Fillable CLINICAL INTERVIEW FORM (University of Utah)

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CLINICAL INTERVIEW FORM (University of Utah)

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Educational Assessment
and
Student Support Clinic
1705 E. Campus Center Drive
Rooms 377-387
Salt Lake City, UT 84112
Phone: 801-581-6068
Fax: 801-581-5566
CLINICAL INTERVIEW FORM
For Adults:
Client’s Name
Date
Person Completing Form (if other than Client)
Please send all mail correspondence to:
ATTN:
Department of Educational Psychology
1721 E. Campus Center Drive
SAEC 3220
Salt Lake City, UT 84112
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Client Information Form
Educational Assessment
and
Student Support Clinic
Name Date
Date of Birth Referred by
Client: Spouse:
Name Name
Street Address Street Address
City City
State Zip State Zip
Home Phone Home Phone
Cell/Work Phone Cell/Work Phone
Date of Birth Date of Birth
Marital Status Marital Status
Education Education
Occupation Occupation
Employer Employer
Members of household:
Name Age Sex Relationship
Name Age Sex Relationship
Name Age Sex Relationship
Name Age Sex Relationship
Ethnicity: (check all that apply)
_Caucasian _Hispanic/Latino(a) African American
Native American _Asian Other
Are you currently taking medication?
Drug Dose Purpose Prescribed by
Drug Dose Purpose Prescribed by
Reason for currently seeking services:
Previous therapy/evaluation: Yes/No (if yes, where/when
?)
3
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Clinic Services:
The Educational Assessment and Student Support Clinic of the Department of
Educational
Psychology at the University of Utah serves children, adolescents, and adults and their families.
The Clinic works with schools and
other agencies such as Primary Children’s Medical Center to
provide psychological,
neuropsychological, and psychoeducational assessment, consultation, and
intervention in the community by graduate students and University faculty.
The Clinic offers specialized assessment in specific areas, such as neuropsychological
assessment of children, adolescents, and adults with learning disabilities, head trauma, attention-
deficit/hyperactivity disorder (ADHD), and autism. Psychological assessment of children and
adolescents with mood and behavior disorders is also offered. Interventions available include
individual therapy with children and adolescents; parent training; group and
individual social
skills training; and academic planning and consultation with the schools regarding a student’s
educational plan.
The following faculty hold clinic positions:
Janiece Pompa, Ph. D., Clinic Director
Elaine Clark, Ph. D., Department Chair
William Jenson, Ph. D., Supervisor
Daniel Olympia, Ph. D., Supervisor
Alicia Hoerner, Ph. D., Supervisor
Clinical Interview Form:
Please complete this form prior to your appointment. Although it is lengthy, it is
important to
obtain a clear and accurate developmental history of each client in order to understand his or her
learning ability and behavior. It will also help us in formulating a remediation plan for him or
her.
*(Clients who have completed the intake packet for the Neurobehavioral Clinic at Primary
Children’s Medical Center may substitute that questionnaire for this one.
Please provide a
copy to the clinician prior to you appointment.)
In addition, it is very helpful to bring the following to your appointment:
- Medical records of treatment and doctor’s visits with regard to illness/injury.
Especially important are reports from neurologists and neurosurgeons; reports of
CT/MRI/EEGs of the brain; emergency room/EMT reports; highway patrol
/police reports (if there was an accident).
- School grade report cards, transcripts, including results of standardized testing (SAT,
CAT, Iowa tests, etc.)
- Reports of previous psychological/neuropsychological evaluation (including IQ or
academic testing administered by the school or other agencies).
Please do not forget to bring these materials and your completed form to your first
appointment.
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Referral Questions:
Describe the reasons for referral. Please include specific behaviors or problems that you would
like help with.
What services or interventions have been previously performed (if any)?
5
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Family History:
Please indicate any family members on either side who have had any of the following:
MEDICAL PROBLEMS
MOTHER’S SIDE
FATHER’S SIDE
Intellectual disability
Learning disabilities/problems
Hyperactivity/attention problems
Speech/language problems
Seizures
Headaches
Genetic disorders
Miscarriages
Multiple Sclerosis
Tourette’s syndrome
Thyroid problems
Other medical problems
PSYCHIATRIC PROBLEMS
MOTHER’S SIDE
FATHER’S SIDE
Depression/suicide
Bipolar disorder (Manic-Depression)
Anxiety disorder
Panic attacks
Obsessive-compulsive disorder
Phobias and fears
Autism spectrum disorder
Schizophrenia
Hallucinations
Alcohol/drug abuse (specify)
“Nervous breakdowns”
Other
6
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Pregnancy, Delivery and Birth:
Were there any problems during your mother’s pregnancy with you or at your birth? If
so, please
describe:
Developmental History:
Were there any problems during your development, such as delayed walking, talking, or
problems relating to others? If so, please describe:
School History:
Entered school at age . Describe your grades and behavior in elementary school:
Describe your grades and behavior in junior high school:
Describe your grades and behavior in high school:
Describe your academic: performance in college or trade school:
Describe your performance on the job:
Describe your talents or skills:
7
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Medical History:
List any medications currently prescribed to you, dosages and reason for the medication:
Medication Dosage Reason
Please indicate and describe your current and past health problems:
Age and duration Treatment
o Headaches
o Seizures
o Head injury
o Loss of consciousness
o Meningitis
o Encephalitis
o Brain tumor
o Paralysis
o High fever
o Fainting spells
o Coma
o HIV infection/AIDS
o Near drowning
o Electric shock
o Drug/alcohol abuse
o Psychiatric hospitalization
o Psychological counseling
o Legal problems/arrests
o Other
If you have suffered head injury, please describe the incident:
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Date of the incident:
Did you suffer loss of consciousness? For how long?
Did you have amnesia of events before the incident? After?
Did you remember the incident itself?
Were you treated by a doctor? Hospitalized?
Describe the length and course of the hospitalization:
Indicate the neurodiagnostic procedures performed:
o CT or brain scan
o MRI of brain
o EEG
o Lumbar puncture (spinal tap)
o Other (PET, SPECT, etc.)
Physician(s) currently caring for you?
Please indicate and describe whether you currently or in the past have experienced or
complained of the symptoms listed below. Please indicate whether the problem has
been
resolved or is ongoing.
Physical Symptoms:
o Sensitivity to noise
o Sensitivity to light
o Ringing in the ears
o Dizziness
o Nausea/vomiting
o Blurred vision
o Double vision
o Hearing problems
o Problems with taste or smell
o Numbness or tingling in extremities
o Sleep problems
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o Fatigue
Psychological Symptoms:
o Depression
o Mood swings
o Irritability
o Anger
o Aggression
o Low frustration tolerance
o Can’t handle stress
o Anxiety
o Panic attacks
o Paranoia
o Hate to be in crowds
o Social withdrawal/social problems
o Hallucinations
o Personality change
o Difficulty with change
Cognitive Symptoms:
Memory
o Poor short-term memory
o Poor long-term memory
Reasoning
o Reasoning problems
o Take things too literally
o Difficulty understanding consequences of actions
Language
o Problems understanding what others say
o Say “what” a lot
o Need frequent repetition to understand
o Do not listen
o Can’t follow a 3-step command
o Trouble expressing self verbally
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o Talk too much or too little
o Problems finding the right word to say
o Stutter
Visuospatial
o Trouble with visual tasks (e.g., puzzles, games, etc.)
o Poor drawing ability
o Poor penmanship
o Get lost frequently
o Have trouble with directions
Other
o Attention problems
o No concept of time
o Clumsy, poor motor skills
o Drop in school performance (which subjects and when?
Additional information:
Please provide any other information or describe any other concerns that have not been covered
in this questionnaire
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Psychological Services – psychotherapy/interventions
Psychological interventions, including psychotherapy, are not easy to describe in a few
general
statements. Effective treatment depends upon the particular problems you may
be experiencing,
as well as personality factors and establishing a good therapist-client alliance. In an important
respect, psychotherapy is dissimilar to visiting a physician in that it calls for more active effort
on your part. For therapy to be most successful, you will have to work on the things we talk
about during the sessions and at home.
Psychological treatment includes potential for some risk as well as benefits. Since
therapy may
involve discussing unpleasant aspects of your life, you may experience
uncomfortable feelings
that may be temporarily discomforting. On the other hand,
psychological treatment has been
known to produce many benefits such as a reduction
in distress, solutions to specific problems,
and better relationships. There can be no
guarantees of what you will experience. The University
of Utah Educational
Assessment and Student Support Clinic attempts to minimize risks by
providing well-supervised and trained therapists and by conducting frequent evaluations of client
progress/status.
The first few sessions will involve an evaluation of your needs. By the end of this evaluation
period, your therapist will be able to offer you an initial impression of your needs and a plan for
what treatment might include, if you decide to continue with therapy. If you ever have any
questions about procedures, you should discuss them whenever they arise.
The University of Utah Educational Assessment and Student Support Clinic hours are by
arrangement. The clinic does not provide full-time telephone coverage during working hours,
and you may be asked to leave a message for the therapist. Your
therapist will make every effort
to return your call as soon as possible. If you are difficult to reach, please leave some times you
may be available or an alternative phone number which you can be reached. The clinic does not
provide emergency services (see
Emergency Care and Crisis Situations).
Psychological Services – psychological/neuropsychological/psychoeducational
evaluations.
Evaluations are designed to provide benefits such as an accurate description of client, cognitive,
intellectual and psychological strengths and weaknesses, treatment planning, school and
vocational planning. However, as with psychotherapy, evaluations include
potential risks as well
as benefits, as previously described. Evaluations may involve
several appointments of several
hours each, and generally consist of interviews with the client, administration of tests and/or
questionnaires, and, when indicated, interviews with school personnel, physicians or other
individuals who can provide helpful information to aid in the evaluation. Your written consent
will be necessary to authorize these contacts. Following the completion of the evaluation, a
session will be held with you and your clinician to discuss the results. Due to supervision
requirements, it may take several weeks for your clinician to produce a written report of the
evaluation. If a report must be written by a certain date, please discuss this with your
clinician well in advance. Every effort will be made to make sure that reports are written and
disseminated in a timely manner.
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Confidentiality
Utah law protects the privacy of communications between a client and a psychologist. Every
effort will be made to keep your evaluation and treatment strictly confidential. In
most situations,
the clinic will only release information about your treatment to others if you sign a written
authorization form that meets certain legal requirements.
In the following situations, no authorization is required:
a) Clinical information about your case may be shared fully within the University of Utah
Educational Assessment and Student Support Clinic by the students
enrolled in the
clinic practicum and faculty for educational and therapeutic purposes. If clinical staff
presents case information at case conferences, the information will be disguised so it
will be impossible to link the information to you or your family.
b) Personal information is also shared for clinic administrative purposes such as
scheduling
and quality assurance. Clinic files are also available to program site visitors. Data
contained in your file are available for archival research (i.e. reviews of records to
describe clinic referrals, outcomes, and trends) as long as
your identity cannot be linked
to the data used. All staff members have been given training about protecting your
privacy and have agreed not to disclose any information without authorization or approval
of the Clinic Director in mandated reporting situations (see Limits of Confidentiality).
c) On occasion, your clinician may find it helpful to consult with another health or
mental
health professional. During such a consultation, every effort is made to avoid revealing
the identity of the client. The other professional is legally bound to keep the information
confidential. If you don’t object, it is our policy to tell you about such consultations only
if it is important to you and your therapist working together. All consultations are noted
in the client’s clinic record.
d) You should be aware that from time to time the clinic may establish a contract with an
outside agency to perform services, and protected information may be shared with them.
As required by HIPAA, the clinic will establish a formal
business associate contract in
which they promise to maintain the confidentiality of this data except as specifically
allowed in the contract or otherwise required by law. If you wish, I can provide a blank
copy of this contract. Disclosures to collect overdue fees are discussed elsewhere in this
agreement.
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Limits of Confidentiality
There are unusual situations where the clinic may be required or permitted to disclose
information without your authorization. These include:
a) If the clinic has knowledge, evidence, or reasonable concern regarding the abuse or
neglect of a child, elderly person, or disabled person, it is required to file a report with
the appropriate agency. Once such a report is filed, we may be required to provide
additional information.
b) If a client communicates an explicit threat of serious physical harm to a clearly
identifiable victim or victims, and has the apparent intent and ability to carry out such a
threat, the clinic may be required to take protective actions. These actions
may include
notifying the potential victim, contacting the police, and/or seeking hospitalization for the
client.
c) If we believe that there is an imminent risk that a client will physically harm
himself or
herself, we will also take protective actions (See Emergency Care and
Crisis Situations).
d) Although courts have recognized a therapist-client privilege, there may be circumstances
in which a court would order the clinic to disclose personal health or treatment
information. We also may be required to provide information about court-ordered
evaluations or treatments. If you are involved in, or contemplating litigation, you should
consult with an attorney to determine whether a court
would be likely to order the clinic
to disclose information.
e) The clinic is required to provide information requested by a legal guardian of a minor
child, including a non-custodial parent.
f) If a government agency is requesting information for health oversight activities or to
prevent terrorism (Patriot Act), the clinic may be required to provide it.
g) If a client files a complaint or lawsuit against the clinic or professional staff, the clinic
may disclose relevant information regarding the client in order to defend
itself. If any of
these situations were to arise, the clinic would make every effort to fully discuss it with
you before taking action, and would limit disclosure to what is necessary.
While this written summary of exceptions to confidentiality should prove helpful in informing
you about potential problems, it is important that you discuss any questions
you have with us
now or in the future. The laws governing confidentiality can be quite complex. In situations
where specific advice is required, formal legal advice may be needed.
Emergency Care and Crisis Situations
The University of Utah Educational Assessment and Student Support Clinic is not able to provide
emergency services or psychiatric medications. Individuals, who because of
psychiatric
difficulties need substantial case management, ongoing medication
adjustments, and/or
emergency clinician access, are generally not appropriate for a training clinic. Such clients may
be seen at the clinic when their situation is more stable.
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University of Utah Educational Assessment and Student Support Clinic clients who are
experiencing a crisis are encouraged to discuss this with their therapist as soon as
possible so that a
crisis plan can be developed. A crisis may be generally defined as a situation or period in which
the person’s usual coping resources fail and they experience a state of psychological
disequilibrium in which they may be at risk for
impulsive or harmful behavior. There are many
examples of crisis situations, which may
include:
A client who is struggling with suicidal ideation, a teenager who under distress runs
away
from home, a psychotic client who experiences severe symptoms such as
hallucinations or
paranoia because they have discontinued medications, and an alcohol/drug client who relapses
to uncontrolled drug use with danger of overdose
or serious harm. Such clients may or may
not constitute an imminent danger to themselves or others; nevertheless, sometimes a
judgment must be made to protect the client.
The policy of the University of Utah Educational Assessment and Student Support Clinic to
which you consent as a client is to provide conservative treatment during a crisis situation. Your
clinician would work with you to establish a plan to restore
normal functioning as soon as
possible. In addition to coping skills and possible
environmental changes, this may include
consultation with your physician, or if necessary, a family member or significant others. If you
are student living in university housing, it may mean letting appropriate university officials know
of your situation.
The clinic may divulge your client status and the minimal treatment information
necessary to
protect you during a crisis period. The need for such an action will be discussed with you until
the crisis is over or your care has been successfully transferred
to another mental health provider
or treatment program. This crisis policy requires that you trust in our professional judgment to
balance risks with your rights to confidentiality. The crisis policy is consistent with a training
clinic that supervises
graduate trainees.
The clinic instructs clients who cannot reach us and are having an emergency to contact
a local
hospital emergency room or other community resources directly such as
University
Neuropsychiatric Institute (801) 583-2500, or Valley Mental Health (801) 261-
1442.
Professional Records and Client Rights
The laws and standards of the psychology profession require that the clinic keep Protected Health
Information (PHI) about you in your clinical record. Generally, you may examine and/or receive
a copy of your clinical record, if you request it in writing. There are a few exceptions to the
access: 1) some unusual circumstances described above, 2) when the record makes reference to
another person (other than a health care
provider) and we believe that access is reasonably likely
to cause substantial harm to that person, or 3) where information has been supplied confidentially
by others. Also,
the clinic will not release copyrighted test information or raw data to you or your
representative without a subpoena. Because these are professional records, they can be
misinterpreted. For this reason, the clinic recommends that you initially review them in the
presence of your therapist, or have them forwarded to another mental health professional so you
can discuss the contents. The University of Utah Educational
Assessment and Student Support
Clinic keeps no additional notes (sometimes called
psychotherapy or progress notes) beyond the
clinical record. In most circumstances, the clinic is allowed to charge a copying fee for
15
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reproducing your records. If the clinic
refuses your request for access to your records, you have
the right to a review of this decision (except for information supplied confidentially by others),
which the Clinic
Director will discuss with you upon request.
HIPAA provides you with several new or expanded rights with regard to your clinical
records
and disclosures of protected health information. These rights include requesting that the clinic
amend your record; requesting restrictions on what information from
your clinical records is
disclosed to others; requesting an accounting of most disclosures
of protected health information
that you have neither consented to nor authorized; determining the location to which protected
information disclosures were sent; having any complaints you make about clinic policies and
procedures recorded in your records; and the right to a paper copy of this Agreement, the
attached Notice form, and
our privacy policies and procedures. Your therapist or the Clinic
Director will be happy to discuss any of these rights with you.
Research
The psychology clinic also provides a site for clinical research conducted by graduate students
and the clinical faculty. Clients may be approached for participation in clinical
research studies
conducted by University of Utah Educational Assessment and Student Support Clinic and/or their
graduate students who have received prior approval for the specific study from the University of
Utah Human Subjects Committee (Institutional Review Board). Prior to any research
participation, a separate informed consent fully explaining the study must be provided, and the
individual can chose either to participate or not to participate. Any client who decides not to
participate in a study will not be penalized (i.e. services to which they are ordinarily entitled
through EASSC
will not be withheld if you choose not to participate in any research study).
Fees, Billing, and Payment Policy
The University of Utah Educational Assessment and Student Support Clinic charges
reduced fees.
If you situation is appropriate for the clinic and you decide to seek
services, you will be asked to
sign a fee contract with specific fee arrangements. The fee schedule is as follows:
Adult Psychological/Psychoeducational evaluation: $350
Neuropsychological evaluation: $5
00
Psychotherapy/Intervention: $20/hour
Payment is due at the time of service. The clinic does not bill or accept insurance
payments.
If you are unable to afford these fees, you may petition the Clinic Director for reduced fees
or to set up a payment plan.
16
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Summary of Client Responsibilities
As a client of the University of Utah Educational Assessment and Student Support Clinic, you
agree to:
1. Keep regular appointments and actively participate in your treatment.
2. Attempt any therapeutic assignments you agree to perform.
3. Make a commitment to living and using clinic and community resources to solve
difficulties. You will be asked to agree to disclose to the therapist feelings of
being in
crisis and/or suicidal, to work with the therapist to develop a crisis
plan
, and to give the
clinic discretion regarding needed disclosures in a crisis
situation.
4. Not to come to the clinic under the influence of alcohol or other drugs. If you were to
appear intoxicated, the clinician will cancel the session and request that the intoxicated
person refrain from driving. Failure to do so will require a DUI
report.
5. Never bring a weapon of any sort to the clinic.
6. Ask your therapist questions right away if you are uncertain about your
evaluation, therapeutic process or any clinic policy.
7. Pay agreed upon evaluation and treatment fees or make arrangements to do so.
Informed Consent
Your signature below indicates that you have read this agreement and agree to its terms.
These matters have been explained to you and you fully and freely give consent to receive clinic
evaluation and/or treatment services.
Name of Client(s) please print
Signature of Client Date
Signature of Client Date
Witnessed by Date
17
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Educational Assessment
and
Student Support Clinic
Videotape Agreement
Name of Client
I, , authorize permission to the University of Utah
Educational Assessment and Student Support Clinic (EASSC) to videotape me for the purpose
of professional education, supervision, treatment and research as part of the service agreement.
The video agreement states:
1. The client consents to the use of videotape to be taken in the office of the EASSC
during
the course of individual treatment.
2. The videotape will be used solely in the interest of the advancement of mental health
programs and services for the purpose of professional education,
supervision,
treatment and research. The videotape will not be used for any other purpose.
3. EASSC agrees not to use, or permit the use of the name of the person named
above in
connection with any direct or indirect use of exhibition of the videotape for any use other
than set forth in the service agreement.
4. EASSC is the sole owner of all rights in and to the videotape.
5. There shall be no financial compensation for the use of such videotape.
Client signature Date
Clinician signature Supervisor signature
18
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Educational Assessment
and
Student Support Clinic
Notice of Privacy Practices
Brief Version
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE
USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS
INFORMATION.
PLEASE REVIEW IT CAREFULLY.
Our commitment to your privacy:
The University of Utah Educational Assessment and Student Support Clinic is
dedicated to
maintaining the privacy of your personal health information as part of
providing professional
care. We are also required by law to keep your information
private. These laws are complicated,
but we must give you this important information.
This is a shorter version of the full, legally
required Notice of Privacy Practices (NPP). Please ask your clinician if you would like a copy
of NPP for your records.
We will use the information about your health, which we get from you or from others
mainly to
provide you with treatment, to document payment for services, and for some
other business
activities, which are called, in the law, health care operations. After you have read this NPP we
will ask you to sign a Consent Form to let us use and share your information. Your signature is
necessary for us to serve you.
If you or the Clinic want to use or disclose (send, share, release) your information for
any other
purposes your clinician will discuss this with you and ask you to sign an Authorization form to
allow this.
We will keep your health information private but there are some times when the laws
require us
to use or share it. For example:
1. When there is a serious threat to your health and safety or the health and safety of another
individual or the public. We will only share information with a person
or organization,
which is able to help prevent or reduce the threat.
2. Some lawsuits and legal or court proceedings.
3. If a court requires us to do so.
4. For Workers Compensation and similar benefit programs.
Additional situations, which are less common, are described in the longer version of
NPP.
19
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Your rights regarding your health information:
1. You can ask your clinician to communicate with you about health and related
issues in a
particular way or at a certain place, which is more private for you. For example, you can
ask him/her to call you at home, and not at work to schedule
or cancel an appointment.
He/she will try his/her best to accommodate your request.
2. You have the right to ask your clinician to limit what he/she tells people involved in your
care or the payment for your care, such as family members and
friends. While he/she
doesn’t have to agree to your request, if he/she does
agree, he/she will keep this
agreement except if it is against the law, or in an emergency, or when the information is
necessary to treat you.
3. You have the right to look at the health information we have about you in the routine case
notes and billing records. You can get a copy of these records but we
may charge you for
this service.
4. If you believe the information in your records is incorrect or missing important
information, you can ask your clinician to make some kinds of changes (called
amending) to your health information. You have to make this request in writing and send
it to him/her. You must tell him/her the reasons you want to make
changes.
5. You have the right to a copy of this notice. If we change this NPP we will post
the
new version in the waiting area. You can request a copy of the NPP from
your
clinician.
6. You have the right to file a complaint if you believe your privacy rights have
been
violated. You can file a complaint with the Clinic Director, Dr. Janiece
Pompa, and
with the Secretary of the Department of Health and Human
Services. All complaints
must be in writing. Filing a complaint will not change the health care your clinician
provides to you in any way.
If you have any questions regarding this notice or the health information privacy policies, please
contact:
Dr. Janiece Pompa
janiece.pompa@utah.edu
The effective date of this notice is September 18, 2008
My clinician has discussed the health information privacy policies with me.
Signature Date
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Educational Assessment
and
Student Support Clinic
Client Acknowledgement of Receipt of Notice of Privacy Practices
(You may refuse to sign this acknowledgement)
I, , have received a copy of the Notice of Privacy
Practices from .
Name
Signature
Date
For Office Use Only
We have made a good faith effort in attempting to obtain written acknowledgement of
receipt
of the Notice of Privacy Practices. Acknowledgement could not be obtained for
the following
reason(s):
o Patient/Individual refused to sign (Date of refusal)
o Communication barriers prohibited obtaining an acknowledgement
o An emergency situation prevented us from obtaining an acknowledgement
o Other
An attempt was made by: Date:
Explain:
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