
trading name, registered
name & Company Reference
Number. For partnerships, a
copy of the partnership
agreement.
Additional supporting
documents such HMRC tax
Updated 04 June 2020
Page 4 of 12
return, employer liability
insurance may also be
required
d) You use a business bank account.
No payments will be made to
personal accounts.
Evidence should include a
statement showing business
transactions through that
account for the period
including 17 March 2020.
Where possible it should also
support other elements in this
section including details of
wage payments or rent.
e) You have NOT previously received support from the
UK or Scottish Government, including through any of
the following Schemes:
• SBGF
• RHL Grant Fund (RHLGF)
• Pivotal Enterprise Resilience Fund
• Creative, Tourism and Hospitality Enterprises
Hardship Fund
• Newly Self-Employed Hardship Fund
• Self-Employed Income Support Scheme
• Third Sector Resilience Fund
Phase 3 small business grants
are designed to benefit
businesses which to date were
ineligible for any UK or
Scottish Government business
support grant.
Business which are eligible for
cash grants via other UK or
Scottish Government Schemes
are ineligible for funding
through this amendment
(f) The property you occupy is NOT one of the following
listed property types. (Property types can be checked by
inputting your property details into www.saa.gov.uk):
• Advertising
• Anemometer Mast
• ATM Site
• Boathouse
• Bothy
• Burial Ground
• Cable
• Car Park
• Car Space
• Castle
• Common Room
• Coup
• Deer Forest
• Display Area
• Electricity
• Fishing Hut
•
Fuel Tank
If the property you occupy is
listed as any of the property
types listed, then you are not
eligible for this grant. This list
is not exhaustive and
properties that fall in similar
categories may not be eligible.
Updated 04 June 2020
Page 5 of 12
• Gallop
• Game Larder
• Grazings
• Ground
• Hangar
• Heliport
• Holiday Hut
• Hut
• Jetty
• Land
• Lighthouse
• Lock-Up
• Mast
• Monitoring Site
• Oil Tank
• Parking Bay
• Peat Moss
• Pier
• Pigeon Loft
• Public Toilet
• Quarry
• Sand & Gravel
• Shootings
• Site
• Site Huts
• Slipway
• Stance
• Taxi Rank
• Telecommunications
• Time Share Units
• Traffic Monitoring
• Waste
• Wastewater Treatment
• Water
• Weighbridge
• Wind turbine
•
Yard
Proceed to SECTION 2 once you have completed this section.
Updated 04 June 2020
Page 6 of 12
SECTION 2: ABOUT YOUR BUSINESS
Ratepayers with multiple properties in a single Local Authority area which each meet the preceding
eligibility criteria may list them here.
ABOUT YOUR BUSINESS
Guidance Note
(a) The ‘trading’ name of business
The name on the ‘shopfront’ and/or
used on a day to day basis.
(b) The ‘legal’ name of business (even if same as above)
The formal ‘legal’ name of the
business used with, for example,
HMRC, Companies House etc.
(c) An identifying reference number for your business (if
available). This can include your Companies House Registration
Number or other reference number.
Your Company Registration Number
(CRN) is available from Companies
House & should be on all official
documentation they issue to you.
(d) Full Address and Post Code of the non-domestic premises you
occupy, including the non-domestic rates reference number if
available
(e) Name, full address, and postcode of your landlord.
(f) What uses are the business premises put to, and what does
your business do?
Briefly describe what you use the
premises for and what your business
does e.g.
office for software
development, research laboratory,
fabrication workshop.
Updated 04 June 2020
Page 7 of 12
SECTION 3: CONTACT DETAILS
Please provide the full name and contact details for the person within the applicant business to whom
any queries relating to this application should be directed.
First and last name
Job Title
E-mail
Tel/Mob. No.
Correspondence address
(if different from
address given above)
SECTION 4: BANK ACCOUNT DETAILS
You must provide details of the bank account to which any funds should be paid. Applicants should also
provide with the application a copy of a recent bank statement (detailing business transactions) or
image of the nominated account, up to and including the period 17 March 2020.
Name
No payments will be made
to personal accounts.
This account should match
the one described in section
1(d).
Account Name
Account Number
Sort Code
Updated 04 June 2020
Page 8 of 12
SECTION 5: STATE AID
of such aid per recipient.
The De minimis Regulation enables a business to receive public funding of up to €200,000 over a three
year period. (note different rules apply to agriculture and fisheries).
The European Commission Temporary Framework enables Members States to grant aid to undertakings
facing difficulty as a result of the COVID-19 outbreak. The Temporary Framework covers support
granted to businesses which were not already in financial difficulty on 31 December 2019, and aid
support granted to businesses no later than 31 December 2020.
Further information on State Aid is available at:
https://www.gov.scot/publications/coronavirus-covid-19-state-aid-public-authorities/
Please confirm if you (iei.e. your
business) has received any aid
under measures approved within
the European Commission’s
Temporary Framework between
March 2020 and December 2020.
If No please leave blank
Body providing
assistant/Aid
Value of assistance (€)
Date of assistance
Have you (i.e. your business)
received any public sector
assistance through a State Aid De
minimis Scheme over the last 3
years? If No please leave blank
Body providing
assistant/Aid
Value of assistance (€)
Date of assistance
Please confirm that your
undertaking was not in difficulty
(within the meaning of Article
2(18) of the General Block
Exemption Regulation or Article
2(14) of Agriculture Block
Exemption Regulation or Article
3(5) of Fishery and aquaculture
Block Exemption Regulation) on 31
December 2019.
I have read and understood my
obligations under the European
Commission Temporary State Aid
Framework. Please indicate
Yes/No.
Updated 04 June 2020
Page 9 of 12
SECTION 6: TAX HAVEN RESTRICTIONS TO COVID-19 RELATED GRANTS
receive coronavirus-related grants from Scottish Ministers. Tax havens are defined as those listed in the
EU List of Non-Cooperative Jurisdictions for Tax Purposes as follows:
• American Samoa
• Cayman Islands
• Fiji
• Guam
• Oman
• Palau
• Panama
• Samoa
• Trinidad and Tobago
• US Virgin Islands
• Vanuatu
• Seychelles
the date of application;
• The company is not incorporated in a tax haven jurisdiction, or otherwise based for tax purposes,
(e.g. it does not have a place of central management and control in a tax haven in a way that
would create a residence for tax purposes).
• The company is not a subsidiary of (i.e. is not owned by or controlled by) another company that is
based in a tax haven.
• The company is not a parent company of a company that is based in a tax haven.
• The company does not participate in a tax arrangement that results in some or all of its profits
being taxed in a tax haven. “Arrangement” refers to planning schemes put in place for tax
purposes, rather than a genuine commercial profit stream.
Note; the restrictions would not apply if the recipient company is a “sister company” of a company
based in a tax haven. For example, if the applicant company is based in Scotland and owned by a parent
company based in the UK, no restrictions will apply if the parent company also owns subsidiaries in tax
haven locations.
I have read and understood the foregoing restrictions
on COVID-19 Grants to businesses in tax havens.
Please indicate Yes/No
I hereby confirm that the conditions above DO apply to
my business (i.e. my business does not have
connections to tax haven jurisdictions for which these
restrictions apply.) I understand that the grant is
conditional on this confirmation.
Please indicate Yes/No
Updated 04 June 2020
Page 10 of 12
SECTION 7: TERMS AND CONDITIONS
TERMS AND CONDITIONS
Please check and tick all boxes to confirm and sign below
Tick Here
(a) I am authorised to make the application on behalf of the above business.
(b) I understand that any grant awarded in contravention of State Aid rules irrespective
of whether there was a deliberate or otherwise deception or error, or as a result of any
misleading statements given on this form will be recoverable in full and that I may be liable
for legal action to be taken.
(c) I understand that any payment received must be declared to HMRC as appropriate as
part of the tax return for the business.
(d) I confirm that I have considered the impact that any payment from the Fund may
have on any insurance claim I may have made or be making.
(e) I certify that the information provided in this application is correct and understand
that if any information provided is later found to be false, repayment of funding may be
required and depending on circumstances criminal proceedings might be instigated.
(f) I accept all of these terms and conditions.
Name of applicant (print)
Position
Signature
Please complete all parts of this application in full and submit to businessgrants@north-ayrshire.gov.uk.
The deadline for applications is 31 March 2021.
Updated 04 June 2020
Page 11 of 12
SECTION 8: PRIVACY NOTICE
Who we are:
North Ayrshire Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head
office is located at Cunninghame House, Friars Croft, Irvine, KA12 8EE, and you can contact our Data Protection
Officer by post at this address, by email at: dataprotectionofficer@north-ayrshire.gov.uk, and by telephone on
01294 310000.
Why do we need your personal information and what do we do with it?
You are giving us your personal information to allow us to determine whether your business is eligible to receive
funding from the Coronavirus Support Fund, and to administer that funding to your business. We also use your
information to verify your identity where required, contact you by post, email or telephone and to maintain our
records. This local authority is administering the Scottish Government Coronavirus Business Support Fund.
Legal basis for using your information:
You can find more details about this on our website at www.north-ayrshire.gov.uk. Processing your personal
information is necessary for the performance of a contract with you (or to take steps to enter into a contract with
you). If you do not provide us with the information we have asked for then we will not be able to provide this
service to you.
Who do we share your information with?
We are legally obliged to safeguard public funds so we are required to verify and check your details internally for
fraud prevention. We may share this information with other public bodies (and also receive information from these
other bodies) for fraud checking purposes. We are also legally obliged to share certain data with other public bodies,
such as other local authorities or HMRC and will do so where the law requires this. In order to meet our legal
obligations and to promote openness & transparency around the use of public funds, grant recipients should be
aware that details of these payments may be disclosed. This disclosure may include the name of the payee and the
date, sum, and subject of the payment. We will also generally comply with requests for specific information from
other regulatory and law enforcement bodies where this is necessary and appropriate. Your information is also
analysed internally to help us improve our services. This data sharing is in accordance with our Information Use and
Privacy Policy and covered in our full privacy statement on our website. It also forms part of our requirements in line
with our Records Management Plan approved in terms of the Public Records (Scotland) Act 2011.
Your information will be shared with the Scottish Government for the purposes of determining your application and
administering it. The Scottish Government or individual local authorities may publish a full list of properties
against which either a small business grant or a retail, hospitality and leisure grant has been paid.
How long do we keep your information for?
We only keep your personal information for the minimum period amount of time necessary. Sometimes this time
period is set out in the law, but in most cases it is based on the business need. We maintain a records retention and
disposal schedule which sets out how long we hold different types of information for. You can view this on our
website at www.north-ayrshire.gov.uk
or you can request a hard copy from the contact address stated above.
Your rights under data protection law:
• access to your information – you have the right to request a copy of the personal information that we hold
about you.
• correcting your information – we want to make sure that your personal information is accurate, complete
and up to date. Therefore you may ask us to correct any personal information about you that you believe
does not meet these standards.
• Deletion of your information – you have the right to ask us to delete personal information about you and
where:
I. you think that we no longer need to hold the information for the purposes for which it was originally
obtained
Updated 04 June 2020
Page 12 of 12
II. you have a genuine objection to our use of your personal information – see Objecting to how we may
use your information below
III. our use of your personal information is contrary to law or our other legal obligations.
Objecting to how we may use your information – You have the right at any time to tell us to stop using your
personal information for direct marketing purposes.
Restricting how we may use your information – in some cases, you may ask us to restrict how we use your personal
information. This right might apply, for example, where we are checking the accuracy of personal information that
we hold about you or we are assessing the objection you have made to our use of your information. This right might
also apply if we no longer have a basis for using your personal information but you don't want us to delete the data.
Where this right is realistically applied will mean that we may only use the relevant personal information with your
consent, for legal claims or where there are other public interest grounds to do so.
Please contact us as stated above if you wish to exercise any of these rights.
Information you have given us about other people:
If you have provided anyone else’s details on this form, please make sure that you have told them that you have
given their information to North Ayrshire Council. We will only use this information to process and administer your
claim. If they want any more information on how we will use their information they can visit our web site at
www.north-ayrshire.gov.uk
or email at dataprotectionofficer@north-ayrshire.gov.uk.
Complaints:
We aim to directly resolve all complaints about how we handle personal information. If your complaint is about how
we have handled your personal information, you can contact the Council’s Data Protection Officer by email at
complaintenquiries@north-ayrshire.gov.uk or by 01294 310000.
However, you also have the right to lodge a complaint about data protection matters with the Information
Commissioner's Office, who can be contacted by post at: Information Commissioner's Office, Wycliffe House, Water
Lane, Wilmslow, Cheshire, SK9 5AF. By phone on 0303 123 1113 (local rate) or 01625 545 745. Visit their website for
more information at- https://ico.org.uk/concerns
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