INSTRUCTIONS FOR COMPLETION OF THE STATEMENT OF DEFICIENCIES
AND PLAN OF CORRECTION (CMS-2567)
I. PURPOSE
This document contains a listing of deficiencies cited by the surveying
State Agency (SA) or Regional Office (RO) as requiring correction. The
Summary Statement of Deficiencies is based on the surveyors’ professional
knowledge and interpretation of Medicare and/or Medicaid or Clinical
Laboratory Improvement Amendments requirements.
II. FORM COMPLETION
Name and Address of Facility – Indicate the name and address of the
facility identified on the official certification record. When surveying
multiple sites under one identification number, identify the site where
a deficiency exists in the text of the deficiency under the Summary
Statement of Deficiencies column.
Prefix Identification Tag – Each cited deficiency and corrective action
should be preceded by the prefix identification tag (as shown to the left
of the regulation in the State Operations Manual or survey report form).
For example, a deficiency in Patient Test Management (493.1107) would
be preceded by the appropriate D-Tag in the 3000 series. A deficiency
cited in the Life Safety Code provision 2-1 (construction) would be
preceded by K8. Place this appropriate identification tag in the column
labeled ID Prefix Tag.
III. Summary Statement of Deficiencies – Each cited deficiency should be
followed by full identifying information, e.g., 493.1107(a). Each Life
Safety Code deficiency should be followed by the referenced citation
from the Life Safety Code and the provision number shown on the survey
report form.
IV. Plan of Correction – In the column Plan of Correction, the statements
should reflect the facility’s plan for corrective action and the anticipated
time of correction (an explicit date must be shown). If the action has been
completed when the form is returned, the plan should indicate the date
completed. The date indicated for completion of the corrective action
must be appropriate to the level of the deficiency(ies).
V. Waivers – Waivers of other than Life Safety Code deficiencies in hospitals
are by regulations specifically restricted to the RN waiver as provided
in section 1861(e)(5) of the Social Security Act. The long term care
regulations provide for waiver of the regulations for nursing, patient
room size and number of beds per room. The regulations provide for
variance of the number of beds per room for intermediate care facilities
for the mentally retarded. Any other deficiency must be covered by an
acceptable plan of correction. The waiver principle cannot be invoked in
any other area than specified by regulation.
VI. Waiver Asterisk(*) – The footnote pertaining to the marking by asterisk
of recommended waivers presumes an understanding that the use of
waivers is specifically restricted to the regulatory items. In any event,
when the asterisk is used after a deficiency statement, the CMS Regional
Office should indicate in the right hand column opposite the deficiency
whether or not the recommended waiver has been accepted.
VII. Signature – This form should be signed and dated by the provider or
supplier representative or the laboratory director. The original, with the
facility’s proposed corrective action, must be returned to the appropriate
surveying agency (SA or RO) within 10 days of receipt. Please maintain a
copy for your records.
According to the Paperwork Reduction Act of 1995, no persons are required to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this
information is 0938-0391. The time required to complete this information collection is estimated to average 2 hours per response, including the time to review instructions, search existing data
resources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate(s) or suggestions for improving this
form, please write to: CMS, Attn: PRA Reports Clearance Officer, 7500 Security Boulevard, Baltimore, Maryland 21244-1850.
