Rev 2/2017
CLASS DROP REQUEST INSTRUCTIONS
This form is accepted for the regular state supported fall and spring semesters. We accept this Drop Request form from the start of Add/Drop Registration Period through the grade
deadline for the active fall or spring semester.
Drop forms are required 1) when a student is unable to drop themselves from a class through the Student Center, 2) if the academic department offering the class is unable to assist
the student or 3) after the fourth week of the semester (census) when all adds and drops are processed through the Office of the Registrar. Please refer to the Important Dates &
Deadlines for current registration periods and deadlines (http://www.csuchico.edu/schedule/).
Students are responsible for obtaining all of the required signatures as noted on the form and for the timely return of the form to the Office of the Registrar.
After the Fourth Week of the Semester
Be
ginning fall 2009, undergraduate students may withdraw from no more than 18 semester units after the fourth week of the semester. A drop request which results in exceeding
the 18 unit limit will be returned to the student unprocessed and the appropriate grade shall be assigned by the instructor at the end of the term.
Withdrawals after the fourth week of the semester (census date) require a serious and compelling reason. Permission to withdraw during this time shall be granted only with the
approval of the instructor, chair and dean. The reasons for the withdrawal shall be stated on the request and maintained in accordance with the campus retention policy.
Withdrawals due to circumstances clearly beyond the student’s control, such as serious illness or accident will not count in the 18 unit limit, and the assignment of an Incomplete “I”
grade is not practical.
•
•
Reasons which may be considered serious and compelling include financial hardship, illness, accident, death in family, etc.
Reasons which are not considered serious and compelling are withdrawal due to course workload, neglecting to drop the class during the first 4 weeks of the semester,
failing an assignment, etc.
Complete Withdrawal from the University
St
udents who wish to withdraw from all of their enrolled classes may not use this drop form. Undergraduate students must contact the Office of the Registrar to request a withdrawal
from the university. Graduate students must contact the Graduate Studies Office to request a withdrawal from the university.
Late Processing Fee
Be
ginning the 6th week of classes, the Office of the Registrar will assess a late fee for processing drop forms. The late fee is assessed according to the date the drop form is
received in the Office of the Registrar. Late forms sent through campus mail by academic departments will be processed and a registration hold placed on the student until the late
fee is paid.
The late fee may be waived by the College Dean or their designee if they determine there was a failure to process the drop because of instructor, department, or college error prior
to the late fee deadline. The late fee may also be waived by the University Registrar or designee in Office of the Registrar if medical evidence is established or an institutional or
administrative error occurred whereby the drop was not processed correctly.
Returned for Reprocessing
Un
authorized signature(s), signature stamps, signatures more than 10 working days old, or signatures not signed in ink will be returned to the department for reprocessing.
Final Three Weeks of Instruction
Fa
culty have the option of assigning a grade to any class that has been officially dropped during the last 3 weeks of instruction. Faculty will receive an email notification from
Academic Advising Programs for students withdrawing during the final 3 weeks of instruction.
Fraudulent Signatures
Fr
audulent drop forms will not be processed and will be turned over to Student Judicial Affairs for disciplinary action.
Open University Courses
St
udents may not use the Student Center to enroll or drop Open University courses. To add or drop an Open University course, students must go to the Office of Regional and
Continuing Education (RCE).
