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Please direct any questions about completing this form or this issue to the:
Manager, Privacy & Access to Information
Telephone: (613) 520-2600 Ext. 2047
OR the FIPPA Representative in your academic/administrative unit.
Part A: The faculty/staff member shall enter their name, the academic/administrative unit, a
description of the information to be published, a description of the purpose for publishing the
information, and a description of the location where the information will be published.
Part B: The faculty/staff member shall enter the name of the FIPPA representative for the
academic/administrative unit and the representative’s telephone extension and E-Mail
address. If no representative is available, you identify the Manager, Privacy & Access to
Information as the contact.
Part C: The individual shall indicate the personal information that may be published and shall
sign and date the form to indicate explicit consent. The student may specify a time limit
(usually 5 year) or indicate “no time limit” if the period of permission is indefinite.
Guidelines for publishing student information:
Under FIPPA, the University is not allowed to confirm or deny the enrolment of any current
undergraduate or graduate student without their consent. Posting current student names on
websites (for example scholarship winners) or academic Curriculum Vitaes (CVs) is considered
confirming enrolment and this should not be done without consent.
Posting student names on websites/academic CVs:
Implicit consent is acceptable to post undergraduate and graduate student names on
websites and/or academic CVs. A record will need to be kept, in the academic unit offices,
that students have been advised of plans to post their names. If any student objects, their
name may not be posted publicly and must be removed if already posted. The following is a
sample notice: “I am/we are planning to post your name on the following web pages…
(include the url). If you object to your name being posted, please advise the writer by return
E-Mail within 5 days. If you do not respond, your consent to post your name will be assumed.”
Posting student names/photos/biographies for publicity purposes:
Explicit consent is required to post undergraduate and graduate student
names/photos/biographies for publicity purposes. A record of consent will need to be kept for
each student as long as their personal information (i.e. name, likeness and other personal
information) is continued to be used. This Consent to Publish Student Information form may
be used for this purpose.
Carleton University Privacy Office: Oct 2018