Updated 27 May 2020
Page 18 of 19
SECTION 7: PRIVACY NOTICE
Who we are:
North Ayrshire Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head
office is located at Cunninghame House, Friars Croft, Irvine, KA12 8EE, and you can contact our Data Protection
Officer by post at this address, by email at: dataprotectionofficer@north-ayrshire.gov.uk, and by telephone on
01294 310000.
Why do we need your personal information and what do we do with it?
You are giving us your personal information to allow us to determine whether your business is eligible to receive
funding from the Coronavirus Support Fund, and to administer that funding to your business. We also use your
information to verify your identity where required, contact you by post, email or telephone and to maintain our
records. This local authority is administering the Scottish Government Coronavirus Business Support Fund.
Legal basis for using your information:
You can find more details about this on our website at www.north-ayrshire.gov.uk. Processing your personal
information is necessary for the performance of a contract with you (or to take steps to enter into a contract with
you). If you do not provide us with the information we have asked for then we will not be able to provide this
service to you.
Who do we share your information with?
We are legally obliged to safeguard public funds so we are required to verify and check your details internally for
fraud prevention. We may share this information with other public bodies (and also receive information from these
other bodies) for fraud checking purposes. We are also legally obliged to share certain data with other public bodies,
such as other local authorities or HMRC and will do so where the law requires this. In order to meet our legal
obligations and to promote openness & transparency around the use of public funds, grant recipients should be
aware that details of these payments may be disclosed. This disclosure may include the name of the payee and the
date, sum, and subject of the payment. We will also generally comply with requests for specific information from
other regulatory and law enforcement bodies where this is necessary and appropriate. Your information is also
analysed internally to help us improve our services. This data sharing is in accordance with our Information Use and
Privacy Policy and covered in our full privacy statement on our website. It also forms part of our requirements in line
with our Records Management Plan approved in terms of the Public Records (Scotland) Act 2011.
Your information will be shared with the Scottish Government for the purposes of determining your application and
administering it. The Scottish Government or individual local authorities may publish a full list of properties against
which either a small business grant or a retail, hospitality and leisure grant has been paid.
How long do we keep your information for?
We only keep your personal information for the minimum period amount of time necessary. Sometimes this time
period is set out in the law, but in most cases it is based on the business need. We maintain a records retention and
disposal schedule which sets out how long we hold different types of information for. You can view this on our
website at www.north-ayrshire.gov.uk or you can request a hard copy from the contact address stated above.
Your rights under data protection law:
• access to your information – you have the right to request a copy of the personal information that we hold
about you.
• correcting your information – we want to make sure that your personal information is accurate, complete
and up to date. Therefore you may ask us to correct any personal information about you that you believe
does not meet these standards.
• Deletion of your information – you have the right to ask us to delete personal information about you and
where:
I. you think that we no longer need to hold the information for the purposes for which it was originally
obtained
