Recreation & Community
Services Department
400 University Ave.
Los Altos, CA 94022
(650) 947-2790
www.losaltosrecreation.org
COORDINATOR CONTRACT
Page 1
CONTRACT AGREEMENT FOR SPECIAL SERVICES
After School Junior High Sports Program
The following is an Agreement between the City of Los Altos, California, hereinafter referred to as
"City" and the independent contract Sports Coordinator named below for the purpose of providing
a service requiring specific knowledge and/or technical qualifications. The City shall pay
Coordinator for all services to be performed by Coordinator hereunder; terms described below.
1. PROGRAM FORMAT - The City of Los Altos Recreation Department, in cooperation with the
Los Altos School District, provides for an after-school sports program at both Blach and Egan
Junior High Schools. Blach and Egan participate in the Valley Junior High School Athletic League,
which includes schools in Los Altos, Mountain View, Sunnyvale, Cupertino and Saratoga.
2. Coordinator understands that City may cancel this Agreement at any time should enrollment be
insufficient, or should funds or facilities become unavailable, or should the Coordinator fail to
perform the services to the satisfaction of the City and that the City shall not be liable for
compensation to the Coordinator for the remainder of the Agreement should be cancelled.
2. It is understood and agreed that the Coordinator, in the performance of this contract, is an
independent contract Coordinator and not an employee of the City of Los Altos. Coordinator
understands that he/she also represents the Los Altos School District when on their school
premises or escorting their students to away games.
3. LIABILITY - Coordinator agrees to be solely responsible for all hazards, damages and injuries,
which Coordinator, or his or her property, may receive in the course of performing this contract,
and waives all rights, whether known or unknown, to claim damages therefore from the City of
Los Altos or its officers, agents or employees.
4. Coordinator further agrees to defend, indemnify and hold the City of Los Altos and its officers,
agents and employees, free and harmless from any liabilities, claims or damages caused by, arising
out of, or in any relation to the performance by Coordinator of services or otherwise relating to or
arising from this Agreement.
5. Coordinator understands the City of Los Altos has no accident or Worker's Compensation
insurance for persons performing services as and independent Coordinator.
6. TERM Coordinator agrees to accurately complete a contract per sport and provide it to the
Sport Coordinator at your school site prior to the beginning of the designated season. The term of
the contract shall be the length of the sport season scheduled by the Valley Junior High School
Athletic League, including all finals should the team advance.
.
Revised 10.2.2019
COORDINATOR CONTRACT
Page 2
7. PAYMENT City shall pay Coordinator the specified sum of $450 per season and sport as
agreed upon and indicated in this contract. City shall mail payment within two weeks of the
last day of the regular season.
8. RESPONSIBILITIES Coordinator is responsible for performing the following tasks and as
outlined in the Coaches Manual:
Recruit, interview, train, and supervise coaches
Report all injuries and submit accident reports to City within 24 hours
Supervise equipment usage, including issuing and collecting equipment
Reschedule cancelled games
Handle all uniforms
Coordinate Informational Meeting with team for each sport prior to season start
Hand out schedules including playoffs
Hand out registration information and collect team rosters online using Recreation Program,
RecTrac
Maintain statistics for each sport
Coordinate giving trophies to 1
st
and 2
Nd
place teams
Keep coaches and ADs informed of any discrepancies in scores and/or rescheduled games
Secure officials/referees and scorekeepers (home games) for all sports
Coordinate scheduling officials
Ensure that transportation arrangements have been made, noting any changes in schedule
or makeup games (if applicable)
Coordinate facilities for home games
Conduct academic grade reviews and cross-reference with rosters
Keep Sports portion of website updated
Ensure coaches are cleared through City Recreation Department prior to start of season
Ensure coaches paperwork is complete and turned in on time
Inventory First Aid kits, and order replacement items from City
Report any damage or need for repair to any City facilities and/or equipment.
Perform related duties as required
9. COMMUNICATION - All communication regarding the Junior High Sports Program at
Blach and Egan Junior High Schools should be handled through the supervising Sport
Coordinator at your school site. If you have additional inquiries that they cannot address, please
contact the Recreation Coordinator contact information below:
PHONE: 650.947.2727
FAX: 650.947.2738
E-MAIL: lstamps@losaltosca.gov
Recreation & Community
Services Department
400 University Ave.
Los Altos, CA 94022
(650) 947-2790
www.losaltosrecreation.org
Revised 10.2.2019
City of Los Altos Recreation &
Community Services Department
ATTN: Lisa Stamps - Junior High Sports
Physical Address: 400 University Ave.
Los Altos, CA 94022
Mailing Address: 1
N. San Antonio
Rd. Los Altos, CA 94022
COORDINATOR CONTRACT
Page 3
CONTRACT AGREEMENT FOR SPECIAL SERVICES
After School Junior High Sports Program
An incomplete signature page may lead to a delay in payment. Please complete in full.
Person Rendering Special Services Contract Coordinator at: [ ] Blach [ ] Egan
First Name ____________________________ Last Name_________________________________
E-mail _________________________________________________________________________
Day Phone: ______________________________ Eve Phone: _____________________________
Address ______________________________ City______________________ Zip_____________
I am currently employed by the: [ ] Los Altos School District
[ ] Other ___________________________ [ ] MVLA Union High School District
Please Mark Gender: [ ] BOYS [ ] GIRLS
Please Mark Sport: [ ] Volleyball [ ] Softball [ ] Basketball [ ] Cross Country
[ ] Wrestling [ ] Soccer [ ] Track & Field
PAYMENT: [ ] $450 [ ] Other: $______ Reason: ________________________________
Sport Season: Start Date ________________________ End Date__________________________
I understand and agree to all the above terms and conditions, as well as those found in the Coordinator
Manual, as it pertains to my Coordinator position:
Signature of Coordinator ____________________________________ Date __________________
Sports Coordinator _________________________________________ Date __________________
Recreation Supervisor _______________________________________ Date _________________
For Office Use Only
Contract Received __________________ Contract Processed for Payment ___________________
District Employee_______________________________________________________________
On File: [ ] W-9 Tax Form [ ] Proof of TB Test [ ] Fingerprinting Results
Recreation & Community
Services Department
400 University Ave.
Los Altos, CA 94022
(650) 947-2790
www.losaltosrecreation.org
Revised 10.2.2019
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