AUTHORITY TO DELEGATE AND EXECUTE
Pursuant to IHL Board Policy 301.0703, the Authority delegated to the Institutional Executive
Officer (IEO), such as authority to sign contracts, can be delegated by the IEO to “appropriate and
responsible officials” of the University, but that delegation by the IEO must be in writing.
The President is designated as the authorizing official for the University to execute any
documents relating to or on behalf of the University. Anyone who signs a contract without
written delegation authorizing them to do so is subject to disciplinary action, up to and including
termination, and may be legally and financially liable for representations made in the contract.
Any employee who has a conflict of interest with respect to a contract should not be involved in
the approval process with respect to the contract.
The Athletic Director is authorized to sign approved Athletic Contracts that relate to games,
athletic facilities, etc.; however, the Athletic Director is not authorized to enter into
agreements/contracts related to personnel. Athletic Coaches do not have signatory authority and
are not authorized to enter into a contract on behalf of the Athletic Department or University
unless they have specific written authority to do so.
REVIEW AND APPROVAL PROCESS
All contracts or agreements require the Contract Review Form. The purpose of this form is to
inform the Area Vice President, Director of Information Technology, Vice President for Business
and Finance/CFO and Office of the President that the contract is being recommended for
approval. This review is designed to provide reasonable assurance that contracts and agreements
have been reviewed for availability of funds, risk, compliance, form and legal sufficiency. Until
the contract or agreement has been reviewed and signed by the University President, the
document shall not be considered legally binding. All contracts executed are held in the
University’s master contract file located in the Office of Business and Finance. The Office of the
President is responsible to ensure contracts requiring IHL Board approval are submitted to the
Board prior to final execution.
Contracts with external parties and individuals should have MVSU’s Standard Terms and
Conditions Addendum attached. The contract addendum is available on the Business and Finance
The Contract Administrator (CA) is the individual within the requesting department with the
ultimate responsibility to ensure MVSU receives the services and/or revenue set forth in the
contract, that MVSU pays the amount set forth in the contract for any services, and that the
contract is reviewed prior to renewal if applicable. To properly fulfill this function, it is imperative
that the CA fully understand the scope of the contract as well as the requirements set forth in
the agreement. Some of the aspects the CA may want to review are: