COVID-19 | VARSITY SPIRIT FITTING RULES
(Updated 03/19/2021)
Safety and well-being of our coaches, athletes, and employees is our priority for your Varsity Spirit fitting. We are prepared to deliver
services that will meet the state and local guidelines related to COVID-19 at the time of the meeting. While the final details and
schedule of any meeting could require adjustments up to the day, and all guidelines are subject to change based on Centers for Disease
Control and Prevention (“CDC”), federal, state and local guidance, please be assured that Varsity Spirit is committed to delivering the
same quality of services for which we are known. We appreciate your understanding of the flexibility this will require.
Below you will find the guidance that we believe is necessary in order to conduct a safe and enjoyable fitting. Please know that the
following is in addition to any guidelines applicable to or mandated by your institution, and local, city and state orders. In addition to
this signed document, a copy of all such additional guidelines must be provided to us prior to the meeting for them to be applied. We
will need to work together to make sure that all guidelines are communicated, applied and enforced.
School / Organization
The facility for the meeting should be large enough to meet the CDC, state and local guidelines and should be the largest room
available that is appropriate for the meeting. The CDC recommends maintaining at least 6 feet of distance from others. To the
extent feasible, the facility should be well ventilated.
The meeting location should be clean and sanitary.
Hand sanitizer or access to restroom facility with proper sanitation areas for handwashing should be provided for all attendees.
Doors or other high-touch points for entry/exit should be propped open or removed (if feasible).
Coach/Advisor, Band Director or other designated school or gym facilitator must be present at all times during the meeting and
available to assist Varsity Spirit Representative in enforcement of the established rules, including recognizing when an attendee
should be removed from meeting for signs/symptoms or violation of rules.
The school/organization or coach must provide a copy of these guidelines to all attendees.
The school/organization or coach must ensure that anyone who will be present during the meeting has read, understands, and
will comply with these guidelines.
The school/organization should educate athletes, students, coaches, advisors, school/organization staff, or anyone else that will
be present at the meeting, about COVID-19, how it spreads (including through persons who are asymptomatic), all symptoms of
COVID-19, proper hygiene (e.g., avoiding touching the face, vigorous washing of hands etc.), and the importance of social
distancing (e.g., prohibition on unnecessary touching).
Attendees: Coaches/Advisors, Directors, Athletes, Students, Parents, Others in Attendance
Anyone that feels sick, shows any symptoms of COVID-19 listed by the CDC, including cough, shortness of breath, fever, chills,
muscle pain, sore throat, and new loss of taste or smell, has been diagnosed or presumed positive for COVID-19, is living with a
house member who is currently sick, or has been exposed to someone who has been diagnosed or presumed positive for COVID-
19, currently or within the last 14 days, must stay home.
Anyone that develops symptoms while at the meeting must immediately inform Varsity Spirit Representative and comply with
the procedure of removal from the meeting.
Anyone with a pre-existing condition/compromised immune system should speak with, and get clearance from, their doctor
before attending the meeting.
Attendees should engage in physical distancing of at least 6 feet, or other distance imposed by state and local guidelines.
The number of attendees in the meeting area may be limited to comply with these restrictions.
Attendees must provide their own face mask or face covering which shall be worn at all times during the meeting.
[Note, if the state, local and school and venue/site guidelines do not mandate face coverings, Varsity Spirit still strongly
encourages mask wearing of all attendees throughout the meeting. Furthermore, it is Varsity Spirit’s policy that any attendee
who tries on an ‘over the head garment’ such as a uniform shell, t-shirt, pullover, etc., and/or any attendee who needs to be
measured by the Varsity Spirit Representative, MUST wear a mask or face covering. This face covering must be provided by the
attendee or organization.]
Attendees must bring their own wipes/tissue/gloves as needed.
Attendees must not touch anyone’s belongings except for their own or those provided by Varsity Representative.
Attendees must cover coughs and sneezes.
Attendees will comply with Varsity Spirit Representativesguidance during the meeting which will be based on local conditions at
the meeting and may include restrictions on the garments that can be tried on.
Athletes/students must:
Prior to the fitting:
Access Fitting Pass specific to their fitting event, create a profile and enter their measurements.
Try on any already owned Varsity Spirit garments at home that are similar to this year’s order and enter sizes into Fitting Pass as
applicable. To the extent the athlete is confident in their size, athlete is encouraged to order such size and not attend fitting.
During the fitting:
Wear form-fitting clothing (e.g. leotard, one-piece swimsuit, tank top, shorts, leggings).
Bring mask or face covering, which must be worn during the fitting. [Note, if the state, local and school guidelines do not
mandate face coverings, Varsity Spirit still strongly encourages mask wearing of all attendees throughout the meeting.
Furthermore, it is Varsity Spirit’s policy that any attendee who tries on an ‘over the head garment’ such as a uniform shell, t-
shirt, pullover, etc., and/or any attendee who needs to be measured by the Varsity Spirit Representative, MUST wear a mask or
face covering. This face covering must be provided by the attendee or organization.]
Wash hands or use hand sanitizer before and after touching garments or bring and wear gloves while touching garments.
Varsity Spirit Representative
Varsity Spirit Representative will monitor themselves for symptoms of COVID-19 listed by the CDC in its most current guidance
and follow any and all applicable health and safety protocol/guidelines applicable to them and set forth within the Attendees
section above.
Varsity Spirit Representative will be educated on the COVID-19 Fitting Rules as well as guidelines applicable to or mandated by
school/organization, as provided by school/organization.
Varsity Spirit Representative will give instructions to attendees as needed throughout the meeting.
Varsity Spirit Representative will wash/sanitize their hands upon entering the building before each meeting begins.
Varsity Spirit Representative will engage in physical distancing of at least 6 feet in most instances; exception would be to
measure an attendee if applicable.
Varsity Spirit Representative will provide their own face mask or face covering, which shall be worn at all times during the meeting.
Varsity Spirit Representative will supply their own wipes and hand sanitizer.
Varsity Spirit Representative will not touch anyone’s belongings except for their own.
________________________________________________________________________________________________________
This signed form, along with any additional guidelines you require, must be received prior to meeting.
School/Organization Name:
Fitting Date: Fitting Location:
COACH/ADVISOR, GYM OWNER or BAND DIRECTOR:
By signing below, I acknowledge I have read and agree to the COVID-19 Fitting Rules.
Coach/Advisor or Band Director Name:
Signature: Date:
AUTHORIZED SCHOOL/ORGANIZATION ADMINISTRATOR/GYM OWNER:
By signing below, I acknowledge I have read and agree to the COVID-19 Fitting Rules. Additionally, I agree that at the time of
execution, if our school/institution has created guidelines specific to our school/institution, a copy of the guidelines have been
included with this executed form. I agree that we will provide to you any subsequent updates as soon as practicable and as they are
established.
Authorized School/Organization Administrator/Gym Owner Name: _ Title:
Signature: Date:
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