One volunteer or staff member should be assigned to ask and document screening responses of all
participants upon arrival. This record must be kept condentially with health forms and permission
slips. This volunteer should also serve as the point of notication for any post-meeting incident of
a communicable disease. Upon notice, this volunteer must contact GSEM’s Senior Manager of Risk
Management, Jen Robertson (jrobertson@girlscoutsem.org) to receive explicit guidance.
_____ 2. A Girl Health History & Annual Permission Form (F-57) with 7/2020 COVID-19 Addendum for
the 2021 membership year should be completed for all girl participants and on le with the leader, lead
volunteer and/or staff member.
_____ 3. The meeting or activity should have no more than 20 individuals if indoors and 30 individuals
if outdoors. This includes girls, leaders, volunteers needed to meet proper girl-to-adult ratio, parents/
caregivers, staff, etc.
_____ 4. Masks are required at all Girl Scout properties, including camps and the service center, when
indoors, and when outdoors when social distancing cannot be maintained, for any participant age 2 and
older. Guidance on mask-wearing when not at Girl Scout properties must follow the strictest of: the facility
where the event is being held, the local school district protocol or the local county guidance.
_____ 5. Social distancing should be practiced whenever possible. Put six feet of distance between yourself
and people who do not live in your household in both indoor and outdoor spaces.
_____ 6. For all meetings and activities, the space should be cleaned, and touch surfaces (i.e., tabletops,
light switches, chairs, etc.) and frequently touched objects should be routinely disinfected.
_____ 7. Meetings should ideally be held virtually, outdoors (weather permitting) or at places local to the
community such as parks, churches, community centers or libraries. Meetings in the home are permitted
when other options are unavailable, but only when GSEM COVID-19 Response Guidelines are followed (such
as wearing masks when indoors, keeping a social distance of at least six feet and following Hygiene and Risk
Mitigation guidance) and all criteria as listed under “Troop Meetings in the Home” on pages 7-8 are met.
_____ 8. For meetings and activities held at public facilities, the troop leader/lead volunteer/staff member
in charge of the meeting or activity should contact the facility ahead of time to ask:
• Is the facility following GSEM and its local jurisdiction’s guidelines?
• Is the space cleaned, and touch surfaces sanitized, at least daily?
• Who else uses the space, how often, what size is the group, and is the space cleaned between
groups?
• What types of ushers/faucets/soap dispensers are available in the restrooms: automatic/sensory or
manual?
• If activity or sporting equipment is being provided, are they wiped down between uses?
Please note: meetings may not be held in tness centers or gyms because the atmosphere in sports
facilities is aerosolizing, making them a higher risk for contracting viruses.
COVID-19 Protocol Checklist, Continued
