Fillable CONDITION INSPECTION REPORT by the landlord to offer (LandlordBC – Your resource for rental housing in BC)

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CONDITION INSPECTION REPORT by the landlord to offer (LandlordBC – Your resource for rental housing in BC)

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IMPORTANT:
Failure
by the landlord to offer and participate in a condition inspection and give a copy of the inspection report to
the tenant will result in the landlord losing any right to claim against the tenant's Security Deposit and/or Pet Damage
Deposit for damage to the rental unit.
Failure
by the tenant to participate in a condition inspection will result in the tenant forfeiting the Security Deposit
and/or Pet Damage Deposit to the landlord.
INSTRUCTIONS:
1. This report must be completed and signed by the landlord and the tenant:
a) at the beginning of the tenancy when the tenant moves in to the rental unit,
b) if the landlord agrees to the tenant having a pet and no move-in inspection report was completed at the
beginning of the tenancy, and
c) at the end of the tenancy after the tenant moves out.
2. The process for scheduling a condition inspection is:
a) the landlord and tenant must attempt to agree on a mutually acceptable date and time;
b) if no agreement is reached, the landlord must offer the tenant a proposed date and time;
c) if this time is unacceptable to the tenant, the tenant must propose an alternate time;
d) if this time is unacceptable to the landlord, or the tenant fails to respond to a different time for the inspection must
be offered by giving the tenant a Notice of Final Opportunity to Schedule a Condition Inspection, which the tenant
must accept.
3. When completing the report, use the non-shaded areas for the move-in or pet acceptance inspection. Use the
shaded areas for the move-out inspection.
4. Both the landlord and the tenant must sign the report on move-in (or pet acceptance) and again on move-out. The
tenant may record disagreement with any items noted on the report.
5. A copy of the move-in (pink) inspection report (or inspection report following acceptance of a pet) must be given
to the tenant within 7 days following the inspection. The landlord will keep the other two copies on file.
6. A copy of the move-out (yellow) inspection report must be given to the tenant within 15 days after the later of
a) the date the inspection was completed, and
b) the date the landlord received the tenant's forwarding address in writing.
8. Ensure both the Balance Due Tenant and Balance Due Landlord fields are filled in before the tenant signs the
Security/Pet Damage Deposit Statement.
© LandlordBC 2016
CONDITION INSPECTION
REPORT
Ceilings, Walls Floors, Carpets,
Linoleum
Blinds, Curtains,
Drapes
Cabinets, Counters,
Closets, Cupboards
Light Fixtures, Light Bulbs,
& Electronic Connections
Entry, Halls, Stairs
move-in
move-out
Living Room, Family Room
move-in
move-out
Kitchen
move-in
move-out
Dining Areas
move-in
move-out
Bedroom #1
move-in
move-out
Bedroom #2
move-in
move-out
Bedroom #3/Den/Office
move-in
move-out
Bathroom #1
move-in
move-out
Bathroom #2
move-in
move-out
Other:
move-in
move-out
Other:
move-in
move-out
PART I - TENANCY INFORMATION
Move-out: Inspecting tenant's or agent's name ___________________________________________________________________________
End of tenancy date ____________________________ Scheduled move-out inspection date and time _____________________________
Actual move-out inspection date and time _________________________________
PART II - LIVING AREAS CONDITION
a
satisfactory
C
= Needs Cleaning
D
= Damaged
P
= Needs Painting
M
= Missing
W
= Normal wear and tear
S
= Stained
PART III - OTHER AREAS, APPLIANCES AND FIXTURES if satisfactory or describe any defects
Basement, Crawl Space
move-in
____ satisfactory or
move-out
Patio, Deck, Balcony, Porch
move-in
____ satisfactory or
move-out
Storage areas, Lockers
move-in
____ satisfactory or
move-out
Garage, Parking Area
move-in
____ satisfactory or
move-out
Yard, lawn, garden, shrubs
move-in
____ satisfactory or
move-out
Doors, screens, windows
move-in
____ satisfactory or
move-out
Tenant(s) full name(s)
Move-in: Inspecting tenant's or agent's name
Landlord's Name
Landlord's address for service
Address of rental unit inspected
Date tenant entitled to possession of rental unit Move-in inspection date and time
a
Rooms/Areas
SECURITY/PET DAMAGE DEPOSIT STATEMENT
Amount of Security Deposit $ _________________
Amount of Pet Damage Deposit $ _________________
Accrued Interest $ _________________
TOTAL $ _________________
Unpaid Rent / Late Fees $ _________________
Utilities/Phone/Cable $ _________________
Carpet Cleaning $ _________________
Window Cover Cleaning $ _________________
Other Cleaning $ _________________
Carpet Cleaning $ _________________
Pet Damage $ _________________
Painting $ _________________
Damage Repair/Replacement $ _________________
Key Replacement $ _________________
Other Access Devices $ _________________
Liquidated Damages $ _________________
Other: ____________________ $ _________________
TOTAL $ _________________
Deduct from Security Deposit $ _________________
Deduct from Pet Damage Deposit $ _________________
BALANCE DUE TENANT $ _________________
BALANCE DUE LANDLORD $ _________________
I agree with the amounts noted above and authorize deductions noted above from my Security and/or Pet Damage Deposit. If the total owing to the
Landlord exceeds my deposit(s), I agree to pay the Landlord the excess amount.
Tenant Signature: __________________________________________________________________ Date Signed: ______________________________
Forwarding Address: _________________________________________________________________________________________________________
PART IV - MOVE-IN INSPECTION
I _____________________________________________________ agree that this report fairly represents the condition of the rental unit.
I _____________________________________________________ do not agree that this report fairly represents the condition of the
rental unit for the following reasons:
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
Tenant's Signature _____________________________________________________________ Date: _______________________________
Landlord's Signature ___________________________________________________________ Date: ________________________________
PART V - MOVE-OUT INSPECTION
I _____________________________________________________ agree that this report fairly represents the condition of the rental unit.
I _____________________________________________________ do not agree that this report fairly represents the condition of the
rental unit for the following reasons:
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
Tenant's Signature _____________________________________________________________ Date: _______________________________
Landlord's Signature ___________________________________________________________ Date: ________________________________
No. of keys given at move-in _______ Other access devices given at move-in ___________________________________________________________________________________
No. of keys given at move-out _______ Other access devices given at move-in __________________________________________________________________________________
Smoke alarm(s) tested
Move-in: Functioning ____ Not Functioning ____ Comment: _______________________________________________________________________________________________
Move-out: Functioning ____ Not Functioning ____ Comment: ______________________________________________________________________________________________
Furniture
move-in
____ satisfactory or
move-out
Appliances
move-in
____ satisfactory or
move-out
Laundry area
move-in
____ satisfactory or
move-out
Fireplaces, Heating Stoves
move-in
____ satisfactory or
move-out
Other:
move-in
____ satisfactory or
move-out
PART III - continued
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CONDITION INSPECTION REPORT by the landlord to offer (LandlordBC Your resource for rental housing in BC)

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Completed 1 January 2021

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