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CITY OF RANCHO PALOS VERDES
CITY BUDGET
FY2003-2004
&
FY2004-2005
CITY OFFICIALS
Douglas Stern
Mayor
Barbara Ferraro
Mayor Pro Tem
Larry Clark
Council Member
Peter C. Gardiner
Council Member
John McTaggart
Council Member
Les Evans
City Manager
Carolynn Petru
Assistant City Manager
Dennis McLean
Director of Finance & Information Technology
Dean Allison
Director of Public Works
Joel Rojas
Director of Planning, Bldg. & Code Enforcement
Ron Rosenfeld
Director of Recreation & Parks
Jo Purcell
Director of Administrative Svcs./City Clerk
Carol Lynch
City Attorney
Page
Budget Overview
City Manager's Budget Message 1
Guide to Budget 5
Fund Descriptions 7
FY2003-2004 Combined Summary of Funds 13
FY2003-2004 Summary of Transfers and Interfund Charges 14
FY2004-2005 Combined Summary of Funds 15
FY2004-2005 Summary of Transfers and Interfund Charges 16
Summary of Revenues - All Funds 18
How Your Property Tax Dollars Are Allocated 20
Sources and Uses of City Revenues 21
Summary of Expenditures - All Funds 26
Chart of Accounts - Expenditure Account Code Components 28
Glossary of Expenditure Account Code Terms 29
General Fund Overview
Estimated General Fund Balance 33
General Fund Sources - Revenues and Operating Transfers In 34
General Fund Revenues 36
General Fund Uses - Expenditures and Operating Transfers Out 39
General Fund Expenditure Summary by Program 41
General Fund Transfers 42
Redevelopment Agency (RDA) Overview
RDA Narrative 43
RDA Summary of Funds 44
Summary of RDA Loans from City 45
IA Narrative 47
IA Summary of Funds 48
BUDGET PROGRAMS
City Council
Program Description 49
Budget Program
City Council 50
City Attorney
Program Description 53
Budget Program
City Attorney 54
TABLE OF CONTENTS
Page
TABLE OF CONTENTS
City Administration
Program Descriptions and Performance Indicators 57
Personnel Schedule 62
Department Summary of Programs 63
Budget Programs
City Manager 64
Administrative Services/City Clerk 68
Community Outreach 72
RPV TV Channel 33 76
Personnel 78
Employee Benefits 80
Public Safety
Program Descriptions and Performance Indicators 83
Personnel Schedule 87
Function Summary of Programs 89
Budget Programs
Sheriff 90
Special Programs 94
Neighborhood Watch 98
Animal Control 100
Emergency Preparedness 102
Public Safety Grants 106
Finance & Information Technology
Program Descriptions and Performance Indicators 109
Personnel Schedule 115
Department Summary of Programs 117
Budget Programs
Finance 118
Information Technology - Data 122
Information Technology - Voice 126
RDA - Debt Service 128
Planning, Building & Code Enforcement
Program Descriptions and Performance Indicators 131
Personnel Schedule 136
Department Summary of Programs 138
Budget Programs
Planning 140
Building & Safety 144
Code Enforcement 148
View Restoration 152
NCCP 156
Geology 158
Affordable Housing Projects 160
RDA - Housing Set-Aside 162
Page
TABLE OF CONTENTS
Recreation & Parks
Program Descriptions and Performance Indicators 165
Personnel Schedule 170
Department Summary of Programs 171
Budget Programs
Recreation Administration 172
Recreational Facilities 176
Special Events 180
Point Vicente Interpretive Center 182
REACH 186
Public Works
Program Descriptions and Performance Indicators 189
Personnel Schedule 199
Department Summary of Programs 200
Budget Programs
Public Works Administration 204
Traffic Management 208
Storm Water Quality 212
Street Lighting 216
Beautification 218
Waste Reduction 220
Transit 226
Street Maintenance - Pavement Management 230
Street Maintenance - Non Pavement 234
Storm Drain Maintenance 240
Abalone Cove Sewer Maintenance 242
Sewer Maintenance 244
Parks, Trails & Open Space Maintenance 246
Building Maintenance 252
Special District Maintenance 256
Community Development Block Grant 258
RDA - Portuguese Bend 264
Improvement Authority - Portuguese Bend 266
Improvement Authority - Abalone Cove 268
Infrastructure Improvements
Program Descriptions 271
Function Summary of Programs 273
Budget Programs
Infrastructure Improvements Administration 274
Street Improvements 276
Storm Drain Improvements 280
Parks, Trails & Open Space Improvements 282
Building Replacement/Improvements 286
Page
TABLE OF CONTENTS
Equipment Replacement
Program Descriptions 289
Function Summary of Programs 291
Budget Programs
Equipment Replacement - Vehicles 292
Equipment Replacement - Computers 294
Equipment Replacement - Furniture & Equip 298
MEMORANDUM RANCHO PALOS VERDES
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CITY MANAGER
DATE: JULY 1, 2003
SUBJECT: BUDGET MESSAGE
For the first time during my five year tenure as City Manager the budget process
has focused on choosing which programs to reduce in scope rather than which
programs should be added or expanded. The reason for this change in fortune is
not due to the City’s management of its finances, but due to the State’s
mismanagement of its resources. To me, there are certain fiscal truisms that
warn government of pending financial problems. They are:
§ The economy is cyclical.
§ Local government economic cycles tend to lag private sector economic
cycles by several years, providing an “early warning” mechanism.
§ Windfall revenues generated during the peak years of an economic
upcycle should be utilized for one-time expenses such as capital projects
rather than for establishing new permanent programs.
§ Cash reserves should be accumulated during economic upcycles to
maintain vital programs during economic downcycles.
The City of Rancho Palos Verdes has recognized these simple rules and closely
adhered to them over the past ten years of a strong national and local economy.
Our fiscal year 2002-2003 revenues from all sources were about $19 million.
Over half of these revenues come from four sources: property tax, utility users
tax, sales tax and vehicle license fees. These revenues, while not great, have
been consistent and we have developed our City services around them. We
have only 45 full-time employees, with a payroll of about $3,785,000 (including
employee benefits), and contract for nearly all public safety and maintenance
services. Over the past ten years our annual operating expenses have increased
an average of 4% per year and our revenues about 6% per year.
1
Budget Message
July 1, 2003
Page 2 of 4
REVENUES VS OPERATING COSTS
0
2
4
6
8
10
12
14
16
18
20
1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
Year
Dollars (millions)
Revenue
Operating Costs
The “gap” between revenues and operating costs has generated nearly $20
million over the past ten years. These funds were utilized for capital
expenditures on roads and storm drains as well as to build an $8 million reserve
fund.
Rancho Palos Verdes has chosen not to pursue the “big box” retailers and the
large sales tax generators. We have no Senior Center, sports complex,
performing arts center, municipal pool or gymnasium. Our City Hall is a
converted vintage 1950s Army Barracks. We provide only very basic services.
Our biggest budget item is a contract for public safety services with the County of
Los Angeles Sheriff’s Department. We maintain our parks, patch potholes, and
fund a very modest Recreation Program. We try to provide the best possible
service at the least possible cost. The record will show we have used the
public’s money frugally and prudently.
The State has not been as fiscally prudent as most of its nearly 500 cities, nor
does the State seem to have any concept of economic cycles. We are all very
much aware of the $38 billion shortfall in State revenue and the various
proposals from the Governor and the Legislature to cut State programs and/or
raise taxes and to take funds from local government. The greatest financial
threat to the City of Rancho Palos Verdes is the potential loss of two-thirds of the
vehicle license fee revenues that would mean an 8.4% reduction in our total
revenues.
In view of the possible loss of $1.6 million in vehicle license fees through State
budget manipulations, the City Council has approved a budget for fiscal year
2003-2004 that assumes the loss of these funds. In order to accommodate this
2
Budget Message
July 1, 2003
Page 3 of 4
revenue shortfall, the City has created a “Baseline Budget” that reflects funding
cuts in nearly every program.
Program Cuts
The potential loss of $1.6 million of revenue is reflected in an $875,000 reduction
in the residential pavement overlay program compared with last year. Due to the
loss of grant funding one of the three CORE Deputies in the Sheriff’s Community
Resource Program was eliminated. Although basic law enforcement services will
remain the same, the overall cost of the Sheriff’s contract has increased by 2.6%
over last year. Approximately $365,000 of proposed sewer, storm drain, and
building repair projects was also eliminated from the budget. The employee
bonus pool was reduced by 35%; grants to social, cultural and civic organizations
were reduced by 12%; and funds for travel and conferences were reduced by
25%.
New Programs
The only new program that appears in the budget is the establishment of a
television studio to support the new City government and education channel;
RPV TV Channel 33. The program appears in the City Administration section of
the budget.
Increased Program Costs
The City has experienced significant increases in the cost of insurance for health
coverage, workers’ compensation and general liability. The cost of the employee
pension plan is also increasing due to the poor return on investment experienced
by the California Public Employees Retirement System.
Decreased Program Costs
In addition to the program cuts described above, there will be a significant
decrease in expenditures in the Abalone Cove landslide area. With the
completion of the Abalone Cove Sewer project the RDA Bond funds have been
completely expended and there are no funds remaining for further projects. In
the future, RDA projects, if any, will require funding sources such as the City
General Fund or Community Development Block Grant (CDBG) funds.
Changes in the Budget Format
The new budget format includes an improved table of contents as well as well as
more detail describing the various sources of revenues and restrictions on those
revenues.
Each budget program now includes a summary of revenues associated with that
program. The performance indicators for each program have been improved and
should help the reader to evaluate the effectiveness of the many services the
City provides.
3
Budget Message
July 1, 2003
Page 4 of 4
The Information Technology Program has been separated into two programs and
now appears as Information Technology – Data and Information Technology –
Voice. The Data program reflects the cost of managing the computer network
and related website activity. The Voice program includes the cost for
administering and maintaining the telephone system.
In the Planning, Building and Code Enforcement Department, Geology is now
recognized as a separate program and has been removed from the Building and
Safety program.
The Recreation and Parks Department budget has been consolidated into five
programs rather than the previous seven.
The Public Works Department programs have been revised to more closely
match the services provided and to identify new significant programs such as the
Storm Water Quality program.
Finally, the Redevelopment Agency and Improvement Authority Budgets have
been incorporated into the City budget and appear under the Public Works
Department umbrella, with the exception of the Housing Program that appears in
the Planning, Building and Code Enforcement section of the budget.
Conclusion
Even in the face of threats of State raids on City funding Rancho Palos Verdes
remains in good fiscal health. Our property tax revenues are up by 5%, our
reserves are over $8 million and revenues from sales tax, utility users tax,
permits and licenses remain consistent. The FY 2003-2004 budget is based on
conservative financial projections and should represent a “worst case” scenario.
When the lights go out in Sacramento, they will still burn bright in Rancho Palos
Verdes.
Respectfully submitted,
Les Evans
City Manager
4
GUIDE TO THE CITY OF RANCHO PALOS VERDES BUDGET
FISCAL YEARS 2003-2004 & 2004-2005
The City's budget is more than just a compilation of revenues and expenditures. It represents a financial and
policy implementation plan. In addition, it is a communication medium for the City Council, staff and the public. It
also encompasses the City's commitment to provide quality, customer-oriented services to the community.
The budget document is organized into the following sections:
• Budget Overview
• General Fund Overview
• Redevelopment Agency Overview
• Improvement Authority Overview
• City Council
• City Attorney
• City Administration
• Public Safety
• Finance & Information Technology
• Planning, Building & Code Enforcement
• Recreation & Parks
• Public Works
• Infrastructure
• Equipment Replacement
The Budget Overview section contains the City Manager's budget message, this guide to the budget document, a
chart of expenditure accounts, an index of budget programs, fund descriptions, revenue descriptions, expenditure
descriptions, a combined summary of funds, and a summary of interfund transfers and interfund charges.
The General Fund Overview section is comprised of a summary of estimated General fund balance, as well as
schedules of General fund revenues, expenditures and operating transfers.
The Redevelopment Agency and Improvement Authority (component units of the City) Overview sections contain
descriptions of component unit activity, as well as component unit fund summaries.
The remainder of the budget document is organized by department or function, and provides detailed budget
program information. Within each department or function section, a description of each budget program is
included, as well as budget details and justifications for expenditures and transfers out.
Within each budget program, program revenues are presented with program expenditures to arrive at a net
program cost to the City.
The following definitions of some of the frequently used words and phrases will help when reading
this budget document:
• Activity - A specific and distinguishable service within a budgetary program to fulfill a
community need or a city government responsibility (e.g., the rabies clinic is an activity within
the animal services program).
• Appropriation - City Council authorization to expend monies and/or to incur legal obligations
for specific operational and capital outlay purposes.
• Department - A designated organizational unit of the city government (e.g., Administration,
Public Works, etc.).
• Fiscal Year - The twelve-month period of time to which the budget applies, covering July 1st
5
through June 30th.
• Fund - A separate fiscal and accounting entity, which segregates specific financial activity for
various purposes or functions.
• Function - A combination of programs and activities authorized by budget appropriations and
designed to achieve a major purpose of the City (e.g., Public Safety and Infrastructure).
• Interfund Transfers - Monies transferred from one fund to another in order to reimburse that
fund for expenditures (overhead charges) or to finance the activities of that fund (internal
service fund charges, transfers in, and transfers out). It should be noted that the City's budget
consolidates Infrastructure Improvement projects into the Capital Improvement Program (CIP)
fund, necessitating the transfer of monies from a number of different funds to the CIP fund to
finance these projects.
• Object Accounts - Expenditure classifications according to the types of items purchased or
services obtained (e.g., full time salaries, operating supplies, professional/technical services,
etc.).
• Program - An activity or a group of similar or related activities designed to achieve a specific
goal or objective of the city (e.g., Animal Services is a program within the Public Safety
function).
To assist the reader in understanding the relationship between function, program, activities and object
accounts, the Chart of Accounts – Expenditure Account Code Components is presented within this
Budget Overview section of the budget document.
6
RANCHO PALOS VERDES FUND DESCRIPTIONS
Unrestricted Funds
GENERAL FUND
The General fund is used to account for all revenues and expenditures of the City that
are not required to be accounted for in another fund. Revenues are not restricted and
primarily consist of taxes, fees and permits, fines and forfeitures, use of money and
property, charges for services, and vehicle license fees. Expenditures are primarily for
the operation and administration of City services, including public safety, planning,
building and safety, recreation programs, and maintenance of public facilities.
Funds Restricted by Council Action
BEAUTIFICATION FUND
The City receives a portion of revenues generated by the sale of recyclable materials
picked up at curbside by local refuse haulers. Recycling revenues are used for
“Recycler of the Month” awards, neighborhood beautification grants, median
beautification projects, and right-of-way litter removal.
CAPITAL IMPROVEMENT PROGRAM (CIP) FUND
The CIP fund accounts for major improvement projects related to roadways, storm
drains, medians, rights-of-way, and the sewer system. A variety of funding sources
support CIP expenditures including Federal, State, and local grant monies, Proposition
C funds, Measure A funds, Beautification fund, developer fees, and General fund
operating transfers.
UTILITY UNDERGROUNDING FUND
In 2001, the City Council directed staff to establish a separate Utility Undergrounding
fund to accumulate monies for relocating utility poles and lines on City arterial roadways
underground, as well as provide residents with assistance with utility undergrounding in
residential areas of the City. The General fund transferred monies into this fund in
FY2001-2002 and FY2002-2003. The proposed budget does not include additional
funding transfers to the Utility Undergrounding fund.
ROADWAY BEAUTIFICATION FUND
In 2001, the City Council directed staff to establish a separate Roadway Beautification
fund to accumulate monies for landscape improvements along the City’s roadways.
The General fund and the Beautification fund transferred monies into this fund in
FY2001-2002 and FY2002-2003. The proposed budget does not include additional
funding transfers to the Roadway Beautification fund.
7
RANCHO PALOS VERDES FUND DESCRIPTIONS
EQUIPMENT REPLACEMENT FUND
This fund was established in 1990 to collect the costs of operating, maintaining and
replacing City owned vehicles, computer equipment, office equipment, and furniture.
The fund allows for a gradual accumulation of monies for equipment replacement,
rather than a sudden expense in the year equipment is replaced. Revenues represent
the combined total of each department’s share of the costs of operation, maintenance,
and depreciation of their respective equipment.
BUILDING REPLACEMENT FUND
The Building Replacement fund is designed to accumulate monies to finance major
improvements and fund a portion of the cost to replace the main City Hall building, as
well as various park site structures. The proposed budget does not include annual
operating transfers to this fund.
EMPLOYEE BENEFITS FUND
This fund accounts for the costs of benefits provided to City employees, including
retirement, workers compensation insurance, and health insurance. Revenues
represent the combined total of each department’s share of these costs.
Funds Restricted by Law or External Agencies
STREET MAINTENANCE FUND
Highway Users tax revenue is generated by a State imposed tax on each gallon of fuel
sold in California. Each city in California receives an annual allocation based on vehicle
registration, assessed valuation, and population. Highway Users tax revenue is
restricted and can only be used for road maintenance. Maintenance activities include
street sweeping, slurry seal, crack seal, patching, catch basin cleaning and repair, small
street reconstruction projects, and curb and gutter repair.
In addition to street maintenance, this fund accounts for traffic signal maintenance,
street landscape maintenance, and PVDS road maintenance in the Portuguese Bend
area of the City. These maintenance costs are supplemented with funds transferred
from the Landscape and Street Lighting (1972 Act) fund, the Proposition C fund, the
Beautification fund, and the General fund.
LANDSCAPE AND STREET LIGHTING (1972 ACT) FUND
The City Council established a landscape and lighting assessment district in 1992.
Assessments fund street landscape and traffic signal maintenance activities accounted
for within the Gas Tax fund. The use of assessment revenues is restricted to
expenditures for activities within the street right-of-way that provide a benefit to the
entire City.
8
RANCHO PALOS VERDES FUND DESCRIPTIONS
EL PRADO LIGHTING FUND
In 1982, the El Prado Recreation and Parks District was reorganized as a subsidiary
district of the City. The City provides maintenance and operation services for two
ground level spotlights and two overhead lights at the entrance of the El Prado
neighborhood. A portion of the 1% property tax assessment is remitted to the City to
fund these expenditures.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND
The City receives per capita allocations of CDBG funds from the County, which receives
a CDBG allocation from the Federal government. CDBG funds are used for a variety of
projects and activities, including grants and loans to low-income homeowners for home
improvement projects, a recreation program for people with disabilities, projects
improving accessibility for disabled persons, and landslide mitigation projects.
STREET LIGHTING (1911 ACT) FUND
In 1995, the City Council authorized the transfer of a street lighting maintenance district
from the Los Angeles County to the City. Revenues generated from the district
originally established by the County are now remitted to the City to provide for street
lighting maintenance costs. Expenditures within this fund are limited to maintenance
and electricity service for City street lights (not including traffic signals) and related
overhead costs.
WASTE REDUCTION FUND
The Waste Reduction program was created to provide for the implementation of the
City’s Source Reduction and Recycling Element (SRRE) of the City’s General Plan.
The City collects waste reduction fees from local refuse haulers. The use of these fees
is restricted to implementation and promotion of solid waste reduction programs.
AIR QUALITY MANAGEMENT FUND (AQMD)
This program is funded by restricted motor vehicle registration fee assessments. These
assessments are restricted to uses that contribute to the reduction of air pollution within
the south coast air basin. The City currently uses these funds to supplement funding for
the Palos Verdes Peninsula Transit Authority.
PROPOSITION C FUND
Proposition C funds are provided by the ½ cent sales tax distributed to cities on a per
capita basis for the purpose of improving transportation conditions. The funds are
restricted to uses such as transit services, bus stop improvements, and maintenance
and street improvement projects on roads heavily traveled by public transit vehicles.
9
RANCHO PALOS VERDES FUND DESCRIPTIONS
PROPOSITION A FUND
Proposition A funds are provided by the ½ cent sales tax distributed to cities on a per
capita basis. These funds are restricted and may only be used for transit services and
bus stop maintenance and improvements. Currently, the City uses Proposition A funds
for the City’s contribution to Peninsula area transit systems (Palos Verdes Peninusla
Transit Authority and Municipal Area Express), as well as improvements to bus shelters.
PUBLIC SAFETY GRANTS FUND
This fund accounts for the use of local law enforcement grants received from both
Federal and State agencies. The grant funds are restricted and are currently used by
the City to fund three special assignment officers. In addition, the City has received
grant revenues from the State to be used for the purchase of high-technology law
enforcement equipment.
HABITAT RESTORATION FUND
This fund accounts for payments received from developers for conservation easements
granted by the City Council. These easements allow re-vegetation efforts as mitigation
for impact to native habitat on project sites. The payments will be used for future habitat
restoration efforts on City-owned property.
SUBREGION 1 MAINTENANCE FUND
As part of a development agreement, the developer of Subregion 1 (Capital Pacific
Holdings) was required to pay the City $750,000 for ongoing maintenance of 71 acres of
land to be dedicated to the City. Maintenance activities include landscaping, trails,
fencing, and street maintenance.
MEASURE A CAPITAL PROJECTS AND MAINTENANCE FUNDS
Measure A park funds are generated by County assessments on real property. Local
agencies receive funding by submitting grant applications to the Los Angeles County
Regional Park and Open Space District. The grant funds are used for open space
acquisition and park improvements. In addition, the City receives annual Measure A
funding allocations for the maintenance of acquired open space and park improvements
funded with Measure A grants. The maintenance fund accounts for Measure A
maintenance allocations and operating transfers to the General fund for maintenance
activities.
ABALONE COVE SEWER DISTRICT FUND
The City collects assessments from property owners within the Abalone Cove Sewer
District to partially pay for operation and maintenance of the Abalone Cove sewer
system. Operation and maintenance expenditures are accounted for in this fund, and
are supplemented by General fund operating transfers.
10
RANCHO PALOS VERDES FUND DESCRIPTIONS
PARK DEVELOPMENT (QUIMBY) FUND
Quimby funds are paid to the City by residential developers as a condition of approval
for final subdivision or parcel maps for park and recreation purposes. Fees are
collected in lieu of property dedication based on a formula included in the City Municipal
Code, and are to be used only for the purpose of developing new or rehabilitating
existing park or recreational facilities.
AFFORDABLE HOUSING IN-LIEU FUND
In 1997, the City Council approved the establishment of an in-lieu affordable housing
fee pursuant to the City’s General Plan and Development Code. The fee is charged to
developers of large commercial and residential projects, in-lieu of the developer
constructing on-site affordable housing units, and facilitates the development of
affordable housing within the City. The in-lieu fees are used to implement goals,
policies, and programs outlined in the Housing Element of the City’s General Plan.
DEVELOPMENT IMPACT MITIGATION (ENVIRONMENTAL EXCISE TAX) FUND
In 1974, the City imposed an environmental excise tax (EET) on the construction of new
residential units and commercial and industrial buildings within the City, which impact
the existing ecology and quality of life. EET funds collected are to be used for
purchasing land, constructing buildings and improvements, and purchasing machinery,
equipment and other capital facilities with which the City may develop, improve, and
expand public parks, services, utilities, water, sewage treatments, and police and fire
protection.
BIKEWAYS FUND
Bikeways funds are distributed by the State to local agencies annually, based on
population. The funds are restricted to use in the design and construction of bicycle and
pedestrian facilities on roadways. Funds are transferred to the CIP and Gas Tax funds
in which eligible project expenditures occur.
RDA - DEBT SERVICE FUND
The Debt Service fund accounts for the accumulation of resources for the payment of
the Redevelopment Agency’s debt. The Agency’s gross property tax increment revenue
(net of the 20% Housing Set-Aside amount and 17% pass-through to the Los Angeles
County Fire District) is recorded in this fund. Property tax increment is defined as the
portion of property taxes attributable to the Agency project area that exceeds the fixed
base-year (the year the Agency was formed) amount.
11
RANCHO PALOS VERDES FUND DESCRIPTIONS
RDA - HOUSING SET-ASIDE FUND
This fund accounts for the portion of the Redevelopment tax increment revenue to be
set-aside (20%) for the development of low and moderate income housing within the
City. The Agency board determines the use of these monies on an ongoing basis.
RDA - CAPITAL PROJECTS - PORTUGUESE BEND FUND
This Agency fund was established with the primary purpose of providing mitigation
measures to stabilize a landslide in the Portuguese Bend area of the City. Expenditures
are funded with proceeds from City General fund loans, and currently consist of Global
Positioning System (GPS) monitoring, reconstruction of dewatering wells, drainage
improvements, and Agency administration.
IMPROVEMENT AUTHORITY – PORTUGUESE BEND FUND
A separate Joint Powers Improvement Authority was created to oversee the on-going
maintenance and operation associated with landslide mitigation improvements
constructed by the Redevelopment Agency. This fund accounts for the maintenance
and operation expenditures related to improvements within the Portuguese Bend area
of the City. The funding source for these maintenance and operation expenditures is an
annual operating transfer from the City’s General fund.
IMPROVEMENT AUTHORITY – ABALONE COVE FUND
This fund accounts for the maintenance and operation expenditures related to landslide
mitigation improvements constructed by the Agency, within the Abalone Cove area of
the City. The funding source for these maintenance and operation expenditures is
interest earned on $1,000,000 set aside from the original County bond proceeds, in
accordance with the Landslide Settlement Agreement between the City, Redevelopment
Agency, and the County.
12
Estimated Estimated
Fund Balance Adopted Adopted Adopted Adopted Fund Balance
Fund 6/30/2003 Revenues Transfers In Expenditures Transfers Out 6/30/2004
Unrestricted
GENERAL 8,191,171 11,719,406 470,810 10,974,131 1,132,575 8,274,681
Restricted by Council Action
BEAUTIFICATION 483,257 213,400 233,996 462,661
CIP 289,497 1,531,447 1,096,319 2,622,066 295,197
UTILITY UNDERGROUNDING 214,409 4,300 218,709
ROADWAY BEAUTIFICATION 405,204 8,100 413,304
EQUIP REPLACEMENT 1,848,664 479,620 569,927 1,758,357
BLDG REPLACEMENT 1,478,774 27,700 180,375 1,326,099
EMPLOYEE BENEFITS 69,731 770,342 768,942 71,131
Subtotals 4,789,536 3,034,909 1,096,319 4,375,306 - 4,545,458
Restricted by Law or External Agencies
STREET MAINTENANCE 163,685 844,900 777,190 1,645,158 140,617
1972 ACT 116,518 329,210 55,678 371,190 18,860
EL PRADO LIGHTING 10,066 1,400 900 10,566
CDBG - 1,207,863 1,173,453 34,410 -
1911 ACT 963,191 330,800 361,800 932,191
WASTE REDUCTION 692,363 143,739 133,663 74,000 628,439
AIR QUALITY MANAGEMENT 37,692 48,800 42,000 44,492
PROPOSITION C 259,607 532,298 337,583 454,322
PROPOSITION A 407,995 594,123 441,295 15,000 545,823
PUBLIC SAFETY GRANTS 46,141 115,480 43,479 115,000 3,142
HABITAT RESTORATION 116,241 2,100 76,752 100,000 95,093
SUBREGION 1 MAINT 814,743 16,100 24,000 806,843
MEASURE A MAINT - 41,900 41,900 -
AB COVE SEWER DISTRICT 500 35,000 15,000 50,000 500
QUIMBY 38,338 24,630 37,500 25,468
AFFORD HOUSING IN-LIEU 1,005,345 20,100 1,025,445
EET 79,700 225,520 305,220
MEASURE A CAPITAL - 155,913 155,913 -
BIKEWAYS - -
RDA - HOUSING SET ASIDE 713,383 135,100 848,483
RDA - DEBT SERVICE 475,817 1,042,397 957,587 560,627
RDA - PORTUGUESE BEND 285,315 3,700 23,810 175,000 90,205
RDA - ABALONE COVE - -
IMPROV AUTH - PORT BEND 179,863 2,800 91,500 91,500 75,000 107,663
IMPROV AUTH - AB COVE 374,248 26,400 107,700 292,948
Subtotals 6,780,751 5,880,273 960,442 5,289,523 1,394,996 6,936,947
GRAND TOTALS 19,761,458 20,634,588 2,527,571 20,638,960 2,527,571 19,757,086
FY2003-2004 COMBINED SUMMARY OF FUNDS
13
SUMMARY OF TRANSFERS AND INTERFUND CHARGES
FY2003-2004
TRANSFERS TO: INTERFUND CHARGES TO:
Abalone Capital Improvement Equipment Employee General fund
General Street Cove Improvement Habitat Authority Replacmnt Benefit Overhead
fund Maintenance Sewer District Program Restoration Port Bend Totals fund fund Charges
General fund 250,000 15,000 699,323 76,752 91,500 1,132,575 446,620 708,192
Street Maintenance fund 0 23,246
Beautification fund 0 3,427 3,800
Waste Reduction fund 27,000 47,000 74,000 3,456 7,000
Air Quality Management fund 0
Capital Improvement Program fund 0
Measure A Capital fund 155,913 155,913
CDBG fund 34,410 34,410
Landscape/St Lighting (1972 Act) fund 371,190 371,190 47,300
Street Lighting (1911 Act) fund 0 40,800
Proposition A fund 2,500 12,500 15,000 509 2,600
Proposition C fund 109,000 228,583 337,583
Abalone Cove Sewer District 0 868
Quimby fund 0
Dev. Impact Mitigation (EET) fund 0
Bikeways/Pedestrian fund 0
Measure A Maintenance fund 41,900 41,900
Public Safety Grants fund 115,000 115,000
Imp. Auth. Portuguese Bend fund 75,000 75,000
RDA Portuguese Bend fund 175,000 175,000
Equipment Replacement fund 0
Capital Improvement Program fund 0 29,244
TOTALS 470,810 777,190 15,000 1,096,319 76,752 91,500 2,527,571 446,620 768,942 101,500
TRANSFERS FROM:
14
Estimated Estimated
Fund Balance Proposed Proposed Proposed Proposed Fund Balance
Fund 6/30/2004 Revenues Transfers In Expenditures Transfers Out 6/30/2005
Unrestricted
GENERAL 8,274,681 12,081,300 227,910 11,520,869 757,423 8,305,599
Restricted by Council Action
BEAUTIFICATION 462,661 209,200 241,467 430,394
CIP 295,197 6,600 722,171 722,171 301,797
UTILITY UNDERGROUNDING 218,709 4,900 223,609
ROADWAY BEAUTIFICATION 413,304 9,300 422,604
EQUIP REPLACEMENT 1,758,357 510,872 605,779 1,663,450
BLDG REPLACEMENT 1,326,099 29,500 25,000 1,330,599
EMPLOYEE BENEFITS 71,131 996,860 995,260 72,731
Subtotals 4,545,458 1,767,232 722,171 2,589,677 - 4,445,184
Restricted by Law or External Agencies
STREET MAINTENANCE 140,617 842,000 745,300 1,592,903 135,014
1972 ACT 18,860 328,130 56,700 285,000 5,290
EL PRADO LIGHTING 10,566 1,400 900 11,066
CDBG - 229,404 194,994 34,410 -
1911 ACT 932,191 341,900 367,600 906,491
WASTE REDUCTION 628,439 146,100 133,828 65,000 575,711
AIR QUALITY MANAGEMENT 44,492 49,100 42,000 51,592
PROPOSITION C 454,322 459,300 532,300 381,322
PROPOSITION A 545,823 548,200 441,792 15,500 636,731
PUBLIC SAFETY GRANTS 3,142 115,070 115,000 3,212
HABITAT RESTORATION 95,093 1,900 76,752 100,000 73,745
SUBREGION 1 MAINT 806,843 17,900 24,000 800,743
MEASURE A MAINT - 59,000 59,000 -
AB COVE SEWER DISTRICT 500 50,000 50,000 500
QUIMBY 25,468 24,830 50,298
AFFORD HOUSING IN-LIEU 1,025,445 965,510 1,990,955
EET 305,220 188,000 493,220
MEASURE A CAPITAL - -
BIKEWAYS - -
RDA - HOUSING SET ASIDE 848,483 143,100 50,000 941,583
RDA - DEBT SERVICE 560,627 1,110,550 1,023,625 647,552
RDA - PORTUGUESE BEND 90,205 1,800 23,810 68,195
RDA - ABALONE COVE - -
IMPROV AUTH - PORT BEND 107,663 2,400 91,500 91,500 110,063
IMPROV AUTH - AB COVE 292,948 28,000 101,700 219,248
Subtotals 6,936,947 5,653,594 913,552 4,295,352 1,106,210 8,102,531
GRAND TOTALS 19,757,086 19,502,126 1,863,633 18,405,898 1,863,633 20,853,314
FY2004-2005 COMBINED SUMMARY OF FUNDS
15
SUMMARY OF TRANSFERS AND INTERFUND CHARGES
FY2004-2005
TRANSFERS TO: INTERFUND CHARGES TO:
Abalone Capital Improvement Equipment Employee General fund
General Street Cove Improvement Habitat Authority Replacmnt Benefit Overhead
fund Maintenance Sewer District Program Restoration Port Bend Totals fund fund Charges
General fund 300,000 289,171 76,752 91,500 757,423 476,072 915,676
Street Maintenance fund 0 30,082
Beautification fund 0 4,321 3,900
Waste Reduction fund 17,000 48,000 65,000 4,745 7,100
Air Quality Management fund 0
Capital Improvement Program fund 0
Measure A Capital fund 0
CDBG fund 34,410 34,410
Landscape/St Lighting (1972 Act) fund 285,000 285,000 48,200
Street Lighting (1911 Act) fund 0 41,600
Proposition A fund 2,500 13,000 15,500 647 2,700
Proposition C fund 112,300 420,000 532,300
Abalone Cove Sewer District 0 1,157
Quimby fund 0
Dev. Impact Mitigation (EET) fund 0
Bikeways/Pedestrian fund 0
Measure A Maintenance fund 59,000 59,000
Public Safety Grants fund 115,000 115,000
Imp. Auth. Portuguese Bend fund 0
RDA Portuguese Bend fund 0
Equipment Replacement fund 0
Capital Improvement Program fund 0 38,632
TOTALS 227,910 745,300 0 722,171 76,752 91,500 1,863,633 476,072 995,260 103,500
TRANSFERS FROM:
16
17
GENERAL FUND $11,719,406
CAPITAL IMPROVEMENT PROJECTS (CIP) ONE-TIME GRANTS
1
$1,531,447
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) $1,207,863
PROPOSITION A & PROPOSITION C $1,126,421
RDA - DEBT SERVICE $1,042,397
STREET MAINTENANCE $844,900
1911 ACT & 1972 ACT ASSESSMENTS $660,010
OTHER FUNDS
*
$2,502,144
1
CIP One-Time Grants includes $844,087 for Proposition 12 & Proposition 40 park bond monies and $681,660 for federal transit grant monies.
*OTHER FUNDS includes all funds of the City and its component units which are not individually identified in this chart (see the FY2003-2004 COMBINED SUMMARY OF FUNDS for further details).
SUMMARY OF REVENUES - ALL FUNDS
FY2003-2004 BUDGET: $20,634,588
1911 ACT & 1972 ACT
ASSESSMENTS
3%
OTHER FUNDS*
12%
CIP ONE-TIME
GRANTS
1
7%
CDBG
6%
PROP A & PROP C
6%
STREET MAINT
4%
RDA - DEBT
SERVICE
5%
GENERAL FUND
57%
18
GENERAL FUND $12,081,300
RDA - DEBT SERVICE $1,110,550
PROPOSITION A & PROPOSITION C $1,007,500
AFFORDABLE HOUSING
1
$965,510
STREET MAINTENANCE $842,000
1911 ACT & 1972 ACT ASSESSMENTS $670,030
OTHER FUNDS
*
$2,825,236
1
Affordable Housing revenue in FY2004-2005 is comprised of an estimated one-time developer fee from the Long Point Resort developer.
*OTHER FUNDS includes all funds of the City and its component units which are not individually identified in this chart (see the FY2004-2005 COMBINED SUMMARY OF FUNDS for further details).
SUMMARY OF REVENUES - ALL FUNDS
FY2004-2005 BUDGET: $19,502,126
OTHER FUNDS*
15%
RDA - DEBT
SERVICE
6%
PROP A & PROP C
5%
AFFORDABLE
HOUSING
5%
1911 ACT & 1972 ACT
ASSESSMENTS
3%
STREET MAINT
4%
GENERAL FUND
62%
19
Los Angeles County
24%
Educational Augmentation
22%
Palos Verdes Unified School District
20%
Consolidated Fire Protection District
18%
City of Rancho Palos Verdes
6%
Palos Verdes Library District
3%
LA Community College District
3%
City of Rancho Palos Verdes
4%
*Other property tax recipients include the Los Angeles County Flood Control Maintenance District, the South Bay Cities Sanitation District, and the Children's Institutional Tuition Fund.
HOW YOUR PROPERTY TAX DOLLARS ARE ALLOCATED
LA Community
College District
3%
Other*
4%
Educational Augmentation
22%
Palos Verdes Unified
School District
20%
Consolidated Fire
Protection District
18%
Palos Verdes
Library District
3%
City of
Rancho Palos Verdes
6%
Los Angeles County
24%
Annual property taxes are based on 1% of the assessed value of your property. Therefore,
a homeowner with an assessed property value of $600,000 pays property tax of $6,000
annually. Of this amount, the City of Rancho Palos Verdes receives $360.
20
SOURCES AND USES OF CITY REVENUES - ALL FUNDS
GENERAL FUND
The General fund accounts for a variety of different revenues that may be used for any expenditures
of the City. Primarily, General fund revenue consists of general-purpose taxes. The most significant
General fund revenue sources, approximately 95% of the total General fund revenues, are described
below.
PROPERTY TAX: Property Taxes are the largest single source of revenue to the General Fund,
amounting to 34% of all General Fund revenue. The Los Angeles County Assessor assesses
property valuations within the City; with the exception of Public Utility property assessed by the State
Board of Equalization. The County levies the base property tax of one percent, equaling $1 per each
$100 of assessed valuation (subject to growth limitations of 2% per year). Rancho Palos Verdes'
share of the $1 is 7.0%. (Example: For a home with a $400,000 assessed valuation, the total
property tax billed by the County is $4,000 per year, and the City's 7% share is $280 per year.) A
number of other governmental agencies providing services within the City receive the remaining 93%,
with the majority going to the County and the School Districts.
SALES AND USE TAX: In accordance with the California Revenue and Taxation Code and the
Bradley-Burns Uniform Local Sales and Use Tax Law of 1955, this tax is imposed at the rate of 8.25%
on the sales price of any taxable transaction. The total 8.25% includes two voter-approved measures
for transportation within Los Angeles County and the State public safety ballot measure, Proposition
172.
The State Board of Equalization administers sales and use tax. A portion of this tax is distributed to
the City (1%). The State, County and Transportation District share the other 7.25%. The City also
receives 8.2% of sales tax generated by the City of Rolling Hills Estates under an agreement with that
City. Sales tax revenue is about 10% of all General Fund revenue.
FRANCHISE TAXES: Under several State statutes, the City imposes fees on the natural gas,
electric, water, trash and cable television companies operating in the City for the privilege of using the
City rights-of-way. The amounts paid are based on a percentage of gross receipts. Franchise taxes
are about 10% of total General Fund revenue.
MOTOR VEHICLE IN-LIEU FEES (MOTOR VEHICLE LICENSES): The City receives a portion of
the Motor Vehicle License Fees (VLF) collected by the State. This revenue source is a fee charged
“in-lieu” of what was originally a tax on motor vehicles by each local government entity. These in-lieu
fees are now consolidated under the auspices of the State, and disbursement is made based on
population. In 1998, the State reduced the amount of VLF paid by residents. The State continued to
pay or “backfill” the fee reduction to local agencies. The backfill is approximately two-thirds of VLF
revenue to the City. At the time of budget document preparation, it was unknown whether the State
would continue to pay the backfill portion of the fees. Due to the current State budget crisis, this
budget document has been prepared with the assumption that the City will not receive the backfill
portion of VLF during FY2003-2004 or FY2004-2005. VLF revenue to the City that is not backfilled by
the State accounts for approximately 7% of total General fund revenue.
UTILITY USERS TAX: In FY1993-1994, the City imposed a tax of 3% on the consumers of natural
gas, electricity, water, and telephone services. The tax is collected by each of these utilities as a part
of its regular billing procedure and remitted to the City. This tax accounts for about 15% of General
fund revenues.
21
SOURCES AND USES OF CITY REVENUES - ALL FUNDS
BUSINESS LICENSE TAX: Title 5 of the Municipal Code authorizes the requirement for an annual
business license for all entities conducting business within the City.
PLANNING AND BUILDING PERMITS: The Planning and Building divisions issue permits for
building/remodel construction activities involving residential and commercial structures to ensure
compliance with the City's Development Code. Permit fees are charged to recover the cost of
providing such services.
USE OF MONEY AND PROPERTY: This includes earnings from investment of city funds as well as
revenue received from the Point Vicente Interpretive Center, rental of City facilities, parking lot fees,
and other rentals.
INTERFUND CHARGES FOR SERVICES: Certain restricted City funds (1972 Act Assessment
District, 1911 Act Assessment District, Proposition A, Beautification and Waste Reduction) are
charged amounts to defray the costs of City administration of these activities. The charges are limited
to those, which are legally allowable.
RESTRICTED FUNDS
Restricted funds are used to account for the receipt and use of proceeds of certain revenue sources
that are restricted by law or administrative action for specific purposes.
TRANSPORTATION
STATE HIGHWAY USERS TAX: The City is allocated a share of revenues derived from State
Highway Users Tax based primarily on population. This tax is collected by gasoline retailers at the
pump and is administered by the State Controller. Proposition 111 makes additional gas tax monies
available to cities, although the city must meet a Maintenance of Effort (MOE) requirement. This MOE
necessitates spending a certain amount of General fund monies for street maintenance.
Highway User Tax is restricted and can only be used for the construction, improvement, and
maintenance of public rights-of-way. Activities financed by Highway Users tax include, but are not
limited to, street patching, slurry sealing, street reconstruction, curb/gutter/sidewalk repair, and street
sweeping.
PROPOSITION A: The City receives monies from Proposition A, which is a ½ cent sales tax
approved by the voters of Los Angeles County in 1980. The revenues are received by cities on a per
capita basis and may only be used for transit services and bus stop improvements and maintenance.
Rancho Palos Verdes has historically used these monies to finance participation in the Palos Verdes
Transit/Dial-a-Ride, Municipal Area Express (MAX) transit system, and for bus stop shelter
maintenance and improvements.
PROPOSITION C: Proposition C is a voter-approved measure enacted in 1990 which imposes a ½
cent sales tax in Los Angeles County for the purpose of improving transportation conditions. These
monies are distributed on a per capita basis and must be used for transit services, bus stop
improvements and maintenance, and street improvement projects for streets heavily used by transit.
Proposition C monies must be spent within three years of allocation. Proposition C monies have been
22
SOURCES AND USES OF CITY REVENUES - ALL FUNDS
used to support the arterial overlay program and to augment other financing sources for street overlay
and reconstruction projects.
BIKEWAY/PEDESTRIAN (SB 821): Bikeway/pedestrian funds are received annually based on
population. These funds are authorized under the California Transportation Development Act (TDA),
SB 821, Article 3. The funds may be used for the design and construction of bicycle and pedestrian
facilities on roadways, which meet specific requirements.
LANDSCAPE AND STREET LIGHTING
1972 ACT ASSESSMENTS: In 1992, the City Council approved the establishment of a Landscape
and Lighting District as allowed in the Landscape and Lighting Act of 1972. These funds may be used
for activities including the operation, servicing, and maintenance of City landscaping, park and
recreation improvements, street lighting and traffic signals. The assessments under a 1972 Act
district are calculated each year based on the benefit received by each parcel of property and are
billed on the property tax bill. Some expenses of the district have been determined to be of citywide
benefit while the remaining expenses are only assessed to local areas of benefit. These calculations
are made and adopted annually as a part of the Assessment Engineer’s report.
1911 ACT ASSESSMENTS: In 1995, the City Council authorized the transfer of a street lighting
maintenance district from Los Angeles County to the City. Funds generated from an existing 1911 Act
District established by Los Angeles County are now remitted to the City for street lighting maintenance
costs. The assessments for this district are calculated based on benefit and are only for property
within the boundaries of the district.
EL PRADO LIGHTING ASSESSMENTS: In 1982, the El Prado Recreation and Parks District was
reorganized as a subsidiary district of the City. The City provides service for the maintenance and
operation of two ground-level spotlights and two overhead lights at the entrance to the El Prado
neighborhood. A portion of these homeowners’ one percent property tax levy is remitted to the City to
finance these expenditures.
ABALONE COVE SEWER DISTRICT
In 2002, the Redevelopment Agency completed construction of a sanitary sewer system in the
Abalone Cove area. Parcel owners in the Abalone Cove sewer project area pay semi-annual fees
to the Abalone Cove Sewer (assessment) District to partially fund the operating cost of the sewer
system. The amount of the fee is based upon costs to provide sewer services to that parcel, and
varies with the type of sewer connection.
COMMUNITY DEVELOPMENT BLOCK GRANT
Block grant funds are made available through the federal Housing and Urban Development
department and are administered by the L.A. County Community Development Commission (CDC).
Each fiscal year, the City receives an allocation on a per capita basis. Typically, there is a
requirement that a portion of the CDBG funds must be used for projects that benefit low and
moderate-income residents. The REACH recreation program is an example of how the City meets this
requirement. Since 1986, the City has used Community Development Block Grant (CDBG) funds for
Portuguese Bend Landslide Mitigation projects. The CDC determines the exact amount of funding for
each project.
23
SOURCES AND USES OF CITY REVENUES - ALL FUNDS
RECYCLING
The City has conducted a single-family, curbside recycling program since 1989 and a multi-family
program since 1991. The City receives funds from the sale of recyclable materials picked up by the
waste haulers and deposits those funds into the Beautification fund. These recycling funds are used
for activities including beautification grants to enhance areas visible from the public rights-of-way and
for the Recycler of the Month program.
WASTE REDUCTION
Fees are collected from residents and businesses and remitted to the City by waste haulers to fund
the Source Reduction and Recycling Element (SRRE) program as mandated by State law - the
Integrated Waste Management Act of 1989 (AB 939). Grants are also received for activities within
the SRRE program. According to AB 939, every city in the State must reduce their waste stream by
50% by the year 2000.
AIR QUALITY
Under Assembly Bill (AB) 2766, the State authorized an assessment on the Motor Vehicle Fee for
transportation/air quality related activities of local governments. These funds are administered by the
South Coast Air Quality Management District and are distributed to cities on a population basis. The
funds are used for reduction of air pollution within the south coast basin.
PUBLIC SAFETY GRANTS
Since FY1996-1997, the City has received grants from the U.S. Department of Justice "Local Law
Enforcement Supplemental Services" (LLESS) program. Beginning in FY1997-1998, the City began
receiving annual grants from the State COPS grant fund provided by AB 3229 (Brulte). These funds
are used to enhance youth-related law enforcement efforts.
PARK DEVELOPMENT
QUIMBY: The City collects Quimby Act fees using the provisions of the State Subdivision Map Act
and the City Municipal Code. These fees are collected from residential developers in-lieu of
dedicating land for park use. The fees are based on a formula specified in the Municipal Code. They
are paid by residential developers as a condition of approval for final subdivision maps or parcel maps
and are used for improving park and recreation facilities.
MEASURE "A" / COUNTY PARK BOND ACT: In 1992, and again 1996, the voters of Los Angeles
County approved the Safe Neighborhood and Parks Act (a.k.a. Measure "A"-1992/1996) which places
an assessment on the property tax bill for each residential property within the County for the purpose
of county-wide park improvements. The City is eligible for several funding components including
specific projects contained in the Act, Discretionary Per Parcel funds, and countywide Competitive
Grants. These funds are to be used for City parks and recreation capital improvements.
MEASURE “A” MAINTENANCE: As part of the Measure “A”/County Park Bond Act described
above, the City receives annual funding allocations for maintenance. These funds can only be used
for maintenance and servicing open space and park improvements acquired or built by the City with
24
SOURCES AND USES OF CITY REVENUES - ALL FUNDS
Measure “A” funds.
DEVELOPMENT IMPACT MITIGATION
ENVIRONMENTAL EXCISE TAX: In 1974, the City Council determined that development and
construction of new residential and commercial structures in the City had impacts on the existing
quality of life and ecology of the City, and that this new development increases the demand for public
services. Therefore, the City Council imposed a special, nonrecurring Environmental Excise Tax
(EET). The funds are to be used for the purpose of purchasing land, constructing buildings and
improvements, and purchasing machinery and equipment to develop, improve and expand City
services and capital facilities.
AFFORDABLE HOUSING IN-LIEU FEE: In June 1997, the City Council approved the establishment
of an in-lieu affordable housing fee pursuant to the City's General Plan Housing Element and
Development Code. The fee is charged to developers of large commercial and residential projects
who do not provide affordable housing on-site as part of their development project, and will facilitate
the development of affordable housing within the City. This includes providing affordable housing to
low and moderate-income households through the construction or renovation of facilities or through
rental subsidy programs. The specific use of the funds will be determined on an on-going basis.
HABITAT RESTORATION FEE: In 1997, the City Council granted a conservation easement over the
Palos Verdes Drive East Switchback property to the developer of the Ocean Trails golf course and
residential project. The easement allows the developer to re-vegetate the property with coastal sage
scrub habitat as mitigation for impacts to the native habitat on the Ocean Trails project site. A fee was
charged for the conservation easement and the money will be used for future habitat restoration
efforts on City owned property. It is anticipated that other developers may purchase conservation
easements from the City or pay habitat mitigation fees, which will be added to this fund. The specific
use of these funds will be determined on an on-going basis.
SUBREGION 1 MAINTENANCE FUND: In 1992, the City Council approved Tentative Tract Map No.
46628 for 79 single family residential lots at the base of Hawthorne Boulevard, seaward of Palos
Verdes Drive West. The project included dedication of over 70 acres of open space to the City. In
February 1999, the developer entered into a development agreement with the City that required the
payment of $750,000 to the City to fund long-term maintenance of the dedicated open space. The
specific use of the funds will be to maintain the landscaped areas, wetlands, bluff face, native habitat
areas, trails, signage, scenic turn-outs, parking areas and miscellaneous drainage improvements on
the dedicated property.
25
GENERAL FUND $10,974,131
CIP $2,622,066
STREET MAINT $1,645,158
CDBG $1,173,453
RDA - DEBT SERVICE $957,587
EMPLOYEE BENEFITS $768,942
EQUIP REPLACEMENT $569,927
PROPOSITION A $441,295
OTHER FUNDS
*
$1,486,401
*OTHER FUNDS includes all funds of the City and its component units which are not individually identified in this chart (see the FY2003-2004 COMBINED SUMMARY OF FUNDS for further details).
SUMMARY OF EXPENDITURES - ALL FUNDS
FY2003-2004 BUDGET: $20,638,960
GENERAL FUND
53%
RDA - DEBT SERVICE
4%
EMPLOYEE BENEFITS
4%
CDBG
6%
STREET MAINT
8%
CIP
13%
PROPOSITION A
2%
EQUIP REPLACEMENT
3%
OTHER FUNDS*
7%
26
GENERAL FUND $11,520,869
STREET MAINT $1,592,903
RDA - DEBT SERVICE $1,023,625
EMPLOYEE BENEFITS $995,260
CIP $722,171
EQUIP REPLACEMENT $605,779
PROPOSITION A $441,792
OTHER FUNDS
*
$1,503,499
*OTHER FUNDS includes all funds of the City and its component units which are not individually identified in this chart (see the FY2004-2005 COMBINED SUMMARY OF FUNDS for further details).
SUMMARY OF EXPENDITURES - ALL FUNDS
FY2004-2005 BUDGET: $18,405,898
GENERAL FUND
63%
CIP
4%
EQUIP REPLACEMENT
3%
EMPLOYEE BENEFITS
5%
RDA - DEBT SERVICE
6%
STREET MAINT
9%
OTHER FUNDS*
8%PROPOSITION A
2%
27
EXAMPLE OF AN ACCOUNT CODE:
"001-340-50"
001 - 340 - 50
FUND PROGRAM OBJECT
General Public Building Maintenance Operating Supplies
FUNDS PROGRAMS OBJECTS
Unrestricted 101 City Council 382 Computer Maintenance/Replacement (see Glossary of
001 General 102 City Manager 383 Furniture & Equipment Maintenance/Replacement Account Code Terms)
Restricted by Council Action 103 City Attorney 385 Employee Benefits
330 Capital Improvements Program (CIP) 104 City Clerk 386 Building Replacement/Improvements
341 Utility Undergrounding 105 Community Outreach 401 Planning
342 Roadway Beautification 106 RPV TV Channel 33 402 Building & Safety
781 Equip Replacement 120 Finance 403 Code Enforcement
785 Employee Benefits 121 Personnel 404 View Restoration
786 Building Improvements/Replacement 130 Information Technology - Data 405 NCCP
Restricted by Law/External Agency 135 Information Technology - Voice 406 Geology
102 Street Maintenance 211 Sheriff 510 Recreation & Parks Administration
103 Landscape/Street Lighting (1972 Act) 213 Neighborhood Watch 530 Recreational Facilities
109 El Prado Lighting 214 Special Programs 540 Special Events
110 Community Development Block Grant 217 Public Safety Grants 560 Point Vicente Interpretive Center
111 Street Lighting (1911 Act) 220 Animal Control 570 REACH
112 Beautification 230 Emergency Preparedness 610 RDA Debt Service
113 Waste Reduction 301 Public Works Administration 720 RDA Portuguese Bend Administration
114 Air Quality Management (AQMD) 302 Street Maintenance - Pavement 721 RDA Portuguese Bend Engineer
115 Street Improvement/Transit (Prop C) 303 Street Maintenance - Non Pavement 722 RDA Portuguese Bend Attorney
116 Transit (Prop A) 304 Traffic Management 725 RDA Portuguese Bend Capital Projects
117 Public Safety Grants 305 Portuguese Bend Road Maintenance 730 RDA Abalone Cove Administration
122 Habitat Restoration 307 Storm Water Quality 731 RDA Abalone Cove Engineer
123 Subregion 1 Maintenance 310 Landscape & Street Lighting (1972 Act) 732 RDA Abalone Cove Attorney
124 Measure A Maintenance 311 Street Lighting (1911 Act) 735 RDA Abalone Cove Capital Projects
125 Abalone Cove Sewer District 312 Beautification 885 Improvement Authority Portuguese Bend
334 Park Improvement/Development (Quimby) 313 Waste Reduction 895 Improvement Authority Abalone Cove
337 Affordable Housing In-Lieu 314 Transit (AQMD) 910 Community Development Block Grant
338 Development Impact Mitigation (EET) 315 Street Improvement/Transit (Prop C) 930 Infrastructure Administration/Maintenance
339 Measure A Parks Improvements 316 Transit (Prop A) 931 Street Improvements
340 Bikeways 318 RDA Housing Set-Aside 932 Storm Drain Improvements
RDA and Improvement Authority 319 El Prado Lighting 933 Parks/Trails/Open Space Improvements
118 RDA Housing Set-Aside 322 Habitat Restoration 934 Park Improvement/Development (Quimby)
210 RDA Debt Service 323 Subregion 1 Maintenance 937 Affordable Housing In-Lieu
375 RDA Portuguese Bend 324 Measure A Parks Maintenance 938 Development Impact Mitigation (EET)
380 RDA Abalone Cove 325 Abalone Cove Sewer District 939 Measure A Parks Improvements
885 Improvement Authority Portuguese Bend 340 Building Maintenance 940 Bikeways/Pedestrian Improvements (SB 821)
895 Improvement Authority Abalone Cove 341 Parks/Trails/Open Space Maintenance 941 Utility Undergrounding
381 Vehicle Maintenance/Replacement 942 Roadway Beautification
CHART OF ACCOUNTS - EXPENDITURE ACCOUNT CODE COMPONENTS
28
GLOSSARY OF EXPENDITURE ACCOUNT CODE TERMS
Account
Code Description
.11 SALARY & WAGES - FULL TIME
Salaries and wages paid to full time City employees.
.12 SALARY & WAGES - PART TIME
Salaries and wages paid to part time City employees.
.13 SALARY & WAGES - OVERTIME
Salaries and wages paid for overtime worked by non-exempt City
employees.
.14 RETIREMENT (PERS)
City's payment to the California Public Employees Retirement System
(PERS), including employer's percentage share and the employee's share
paid by the City.
.15 INSURANCE-EMPLOYEE
City's contribution to all health, dental, long-term disability and life insurance
plans for City employees and City Council members covered by such plans.
The City pays the entire share of an employee's health, dental long-term
disability and life insurance. The City pays one-half of the cost for all
dependents health and dental coverage elected. This object code also
includes the unemployment insurance, on a reimbursement basis, for all
eligible terminated employees filing for unemployment benefits.
.16 FICA/MEDICARE
The City is required to contribute 1.45% of an employee's salary to
Medicare for all employees hired after April 1, 1986. Additionally, effective
July 1, 1991, all employees not participating in PERS are required to
participate in the Social Security system and pay both the 1.45% Medicare
and 6.2% social security (retirement) tax. The City must match the
employee's contribution.
.17 ACCRUED LEAVE
Any compensation due to employees at termination, such as accrued
vacation leave, is paid from the reserve in the employee benefits fund and
expensed from this account.
.18 BONUS PLAN/EDUCATIONAL REIMBURSEMENT
The cost for the City's Employee Incentive Program, which provides awards
in recognition for exemplary performance; and for reimbursements paid to
employees for education and related expenses eligible under the City's
educational incentive program.
.19 EMPLOYEE BENEFITS
This account is charged with employee insurance and other benefits costs
allocated to the program.
29
GLOSSARY OF EXPENDITURE ACCOUNT CODE TERMS
Account
Code Description
.20 LIGHT AND POWER
Charges for electrical energy and power for City buildings, streetlights,
traffic signals, and related expenses.
.21 TELEPHONE SERVICE
Charges for basic telephone service, local and long-distance calls, phone
installations, relocations and removals and other communications charges.
.22 GAS UTILITY SERVICE
Charges for gas utility service to public buildings.
.23 WATER UTILITY SERVICE
Charges for water usage in public buildings and by public facilities, including
parks and landscaped roadway medians.
.30 MAINTENANCE SERVICES
Charges for services provided under contract with outside firms or other
governmental agencies for maintenance and repair of City facilities, special
litigation, or prosecutions.
.35 PROFESSIONAL/TECHNICAL SERVICES
Charges for professional and technical services of a specialized nature,
excluding skilled maintenance services.
.40 LEGAL SERVICES
Charges for City contracted legal services.
.50 OPERATING SUPPLIES & MINOR EQUIPMENT
Charges for materials, supplies and minor equipment items including office
supplies consumed in the course of normal use; general operating supplies;
specialized operating supplies such as recreation program supplies; and
small equipment valued less than $5,000 per individual item.
.53 POSTAGE
Charges for metered postage, express mail, and messenger and delivery
services.
.54 PRINTING & BINDING
Charges for outside printing and/or binding for letterhead, business cards,
various forms, brochures, and flyers as well as publication of special reports
and other documents, such as the annual budget, and publication of
employment advertising. Includes the costs for layout, typesetting, and
services and materials provided in the cost for the outside vendor such as
paper, cutting, and minor graphics. Excludes professional services used for
production of documents, such as specialized writing and artist services.
30
GLOSSARY OF EXPENDITURE ACCOUNT CODE TERMS
Account
Code Description
.55 LEGAL NOTICE PUBLICATION
Charges for publishing legal notices and other public notices.
.57 BUILDING & LAND RENTALS
Charges for rental of land, buildings or other structures.
.58 VEHICLE & EQUIPMENT RENTAL
Charges for rental of vehicles and equipment.
.67 PURCHASES FOR RESALE
Purchases made for the purpose of resale to the public at a later time. Items
are for sale at City facilities open to the general public. Examples include
tourist-related items for sale at Point Vicente Interpretive Center.
.68 CITY GRANTS
Grants awarded by the City to outside agencies or organizations.
.69 TRAINING
Charges for training provided by vendors outside the City.
.70 MILEAGE REIMBURSEMENT
Reimbursement for use of private automobiles for City business.
.71 MEETINGS & CONFERENCES
Charges for expenses incurred for authorized City meetings and
conferences. Expenses include transportation, registration fees, lodging,
meals and other expenses incurred.
.72 MEMBERSHIPS & DUES
Charges for memberships and dues in recognized professional
organizations.
.73 PUBLICATIONS & JOURNALS
Includes subscriptions to periodicals, city directories and technical
publications, which assist City officials in the performance of their duties.
.74 INSURANCE
Premiums for general liability, workers' compensation, automobile and
property insurance. Includes all types of insurance except employee health
and unemployment benefits.
.76 INTERNAL SERVICE FUND CHARGES
Equipment Replacement charges pay for new equipment items, as well as
for maintenance, depreciation and eventual replacement of existing
equipment items. Equipment is defined as vehicles, computers, phone
equipment, furniture, and other office equipment. Purchases of replacement
equipment occur on an as-needed basis, and do not directly increase the
31
GLOSSARY OF EXPENDITURE ACCOUNT CODE TERMS
Account
Code Description
amount of a budgetary program's Equipment Replacement charges. The
cost of purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is acquired.
.77 INTERFUND SERVICES (OVERHEAD)
Services provided between different funds.
.78 OTHER MISCELLANEOUS
Other miscellaneous charges not defined elsewhere in the Chart of
Accounts.
.79 DEPRECIATION
Annual depreciation expense for internal service fund assets.
.80 LAND
Purchase of land.
.81 BUILDINGS
Purchase of buildings.
.82 IMPROVEMENTS OTHER THAN BUILDINGS
Includes improvements to land and structural improvements
.84 VEHICLES
Purchase of automobiles and heavy equipment.
.85 FURNITURE & EQUIPMENT
Purchase of furniture, office equipment, and other equipment, which
have a useful life of more than 5 years and a value in excess of
$5,000.
.86 COMPUTER EQUIPMENT
Purchases and installation of computer hardware, software, and
ancillary equipment, which have a useful life of more than 3 years and
a value in excess of $5,000.
.90 PRINCIPAL
Principal payments of debt.
.91 INTEREST
Interest payments of debt.
.92 PASS THROUGH TO OTHER AGENCIES
Intergovernmental funds payable to another agency.
32
Estimate
Adopted
Proposed
FY02-03
FY03-04
FY04-05
Beginning unreserved fund balance 7,233,653 8,191,171 8,274,681
Estimated revenues 12,926,050 11,719,406 12,081,300
Estimated transfers in 101,510 470,810 227,910
Estimated expenditures 11,459,347 10,974,131 11,520,869
Estimated transfers out 610,695 1,132,575 757,423
Estimated excess of sources over uses 957,518 83,510 30,918
Ending unreserved fund balance
8,191,171
8,274,681
8,305,599
ESTIMATED GENERAL FUND BALANCE
FY2002-2003 through FY2004-2005
33
PROPERTY TAX $3,982,650
UTILITY USERS TAX $1,794,145
FRANCHISE TAXES $1,198,027
SALES TAX $1,165,758
BUSINESS LICENSE TAX $411,773
PROPERTY TRANSFER TAX $303,800
LICENSES AND PERMITS $1,318,000
VEHICLE LICENSE FEES $815,000
RENTS & INTEREST $416,065
ONE-TIME TRANSFERS $250,000
GRANTS $212,848
OTHER SOURCES
*
$322,150
*OTHER SOURCES includes all other General fund revenues not identified in this chart and operating transfers in (see the GENERAL FUND OVERVIEW section of the budget for further details).
GENERAL FUND SOURCES - REVENUES AND OPERATING TRANSFERS IN
FY2003-2004 BUDGET: $12,190,216
GRANTS
2%
OTHER
SOURCES*
3%
PROPERTY TAX
33%
BUSINESS
LICENSE TAX
3%
PROPERTY
TRANSFER TAX
2%
SALES TAX
9%
FRANCHISE TAXES
10%
UTILITY USERS TAX
15%
VLF
7%
LICENSES
& PERMITS
11%
RENTS
& INTEREST
3%
ONE-TIME
TRANSFERS
2%
34
PROPERTY TAX $4,102,130
UTILITY USERS TAX $1,809,847
FRANCHISE TAXES $1,219,150
SALES TAX $1,189,074
BUSINESS LICENSE TAX $415,847
PROPERTY TRANSFER TAX $309,900
LICENSES AND PERMITS $1,321,800
VEHICLE LICENSE FEES $831,300
RENTS & INTEREST $562,335
GRANTS $230,258
OTHER SOURCES
*
$317,569
*OTHER SOURCES includes all other General fund revenues not identified in this chart and operating transfers in (see the GENERAL FUND OVERVIEW section of the budget for further details).
GENERAL FUND SOURCES - REVENUES AND OPERATING TRANSFERS IN
FY2004-2005 BUDGET: $12,309,210
GRANTS
2%
RENTS
& INTEREST
4%
LICENSES
& PERMITS
11%
VLF
7%
UTILITY USERS TAX
15%
FRANCHISE TAXES
10%
SALES TAX
10%
PROPERTY
TRANSFER TAX
2%
BUSINESS
LICENSE TAX
3%
PROPERTY TAX
33%
OTHER
SOURCES*
3%
35
Account # Account Description
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
GENERAL FUND REVENUES
Taxes
001-311-10 PROPERTY TAX
3,450,750 3,694,868 3,479,660 3,793,000 3,982,650 4,102,130
001-312-10 SALES AND USE TAX
922,811 926,208 897,470 962,840 988,992 1,008,772
001-312-20 RHE SALES AND USE TAX
121,950 113,349 123,470 126,000 124,032 126,513
001-312-30 SALES TAX - PW (PSAF)
55,745 53,188 54,060 54,060 52,734 53,789
001-314-10 PROPERTY TRANSFER TAX
248,486 280,450 260,000 290,000 303,800 309,900
001-316-10 TRANSIENT OCC TAX
8,576 9,627 10,000 10,000 10,100 10,200
001-317-10 FRANCHISE TAXES
1,087,028 1,138,539 1,193,390 1,159,600 1,198,027 1,219,150
001-319-10 UTILITY USERS TAX
1,764,021 1,811,581 2,062,950 1,804,600 1,794,145 1,809,847
001-321-10 BUSINESS LICENSE TAX
364,484 343,039 350,270 350,270 406,850 410,919
001-321-20 BUSINESS LIC PENALTY
2,124 1,791 1,730 1,730 1,884 1,941
001-321-30 MASSAGE PERMITS
0 0 0 0 3,039 2,987
Subtotal for 8,025,975 8,372,641 8,433,000 8,552,100 8,866,253 9,056,147Taxes
License/Permits
001-322-10 PLAN & ZONE PERMIT
203,081 174,716 181,600 198,100 143,000 143,000
001-322-15 VIEW RESTORATION FEES
3,350 18,210 4,000 4,000 84,000 84,000
001-322-20 PLAN - INVESTIGATION
3,833 3,910 3,500 3,500 5,700 5,700
001-322-30 PLAN - MISC FEES
4,521 1,257 4,000 4,000 30,000 30,000
001-322-40 PLAN - DATA PROCESS
1,100 4,131 900 900 3,800 3,800
001-322-50 PLAN - HIST DATA FEE
0 7,826 0 0 13,000 13,000
001-323-10 BLDG & SAFETY PLAN CK
142,063 154,279 129,000 129,000 239,200 239,200
001-323-20 BLDG & SAFETY PERMITS
522,499 404,675 483,200 544,100 397,000 397,000
001-323-30 BLDG & SAFETY INVESTIG
515 1,221 500 500 0 0
001-323-31 BLDG & SAFETY SMIP FEES
1,342 2,287 1,200 1,200 3,000 3,000
001-323-40 B&S GEOLOGY FEES
61,618 144,351 52,700 52,700 140,000 140,000
001-324-10 RIGHT OF WAY PERMITS
26,855 25,235 20,200 15,000 15,300 15,600
001-325-10 FILM PERMITS
104,038 21,668 30,000 40,000 20,000 20,000
001-326-10 ANIMAL CONTROL FEES
89,003 49,525 70,000 50,000 49,000 49,000
001-327-10 GOLF FEES
0 231,579 150,000 165,000 175,000 178,500
Subtotal for 1,163,817 1,244,871 1,130,800 1,208,000 1,318,000 1,321,800License/Permits
36
Account # Account Description
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
GENERAL FUND REVENUES
Fine/Forfeitures
001-331-10 MISC COURT FINES
109,146 104,598 115,000 62,000 63,200 64,500
001-333-10 FALSE ALARM FINES
30,548 12,000 20,000 15,000 15,300 15,600
Subtotal for 139,694 116,598 135,000 77,000 78,500 80,100Fine/Forfeitures
Rents
001-341-10 RENT - CITYWIDE
153,545 151,042 162,590 132,250 137,450 140,276
001-342-10 RENT - REC & PARKS
89,503 83,525 83,200 83,200 77,804 77,808
001-342-50 RENT - PVIC
0 0 0 0 0 10,000
001-342-60 RENT - CITY HALL
1,569 705 1,800 1,800 511 521
001-343-10 SHORELINE PKNG LOT FEES
35,016 34,324 35,000 35,000 36,000 37,000
001-343-20 HIKE FEES
0 0 0 0 1,300 1,300
001-344-10 PVIC ADMISSIONS
0 0 0 0 0 10,700
001-345-10 PVIC GIFT SHOP
1,748 1,294 0 0 0 100,750
Subtotal for 281,381 270,890 282,590 252,250 253,065 378,355Rents
Interest
001-347-10 INTEREST EARNINGS
465,382 247,640 350,000 200,000 163,000 184,000
Subtotal for 465,382 247,640 350,000 200,000 163,000 184,000Interest
Charges for Services
001-351-30 REC FEES - REACH
8,133 10,660 9,500 10,000 9,500 9,500
001-357-10 SALE OF SIGNS/SERVICES
2,121 2,456 1,000 0 2,000 2,000
001-359-10 SPECIAL FUND ADMIN
97,700 99,450 100,000 99,500 101,500 103,500
Subtotal for 107,954 112,566 110,500 109,500 113,000 115,000Charges for Services
From Other Agency
001-361-10 MOTOR VEHICLE IN-LIEU
2,443,374 2,388,270 2,275,000 2,400,000 815,000 831,300
001-362-10 OFF-HIGHWAY FEES
878 987 900 1,100 1,100 1,100
001-364-10 ST MANDATE REIMB
81,229 39,864 6,000 6,000 6,000 6,000
001-364-11 NCCP GRANT INCOME
2,779 17,340 80,000 50,000 15,538 15,848
Subtotal for 2,528,260 2,446,460 2,361,900 2,457,100 837,638 854,248From Other Agency
Other Revenue
37
Account # Account Description
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
GENERAL FUND REVENUES
001-371-10 DONATIONS - GENERAL
163 0 200 100 0 0
001-371-20 DONATIONS - PVIC
10 100 100 0 300 300
001-371-30 DONATIONS - REACH
140 435 200 0 200 200
001-371-40 DONATIONS - JULY 4TH
2,675 5,185 0 0 2,500 2,500
001-371-50 DONATIONS - DISC RM - LL
1,000 1,800 250 0 250 250
001-375-10 MISC REVENUES
322,015 114,834 100,000 85,000 86,700 88,400
Subtotal for 326,003 122,354 100,750 85,100 89,950 91,650Other Revenue
13,038,467 12,934,021 12,904,540 12,941,050 11,719,406 12,081,300
General Fund Revenue Totals
38
PUBLIC SAFETY $2,995,691
PLANNING & BUILDING $2,137,972
ADMINISTRATION $1,964,857
PUBLIC WORKS $1,746,494
FINANCE & INFORMATION TECH $1,218,846
RECREATION $910,271
STREET MAINTENANCE $675,000
OTHER INFRASTRUCTURE MAINT $457,575
GENERAL FUND USES - EXPENDITURES AND OPERATING TRANSFERS OUT
FY2003-2004 BUDGET: $12,106,706
STREET
MAINTENANCE
6%
OTHER
INFRASTRUCTURE
MAINTENANCE
4%
PLANNING & BUILDING
18%
ADMINISTRATION
16%
PUBLIC WORKS
14%
RECREATION
7%
FINANCE &
INFORMATION
TECHNOLOGY
10%
PUBLIC SAFETY
25%
39
PUBLIC SAFETY $3,095,874
PLANNING & BUILDING $2,210,903
ADMINISTRATION $2,015,187
PUBLIC WORKS $1,829,697
FINANCE & INFORMATION TECH $1,295,041
RECREATION $1,074,167
STREET MAINTENANCE $300,000
OTHER INFRASTRUCTURE MAINT $457,423
GENERAL FUND USES - EXPENDITURES AND OPERATING TRANSFERS OUT
FY2004-2005 BUDGET: $12,278,292
STREET
MAINTENANCE
2%
OTHER
INFRASTRUCTURE
MAINTENANCE
4%
PLANNING & BUILDING
18%
ADMINISTRATION
16%
PUBLIC WORKS
15%
RECREATION
9%
FINANCE &
INFORMATION
TECHNOLOGY
11%
PUBLIC SAFETY
25%
40
Program
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
GENERAL FUND EXPENDITURE SUMMARY BY PROGRAM
39,745
72,098
96,794
96,794
91,626
97,925
City Council101
1,189,578
624,032
681,980
681,980
725,999
794,649
City Manager102
834,863
936,541
1,000,000
1,000,000
700,000
700,000
City Attorney103
205,707
301,236
269,749
269,749
278,315
244,628
Administrative Services/City Clerk104
95,635
95,376
143,376
143,376
80,866
83,401
Community Outreach105
0
0
10,000
10,000
10,000
10,000
RPV TV Channel 33106
547,949
591,527
771,080
771,080
717,188
772,306
Finance120
62,003 60,664 69,000 69,000 78,051 84,584Personnel121
164,935 233,706 353,967 353,967 435,541 453,339Information Technology - Data130
31,090
66,355
59,300
59,300
66,117
69,396
Information Technology - Voice135
3,171,504 2,981,537 3,455,246 3,455,246 3,183,703 3,310,228
AdministrationSubtotal for
2,383,483
2,474,942
2,760,202
2,760,202
2,752,046
2,834,608
Sheriff211
6,483
42
4,360
4,360
2,700
2,700
Neighborhood Watch213
48,204
66,692
94,404
94,404
30,778
31,811
Special Programs214
117,156
82,057
152,100
152,100
110,406
121,459
Animal Control220
18,469
23,435
109,878
109,878
99,761
105,296
Emergency Preparedness230
2,573,795 2,647,168 3,120,944 3,120,944 2,995,691 3,095,874
Public SafetySubtotal for
443,509
528,466
625,957
625,957
436,887
459,118
Public Works Administration301
85,874
93,055
174,830
174,830
182,485
191,290
Traffic Management304
200,583
88,038
121,882
121,882
204,175
211,590
Storm Water Quality307
287,314
341,506
451,836
451,836
370,075
393,795
Building Maintenance340
367,366
394,190
708,060
708,060
552,872
573,904
Parks, Trails & Open Space Improve341
1,384,646 1,445,255 2,082,565 2,082,565 1,746,494 1,829,697
Public WorksSubtotal for
1,174,579
891,832
1,170,864
1,170,864
894,974
972,356
Planning401
540,537
475,532
569,100
569,100
559,415
573,168
Building & Safety402
0
89,231
132,730
132,730
117,407
126,339
Code Enforcement403
0
309,348
324,930
324,930
365,124
367,434
View Restoration404
5,559
34,679
184,472
184,472
61,052
31,606
NCCP405
56,831
149,883
130,000
130,000
140,000
140,000
Geology406
1,777,506 1,950,505 2,512,096 2,512,096 2,137,972 2,210,903
Planning, Building & Code EnforceSubtotal for
252,418
299,539
455,130
455,130
369,148
401,901
Recreation Administration510
208,553
197,333
252,160
252,160
284,157
302,293
Recreational Facilities530
11,550
37,493
28,950
28,950
18,942
19,376
Special Events540
70,096
76,191
111,160
111,160
142,681
241,648
Point Vicente Interpretive Center560
51,067
58,379
75,830
75,830
95,343
108,949
REACH570
593,684 668,934 923,230 923,230 910,271 1,074,167
RecreationSubtotal for
9,501,135General fund Expenditure Totals 9,693,399 12,094,081 12,094,081 10,974,131 11,520,869
41
GENERAL FUND TRANSFERS
Description
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
TRANSFERS IN
Fr CDBG
38,300 39,205 40,000 40,000 34,410 34,410
Fr Improv Authority Port Bend
0 0 0 0 75,000 0
Fr Measure A Maintenance
0 55,350 59,510 59,510 41,900 59,000
Fr Proposition A
0 0 0 0 2,500 2,500
Fr Public Safety Grants
0 0 0 0 115,000 115,000
Fr RDA Portuguese Bend
0 0 0 0 175,000 0
Fr Waste Reduction - Park Improv
0 0 0 0 10,000 0
Fr Waste Reduction - Park Maint
0 0 0 0 2,000 2,000
Fr Waste Reduction - Park Maint
0 11,465 2,000 2,000 15,000 15,000
Subtotal for 38,300 106,020 101,510 101,510 470,810 227,910TRANSFERS IN
TRANSFERS OUT
To Abalone Cove Sewer Maint
0 -35,000 -35,000 -35,000 -15,000 0
To Building Improv/Replacement
-152,000 -500,000 -100,000 -100,000 0 0
To Building Improvements
0 0 -5,000 -5,000 0 0
To Drainage Improvements
-2,259,415 -1,669,741 -1,132,577 -1,132,577 -75,000 -75,000
To Equipment Replacement
0 -82,600 -38,100 -38,100 0 0
To Habitat Restoration
0 0 0 0 -76,752 -76,752
To Improv Authority Port Bend
-95,000 -95,000 -95,000 -95,000 -91,500 -91,500
To Infrastructure Improv Admin
0 0 0 0 -142,449 -152,837
To Parks Improvements
-70,259 -132,578 -47,630 -47,630 0 0
To Public Safety Grants
0 0 -5,000 -25,000 0 0
To Roadway Beautification
0 -200,000 0 0 0 0
To Sewer Maintenance
0 0 0 0 -18,232 -19,527
To Storm Drain Maintenance
0 0 0 0 -38,642 -41,807
To Street Improvements
0 -30,387 0 0 0 0
To Street Maint - Pavement Mgt
-1,170,326 -70,806 -344,375 -344,375 -675,000 -300,000
To Utility Undergrounding
0 -225,000 0 0 0 0
Subtotal for -3,747,000 -3,041,112 -1,802,682 -1,822,682 -1,132,575 -757,423TRANSFERS OUT
-3,708,700 -2,935,092 -1,701,172 -1,721,172 -661,765 -529,513General Fund Net Transfer Totals
42
RANCHO PALOS VERDES REDEVELOPMENT AGENCY
The Rancho Palos Verdes Redevelopment Agency (RDA) was established in
1984 with the primary purpose of providing mitigation measures to stabilize
landslides in the Abalone Cove and Portuguese Bend areas of the City.
RDA expenditures for landslide mitigation facilities are accounted for in two
separate funds based on two factors: the geographical boundaries of the two
landslide areas, and two different funding sources. Expenditures in the
Portuguese Bend are funded with proceeds of loans advanced during previous
fiscal years from the City’s General fund. The need for additional advances is
not expected during FY2003-2004 and FY2004-2005. The Abalone Cove fund
balance was depleted during FY2002-2003 with completion of the Abalone Cove
Sanitary Sewer System. The Sewer System and other landslide mitigation
facilities in the Abalone Cove area were funded with proceeds from County
bonds issued in accordance with the Landslide Reimbursement Settlement
Agreement. The County Bonds associated with this agreement between the
RDA, the County, and several property owners in Abalone Cove was re-financed
in 1997.
Operating and maintenance expenditures for the landslide mitigation facilities
constructed by the RDA are budgeted and accounted for within the Joint Powers
Improvement Authority.
Program budgets and justifications are shown within the department, which has
responsibility for administering those programs.
The City has entered into an agreement to provide the RDA operating funds in
the form of advances from the City’s General fund, as the RDA requires in
carrying out its function. Advances are not required every fiscal year. Each
fiscal year, interest accrues on these advances (at the rate of 3% plus the
average LAIF rate) and is added to the balance of the loan. A Summary of RDA
Loans from the City is included in this budget section.
43
Estimated Estimated
Fund Balance Adopted Adopted Adopted Adopted Fund Balance
Fund 6/30/2003 Revenues Transfers In Expenditures Transfers Out 6/30/2004
RDA - HOUSING SET-ASIDE 713,383 135,100 848,483
RDA - DEBT SERVICE 475,817 1,042,397 957,587 560,627
RDA - PORTUGUESE BEND 285,315 3,700 23,810 175,000 90,205
RDA - ABALONE COVE - -
GRAND TOTALS 1,474,515 1,181,197 - 981,397 175,000 1,499,315
Estimated Estimated
Fund Balance Proposed Proposed Proposed Proposed Fund Balance
Fund 6/30/2004 Revenues Transfers In Expenditures Transfers Out 6/30/2005
RDA - HOUSING SET-ASIDE 848,483 143,100 50,000 941,583
RDA - DEBT SERVICE 560,627 1,110,550 1,023,625 647,552
RDA - PORTUGUESE BEND 90,205 1,800 23,810 68,195
RDA - ABALONE COVE - -
GRAND TOTALS 1,499,315 1,255,450 - 1,097,435 - 1,657,330
REDEVELOPMENT AGENCY SUMMARY OF FUNDS
44
Actual
Actual
Estimate
Adopted
Proposed
FY00-01
FY01-02
FY02-03
FY03-04
FY04-05
Portuguese Bend
Beginning loan balance 7,453,190 8,133,964 8,656,978 9,124,455 9,580,678
Advances from the City's General fund - - - - -
Accrued Interest 680,774 523,014 467,477 456,223 502,986
Ending loan balance 8,133,964 8,656,978 9,124,455 9,580,678 10,083,664
Abalone Cove
Beginning loan balance 1,910,462 2,084,956 2,219,019 2,339,494 2,456,469
Advances from the City's General fund - - 12,000 - -
Accrued Interest 174,494 134,063 108,475 116,975 128,965
Ending loan balance 2,084,956 2,219,019 2,339,494 2,456,469 2,585,434
Summary of RDA Loans from the City
45
46
RANCHO PALOS VERDES JOINT POWERS IMPROVEMENT AUTHORITY
Operating and maintenance expenditures for the landslide mitigation facilities
constructed by the Rancho Palos Verdes Redevelopment Agency (RDA) are
budgeted and accounted for within the Joint Powers Improvement Authority.
Maintenance within the Abalone Cove landslide area is funded in accordance
with the 1987 Landslide Settlement Agreement between the City, the RDA, and
the County. The agreement required that $1,000,000 of the original $10,000,000
bond proceeds be set aside as a non-expendable deposit from which investment
interest earnings are to be used for the cost of landslide mitigation facility
maintenance within Abalone Cove.
Unlike Abalone Cove, maintenance within the Portuguese Bend landslide area
has no independent source of funding. These costs are funded with annual
operating transfers from the City’s General fund, and are accounted for in a
separate fund within the Improvement Authority in order to prevent commingling
of funding sources. It should be noted that according to the Landslide Settlement
Agreement, tax increment revenues of the RDA are not to be used to provide
maintenance for either Abalone Cove or Portuguese Bend landslide mitigation
facilities.
Program budgets and justifications are shown within the department, which has
responsibility for administering those programs.
47
Estimated Estimated
Fund Balance Adopted Adopted Adopted Adopted Fund Balance
Fund 6/30/2003 Revenues Transfers In Expenditures Transfers Out 6/30/2004
IMPROV AUTH - PORT BEND 179,863 2,800 91,500 91,500 75,000 107,663
IMPROV AUTH - AB COVE 374,248 26,400 107,700 292,948
GRAND TOTALS 554,111 29,200 91,500 199,200 75,000 400,611
Estimated Estimated
Fund Balance Proposed Proposed Proposed Proposed Fund Balance
Fund 6/30/2004 Revenues Transfers In Expenditures Transfers Out 6/30/2005
IMPROV AUTH - PORT BEND 107,663 2,400 91,500 91,500 110,063
IMPROV AUTH - AB COVE 292,948 28,000 101,700 219,248
GRAND TOTALS 400,611 30,400 91,500 193,200 - 329,311
IMPROVEMENT AUTHORITY SUMMARY OF FUNDS
48
CITY COUNCIL (001-101)
The City Council is the legislative body of the City and is comprised of five members elected to serve
for a period of four years. The City Council formulates policies in response to the needs, values and
interests of the citizens. The City Council appoints the City Manager and residents to serve on
various volunteer boards, commissions, and committees. The City Council also fixes the
compensation of its officers and staff; takes actions on license fees, assessments and other forms of
revenue set forth by the government code. In addition, the Council approves the expenditure of City
funds; establishes City ordinances and resolutions; approves City contracts; and purchases, leases,
and disposes of City real property. City Council elections are conducted in November of odd
numbered years.
49
Account # Account Description
Budget Program:
City Council
Department:
City Council
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-101-19 EMPLOYEE BENEFITS
-11,050 -25,690 -27,620 -27,620 -36,126 -41,545
001-101-35 PROF/TECH SERVICE
0 -6,000 -11,000 -11,000 0 0
001-101-50 OP SUPP/MINOR EQUIP
0 -80 -1,500 -1,500 -2,000 -2,000
001-101-70 MISC EXPENSES
-14,150 -14,350 -13,800 -13,800 -14,500 -14,500
001-101-71 MEETINGS & CONFRNCS
-14,545 -12,616 -25,500 -25,500 -22,500 -23,180
001-101-72 MEMBERSHIPS & DUES
0 -13,362 -17,374 -17,374 -16,500 -16,700
-39,745 -72,098 -96,794 -96,794 -91,626 -97,925
Expenditure Subtotals
-39,745 -72,098 -96,794 -96,794 -91,626 -97,925
Net (Uses)/Resources Program Totals
50
Budget Program:
City Council
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
City Council
001-101-19 EMPLOYEE BENEFITS 36,126 41,545
The cost for the City Council's participation in the City's medical,
dental and vision insurance programs. The amounts in FY2003-
2004 and FY2004-2005 have been increased based on increases in
health benefit premiums over the last two years.
001-101-50
OPERATING SUPPLIES/MINOR EQUIPMENT
2,000
2,000
Stationary items for City Council such as business cards and
letterhead.
001-101-70 MISCELLANEOUS EXPENSES 14,500 14,500
This item provides a $350 per month expense allowance for the
Mayor and a $200 per month expense allowance for each City
Council member for local travel in accordance with the adopted City
Council Travel Policy.
001-101-71 MEETINGS & CONFERENCES 22,500 23,180
$4,000 is allocated for each member of City Council for travel,
training, and conference expenses. An additional $2,500 is included
in a pool to be used for extraordinary expenses related to special
city related business and assignments to statewide committees,
with prior Council authorization.
001-101-72 MEMBERSHIPS & DUES 16,500 16,700
This account provides for City Council membership in the following
organizations:
California Coastal Coalition $2,000
California Contract Cities $2,800
Southern California Associations of Governments $3,488
South Bay Cities Council of Governments $7,818
West Basin Municipal Water District $200
Portuguese Bend Community Association $50
Any significant increases in dues or the addition of a new
membership that occur after the adoption of the Budget will be
brought back to the City Council for review.
51
52
CITY ATTORNEY (001-103)
The City retains the firm of Richards, Watson & Gershon to serve as the City Attorney. The City
Attorney provides legal advice to the City Council, City Manager and other City officials. As the legal
advisor to the City Council, the City Attorney attends all regular City Council meetings and reviews
City ordinances, resolutions, contracts, and opinions. In addition, the City Attorney represents the
City in legal matters and court cases.
53
Account # Account Description
Budget Program:
City Attorney
Department:
City Attorney
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-103-35 PROF/TECH SERVICE
-25,824 -56,332 -4,000 -4,000 -4,000 -4,000
001-103-40 LEGAL SERVICES
-809,038 -880,209 -996,000 -996,000 -696,000 -696,000
-834,863 -936,541 -1,000,000 -1,000,000 -700,000 -700,000
Expenditure Subtotals
-834,863 -936,541 -1,000,000 -1,000,000 -700,000 -700,000
Net (Uses)/Resources Program Totals
54
Budget Program:
City Attorney
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
City Attorney
001-103-35 PROFESSIONAL/TECHNICAL SERVICES 4,000 4,000
Specialized contractual services, with third party legal advisors,
associated with litigation and prosecution. Expenditures in this
account include law firms other than Richards, Watson & Gershon.
The amount expended in prior years has varied due to fluctuations
in the levels of special litigation and routine code enforcement
prosecution activity.
001-103-40
LEGAL SERVICES
696,000
696,000
Legal services are provided to the City by Richards, Watson &
Gershon. The amounts included in the FY2003-2004 and FY2004-
2005 budgets are significantly less than previous years, reflecting
the expectation of a reduction in litigation activity. Through the
second quarter of FY2002-2003, legal services have been provided
according to the following distribution: Regular Services 39%,
Litigation 58%, and Prosecution 3%.
55
56
CITY ADMINISTRATION
The City Manager, as the
administrative head of the City,
ensures that the policies of the City
Council are executed effectively and
efficiently. Aside from the day-to-day
direction of the City's departments,
the City Manager's Office is also
responsible for overseeing the
budget and risk management,
managing the Community Outreach,
Personnel and Employee Benefits
programs, as well as overseeing the
City's Public Safety program. The
Administrative Services/City Clerk's
Office is responsible for
administrative duties including all of the mandated functions of the City Clerk's Office, records
management and certain Community Outreach programs. Some of the specific activities within
the City Administration include:
CITY MANAGER (001-102)
• Maintain regular contact with City Council members to insure they are fully informed of all
significant activities occurring in or around the City;
• Coordinate City participation in various governmental organizations such as the League of
California Cities, California Contract Cities Association, South Bay Cities Council of
Governments and Southern California Association of Governments, including attending
regional meetings, participating in seminars, and other as needed support;
• Monitor the activities of City Departments to insure they are carrying out City Council policy;
• Prepare weekly status reports, which provide updates on various activities and outstanding
issues to the City Council;
• Oversee the preparation of the City Council agendas;
• Supervise the development, preparation and implementation of the City budget;
• Monitor state and federal legislation affecting municipalities;
• Handle resident concerns and disputes, which are not resolved at the department level; and,
• Maintain daily contact with the City Attorney’s Office regarding any pertinent City activities,
citizen contacts or events that may require the City Attorney’s early involvement.
• Administer the General Liability, Workers Compensation, and Property insurance coverage
programs;
• Coordinate City participation in the California Joint Powers Insurance Authority (CJPIA),
which is the pooling agency for 77 cities;
• Process all liability claims filed against the City; and
• Monitor the City's risk prevention and safety program.
57
ADMINISTRATIVE SERVICES/CITY CLERK (001-104)
• Coordinate activities relating to City Council, Redevelopment Agency and Improvement
Authority meetings, including the preparation and distribution of the agenda; publication of
the agenda on the City’s website, and preparation of the minutes;
• Notification of interested parties through publication, the U. S. mail, the City’s email listserve,
and/or posting, as required;
• Administer all general and special municipal elections;
• Receive and process all campaign statements filed by elected officials and candidates under
the Political Reform Act;
• Respond to inquiries about voter registration and polling places;
• Filing Officer for the City's Conflict of Interest Code;
• Conduct the recruitment for all citizen advisory boards;
• Accept service on all subpoenas, records requests, and summonses;
• Process notarized and certified City documents;
• Manage updating of the Municipal Code; and,
• Administer the City's records management program including the creation, processing,
retrieval, storage, destruction and retention of City records.
COMMUNITY OUTREACH (001-105)
• Coordinate Town Hall meetings and workshops, Community Leaders Breakfasts, and the
monthly Mayor's Breakfast meetings;
• Edit and publish four City Newsletters per year;
• Prepare approximately 100 proclamations, certificates of appreciation and letters of
commendation per year;
• Ensure graphic continuity in the use of the City’s logo in all City publications.
• Issue and oversee approximately 35 film permits per year;
• Administer the cable television franchise, including handling approximately 40 cable-related
customer service complaints per year; and,
• Oversee the broadcast of City meetings and other programming shown on the local
government cable access channel.
PERSONNEL (001-121)
• Administer the City’s salary ranges and merit pool;
• Conduct personnel recruitments;
• Monitor performance reviews, promotions and disciplinary actions;
• Conduct employee training sessions; and
• Prepare and update the Management and Competitive Service Personnel Rules, job
descriptions and the Administrative Instruction Manual.
EMPLOYEE BENEFITS (785-385)
• Administer employee health care, disability, retirement, and other benefit programs; and,
• Manage the employee bonus and tuition reimbursement programs.
58
CITY ADMINISTRATION PERFORMANCE INDICATORS
FINANCIAL MANAGEMENT
The City Council must approve any additional funding for programs that exceeds the budgeted
amount. Examples of budget adjustments over the past few years include the need for
additional funds for certain infrastructure projects such as the San Ramon Storm Drain, funds
for new programs such as a Cable Television Studio and funds for increased operating costs
such as litigation expenses. The better staff is able to predict the City’s financial needs during
the budget process, the fewer budget adjustments will be required.
FINANCIAL MANAGEMENT
0
10
20
30
40
50
60
70
2000-01 2001-02 2002-03
Fiscal Year
Number of Transactions
Budget Adjustments
Emergency Warrants
Emergency warrants are utilized when the normal purchasing procedure will not be completed
quickly enough to facilitate a payment. All emergency warrants must be approved by the City
Manager. An emergency warrant can be used when a vendor is not willing to wait 30 days for
payment, or when an invoice has not been processed expeditiously and the vendor is due
payment or when fast payment may result in a discount. However, a sharp rise in the number of
emergency warrants issued is cause to examine purchasing procedures to insure the normal
process is not being compromised. The significant increase in emergency warrants in FY 2002-
2003 was partly due to 17 emergency warrants paid to the Bank of America to avoid late
charges on credit card bills.
Annually, the City processes
approximately 4,500 invoices.
Our goal in paying our bills is
thirty days from receipt of a
valid invoice to date of
payment. Processing time
includes time for review and
approval of the invoice by the
Department that purchased the
goods or services as well as
processing through the Finance
Department and placement on
the Warrant Register for City
Council approval. Prompt
AVERAGE TIME TO PROCESS INVOICES
28
29
30
31
32
33
34
35
2000-01 2001-02 2002-03
Fiscal Year
Days
Invoice
59
payment of invoices encourages vendors to want to do business with the City and therefore
engenders competition that helps keep our costs down.
CITY COUNCIL MINUTES
With the adoption of a policy to expand City Council minutes, the City Clerk’s Office has hired
two court reporters to capture the details of Council discussion. The goal is to have the final
minutes ready for adoption within thirty days of the meeting; this includes the time it takes to
distribute the rough draft to staff and Council members. Below is the approval interval for
minutes over the past eight months. The average time between the meeting date and the date
of approval of the minutes has been about 49 days during this period.
APPROVAL OF COUNCIL MINUTES
0
10
20
30
40
50
60
70
80
8/28/2002
9/3/2002
9/17/2002
10/1/2002
10/15/2002
11/5/2002
11/19/2002
12/3/2002
12/17/2002
1/7/2003
1/21/2003
2/4/2003
2/18/2003
3/4/2003
3/18/2003
4/1/2003
Date of Meeting
Number of Days to
Approve
Interval
PERSONNEL
Due in part due its geographical
location, the difficulty of finding
affordable housing nearby, limited
opportunities for promotion and
an “average” compensation
package the City of Rancho Palos
Verdes has experienced a high
rate of employee turnover during
the past five years. Over the past
two years the City Council has
improved the employee
retirement package to be
comparable with the majority of
cities in Southern California and
has adjusted salary ranges to put
its employees in the 75 percentile
of comparable cities. In FY 2002-
03 there have been no voluntary
resignations by full time employees who have completed their probationary period.
EMPLOYEE RESIGNATIONS
0
1
2
3
4
5
6
1997-98 1998-99 1999-00 2000-01 2001-02 2002-03
Fiscal Year
Number of Voluntary Resignations
Resignations
60
RISK MANAGEMENT
The number of Workers Compensation claims filed by City staff (including part-time staff and
volunteers) has remained low through the years. Rancho Palos Verdes is consistently among
the leaders in low workers compensation losses among cities with a similar number of
employees.
WORKERS COMPENSATION CLAIMS
0
0.5
1
1.5
2
2.5
3
3.5
1997-98 1998-99 1999-00 2000-01 2001-02 2002-03
Fiscal Year
Number of Claims
Claims
Claims against the City tend to be primarily related to traffic accidents. Our claim experience
compared with other cities of our size is about average.
LIABILITY CLAIMS
0
5
10
15
20
25
30
1997-98 1998-99 1999-00 2000-01 2001-02 2002-03
Fiscal Year
Number of Claims
Claims
61
Department:
City Administration
FY00-01
FY01-02
FY02-03
FY02-03
FY03-04
FY04-05
Personnel Positions
Actual Actual Budget Estimate Adopted Proposed
City Manager
1.0
1.0
1.0
1.0
1.0
1.0
Assistant City Manager
1.0
1.0
1.0
1.0
1.0
1.0
Director of Administrative Services
1.0
1.0
1.0
1.0
1.0
1.0
Assistant to the City Manager
0.0
0.0
0.0
0.0
1.0
1.0
Senior Administrative Analyst
1.0
1.0
1.0
1.0
0.0
0.0
Executive Staff Assistant
1.0
1.0
1.0
1.0
1.0
1.0
Administrative Staff Assistant
1.0
1.0
1.0
1.0
1.0
1.0
Staff Assistant II
0.0
0.0
1.0
1.0
1.0
1.0
Deputy City Clerk
1.0
1.0
0.0
0.0
0.0
0.0
Total Full-Time Equivalent Units
7.0
7.0
7.0
7.0
7.0
7.0
62
Department:
City Administration
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
City Manager
-1,189,578 -624,032 -681,980 -681,980 -725,999 -794,649
Expenditure Subtotals
104,038 21,668 30,000 40,000 23,039 22,987
Revenue Subtotals
-1,085,540 -602,364 -651,980 -641,980 -702,960 -771,662
Program Net (Uses)/Resources Totals
Administrative Services/City Clerk
-205,707 -301,236 -269,749 -269,749 -278,315 -244,628
Expenditure Subtotals
-205,707 -301,236 -269,749 -269,749 -278,315 -244,628
Program Net (Uses)/Resources Totals
Community Outreach
-95,635 -95,376 -143,376 -143,376 -80,866 -83,401
Expenditure Subtotals
-95,635 -95,376 -143,376 -143,376 -80,866 -83,401
Program Net (Uses)/Resources Totals
RPV TV Channel 33
0 0 -10,000 -10,000 -10,000 -10,000
Expenditure Subtotals
0 0 -10,000 -10,000 -10,000 -10,000
Program Net (Uses)/Resources Totals
Personnel
-62,003 -60,664 -69,000 -69,000 -78,051 -84,584
Expenditure Subtotals
-62,003 -60,664 -69,000 -69,000 -78,051 -84,584
Program Net (Uses)/Resources Totals
Employee Benefits
-411,528 -479,993 -632,425 -632,425 -768,942 -995,260
Expenditure Subtotals
301,752 529,669 610,270 610,270 770,342 996,860
Revenue Subtotals
-109,776 49,675 -22,155 -22,155 1,400 1,600
Program Net (Uses)/Resources Totals
-1,558,660 -1,009,965 -1,166,260 -1,156,260 -1,148,792 -1,192,675
Totals City Administration
63
Account # Account Description
Budget Program:
City Manager
Department:
City Administration
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-102-11 SALARY & WAGES - FT
-252,327 -276,797 -285,990 -285,990 -291,763 -302,866
001-102-13 SALARY & WAGES - OT
-315 0 -2,730 -2,730 -1,767 -1,836
001-102-19 EMPLOYEE BENEFITS
-26,560 -47,426 -50,970 -50,970 -66,310 -88,454
001-102-35 PROF/TECH SERVICE
-500 0 -1,000 -1,000 -3,592 -3,592
001-102-50 OP SUPP/MINOR EQUIP
-2,840 -1,169 -3,200 -3,200 -2,500 -2,500
001-102-53 POSTAGE
-9 -2 -100 -100 -50 -50
001-102-54 PRINTING & BINDING
-217 -190 -250 -250 -250 -250
001-102-70 MILEAGE REIMB
-153 -58 -330 -330 -200 -200
001-102-71 MEETINGS & CONFRNCS
-4,672 -5,896 -4,500 -4,500 -3,600 -3,700
001-102-72 MEMBERSHIPS & DUES
-1,450 -16,973 -15,430 -15,430 -13,047 -13,828
001-102-73 PUBLICATIONS & JRNLS
-526 -459 -400 -400 -300 -300
001-102-74 INSURANCE
-247,944 -247,944 -290,000 -290,000 -319,000 -350,900
001-102-76 EQUIP REPLACEMENT CHGS
-40,880 -24,140 -27,080 -27,080 -23,620 -26,173
001-102-80 LAND
-611,185 -2,978 0 0 0 0
-1,189,578 -624,032 -681,980 -681,980 -725,999 -794,649
Expenditure Subtotals
001-325-10 FILM PERMITS
104,038 21,668 30,000 40,000
License/Permit
20,000 20,000
001-321-30 MASSAGE PERMITS
0 0 0 0
Taxes
3,039 2,987
104,038 21,668 30,000 40,000 23,039 22,987
Revenue Subtotals
-1,085,540 -602,364 -651,980 -641,980 -702,960 -771,662
Net (Uses)/Resources Program Totals
64
Budget Program:
City Manager
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
City Administration
001-102-11 SALARY & WAGES - FT 291,763 302,866
In FY2002-2003, several duties were re-allocated within the City
Administration Department, resulting in the shift of one full-time staff
position from the City Clerk’s Office to the City Manager’s Office.
The proposed FY20042005 budget includes the reclassification of
the Senior Administrative Analyst position to an Assistant to the City
Manager.
001-102-13
SALARY & WAGES - OT
1,767
1,836
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-102-19 EMPLOYEE BENEFITS 66,310 88,454
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-102-35 PROFESSIONAL/TECHNICAL SERVICES 3,592 3,592
Funds miscellaneous contract services, such as temporary clerical
assistance; as well as the annual Local Agency Formation
Commission (LAFCO) participation fee.
001-102-50 OPERATING SUPPLIES/MINOR EQUIPMENT 2,500 2,500
Miscellaneous office supplies.
001-102-53 POSTAGE 50 50
Charges for metered postage, express mail, messenger and
delivery services.
001-102-54 PRINTING & BINDING 250 250
Charges for outside printing and/or binding for letterhead, business
cards, forms, brochures and other published documents.
001-102-70 MILEAGE REIMBURSEMENT 200 200
Reimbursement for use of employees' private automobiles for City
business.
001-102-71 MEETINGS & CONFERENCES 3,600 3,700
Expenses related to travel by employees in the City Manager's
office to meetings and conferences sponsored by the League of
California Cities, South Bay City Manager's Association and
California Contract Cities. Other travel that may be included in this
65
Budget Program:
City Manager
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
City Administration
account is special lobbying trips to Sacramento and attendance at
miscellaneous regional meetings.
001-102-72 MEMBERSHIPS & DUES 13,047 13,828
Funds membership in the League of California Cities, as well as
several professional organizations.
League of California Cities $11,590
International City Managers Association (ICMA) $1,040
American Planning Association (APA) $367
Municipal Management Assistants of Southern California $50
001-102-73 PUBLICATIONS & JOURNALS 300 300
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
001-102-74 INSURANCE 319,000 350,900
Cost for the City’s general liability and property insurance coverage
through the California Joint Powers Insurance Authority (CJPIA).
The annual fluctuations in insurance cost results from retrospective
refunds or deposits. These adjustments are applied annually based
on CJPIA’s analysis of the City’s actual claims history.
001-102-76 EQUIPMENT REPLACEMENT CHARGES 23,620 26,173
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
66
67
Account # Account Description
Budget Program:
Administrative Services/City Clerk
Department:
City Administration
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-104-11 SALARY & WAGES - FT
-132,976 -150,620 -156,120 -156,120 -131,970 -136,988
001-104-12 SALARY & WAGES - PT
-491 -958 -1,900 -1,900 0 0
001-104-13 SALARY & WAGES - OT
-332 -3,831 -4,340 -4,340 -1,723 -1,790
001-104-19 EMPLOYEE BENEFITS
-17,590 -37,656 -40,460 -40,460 -30,217 -40,222
001-104-35 PROF/TECH SERVICE
-10,355 -68,502 -16,654 -16,654 -77,550 -27,497
001-104-50 OP SUPP/MINOR EQUIP
-1,957 -821 -1,885 -1,885 -1,885 -1,940
001-104-53 POSTAGE
-5,017 -4,865 -5,870 -5,870 -7,350 -7,600
001-104-54 PRINTING & BINDING
-11,216 -10,390 -13,785 -13,785 -10,580 -10,075
001-104-55 LEGAL NOTICE PUB
0 -1,202 -2,450 -2,450 -2,450 -2,575
001-104-69 TRAINING
-622 -126 -960 -960 -1,200 -1,240
001-104-70 MILEAGE REIMB
-35 -38 -250 -250 -250 -250
001-104-71 MEETINGS & CONFRNCS
-1,051 -1,185 -950 -950 -850 -880
001-104-72 MEMBERSHIPS & DUES
-356 -332 -420 -420 -350 -350
001-104-73 PUBLICATIONS & JRNLS
-40 -80 -55 -55 -130 -135
001-104-76 EQUIP REPLACEMENT CHGS
-23,670 -20,630 -23,650 -23,650 -11,810 -13,086
-205,707 -301,236 -269,749 -269,749 -278,315 -244,628
Expenditure Subtotals
-205,707 -301,236 -269,749 -269,749 -278,315 -244,628
Net (Uses)/Resources Program Totals
68
Budget Program:
Administrative Services/City Clerk
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
City Administration
001-104-11 SALARY & WAGES - FT 131,970 136,988
Salaries and wages paid to full-time City employees allocated to
this program. In FY2002-2003, several duties were re-allocated
within the City Administration Department, resulting in the shift of
one full-time staff position from the Administrative Services/City
Clerk's office to the City Manager's office.
001-104-13
SALARY & WAGES - OT
1,723
1,790
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-104-19 EMPLOYEE BENEFITS 30,217 40,222
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-104-35 PROFESSIONAL/TECHNICAL SERVICES 77,550 27,497
For FY2003-2004 this budget reflects the cost of $49,000 for the
November 2003 General Municipal Election and the additional cost
of $4,000 for the printing associated with placement of a term limit
initiative on the November ballot. Additional election expenses
include consulting and election supplies from Martin & Chapman;
$15,000 for the cost of court reporters to take the minutes for City
Council meetings; Municipal Code and County Code updates,
miscellaneous election expenses; and, $2,500 for City logo design
consulting services.
001-104-50 OPERATING SUPPLIES/MINOR EQUIPMENT 1,885 1,940
Miscellaneous office and operating supplies.
001-104-53 POSTAGE 7,350 7,600
Postage costs for mailing the quarterly City Newsletter and the cost
of postage permits.
001-104-54 PRINTING & BINDING 10,580 10,075
This budget reflects 49.9% of the cost of printing the City's
Newsletter. The remainder of the cost is paid for out of the Waste
Reduction fund (38.6%), and Prop A fund (11.5%.). Also included
is the cost for printing the Committee & Commission Handbook due
for revision during FY2003-2004.
001-104-55 LEGAL NOTICE PUBLICATION 2,450 2,575
Publication of legal notices and advertisement for advisory board
69
Budget Program:
Administrative Services/City Clerk
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
City Administration
recruitment.
001-104-69 TRAINING 1,200 1,240
Training and continuing education focusing on election laws,
records management and notary commission.
001-104-70
MILEAGE REIMBURSEMENT
250
250
Reimbursement to staff for use of personal vehicles for attending
meetings.
001-104-71
MEETINGS & CONFERENCES
850
880
Attendance at various City Clerks Association Meetings.
001-104-72 MEMBERSHIPS & DUES 350 350
Membership dues for the International Institute of Municipal Clerks,
California City Clerks Association of California, and the National
Notary Association.
001-104-73 PUBLICATIONS & JOURNALS 130 135
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
001-104-76 EQUIPMENT REPLACEMENT CHARGES 11,810 13,086
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
70
71
Account # Account Description
Budget Program:
Community Outreach
Department:
City Administration
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-105-11 SALARY & WAGES - FT
-26,320 -29,107 -29,690 -29,690 -19,359 -20,107
001-105-12 SALARY & WAGES - PT
-65 0 0 0 0 0
001-105-13 SALARY & WAGES - OT
0 0 0 0 -177 -184
001-105-19 EMPLOYEE BENEFITS
-2,920 -4,862 -5,220 -5,220 -5,220 -6,810
001-105-35 PROF/TECH SERVICE
-17,613 -18,668 -29,526 -29,526 -12,000 -12,000
001-105-50 OP SUPP/MINOR EQUIP
-4,555 -8,917 -21,560 -21,560 -6,750 -6,750
001-105-54 PRINTING & BINDING
-210 -1,455 -440 -440 -1,000 -1,000
001-105-68 CITY GRANTS
-20,010 -27,890 -34,340 -34,340 -30,000 -30,000
001-105-70 MILEAGE REIMB
0 0 -100 -100 -50 -50
001-105-71 MEETINGS & CONFRNCS
-3,343 -2,907 -19,500 -19,500 -3,500 -3,500
001-105-72 MEMBERSHIPS & DUES
-20,599 -1,327 -2,800 -2,800 -2,610 -2,800
001-105-73 PUBLICATIONS & JRNLS
0 -244 -200 -200 -200 -200
-95,635 -95,376 -143,376 -143,376 -80,866 -83,401
Expenditure Subtotals
-95,635 -95,376 -143,376 -143,376 -80,866 -83,401
Net (Uses)/Resources Program Totals
72
Budget Program:
Community Outreach
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
City Administration
001-105-11 SALARY & WAGES - FT 19,359 20,107
Salaries and wages paid to full-time City employees allocated to
this program.
001-105-13 SALARY & WAGES - OT 177 184
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-105-19
EMPLOYEE BENEFITS
5,220
6,810
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-105-35 PROFESSIONAL/TECHNICAL SERVICES 12,000 12,000
This item funds the cost for the Channel 3 Reader Board service.
001-105-50 OPERATING SUPPLIES/MINOR EQUIPMENT 6,750 6,750
This item includes the following:
1. Two Community Leaders’ Breakfast meetings ($1,500)
2. An Annual Committee and Commission Recognition Reception.
($2,750)
3. Mayors Luncheons with the Mayors from the other three
Peninsula Cities and a member from the Palos Verdes Peninsula
Unified School District Board. ($500)
4. City tiles, lapel pins, engraving and proclamations. ($2,000)
001-105-54 PRINTING & BINDING 1,000 1,000
Charges for outside printing and/or binding for letterhead, business
cards, forms, brochures and other published documents.
001-105-68 CITY GRANTS 30,000 30,000
This item provides specific grants to the following non-profit
organizations serving the Peninsula and South Bay area.
Dance Peninsula $750
Chamber Orchestra of the South Bay $750
Harbor Free Clinic $2,000
H.E.L.P. $100
Helpline Youth Counseling $2,000
Mothers Advocating Prevention $2,000
73
Budget Program:
Community Outreach
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
City Administration
Palos Verdes Symphonic Band $750
Peninsula Pet Rescue $800
Peninsula Seniors $7,000
Peninsula Symphony $750
Pet Protector’s League $100
Salvation Army Sage House $100
School of Champions $400
Shakespeare by the Sea* $750
S.H.A.W.L. $2,000
South Bay Chamber Music Society $750
South Bay Family Healthcare $2,000
South Bay Youth Project $7,000
* This grant will be awarded if Shakespeare by the Sea is able to
provide one free public performance at City Hall for this amount.
Otherwise, these funds can be used for other grants as determined
by the City Council.
001-105-70 MILEAGE REIMBURSEMENT 50 50
Reimbursement for use of employees' private automobiles for City
business.
001-105-71 MEETINGS & CONFERENCES 3,500 3,500
Expenses for Mayor/Committee Chair breakfasts, closed session
meetings and agenda preparation meetings.
001-105-72 MEMBERSHIPS & DUES 2,610 2,800
This item provides for City memberships in the following
organizations:
1. Peninsula Chamber of Commerce $2,200
2. San Pedro Chamber of Commerce $385
3. Palos Verdes Peninsula Coordinating Council $25
001-105-73 PUBLICATIONS & JOURNALS 200 200
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
74
75
Account # Account Description
Budget Program:
RPV TV Channel 33
Department:
City Administration
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-106-35 PROF/TECH SERVICE
0 0 0 0 -10,000 -10,000
001-106-76 EQUIP REPLACEMENT CHGS
0 0 -10,000 -10,000 0 0
0 0 -10,000 -10,000 -10,000 -10,000
Expenditure Subtotals
0 0 -10,000 -10,000 -10,000 -10,000
Net (Uses)/Resources Program Totals
76
Budget Program:
RPV TV Channel 33
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
City Administration
001-106-35 PROFESSIONAL/TECHNICAL SERVICES 10,000 10,000
This item includes technical support for the City's new Educational
Access Channel on the local cable television network.
77
Account # Account Description
Budget Program:
Personnel
Department:
City Administration
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-121-11 SALARY & WAGES - FT
-31,693 -33,772 -35,960 -35,960 -45,781 -47,559
001-121-13 SALARY & WAGES - OT
0 0 0 0 -700 -728
001-121-19 EMPLOYEE BENEFITS
-3,740 -6,664 -7,160 -7,160 -13,665 -17,604
001-121-35 PROF/TECH SERVICE
-4,055 -5,167 -6,000 -6,000 -3,000 -3,150
001-121-50 OP SUPP/MINOR EQUIP
0 0 0 0 0 0
001-121-54 PRINTING & BINDING
-11,740 -8,181 -6,000 -6,000 -6,000 -6,000
001-121-69 TRAINING
-4,345 0 -6,000 -6,000 -3,000 -3,000
001-121-76 EQUIP REPLACEMENT CHGS
-6,430 -6,880 -7,880 -7,880 -5,905 -6,543
-62,003 -60,664 -69,000 -69,000 -78,051 -84,584
Expenditure Subtotals
-62,003 -60,664 -69,000 -69,000 -78,051 -84,584
Net (Uses)/Resources Program Totals
78
Budget Program:
Personnel
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
City Administration
001-121-11 SALARY & WAGES - FT 45,781 47,559
Salaries and wages paid to full-time City employees allocated to
this program.
001-121-13 SALARY & WAGES - OT 700 728
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-121-19
EMPLOYEE BENEFITS
13,665
17,604
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-121-35 PROFESSIONAL/TECHNICAL SERVICES 3,000 3,150
This item provides funds for professional services related to special
personnel and employee issues, personnel hearings, etc.
001-121-54 PRINTING & BINDING 6,000 6,000
Funds for printing employment applications and other personnel
related materials, and for personnel recruitment advertisements in
local newspapers, "Jobs Available" and other professional
periodicals.
001-121-69 TRAINING 3,000 3,000
This item provides supplemental funding for specialized training for
all City employees. Topics may include customer service training,
computer training, team building and supervisory skills training.
001-121-76 EQUIPMENT REPLACEMENT CHARGES 5,905 6,543
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
79
Account # Account Description
Budget Program:
Employee Benefits
Department:
City Administration
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
785-385-14 RETIREMENT (PERS)
-133,460 -144,783 -187,760 -187,760
Emp Benefits
-252,495 -416,176
785-385-15 INSURANCE-EMPLOYEE
-182,031 -213,349 -279,730 -279,730
Emp Benefits
-364,881 -419,613
785-385-16 FICA/MEDICARE
-28,398 -37,136 -38,450 -38,450
Emp Benefits
-59,566 -63,471
785-385-18 BONUS PLAN/EDUC REIMB
-25,042 -33,687 -39,160 -39,160
Emp Benefits
-27,000 -28,000
785-385-35 PROF/TECH SERVICE
0 -4,225 -22,775 -22,775
Emp Benefits
0 0
785-385-74 INSURANCE
-42,597 -46,813 -64,550 -64,550
Emp Benefits
-65,000 -68,000
-411,528 -479,993 -632,425 -632,425 -768,942 -995,260
Expenditure Subtotals
785-347-10 INTEREST EARNINGS
5,492 2,109 700 700 1,400 1,600
785-359-10 EMPLOYEE BENE CHARGES
296,260 527,560 609,570 609,570
Chg for Svcs
768,942 995,260
301,752 529,669 610,270 610,270 770,342 996,860
Revenue Subtotals
-109,776 49,675 -22,155 -22,155 1,400 1,600
Net (Uses)/Resources Program Totals
80
Budget Program:
Employee Benefits
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
City Administration
785-385-14 RETIREMENT (PERS) 252,495 416,176
Based on the most recent actuarial valuation of the City's retirement
plan, the City's contribution under PERS is expected to be 9.455%
in FY2003-2004 and 15% in FY2004-2005.
Emp Benefits
785-385-15 INSURANCE-EMPLOYEE 364,881 419,613
The City's contribution for employee medical, dental, life, long-term
disability and other insurance is expected to increase about 20%
during both FY2003-2004 and FY2004-2005. The City pays 100%
of the employees' health insurance coverage and 50% of
dependents' coverage. This line item also includes the cost of
unemployment insurance for all eligible, terminated employees and
is paid on a reimbursement basis.
785-385-16 FICA/MEDICARE 59,566 63,471
The City is required to contribute 1.45% of an employee's salary to
Medicare. This requirement applies to all employees hired after
April 1, 1986.
785-385-18 BONUS PLAN/EDUCATION REIMBURSEMENT 27,000 28,000
The Employee Incentive Program, initiated in FY1994-1995, allows
for monetary awards in recognition of exemplary performance. Also
included is tuition reimbursement for employees in accordance with
the City's educational incentive plan.
785-385-74 INSURANCE 65,000 68,000
This line item reflects the City's share of the annual deposit for
Workers Compensation Insurance coverage. The City is a member
of the California Joint Powers Insurance Authority (CJPIA) which
determines all participating City's required deposits using a seven-
year history of actual incurred losses and expenses.
81
82
PUBLIC SAFETY
The public safety program provides for the overall protection and preservation of the City, including its
residents, business owners and visitors. Public safety programs, which are administered by the City
Manager’s Office, include Sheriff, Special Programs, Neighborhood Watch, Animal Control and
Emergency Preparedness.
SHERIFF (001-211)
The City contracts with the Los Angeles County Sheriff's Department for general law enforcement
services through a joint regional law enforcement agreement with the Cities of Rolling Hills and
Rolling Hills Estates. The City Manager’s Office serves as the liaison to the Regional Law
Enforcement Committee. Sheriff services include: patrol services, traffic and parking enforcement,
general and specialized investigation, and various crime prevention services. Included in the Sheriff’s
contract includes a Community Resource grant deputy program. The grant deputy program was first
established in FY1996-1997, when one Special Assignment Officer (SAO) was added to serve as
liaison to the Peninsula Unified School District to deter juvenile crime at the high school and
intermediate schools. A second SAO was added during FY1997-1998 and a third SAO was added in
FY1999-2000. These positions are funded through a combination of state and federal grants. In
FY2000-2001, the name of this program was changed to the Community Resource (CORE) program.
In FY2003-2004, due to declining grant funding, the number of CORE Deputies was reduced from
three to two and the CORE Team was assigned the responsibility of teaching the Student and the
Law classes at Peninsula High School and Rancho del Mar Continuation School, which was
previously funded as a special program. In addition to addressing juvenile crime and delinquency, the
grant deputies also assist with emergency preparedness, Neighborhood Watch, patrolling open space
areas and neighbor dispute resolution.
SPECIAL PROGRAMS (001-214)
Special law enforcement programs include school crossing guard services, the parking citation-
83
processing contract, the sobriety checkpoint program and the “Success Through Awareness and
Resistance” (STAR) program at Ridgecrest and Miraleste Intermediate Schools.
NEIGHBORHOOD WATCH (001-213)
Neighborhood Watch is primarily a volunteer-based program that provides a community-wide crime
prevention networking system. Approximately two-thirds of the City's single-family homes are involved
in Neighborhood Watch.
ANIMAL CONTROL (001-220)
The City contracts with the County of Los Angeles for Animal Control Services. Services provided by
the County include responding to approximately 1,500 requests for service per year, processing
approximately 50 vicious, barking and other animal control cases per year, and conducting an annual
dog rabies clinic in which approximately 300 dogs receive vaccinations.
EMERGENCY PREPAREDNESS (001-230)
Through the City's Emergency Preparedness program, the City actively provides for disaster planning
and coordination of a comprehensive emergency action program in the event of a natural or man-
made disaster. The City Manager’s Office is responsible for maintaining emergency supplies, training
City staff, updating the City’s Emergency Operations Plan, coordinating with the County and other
local agencies, and providing staff support to the City’s Emergency Preparedness Committee.
PUBLIC SAFETY GRANTS (117-217)
The Public Safety Grants program accounts for all grants received by the City that are restricted to
certain public safety expenditures. Currently, the City receives a Local Law Enforcement
Supplemental Services (LLESS) grant from the U.S. Department of Justice and COPS (Brulte) funding
from the State of California. These monies are recorded in a special revenue fund and transferred out
to pay for eligible public safety costs expended within the General fund.
PUBLIC SAFETY PERFORMANCE INDICATORS
PART I CRIMES
Part I offenses are used by law enforcement agencies in the United States to reveal the extent and
trend in criminal activity. Part I crimes include criminal homicide, forcible rape, robbery, aggravated
assault, burglary, larceny theft, grand theft auto and arson. During the 1990s, Part 1 crimes declined
throughout the nation. The reason for this widespread decrease is not certain, however it may have
been related to a strong economy and an abundance of job opportunities. Since 1999, violent crimes
such as homicide, rape, robbery and aggravated assault have been on the increase. Los Angeles’
homicide rate rose 11.1% in 2002, as did the homicide rate statewide. In Rancho Palos Verdes there
were no homicides in 2002, but there were 5 rapes, 13 robberies and 54 aggravated assaults for a
total of 72 violent crimes. Over the past six years the average number of violent crimes annually has
been about 69, with a low of 42 in 2001. Statewide, the increase in Part 1 crimes during 2002 was
3.8% while they increased by 14.5% in Rancho Palos Verdes.
84
PART 1 CRIMES
0
100
200
300
400
500
600
700
800
1997 1998 1999 2000 2001 2002
Calendar Year
Reported Incidents
Violent Crimes
Burglary
Larceny Theft
Grand Theft Auto
Total
SHERIFF’S RESPONSE TIME
The Sheriff’s goal is to respond to calls for assistance in a timely manner, especially with regard to
immediate needs and emergency situations. During calendar year 2002, the Lomita Sheriff Station
reported average response times as follows:
Sheriff Response Times in 2002
Type of Calls Desired Response Time Actual Range Average
Routine Within 60 minutes 21 to 31 minutes Most often 27 minutes or less
Immediate Within 20 minutes 9 to 12 minutes Most often 10 minutes or less
Emergency Within 10 minutes 5 to 7 minutes Most often 6 minutes or less
CORE DEPUTY TEAM
Since it was first created six years ago, the Community Resource (CORE) policing team has been
increased from one to three Sheriff’s Deputies. One of their primary missions is to police Peninsula
High School, Rancho del Mar Continuation School, Miraleste Intermediate School, Dodson Junior
High School and adjacent shopping areas in order to detect and deter juvenile crime. Because of the
variables involved in the reporting of data on juvenile crime, we cannot be certain of the exact effect
that the CORE team has had on juvenile crime in the City and in and around the schools. For the City
of Rancho Palos Verdes, however, the Sheriff’s Department has reported the following number of
incidents involving youth, which indicates a declining trend over the past six years:
Year Juvenile Crimes Number of Deputies
1997 149 reports 1
1998 99 reports 1
1999 95 reports 2
2000 66 reports 2
2001 42 reports 3
2002 36 reports 3
85
According to the Sheriff’s Department, the criteria consisted of all crime reports involving a subject
between the ages of five and seventeen. This included both identified subjects and unidentified
subjects with a description provided by a witness (based on information provided by the Los Angeles
County Sheriff’s Department, Lomita Station).
ANIMAL CONTROL
Beginning in FY1998-1999, the City has contracted with Los Angeles County Animal Control
Department for its basic service level. Prior to that time, the City contracted with the Society for the
Prevention of Cruelty to Animals (SPCA) until it discontinued offering animal control contract services.
The County provides and charges for services tendered upon request or service call. The agency’s
response time falls within the medium service level as identified below.
Response Time Standards
Agency Service Levels
Incident High Medium Low
Nuisance Animal Less than 4 hrs 4 to 72 hrs More than 3 days
Aggressive Animal Less than 20 min 20 -120 min More than 2 hrs
Neglect/Cruelty Less than 1 hr 1-24 hrs More than 24 hrs
Confined/Trapped Less than 90 min 1.5 – 24 hrs More than 24 hrs
Dead Animal Pick-up Less than 4 hours 4 - 36 hrs More than 36 hrs
Sick/Injured Less than 15 min 15 min – 4 hrs More than 4 hrs
Endangering Human
Life/ Safety
Immediate action only acceptable performance
Source: League of California Cities, A “How To” Guide for Assessing Effective Service Levels in California Cities
(Sacramento: League of California Cities, 1994) pp 18-19.
Animal Control Service Levels
FY 02-03*
FY 01-02 FY 00-01 FY 99-00 FY 98-99 FY 97-98
Total Service
Requests
1,209 1,628 1,635 1,587 1,582
2,121
Cats and Dogs
Impounded
128 211 190 222 210
340
Pets Returned
To Owners
20
(16%)
24
(11%)
52
(27%)
43
(19%)
57
(27%)
66
(19%)
Animals Placed
In New Homes
28
(22%)
39
(18%)
33
(17%)
42
(19%)
22
(10%)
23
(7%)
Animals
Euthanized
80
(63%)
148
(70%)
105
(55%)
137
(62%)
133
(62%)
43
(13%)
* Through March 2003.
86
Department:
Public Safety
FY00-01
FY01-02
FY02-03
FY02-03
FY03-04
FY04-05
Personnel Positions
Actual Actual Budget Estimate Adopted Proposed
Crossing Guard (Silver Spur School)
0.4
0.4
0.4
0.4
0.4
0.4
Total Full-Time Equivalent Units
0.4
0.4
0.4
0.4
0.4
0.4
87
88
Department:
Public Safety
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sheriff
-2,383,483 -2,474,942 -2,760,202 -2,760,202 -2,752,046 -2,834,608
Expenditure Subtotals
139,694 116,598 135,000 77,000 78,500 80,100
Revenue Subtotals
0 0 0 0 115,000 115,000
Transfers In Subtotals
-2,243,789 -2,358,343 -2,625,202 -2,683,202 -2,558,546 -2,639,508
Program Net (Uses)/Resources Totals
Special Programs
-48,204 -66,692 -94,404 -94,404 -30,778 -31,811
Expenditure Subtotals
-48,204 -66,692 -94,404 -94,404 -30,778 -31,811
Program Net (Uses)/Resources Totals
Neighborhood Watch
-6,483 -42 -4,360 -4,360 -2,700 -2,700
Expenditure Subtotals
-6,483 -42 -4,360 -4,360 -2,700 -2,700
Program Net (Uses)/Resources Totals
Animal Control
-117,156 -82,057 -152,100 -152,100 -110,406 -121,459
Expenditure Subtotals
89,003 49,525 70,000 50,000 49,000 49,000
Revenue Subtotals
-28,154 -32,532 -82,100 -102,100 -61,406 -72,459
Program Net (Uses)/Resources Totals
Emergency Preparedness
-18,469 -23,435 -109,878 -109,878 -99,761 -105,296
Expenditure Subtotals
-18,469 -23,435 -109,878 -109,878 -99,761 -105,296
Program Net (Uses)/Resources Totals
Public Safety Grants
-158,784 -247,943 -284,465 -284,465 -43,479 0
Expenditure Subtotals
250,790 173,902 123,300 141,658 115,480 115,070
Revenue Subtotals
0 0 5,000 25,000 0 0
Transfers In Subtotals
0 0 0 0 -115,000 -115,000
Transfers Out Subtotals
92,006 -74,041 -156,165 -117,807 -42,999 70
Program Net (Uses)/Resources Totals
-2,253,092 -2,555,085 -3,072,109 -3,111,751 -2,796,190 -2,851,704
Totals Public Safety
89
Account # Account Description
Budget Program:
Sheriff
Department:
Public Safety
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-211-35 PROF/TECH SERVICE
-2,383,483 -2,474,942 -2,760,202 -2,760,202 -2,752,046 -2,834,608
-2,383,483 -2,474,942 -2,760,202 -2,760,202 -2,752,046 -2,834,608
Expenditure Subtotals
001-331-10 MISC COURT FINES
109,146 104,598 115,000 62,000
Fine/Forfeiture
63,200 64,500
001-333-10 FALSE ALARM FINES
30,548 12,000 20,000 15,000
Fine/Forfeiture
15,300 15,600
139,694 116,598 135,000 77,000 78,500 80,100
Revenue Subtotals
001-391-10 TRANSFERS IN
0 0 0 0
Fr Public Safet
115,000 115,000
0 0 0 0 115,000 115,000
Transfers In Subtotals
-2,243,789 -2,358,343 -2,625,202 -2,683,202 -2,558,546 -2,639,508
Net (Uses)/Resources Program Totals
90
Budget Program:
Sheriff
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Safety
001-211-35 PROFESSIONAL/TECHNICAL SERVICES 2,752,046 2,834,608
1. General Law Enforcement: Provides for basic law enforcement
services by the Los Angeles County Sheriff’s Department as part of
the Peninsula Regional Law Enforcement Agreement. This amount
reflects the "One Price Model" concept established by the Sheriff’s
Department in 1998. That concept was implemented to give cities
greater flexibility in the use of their police force. For example,
instead of purchasing units specifically for general law or traffic
enforcement at different prices, this "cost model" approach enables
the City to purchase units at "one price" and direct their use
wherever necessary.
The FY2003-2004 and FY2004-2005 amounts reflect a 2.6% and
3% increase, respectively, over the FY2002-2003 budget and may
be somewhat higher than the billing that will be received for actual
services required. Also included in this amount is the 6% liability
costs for the Liability Trust Fund that is administered by the County
of Los Angeles. Oversight of this fund, however, is conducted by
the Liability Trust Fund Oversight Committee, which was
established by the Contract Cities Association. The City’s cost for
this Oversight Committee is based upon an approximate cost of
0.1515% of the City’s contract with the Sheriff’s Department
(FY2003-2004 $2,585,137) (FY2004-2005 $2,662,691).
2. Traffic Control at Miraleste Intermediate School: A Los Angeles
County Sheriff’s Community Service Officer (CSO) conducts traffic
control at this location. The cost of a CSO is less than a Deputy
Sheriff and the cost is shared among the three Regional Cities
(Rancho Palos Verdes, Rolling Hills Estates and Rolling Hills)
based upon the percentage of their student population: RPV 75%,
RHE 22%, and RH 3%. The Sheriff bills each city directly for its
share of this program. The FY2003-2004 and FY2004-2005
amounts reflect a 2.6% and 3% increase, respectively, over the
FY2002-2003 budget. However, this program is not subject to the
6% liability insurance requirement. (FY2003-2004 $27,924)
(FY2004-2005 $28,762).
3. Grant Deputy Program: This budget is for the Community
Resource (CORE) policing team that polices Peninsula High
School, Rancho del Mar Continuation School, Miraleste
Intermediate School, Dodson Junior High School, the Peninsula
Shopping Center and the open space areas on the south side of the
Peninsula. First established in FY1996-1997 with one deputy, the
Team was increased in size until it had three deputies beginning in
FY1999-2000. Funding for this program comes from grants
received from the U. S. Department of Justice through their Local
Law Enforcement Block Grants program and from the State through
the COPS (Brulte) legislation. In addition, because one of these
CORE deputies spends part of his time patrolling the Peninsula
Shopping Center, the Peninsula Merchants Association also makes
a contribution to this fund from their association fees.
91
Budget Program:
Sheriff
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Safety
Due to declining federal grant funding, the program’s reserve was
exhausted in FY2002-2003 and the City was required to back fill
this program for the first time with a transfer from the General fund.
The amount of grant funding is expected to continue to decline in
FY2003-2004 and FY2004-2005. Therefore, this program has been
reduced from three Deputies to two for FY2003-2004 and FY2004-
2005. In addition, the Student and the Law program, which was
previously funded as a separate public safety program, has been re-
assigned to the CORE Deputy Team as part of their regular duties.
Student and the Law consists of two juvenile crime prevention
classes per semester at Peninsula High School and one class per
semester at Rancho del Mar Continuation School. The FY2003-
2004 and FY2004-2005 amounts for the CORE Team reflect a 2.6%
increase over the FY2002-2003 contract rates for this program.
The figures also include 6% for liability insurance. The total cost for
this program is shared on a 60/30/10 basis with the Cities of Rolling
Hills Estates (30%) and Rolling Hills (10%), with Rancho Palos
Verdes funding 60%. With the proposed reduction (FY2003-2004
total program $231,642, RPV share $138,985) (FY2004-2005 total
program $238,951, RPV share $143,155).
92
93
Account # Account Description
Budget Program:
Special Programs
Department:
Public Safety
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-214-12 SALARY & WAGES - PT
-6,470 -6,892 -7,610 -7,610 -7,632 -7,930
001-214-13 SALARY & WAGES - OT
0 0 0 0 -212 -220
001-214-19 EMPLOYEE BENEFITS
-380 -550 -590 -590 -600 -623
001-214-35 PROF/TECH SERVICE
-24,464 -46,141 -68,889 -68,889 -17,458 -17,982
001-214-50 OP SUPP/MINOR EQUIP
-3,402 -509 -4,200 -4,200 -4,326 -4,456
001-214-54 PRINTING & BINDING
-887 0 -515 -515 -550 -600
001-214-68 CITY GRANTS
-12,600 -12,600 -12,600 -12,600 0 0
-48,204 -66,692 -94,404 -94,404 -30,778 -31,811
Expenditure Subtotals
-48,204 -66,692 -94,404 -94,404 -30,778 -31,811
Net (Uses)/Resources Program Totals
94
Budget Program:
Special Programs
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Safety
001-214-12 SALARY & WAGES - PT 7,632 7,930
This item pays for the City’s part-time crossing guard at Silver Spur
Elementary School.
001-214-13 SALARY & WAGES - OT 212 220
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-214-19
EMPLOYEE BENEFITS
600
623
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-214-35 PROFESSIONAL/TECHNICAL SERVICES 17,458 17,982
This line item provides for the following professional and technical
services:
1. Parking Citations: In cooperation with the other two regional
cities, Rolling Hills and Rolling Hills Estates, the City contracts with
Turbo Data for the processing and administration of parking
citations. (FY2003-2004 $3,605) (FY2004-2005 $3,713)
2. Crossing Guard at Miraleste Intermediate School: The City has a
contract with All City Management Services, Inc. for a crossing
guard at this location. The City is fully reimbursed by the School
District for this service. (FY2003-2004 $10,000) (FY2004-2005
$10,000).
3. Traffic Control at Rancho Vista Elementary School: This item
pays for the City’s share of a part time employee of the City of
Rolling Hills Estates who conducts traffic control at Rancho Vista
Elementary School. The three regional cities share the cost: RPV
60%, RHE 30% and RH 10%. (FY2003-2004 $7,488) (FY2004-
2005 $7,713)
4. Sobriety Check Point Program: This program consists of six (6)
DUI Checkpoints conducted approximately every other month as a
deterrent to impaired driving. This program is shared on a 60/30/10
basis among the Regional Cities. (FY2003-2004 total program
$10,609 RPV share $6,365) (FY2004-2005 total program $10,927
RPV share $6,556)
001-214-50 OPERATING SUPPLIES/MINOR EQUIPMENT 4,326 4,456
There are six radar units for the Region. This item covers the costs
associated with ongoing maintenance and miscellaneous supplies
for these units. This cost is shared 60/30/10 among the Regional
Cities.
95
Budget Program:
Special Programs
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Safety
001-214-54
PRINTING & BINDING
550
600
This item is used for the printing of parking citations. Cost for this
printing is shared on a 60/30/10 basis among the three Regional
Cities.
96
97
Account # Account Description
Budget Program:
Neighborhood Watch
Department:
Public Safety
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-213-35 PROF/TECH SERVICE
0 0 -2,160 -2,160 -500 -500
001-213-50 OP SUPP/MINOR EQUIP
0 -42 -200 -200 -2,200 -2,200
001-213-71 MEETINGS & CONFRNCS
-4,863 0 -2,000 -2,000 0 0
001-213-76 EQUIP REPLACEMENT CHGS
-1,620 0 0 0 0 0
-6,483 -42 -4,360 -4,360 -2,700 -2,700
Expenditure Subtotals
-6,483 -42 -4,360 -4,360 -2,700 -2,700
Net (Uses)/Resources Program Totals
98
Budget Program:
Neighborhood Watch
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Safety
001-213-35 PROFESSIONAL/TECHNICAL SERVICES 500 500
The cost of overtime for Sheriff’s deputies to attend evening
Neighborhood Watch meetings. The amount budgeted has
decreased because the City has not received a bill regarding this
item in the last three years.
001-213-50
OPERATING SUPPLIES/MINOR EQUIPMENT
2,200
2,200
New or replacement "Neighborhood Watch" signs which are posted
on the streets in participating neighborhoods. This appropriation
also provides for Volunteer Coordinator training sessions related to
the Neighborhood Watch program.
99
Account # Account Description
Budget Program:
Animal Control
Department:
Public Safety
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-220-11 SALARY & WAGES - FT
0 0 0 0 -14,846 -15,425
001-220-13 SALARY & WAGES - OT
0 0 0 0 -404 -419
001-220-19 EMPLOYEE BENEFITS
0 0 0 0 -4,256 -5,515
001-220-35 PROF/TECH SERVICE
-115,611 -82,057 -152,000 -152,000 -90,800 -100,000
001-220-50 OP SUPP/MINOR EQUIP
-1,545 0 -100 -100 -100 -100
-117,156 -82,057 -152,100 -152,100 -110,406 -121,459
Expenditure Subtotals
001-326-10 ANIMAL CONTROL FEES
89,003 49,525 70,000 50,000
License/Permit
49,000 49,000
89,003 49,525 70,000 50,000 49,000 49,000
Revenue Subtotals
-28,154 -32,532 -82,100 -102,100 -61,406 -72,459
Net (Uses)/Resources Program Totals
100
Budget Program:
Animal Control
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Safety
001-220-11 SALARY & WAGES - FT 14,846 15,425
Salaries and wages paid to full-time City employees allocated to
this program.
001-220-13 SALARY & WAGES - OT 404 419
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-220-19
EMPLOYEE BENEFITS
4,256
5,515
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-220-35 PROFESSIONAL/TECHNICAL SERVICES 90,800 100,000
The City contracts with the Los Angeles County Department of
Animal Care for animal control services. Services include animal
shelter care, dog license administration and field services. The cost
of this contract is expected to rise due to legislation that extended
care and a spay/neuter program for impounded animals. The
budget for contract services is partially offset by an estimated
$49,000 in revenue derived from dog license fees.
As part of its contract with the City, Los Angeles County has
conducted a door-to-door dog license campaign every other year.
In FY2002-2003, the cost of canvassing is expected to outpace the
revenue collected. The City’s contract with Los Angeles County will
expire on June 30, 2004. Starting in FY2004-2005, the City will
consider whether to discontinue canvassing or increasing dog
license fees and penalty fees to cover the cost of providing this
service.
001-220-50 OPERATING SUPPLIES/MINOR EQUIPMENT 100 100
This item is used for minor supplies associated with the City’s
annual rabies clinic.
101
Account # Account Description
Budget Program:
Emergency Preparedness
Department:
Public Safety
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-230-11 SALARY & WAGES - FT
-9,281 -9,887 -10,410 -10,410 -20,748 -21,543
001-230-19 EMPLOYEE BENEFITS
-940 -1,622 -1,740 -1,740 -4,438 -5,987
001-230-21 TELEPHONE SERVICE
-1,873 -1,909 -2,500 -2,500 -2,500 -2,500
001-230-35 PROF/TECH SERVICE
0 0 -53,800 -53,800 -25,000 -25,000
001-230-50 OP SUPP/MINOR EQUIP
0 -202 -12,298 -12,298 -5,000 -5,000
001-230-54 PRINTING & BINDING
0 0 -2,000 -2,000 -2,000 -2,000
001-230-69 TRAINING
0 0 -5,000 -5,000 -1,500 -1,500
001-230-71 MEETINGS & CONFRNCS
0 0 -10,000 -10,000 -2,000 -2,000
001-230-72 MEMBERSHIPS & DUES
-6,045 -6,045 -6,500 -6,500 -6,550 -6,550
001-230-73 PUBLICATIONS & JRNLS
0 0 -1,000 -1,000 -500 -500
001-230-76 EQUIP REPLACEMENT CHGS
-330 -3,770 -4,630 -4,630 -29,525 -32,716
-18,469 -23,435 -109,878 -109,878 -99,761 -105,296
Expenditure Subtotals
-18,469 -23,435 -109,878 -109,878 -99,761 -105,296
Net (Uses)/Resources Program Totals
102
Budget Program:
Emergency Preparedness
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Safety
001-230-11 SALARY & WAGES - FT 20,748 21,543
Salaries and wages paid to full-time City employees allocated to
this program.
001-230-19 EMPLOYEE BENEFITS 4,438 5,987
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-230-21
TELEPHONE SERVICE
2,500
2,500
This item provides emergency cellular telephone service for the City.
001-230-35 PROFESSIONAL/TECHNICAL SERVICES 25,000 25,000
Professional services to support the Emergency Preparedness
Committee meetings and recommendations.
001-230-50 OPERATING SUPPLIES/MINOR EQUIPMENT 5,000 5,000
This item provides as-needed emergency response supplies, such
as rain gear, sand bags and water. This item can also be used to
provide supplies for the Peninsula Emergency Response Team
(PERT) and Equine Rescue Team (ERT), which are coordinated by
the Los Angeles County Sheriff.
001-230-54 PRINTING & BINDING 2,000 2,000
This item is used for public information items related to emergency
preparedness, such as brochures, newsletter inserts, guidebooks,
etc.
001-230-69 TRAINING 1,500 1,500
Most of the emergency preparedness training for the City staff is
conducted through the Area "G" Disaster Board and is provided at
no cost to the City. It is expected that staff training in FY2003-2004
and FY2004-2005 will also be provided in this manner. This budget
item provides for emergency management training courses for the
City's Emergency Preparedness Coordinator. The courses are
sponsored by such agencies as the County of Los Angeles and the
California Specialized Training Institute.
001-230-71 MEETINGS & CONFERENCES 2,000 2,000
Expenses related to travel by employees in the City Manager's
office to meetings and conferences sponsored by the California
Emergency Services Association (CESA) and the Emergency
Preparedness Commission (EPC). Other travel that may be
103
Budget Program:
Emergency Preparedness
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Safety
included in this fund is attendance at miscellaneous regional
meetings related to emergency preparedness.
001-230-72 MEMBERSHIPS & DUES 6,550 6,550
This item is for membership dues in the Los Angeles County Area
G Disaster Council ($6,500) and BICEPP ($50).
001-230-73
PUBLICATIONS & JOURNALS
500
500
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
001-230-76 EQUIPMENT REPLACEMENT CHARGES 29,525 32,716
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
The Equipment Replacement charges increased substantially in
FY2003-2004 due to the increase of desktop computers, from one
to five, committed to the City's Emergency Operations Center
(EOC).
104
105
Account # Account Description
Budget Program:
Public Safety Grants
Department:
Public Safety
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
117-217-35 PROF/TECH SERVICE
-158,784 -190,174 -205,224 -205,224 0 0
117-217-50 OP SUPP/MINOR EQUIP
0 0 0 0 0 0
117-217-78 OTHER MISCELLANEOUS
0 -57,769 -79,241 -79,241 -43,479 0
-158,784 -247,943 -284,465 -284,465 -43,479 0
Expenditure Subtotals
117-347-10 INTEREST EARNINGS
15,768 8,176 3,800 3,800 480 70
117-364-10 US DEPT OF JSTC (LLESS)
19,484 22,782 19,500 15,851
From Oth Agen
15,000 15,000
117-365-10 CA BRULTE (COPS)
100,000 100,000 100,000 100,000
From Oth Agen
100,000 100,000
117-375-10 CA HI-TECH (CLEEP)
115,538 42,944 0 22,007
Other Revenue
0 0
250,790 173,902 123,300 141,658 115,480 115,070
Revenue Subtotals
117-391-10 TRANSFERS IN
0 0 5,000 25,000
Fr Gen'l Fund
0 0
0 0 5,000 25,000 0 0
Transfers In Subtotals
117-391-20 TRANSFERS OUT
0 0 0 0
To Gen'l fund
-115,000 -115,000
0 0 0 0 -115,000 -115,000
Transfers Out Subtotals
92,006 -74,041 -156,165 -117,807 -42,999 70
Net (Uses)/Resources Program Totals
106
Budget Program:
Public Safety Grants
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Safety
117-217-78 OTHER MISCELLANEOUS 43,479 0
This budget provides for expenditure of California Law Enforcement
Equipment Program (CLEEP) monies received in FY2001-2002 and
FY2002-2003.
117-391-20 TRANSFERS OUT 115,000 115,000
Transfer to the General fund for the CORE deputy cost within the
Sheriff program of the Public Safety department.
To Gen'l fund
107
108
FINANCE & INFORMATION TECHNOLOGY
The City's Finance and Information Technology
Department is responsible for managing all financial
and the information technology affairs of the City.
Specific activities accounted for within the
department’s programs include:
FINANCE (001-120)
Finance Administration
• Participate in the preparation of the City budget;
• Annually prepare the Five Year Financial Model of the City;
• Manage City cash balances and investments;
• Administrate approximately 1,500 burglar alarm calls and associated collections;
• Administrate approximately 200 trust deposit accounts;
• Process 2,000 business license applications annually;
• Monitor approximately 50 solicitation authorization requests annually;
• Maintain a fixed asset inventory for the City;
• Provide staff support to the Finance Advisory Committee; and
• Provide staff to serve as the City receptionist, switchboard operator, and cashier.
Revenues and Expenditures
• Process approximately 1,000 purchase orders and 4,500 accounts payable invoices;
• Prepare 26 register of demands for City Council authorization;
• Process revenue receipts and accounts receivable billings and collections;
• Coordinate Utility User Tax exemptions and monitor receipts from utility companies; and
• Process lease and rental invoicing and collections.
Payroll
• Process payroll and employee insurance benefits reporting and payments; and
• Prepare federal and state payroll tax reports and payments.
Fiscal Reporting
• Coordinate the annual financial audit and preparation of the City’s Comprehensive Annual
Financial Report;
• Prepare various state and federal reporting documents including the annual State Controller's
Report, Street Expenditures Report, Statement of Indebtedness Report, Gann Limit Report,
quarterly State Sales Tax report; and federal and state fund audits (Gas Tax, Transit, IRS, etc.);
and
• Prepare monthly financial summaries and Treasurer's reports.
109
INFORMATION TECHNOLOGY – DATA
(001-130)
• Maintain the website for the City; and
• Maintain the computer data network at City
Hall.
INFORMATION TECHNOLOGY – VOICE
(001-135)
• Maintain the computer phone and voice
messaging system at City Hall.
RDA DEBT SERVICE FUND (210-610)
The Debt Service Fund is used to account for the accumulation of resources for the payment of
principal and interest on the Redevelopment Agency's debt and other long-term obligations. The
Agency's gross property tax increment revenue (net of the 20% Housing Set-Aside amount) is
recorded in this fund. Property tax increment is the portion of property taxes attributable to the
Redevelopment Agency project area that exceed the fixed base-year amount. The base-year of
FY1984-1985 is the year in which the Agency was formed.
FINANCE & INFORMATION TECHNOLOGY PERFORMANCE INDICATORS
Performance indicators are presented below for fiscal years 2000-2001, 2001-2002, and 2002-2003:
The City’s Comprehensive Annual Financial Report has earned the following two prestigious awards
for the past ten (10) consecutive years, including fiscal year ended June 30, 2003:
• The California Society of Municipal Finance Officers (CSMFO) Outstanding Financial Reporting
award
• The Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence
in Financial Reporting.
110
Revenue forecasting accuracy is calculated as a ratio of actual General fund revenues to budgeted
General fund revenues.
Revenue Forecasting Accuracy
-
5,000,000
10,000,000
15,000,000
FY 1999-2000 FY 2000-2001 FY 2001-2002
Budgeted General fund revenues Actual General fund revenues
The number of business licenses issued annually is presented below.
Business Licenses Issued
-
500
1,000
1,500
2,000
2,500
Actual Actual Estimate
FY 2000-2001 FY 2001-2002 FY 2002-2003
111
False alarm fines collection rate is calculated as a ratio of total annual collections to total annual
billings.
False Alarm Fines Collection Rate
0.00%
20.00%
40.00%
60.00%
80.00%
100.00%
Actual Actual Estimate
FY 2000-2001 FY 2001-2002 FY 2002-2003
Collections to Billings Rate
Accounts payable invoice turnover is calculated as the number of days between the invoice date and
the date the invoice was paid.
Accounts Payable Invoice Turnover (Days)
-
5
10
15
20
25
30
35
Actual Actual Actual YTD
FY 2000-2001 FY 2001-2002 FY 2002-2003
112
Payroll accuracy is calculated as a ratio of error-free payroll checks to total payroll checks processed.
Payroll Accuracy
99.00%
99.50%
100.00%
Actual Actual Estimate
FY 2000-2001 FY 2001-2002 FY 2002-2003
Accuracy Percentage
Website statistics are presented as number of “hits” for one week of each month, by department.
Statistics are available beginning with January 2001.
Web Site Page Views in Total
-
20,000
40,000
60,000
80,000
100,000
FY 2000-2001 FY 2001-2002
Actual Actual
Number of Page Views
113
Web Site Page Views by Department
-
5,000
10,000
15,000
20,000
25,000
FY 2000-2001 FY 2001-2002
Actual Actual
Number of Page Views
City Council
City Manager
City Clerk
Finance
Planning
Public Works
Recreation &
Parks
114
Department:
Finance & Information Technology
FY00-01
FY01-02
FY02-03
FY02-03
FY03-04
FY04-05
Personnel Positions
Actual Actual Budget Estimate Adopted Proposed
Director of Finance/Information Technology
1.0
1.0
1.0
1.0
1.0
1.0
Accounting Manager
1.0
1.0
1.0
1.0
1.0
1.0
Senior Administrative Analyst
0.0
0.0
1.0
1.0
1.0
1.0
Accountant
1.0
1.0
1.0
1.0
1.0
1.0
Accounting Technician
1.0
1.0
1.0
1.0
1.0
1.0
Account Clerk
2.0
2.0
2.0
2.0
2.0
2.0
Staff Assistant II
1.0
1.0
1.0
1.0
1.0
1.0
Total Full-Time Equivalent Units
7.0
7.0
8.0
8.0
8.0
8.0
115
116
Department:
Finance & Information Technology
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Finance
-547,949 -591,527 -771,080 -771,080 -717,188 -772,306
Expenditure Subtotals
366,608 344,830 352,000 352,000 408,734 412,860
Revenue Subtotals
-181,341 -246,697 -419,080 -419,080 -308,454 -359,446
Program Net (Uses)/Resources Totals
Information Technology - Data
-164,935 -233,706 -353,967 -353,967 -435,541 -453,339
Expenditure Subtotals
-164,935 -233,706 -353,967 -353,967 -435,541 -453,339
Program Net (Uses)/Resources Totals
Information Technology - Voice
-31,090 -66,355 -59,300 -59,300 -66,117 -69,396
Expenditure Subtotals
-31,090 -66,355 -59,300 -59,300 -66,117 -69,396
Program Net (Uses)/Resources Totals
RDA - Debt Service
-1,230,221 -1,042,754 -1,065,300 -971,202 -957,587 -1,023,625
Expenditure Subtotals
1,296,134 1,141,086 1,142,650 1,048,552 1,042,397 1,110,550
Revenue Subtotals
65,912 98,331 77,350 77,350 84,810 86,925
Program Net (Uses)/Resources Totals
-311,453 -448,427 -754,997 -754,997 -725,302 -795,256
Totals Finance & Information Technology
117
Account # Account Description
Budget Program:
Finance
Department:
Finance & Information Technology
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-120-11 SALARY & WAGES - FT
-265,449 -293,906 -369,360 -369,360 -345,912 -359,368
001-120-12 SALARY & WAGES - PT
-664 -4,824 0 0 -5,000 -5,175
001-120-13 SALARY & WAGES - OT
-4,870 -2,855 -7,540 -7,540 -8,618 -8,954
001-120-19 EMPLOYEE BENEFITS
-53,480 -76,932 -93,670 -93,670 -113,113 -144,421
001-120-35 PROF/TECH SERVICE
-121,810 -126,417 -196,300 -196,300 -154,500 -164,200
001-120-50 OP SUPP/MINOR EQUIP
-8,309 -3,911 -8,250 -8,250 -4,000 -4,200
001-120-54 PRINTING & BINDING
-2,193 -11,768 -4,900 -4,900 -12,000 -5,400
001-120-55 LEGAL NOTICE PUB
0 -164 0 0 -180 -180
001-120-69 TRAINING
-11,402 -2,069 -6,350 -6,350 -2,400 -2,500
001-120-70 MILEAGE REIMB
-21 -224 -100 -100 -220 -220
001-120-71 MEETINGS & CONFRNCS
-2,819 -5,927 -5,250 -5,250 -3,600 -3,700
001-120-72 MEMBERSHIPS & DUES
-1,135 -1,223 -1,950 -1,950 -1,300 -1,350
001-120-73 PUBLICATIONS & JRNLS
-1,131 -1,409 -800 -800 -1,200 -1,250
001-120-76 EQUIP REPLACEMENT CHGS
-72,800 -54,400 -62,810 -62,810 -53,145 -58,888
001-120-78 OTHER MISCELLANEOUS
-1,867 -5,498 -13,800 -13,800 -12,000 -12,500
-547,949 -591,527 -771,080 -771,080 -717,188 -772,306
Expenditure Subtotals
001-321-10 BUSINESS LICENSE TAX
364,484 343,039 350,270 350,270
Taxes
406,850 410,919
001-321-20 BUSINESS LIC PENALTY
2,124 1,791 1,730 1,730
Taxes
1,884 1,941
366,608 344,830 352,000 352,000 408,734 412,860
Revenue Subtotals
-181,341 -246,697 -419,080 -419,080 -308,454 -359,446
Net (Uses)/Resources Program Totals
118
Budget Program:
Finance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Finance & Information Technology
001-120-11 SALARY & WAGES - FT 345,912 359,368
Salaries and wages paid to full-time City employees allocated to
this program.
001-120-12 SALARY & WAGES - PT 5,000 5,175
Salaries and wages paid to part-time City employees allocated to
this program.
001-120-13
SALARY & WAGES - OT
8,618
8,954
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-120-19 EMPLOYEE BENEFITS 113,113 144,421
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-120-35 PROFESSIONAL/TECHNICAL SERVICES 154,500 164,200
This budget provides for professional and technical services
required to support the Finance department and include:
1. Property Tax administration fee paid to the County. Historically,
the County has increased this fee by approximately 6% each fiscal
year. (FY2003-2004 $77,400) (FY2004-2005 $82,100)
2. Independent audit of the City’s financial statements. (FY2003-
2004 $26,500) (FY2004-2005 $27,300)
3. Consultant costs to prepare the City’s applications for
reimbursement of State mandated costs. (FY2003-2004 $7,000)
(FY2004-2005 $9,300)
4. Sales tax audit and review consulting services. These services
are utilized to ensure the City receives all sales tax to which it is
entitled. (FY2003-2004 $6,400) (FY2004-2005 $6,600)
5. Finance Advisory Committee professional minute taker.
(FY2003-2004 $5,000) (FY2004-2005 $5,200)
6. Other miscellaneous on-demand professional services such as
the cost of requesting audit confirmations, the cost of taxpayer
information shared by the Franchise Tax Board (FY2004-2005
only), and application fees for Comprehensive Annual Financial
Report awards. (FY2003-2004 $2,200) (FY2004-2005 $3,700)
7. This budget item provides consulting services to assist Staff and
the Finance Advisory Committee (FAC) while continuing the
119
Budget Program:
Finance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Finance & Information Technology
Infrastructure Needs and Financing Alternatives project.
Consultants would assist Staff and the FAC with: (1) the preparation
of public information about the City’s infrastructure needs; and (2)
formalizing alternatives to be presented to the City Council for
consideration of establishing additional revenue sources to pay for
infrastructure improvements and maintenance. (FY2003-2004
$30,000)
001-120-50
OPERATING SUPPLIES/MINOR EQUIPMENT
4,000
4,200
The Finance Department purchases office supplies to be used
within the department.
001-120-54 PRINTING & BINDING 12,000 5,400
This budget item provides for financial document printing (i.e.
checks, purchase orders, annual financial reports and budget
documents). The FY2003-2004 budget allocation provides for the
cost of printing the bi-annual budget document.
001-120-55 LEGAL NOTICE PUBLICATION 180 180
Per state law, the city must annually publish a summary of financial
transactions in the local newspaper.
001-120-69 TRAINING 2,400 2,500
The Department Director and Accounting Manager are Certified
Public Accountants. Maintenance of these professional licenses
requires annual continuing education. In addition, outside training
is offered to other department staff to maintain a current working
knowledge of applicable financial laws and practices, and improve
use of financial software.
001-120-70 MILEAGE REIMBURSEMENT 220 220
The city reimburses staff for use of personal vehicles when
attending meetings on behalf of the city.
001-120-71 MEETINGS & CONFERENCES 3,600 3,700
This budget enables the Department Director to attend the annual
California Society of Municipal Finance Officers (CSMFO)
conference. This item also enables department management to
attend local meetings of municipal finance organizations and other
meetings related to management of the Finance Department.
001-120-72 MEMBERSHIPS & DUES 1,300 1,350
The Finance Director and Accounting Manager are members of the
Government Finance Officers Association (GFOA), the California
120
Budget Program:
Finance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Finance & Information Technology
Society of Municipal Finance Officers (CSMFO), and the American
Institute of Certified Public Accountants (AICPA).
001-120-73 PUBLICATIONS & JOURNALS 1,200 1,250
The Finance Department purchases annual financial publications
(i.e. guides for Generally Accepted Accounting Principals (GAAP)
and municipal finance guides) for use within the department.
001-120-76
EQUIPMENT REPLACEMENT CHARGES
53,145
58,888
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
001-120-78 OTHER MISCELLANEOUS 12,000 12,500
This budget item provides for bank fees, off-site record storage and
other miscellaneous needs of the Finance Department.
121
Account # Account Description
Budget Program:
Information Technology - Data
Department:
Finance & Information Technology
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-130-11 SALARY & WAGES - FT
-21,798 -50,030 -48,460 -48,460 -86,424 -89,760
001-130-13 SALARY & WAGES - OT
-82 0 0 0 -1,548 -1,609
001-130-19 EMPLOYEE BENEFITS
-4,540 -8,080 -8,690 -8,690 -25,926 -33,397
001-130-30 MAINTENANCE SERVICES
-29,496 -39,168 -47,775 -47,775 -56,998 -66,070
001-130-35 PROF/TECH SERVICE
-88,843 -119,805 -137,942 -137,942 -228,390 -230,260
001-130-50 OP SUPP/MINOR EQUIP
-19,329 -16,030 -12,000 -12,000 -15,000 -16,000
001-130-69 TRAINING
0 0 0 0 -3,000 -5,500
001-130-73 PUBLICATIONS & JRNLS
-847 -593 -1,000 -1,000 -500 -600
001-130-76 EQUIP REPLACEMENT CHGS
0 0 -98,100 -98,100 -5,905 -6,543
001-130-76 EQUIP REPLACEMENT CHGS
0 0 0 0
New Equip
-11,850 -3,600
-164,935 -233,706 -353,967 -353,967 -435,541 -453,339
Expenditure Subtotals
-164,935 -233,706 -353,967 -353,967 -435,541 -453,339
Net (Uses)/Resources Program Totals
122
Budget Program:
Information Technology - Data
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Finance & Information Technology
001-130-11 SALARY & WAGES - FT 86,424 89,760
The FY2003-2004 and FY2004-2005 amounts include a fifty (50%)
percent allocation of the salary and wages of the Director and ninety
(90%) percent allocation of the salaries and wages of the
Technician. The Director manages the IT system of the City. The
Technician performs routine maintenance of the City’s network as
well as the HTE CitySoft accounting system utilized by City Finance
staff.
001-130-13
SALARY & WAGES - OT
1,548
1,609
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-130-19 EMPLOYEE BENEFITS 25,926 33,397
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-130-30 MAINTENANCE SERVICES 56,998 66,070
Costs associated with hardware and software maintenance and
support for the City’s data network, the Planning permit tracking
solution, the Public Work’s Cartegraph work order system, the
Recreation and Parks enrollment software, GIS solution, document
imaging and the HTE CitySoft accounting system.
001-130-35 PROFESSIONAL/TECHNICAL SERVICES 228,390 230,260
Consulting services for administration of the City’s data network
system and website services performed by Palos Verdes on the
Net, IBM (for the HTE accounting system), Belkin (network cabling)
and printer maintenance vendors.
001-130-50 OPERATING SUPPLIES/MINOR EQUIPMENT 15,000 16,000
Computer supplies, equipment, incidental software and repairs.
001-130-69 TRAINING 3,000 5,500
This budget provides for employee training to support the
Information Technology function.
001-130-73 PUBLICATIONS & JOURNALS 500 600
Provides for subscriptions to periodicals and technical publications
which assist City employees with Information Technology
maintenance and management.
123
Budget Program:
Information Technology - Data
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Finance & Information Technology
001-130-76 EQUIPMENT REPLACEMENT CHARGES 5,905 6,543
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
001-130-76 EQUIPMENT REPLACEMENT CHARGES 11,850 3,600
New (non-replacement) equipment will be purchased as described
in the accompanying schedule of new computer equipment
presented on the accompanying pages.
New Equip
124
Adopted
Proposed
New Hardware
FY 03-04 FY 04-05
(5) desktop scanners
$1,250
(3) additional workstations
$3,600
$3,600
(10) Photoshop licenses
$7,000
New hardware total
$11,850
$3,600
Information Technology - Data
125
Account # Account Description
Budget Program:
Information Technology - Voice
Department:
Finance & Information Technology
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-135-11 SALARY & WAGES - FT
0 0 0 0 -3,976 -4,131
001-135-13 SALARY & WAGES - OT
0 0 0 0 -172 -179
001-135-19 EMPLOYEE BENEFITS
0 0 0 0 -1,719 -2,136
001-135-21 TELEPHONE SERVICE
-29,290 -33,943 -34,300 -34,300 -35,000 -36,000
001-135-30 MAINTENANCE SERVICES
0 -3,400 0 0 -18,000 -19,500
001-135-35 PROF/TECH SERVICE
-1,800 -27,983 -25,000 -25,000 -4,500 -4,500
001-135-50 OP SUPP/MINOR EQUIP
0 -1,029 0 0 -2,750 -2,950
-31,090 -66,355 -59,300 -59,300 -66,117 -69,396
Expenditure Subtotals
-31,090 -66,355 -59,300 -59,300 -66,117 -69,396
Net (Uses)/Resources Program Totals
126
Budget Program:
Information Technology - Voice
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Finance & Information Technology
001-135-11 SALARY & WAGES - FT 3,976 4,131
The FY2003-2004 and FY2004-2005 amounts include a ten (10%)
percent allocation of the salary and wages of the Technician. The
Technician performs routine administration of the City’s phone and
voice messaging system.
001-135-13
SALARY & WAGES - OT
172
179
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-135-19 EMPLOYEE BENEFITS 1,719 2,136
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-135-21 TELEPHONE SERVICE 35,000 36,000
Local and long distance telephone services provided by Verizon
and Qwest respectively. The local and long distance phone
charges have been transferred from the Public Works Building
Administration program.
001-135-30 MAINTENANCE SERVICES 18,000 19,500
Costs associated with hardware and software maintenance and
support of the City’s phone and voice messaging system provided
by Expanets, the City’s phone and voice messaging vendor.
001-135-35 PROFESSIONAL/TECHNICAL SERVICES 4,500 4,500
Consulting services for the revisions and upgrades of the City’s
phone and voice messaging system performed by Expanets, the
City’s phone and voice messaging vendor. This appropriation is for
services beyond the scope of the standard hardware and software
maintenance and support contract between the City and Expanets
(e.g. installation of an enhancement like teleconferencing system).
001-135-50 OPERATING SUPPLIES/MINOR EQUIPMENT 2,750 2,950
Supplies, equipment, incidental software and minor repairs of the
phone and voice messaging system.
127
Account # Account Description
Budget Program:
RDA - Debt Service
Department:
Finance & Information Technology
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
210-610-35 PROF/TECH SERVICE
-10,919 -11,357 -12,500 -12,500 -12,900 -13,300
210-610-90 PRINCIPAL
0 0 0 0 0 -5,000
210-610-91 INTEREST
-1,128,018 -929,827 -954,800 -860,702 -845,947 -904,575
210-610-92 PASS THRU OTH AGENCY
-91,284 -101,570 -98,000 -98,000 -98,740 -100,750
-1,230,221 -1,042,754 -1,065,300 -971,202 -957,587 -1,023,625
Expenditure Subtotals
210-347-10 INTEREST EARNINGS
532 97 600 600 0 0
210-395-50 LT ADVS FR CITY TO RDA
855,268 657,077 682,050 587,952
LT Advance
573,197 631,950
210-311-10 PROPERTY TAX
440,334 483,912 460,000 460,000
Taxes
469,200 478,600
1,296,134 1,141,086 1,142,650 1,048,552 1,042,397 1,110,550
Revenue Subtotals
65,912 98,331 77,350 77,350 84,810 86,925
Net (Uses)/Resources Program Totals
128
Budget Program:
RDA - Debt Service
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Finance & Information Technology
210-610-35 PROFESSIONAL/TECHNICAL SERVICES 12,900 13,300
This budget provides for an administrative fee paid to the County for
administering the property tax system.
210-610-90 PRINCIPAL 0 5,000
Principal payments for the 1997 RDA bond begin during FY 2004-
2005. The budget is based on the bond debt service schedule.
210-610-91
INTEREST
845,947
904,575
This line item provides for interest expenditures paid for RDA debt,
including:
1) Interest accumulating on loans from the City to the RDA
Portuguese Bend fund (FY03-04 $461,222 and FY04-05 $508,500).
2) Interest accumulating on loans from the City to the Abalone
Cove fund (FY03-04 $118,257 and FY04-05 $130,379).
3) Interest paid to the County for the 1997 RDA bond (FY2003-
2004 $272,750 and FY04-05 $272,625).
210-610-92 PASS THRU TO OTHER AGENCIES 98,740 100,750
The Los Angeles County Fire Protection District receives 17% of the
total RDA tax increment. The County withholds the portion due to
the Fire District and remits the "pass-through" amount directly to the
District.
129
130
PLANNING, BUILDING & CODE ENFORCEMENT DEPARTMENT
The Planning, Building, and Code Enforcement Department coordinates activities and programs that
ensure the orderly physical development and preservation of the community. The Department
manages the following functions of the City: Planning, Building & Safety, Code Enforcement, View
Restoration, Natural Community Conservation Planning (NCCP), Geology and Affordable Housing.
General activities of the department include: administer the City's land use regulations, including
zoning, current and advance planning, trails, equestrian permits and environmental regulations;
provide for the enforcement of the City’s Municipal and Zoning Codes; issuance of building permits,
plan check services, building inspection services, and geologic inspection and review services; and
process View Restoration Permits, View Preservation Applications and City Tree Review Permits.
Specific activities by function include:
PLANNING (001-401)
• Process approximately 700 applications and/or requests for development including site plan
reviews, conditional use permits and variance requests, grading permits, height variations,
view restoration permits and sign permits. Of those 700 applications, approximately 500 are
processed at the counter. The remaining 200 applications required additional review by Staff
or another governing body, including the City Council, Planning Commission, or Equestrian
Committee;
• Provide staff support to the Planning Commission and Equestrian Committee;
• Review development projects for compliance with the California Environmental Quality Act
guidelines and review Environmental Impact Reports for consistency with the General Plan
and/or Coastal Specific Plan;
• Provide and maintain tract maps and other public information files and prepare public
information brochures and flyers;
• Coordinate the City’s Natural Community Conservation Planning (NCCP) program;
• Implement the regulations of the City’s landslide moratorium issues including the processing of
Moratorium exception and exclusion applications;
• Review and implement revisions to the Development Code and implement Affordable Housing
Programs;
• Coordinate the development of long range planning projects including updating the General
Plan, Coastal Specific Plan, Trails Network Plan; and,
• Coordinate with outside agencies for the development and implementation of various regional
programs, including the Congestion Management Program and South Bay Council of
Governments Traffic Studies;
BUILDING AND SAFETY (001-402)
• Issue approximately 1,300 Building Permits, process approximately 150 Plan Checks, and
conduct approximately 5,000 building field inspections per year; and,
• Conduct approximately 130 geologic field investigations and review 40 geology/soils reports
per year.
CODE ENFORCEMENT (001-403)
• Respond to approximately 300 inquiries per year, while closing over 200 individual cases per
131
year;
• Coordinate with the City Prosecutor to bring obdurate cases to closure through nuisance
abatement, criminal prosecution or other appropriate methods; and
• Conduct special enforcement programs on an area-wide or citywide basis (e.g. bench drain
maintenance, public right-of-way encroachments, etc.).
VIEW RESTORATION (001-404)
• Process approximately 20-25 view restoration permits, process 10-12 view preservation
applications and process 20-30 city tree review permits per year;
• Schedule and attend pre-application resolution meetings and draft the private resolution
agreements;
• Maintain public information files and prepare public information brochures and flyers;
• Document views; and
• Review and implement revisions to the VRC Guidelines.
NCCP (001-405 and 122-322)
• Implement the City’s NCCP plan;
• Maintain the habitat reserve; and
• Monitor habitat restoration activity.
GEOLOGY (001-406)
• Contract geo-technical services to
review and make
recommendations regarding the
need for and/or adequacy of
privately initiated project geo-
technical reports.
AFFORDABLE HOUSING PROJECTS (337-937)
In June 1997, the City Council approved the establishment of an affordable housing in-lieu fee
pursuant to the City’s General Plan and Development Code. The fee is charged to developers of
large commercial and residential projects and will facilitate the development of affordable housing
within the City.
The fee was set at $1.00 per square foot of habitable residential structure, and is in-lieu of the
developer constructing on-site affordable housing units. In addition, a 10% administrative fee is
charged. Therefore, the total fee is $1.10 per square foot. The developer is required to pay the fees
prior to the completion of any public improvement (i.e. streets, sidewalks, sewer and storm drain)
within the particular tract or project.
The in-lieu fees will be used to implement the General Plan Housing Element’s goals, policies and
programs. This includes providing affordable housing to low and moderate-income households
through the construction or renovation of facilities or through rental subsidy programs. The specific
use of the funds will be determined on an on-going basis.
132
The City expects to receive an affordable housing in-lieu fee from the Long Point project during
FY2004-2005, and has included developer fee revenue in the budget accordingly.
RDA – HOUSING SET-ASIDE (118-318)
Expenditures in this program are restricted to the development of low and moderate-income
housing within the City. During FY2004-2005 consulting services will be utilized to prepare a
State required Housing Implementation Agreement.
PLANNING, BUILDING & CODE ENFORCEMENT PERFORMANCE INDICATORS
Noted below are performance indicators for the department. The indicators chosen give a general
representation of the activity level of each division within the department. The purpose of the
indicators is to demonstrate the department’s activity level over time and draw a correlation with the
corresponding budget year.
PLANNING
PLANNING PERMITS PROCESSED FY2001-2002 FY2002-2003
Applications issued over the counter 398 cases 447 cases
Applications issued by Director 34 cases 49 cases
Median processing time 79 days 132 days
Applications issued by Planning Commission 18 cases 40 cases
Median processing time 123 days 173 days
Planning applications issued over-the-counter typically involve a ministerial review of plans by counter
Staff to ensure that the proposed improvements meet the City’s development standards, with the
possible necessity of a foliage analysis. Planning applications issued by the Director are
discretionary decisions that typically involve numerous site visits, the issuance of a public notice and
comment period, the preparation of a Staff Report and a Notice of Decision. Planning applications
issued by the Planning Commission are discretionary decisions that typically involve numerous site
visits, the issuance of a public hearing notice and comment periods, the preparation of a Staff Report,
a public hearing before the Commission and a Notice of Decision. The processing time noted is the
median time between application submittal and application completeness and the median time
between application completeness and application decision. Processing time between application
133
submittal and application completeness includes the time taken by applicants to respond to
incomplete items, which can vary in duration and which City staff has no control over.
BUILDING & SAFETY
BUILDING PERMITS PROCESSED FY2001-2002 FY2002-2003
Building Permits issued over the counter 1,239 cases 1,139 cases
Building Permits taken for plan check 121 cases 135 cases
Median processing time 63 days 78 days
Building permits issued over-the-counter typically involve minor improvements such plumbing,
electrical or mechanical work, re-roofs and any other non-structural projects. Building permits that are
taken in for plan check typically involve projects that require a structural engineering or geo-technical
review such as building construction, pools, retaining walls and tenant improvements. The processing
time noted is the median time between building permit submittal into plan check and when the permit
is ready for issuance. Processing time includes the time taken by applicants to respond to plan check
corrections, which can vary in duration and which City staff has no control over.
CODE ENFORCEMENT
CODE ENFORCEMENT COMPLAINTS FY2001-2002 FY2002-2003
Category 1
Municipal Code Violations closed 132 cases 150 cases
Median processing time 42 days 45 days
Category 2
Building Code Violations closed 13 cases 15 cases
Median processing time 37 days 66 days
Category 3
Zoning Code Violations closed 118 cases 79 cases
Median processing time 34 days 20 days
134
Category 1 code enforcement cases typically involve Municipal Code violations such as property
maintenance or trash can issues. These cases are typically resolved through a site visit, written notice
and consultation with the offending party. Category 2 code enforcement cases typically involve
Development Code violations such as non-permitted construction or grading. These cases are
typically resolved after one or more site visits and multiple letters to the offending party. Furthermore,
these cases often require parties to go through the planning application and building permit process to
resolve the issue while being monitored by code enforcement staff. Category 3 code enforcement
cases typically involve building permit violations such as expired permits. These cases are typically
resolved with a letter to the offending party. The processing time noted is the median time between
the filing of a case and when the case is closed out or resolved. It should be noted that the
processing time includes the time taken by offending parties to resolve the violation, which can vary in
duration and which City staff has no control over.
VIEW RESTORATION
VIEW PERMITS PROCESSED FY2001-2002 FY2002-2003
View Restoration Permits processed 28 26
Median processing cost $5,008/case $5,039/case
View Preservation Permits processed 11 7
Median processing cost $5,009/case $7,199/case
City Tree Review Permits processed 36 31
Median processing cost $2,337/case $2,438/case
View Restoration Permits are requests for the restoration of a view that has been impaired by foliage
and no documentation of the view since November 1989 exists. The processing of these permits
typically involves a pre-application meeting and depending on the success of the pre-application
meeting, may require a hearing before the Planning Commission. View Preservation Permits are
requests for the preservation of a view that has existed sometime since November 1989 (as
documented in a photograph) and which now has been impaired by foliage. The processing of these
permits typically involves a pre-application meeting and depending on the success of the pre-
application meeting, may require a determination by the Director. City Tree Review Permits are
requests for the restoration of a view that has been impaired by City trees. The processing of these
permits typically involves a site visit, the preparation of a staff report, input from the City arborist,
notice of the decision and the trimming or removal of the City tree(s) by City work crews. The median
processing cost is the cost in consultant hours to process these permits from start to finish.
135
Department:
Planning, Building & Code Enforcement
FY00-01
FY01-02
FY02-03
FY02-03
FY03-04
FY04-05
Personnel Positions
Actual Actual Budget Estimate Adopted Proposed
Director of Planning, Building & Code Enforcement
1.0
1.0
1.0
1.0
1.0
1.0
Planning Deputy Director
1.0
1.0
1.0
1.0
1.0
1.0
Principal Planner
1.0
0.0
0.0
0.0
0.0
0.0
Senior Planner
1.0
2.0
2.0
2.0
2.0
2.0
Associate Planner
2.0
2.0
2.0
2.0
2.0
2.0
Assistant Planner
1.0
2.0
2.0
2.0
2.0
2.0
Senior Code Enforcement Officer
1.0
1.0
1.0
1.0
1.0
1.0
Code Enforcement Officer
1.0
0.0
0.0
0.0
0.0
0.0
Staff Assistant I (Part Time)
1.0
1.0
0.5
0.5
0.5
0.5
Staff Assistant II
1.0
1.0
2.0
2.0
2.0
2.0
Permit Clerk (Full Time)
1.0
1.0
2.0
2.0
2.0
2.0
Permit Clerk (Part Time)
0.8
0.8
0.0
0.0
0.0
0.0
Administrative Staff Assistant
1.0
1.0
0.0
0.0
0.0
0.0
Total Full-Time Equivalent Units
13.8
13.8
13.5
13.5
13.5
13.5
136
137
Department:
Planning, Building & Code Enforcement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Planning
-1,174,579 -891,832 -1,170,864 -1,170,864 -894,974 -972,356
Expenditure Subtotals
212,536 191,839 190,000 206,500 195,500 195,500
Revenue Subtotals
-962,044 -699,993 -980,864 -964,364 -699,474 -776,856
Program Net (Uses)/Resources Totals
Building & Safety
-540,537 -475,532 -569,100 -569,100 -559,415 -573,168
Expenditure Subtotals
666,418 562,463 613,900 674,800 639,200 639,200
Revenue Subtotals
125,881 86,931 44,800 105,700 79,785 66,032
Program Net (Uses)/Resources Totals
Code Enforcement
0 -89,231 -132,730 -132,730 -117,407 -126,339
Expenditure Subtotals
0 -89,231 -132,730 -132,730 -117,407 -126,339
Program Net (Uses)/Resources Totals
View Restoration
0 -309,348 -324,930 -324,930 -365,124 -367,434
Expenditure Subtotals
3,350 18,210 4,000 4,000 84,000 84,000
Revenue Subtotals
3,350 -291,138 -320,930 -320,930 -281,124 -283,434
Program Net (Uses)/Resources Totals
NCCP
-5,559 -34,679 -311,972 -311,972 -161,052 -131,606
Expenditure Subtotals
56,117 25,191 84,600 54,600 17,638 17,748
Revenue Subtotals
0 0 0 0 76,752 76,752
Transfers In Subtotals
50,558 -9,488 -227,372 -257,372 -66,662 -37,106
Program Net (Uses)/Resources Totals
Geology
-56,831 -149,883 -130,000 -130,000 -140,000 -140,000
Expenditure Subtotals
61,618 144,351 52,700 52,700 140,000 140,000
Revenue Subtotals
4,787 -5,532 -77,300 -77,300 0 0
Program Net (Uses)/Resources Totals
138
Department:
Planning, Building & Code Enforcement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Affordable Housing Projects
54,878 32,207 52,300 52,300 20,100 965,510
Revenue Subtotals
54,878 32,207 52,300 52,300 20,100 965,510
Program Net (Uses)/Resources Totals
RDA - Housing Set-Aside
-1,751 -1,380 -50,000 -50,000 0 -50,000
Expenditure Subtotals
145,859 144,549 133,000 133,000 135,100 143,100
Revenue Subtotals
144,108 143,169 83,000 83,000 135,100 93,100
Program Net (Uses)/Resources Totals
-578,482 -833,075 -1,559,096 -1,511,696 -929,682 -99,093
Totals
Planning, Building & Code Enforc
139
Account # Account Description
Budget Program:
Planning
Department:
Planning, Building & Code Enforcement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-401-11 SALARY & WAGES - FT
-533,032 -488,796 -594,140 -594,140 -580,925 -603,522
001-401-12 SALARY & WAGES - PT
-402 0 -12,730 -12,730 -16,099 -16,726
001-401-13 SALARY & WAGES - OT
-23,185 -24,684 -15,950 -15,950 -20,494 -21,293
001-401-19 EMPLOYEE BENEFITS
-75,187 -116,595 -125,300 -125,300 -141,493 -186,777
001-401-35 PROF/TECH SERVICE
-299,157 -96,721 -240,494 -240,494 -3,775 -3,775
001-401-50 OP SUPP/MINOR EQUIP
-10,022 -9,163 -15,000 -15,000 -10,000 -10,000
001-401-54 PRINTING & BINDING
-6,603 -5,424 -7,000 -7,000 -6,000 -6,000
001-401-55 LEGAL NOTICE PUB
-16,631 -17,933 -15,000 -15,000 -17,000 -17,000
001-401-69 TRAINING
-52,030 -3,292 -6,000 -6,000 -5,000 -5,000
001-401-70 MILEAGE REIMB
-4,448 -4,537 -4,600 -4,600 -4,600 -4,600
001-401-71 MEETINGS & CONFRNCS
-23,285 -25,640 -22,500 -22,500 -7,500 -7,730
001-401-72 MEMBERSHIPS & DUES
-2,216 -1,843 -2,300 -2,300 -3,000 -3,000
001-401-73 PUBLICATIONS & JRNLS
-941 -1,514 -1,200 -1,200 -1,200 -1,200
001-401-76 EQUIP REPLACEMENT CHGS
-127,440 -95,690 -108,650 -108,650 -77,888 -85,733
-1,174,579 -891,832 -1,170,864 -1,170,864 -894,974 -972,356
Expenditure Subtotals
001-322-10 PLAN & ZONE PERMIT
203,081 174,716 181,600 198,100
License/Permit
143,000 143,000
001-322-20 PLAN - INVESTIGATION
3,833 3,910 3,500 3,500
License/Permit
5,700 5,700
001-322-30 PLAN - MISC FEES
4,521 1,257 4,000 4,000
License/Permit
30,000 30,000
001-322-40 PLAN - DATA PROCESS
1,100 4,131 900 900
License/Permit
3,800 3,800
001-322-50 PLAN - HIST DATA FEE
0 7,826 0 0
License/Permit
13,000 13,000
212,536 191,839 190,000 206,500 195,500 195,500
Revenue Subtotals
-962,044 -699,993 -980,864 -964,364 -699,474 -776,856
Net (Uses)/Resources Program Totals
140
Budget Program:
Planning
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
001-401-11 SALARY & WAGES - FT 580,925 603,522
Salaries and wages paid to full-time City employees allocated to
this program.
001-401-12 SALARY & WAGES - PT 16,099 16,726
Salaries and wages paid to part-time City employees allocated to
this program.
001-401-13
SALARY & WAGES - OT
20,494
21,293
Planning Staff will continue to spend a significant amount of time
attending Planning Commission and City Council meetings as a
result of the planning project workload. Previously approved major
planning projects that remain active, advanced planning projects
and new major current planning projects are expected to continue
during FY2003-2004 and FY2004-2005. The budgeted amount of
overtime also includes staffing/minute-taking for the Equestrian
Committee and minute-taking for the Planning Commission.
001-401-19 EMPLOYEE BENEFITS 141,493 186,777
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-401-35 PROFESSIONAL/TECHNICAL SERVICES 3,775 3,775
Funding for temporary personnel, on an as-needed contractual
basis, for coverage of the two Support Staff positions due to illness,
vacations, or as otherwise required.
001-401-50 OPERATING SUPPLIES/MINOR EQUIPMENT 10,000 10,000
Miscellaneous office and operating supplies such as photo
supplies, stationary, and office equipment. The budget has been
reduced to reflect the increased use of the Department’s digital
cameras and less reliance on photo developing services.
001-401-54 PRINTING & BINDING 6,000 6,000
The following publications and documents will need to be printed in
FY2003-2004 and FY2004-2005:
1. Departmental information and forms $1,000
2. Reproduction of Development Code documents $500
3. Reproduction of the General Plan and Coastal Specific Plan
Map $500
4. Reproduction of General Plan $500
5. Miscellaneous printing $3,500
141
Budget Program:
Planning
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
001-401-55 LEGAL NOTICE PUBLICATION 17,000 17,000
This budget item covers the cost of publishing required legal
notices for private development projects and City projects in the
local newspaper. The budget has been increased slightly for
FY2003-2004 and FY2004-2005 due to additional noticing that is
anticipated as a result of new neighborhood compatibility review
procedures.
1. Legal noticing for regular business items $15,000
2. Special City projects' legal noticing $2,000
001-401-69
TRAINING
5,000
5,000
Professional and continuing education seminars that focus on
specific aspects of California planning laws and policies, CEQA, the
Subdivision Map Act, personnel management, customer service,
and local planning issues.
001-401-70 MILEAGE REIMBURSEMENT 4,600 4,600
Monthly reimbursement to the Department Staff ($400) and the
Planning Commission ($4,200) for use of personal cars for site
visits.
001-401-71 MEETINGS & CONFERENCES 7,500 7,730
Funds for expenses incurred by the department staff, Planning
Commission, and View Restoration Mediators to attend meetings
and conferences. This budget item has been reduced to account
for the disbandment of the VRC. The meetings and conferences
include:
1. Annual California American Planning Association Chapter
Conference and National APA Conference.
2. League of California Cities Planners' Institute (attended by Staff,
and 4 members of the Planning Commission and View Restoration
Mediators).
3. Annual State Association of Environmental Planners'
Conference.
4. Monthly Southwest Area Planning Council meetings.
5. Miscellaneous regional and other professional meetings.
001-401-72 MEMBERSHIPS & DUES 3,000 3,000
Funds membership in the Planner's Advisory Service (a
subscription library data base), American Planning Association,
Association of Environmental Planners, American Institute of
Certified Planners, and other appropriate professional planning and
public administration associations. The budget item has been
increased slightly to reflect the increase in membership fees for the
142
Budget Program:
Planning
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
varying organizations.
001-401-73 PUBLICATIONS & JOURNALS 1,200 1,200
Publications include California Planning and Redevelopment
Report, Land Use Digest, Urban Land Institute, and California
Coast and Ocean. Reference materials include California Land
Use and Planning Law, the Subdivision Map Act manual, and
CEQA Compliance Guidelines. Many of the reference materials
require annual updating.
001-401-76
EQUIPMENT REPLACEMENT CHARGES
77,888
85,733
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
143
Account # Account Description
Budget Program:
Building & Safety
Department:
Planning, Building & Code Enforcement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-402-11 SALARY & WAGES - FT
-48,688 -57,304 -25,610 -25,610 -77,623 -80,649
001-402-12 SALARY & WAGES - PT
-6,872 -5,285 -34,450 -34,450 0 0
001-402-13 SALARY & WAGES - OT
-649 -653 -180 -180 -5,981 -6,214
001-402-19 EMPLOYEE BENEFITS
-5,470 -7,091 -7,610 -7,610 -23,886 -30,551
001-402-35 PROF/TECH SERVICE
-445,607 -383,949 -477,350 -477,350 -413,695 -413,695
001-402-50 OP SUPP/MINOR EQUIP
-1,395 -874 -1,500 -1,500 -1,000 -1,000
001-402-54 PRINTING & BINDING
-1,006 -1,572 -1,200 -1,200 -1,000 -1,000
001-402-69 TRAINING
-145 -741 -600 -600 -600 -600
001-402-70 MILEAGE REIMB
0 -72 0 0 0 0
001-402-72 MEMBERSHIPS & DUES
-195 -195 -200 -200 -200 -200
001-402-73 PUBLICATIONS & JRNLS
0 -276 0 0 0 0
001-402-76 EQUIP REPLACEMENT CHGS
-30,510 -17,520 -20,400 -20,400 -35,430 -39,259
-540,537 -475,532 -569,100 -569,100 -559,415 -573,168
Expenditure Subtotals
001-323-10 BLDG & SAFETY PLAN CK
142,063 154,279 129,000 129,000
License/Permit
239,200 239,200
001-323-20 BLDG & SAFETY PERMITS
522,499 404,675 483,200 544,100
License/Permit
397,000 397,000
001-323-30 BLDG & SAFETY INVESTIG
515 1,221 500 500
License/Permit
0 0
001-323-31 BLDG & SAFETY SMIP FEES
1,342 2,287 1,200 1,200
License/Permit
3,000 3,000
666,418 562,463 613,900 674,800 639,200 639,200
Revenue Subtotals
125,881 86,931 44,800 105,700 79,785 66,032
Net (Uses)/Resources Program Totals
144
Budget Program:
Building & Safety
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
001-402-11 SALARY & WAGES - FT 77,623 80,649
Salaries and wages paid to full-time City employees allocated to
this program.
001-402-13 SALARY & WAGES - OT 5,981 6,214
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-402-19
EMPLOYEE BENEFITS
23,886
30,551
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-402-35 PROFESSIONAL/TECHNICAL SERVICES 413,695 413,695
This line item provides for the following professional and technical
services:
1. Estimated contract cost for Building and Safety services with an
outside provider. Should the number of permits increase or
decrease, the actual cost of the service will vary. The costs are
offset by the various permit fees that are charged for these contract
services. Under the current contract, the cost is based on a
percentage of total permit fee revenue, which varies between 53%
and 73%, depending on permit activity. For FY2003-2004 and
FY2004-2005, it is anticipated that expenditures will average 62.5%
of revenues and that overall building activity will drop by 5% in
FY2003-2004, as compared to FY2002-2003, and then level off in
FY2004-2005 ($398,920 in FY2003-2004 and FY2004-2005).
2. Geo-technical and other professional building and safety
consultants to assist in the review of projects not otherwise funded
by development project trust deposits and/or which may be initiated
by the City. These may be projects in which the City desires an
expert opinion, but may not be possible to recover these funds from
a private party ($10,000 in FY2003-2004 and FY2004-2005).
3. Funding for temporary personnel, on an as-needed contractual
basis, for coverage of the two Permit Clerk positions due to illness,
vacations, or as otherwise required ($3,775 FY2003-2004 and
FY2004-2005).
4. As required by law, the department micro-films vital Building and
Safety Division records, such as commercial, institutional and
multiple family residential structures. This budget item is being
increased since the number of records has substantially increased
($1,000 in FY2003-2004 and FY2004-2005).
145
Budget Program:
Building & Safety
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
001-402-50 OPERATING SUPPLIES/MINOR EQUIPMENT 1,000 1,000
Miscellaneous office supplies and operating equipment including
chairs, bookshelves and filing systems.
001-402-54 PRINTING & BINDING 1,000 1,000
Printing of permit forms and other related materials for the Building
and Safety program.
001-402-69
TRAINING
600
600
Professional and continuing education seminars that focus on
specific aspects of California building and development, together
with improving customer service and Division operations.
001-402-72 MEMBERSHIPS & DUES 200 200
Funds membership in the International Congress of Building
Officials (ICBO). Through this membership, documents, bulletins
and training sponsored by this organization can be purchased at a
substantial discount, including revisions to the Uniform Building
Code and its various components.
001-402-76 EQUIPMENT REPLACEMENT CHARGES 35,430 39,259
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
146
147
Account # Account Description
Budget Program:
Code Enforcement
Department:
Planning, Building & Code Enforcement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-403-11 SALARY & WAGES - FT
0 -51,348 -62,010 -62,010 -64,775 -67,298
001-403-13 SALARY & WAGES - OT
0 -9,106 -1,430 -1,430 -7,239 -7,522
001-403-19 EMPLOYEE BENEFITS
0 -13,699 -14,710 -14,710 -18,438 -23,896
001-403-35 PROF/TECH SERVICE
0 -7,788 -45,000 -45,000 -20,000 -20,000
001-403-71 MEETINGS & CONFRNCS
0 -370 -1,500 -1,500 -850 -880
001-403-72 MEMBERSHIPS & DUES
0 -40 -200 -200 -200 -200
001-403-76 EQUIP REPLACEMENT CHGS
0 -6,880 -7,880 -7,880 -5,905 -6,543
0 -89,231 -132,730 -132,730 -117,407 -126,339
Expenditure Subtotals
0 -89,231 -132,730 -132,730 -117,407 -126,339
Net (Uses)/Resources Program Totals
148
Budget Program:
Code Enforcement
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
001-403-11 SALARY & WAGES - FT 64,775 67,298
Salaries and wages paid to full-time City employees allocated to
this program.
001-403-13 SALARY & WAGES - OT 7,239 7,522
Staff overtime spent working on weekends and on regular days off
to perform sign abatement or other special code enforcement
related projects.
001-403-19
EMPLOYEE BENEFITS
18,438
23,896
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-403-35 PROFESSIONAL/TECHNICAL SERVICES 20,000 20,000
Costs of miscellaneous use of technical consultants, including noise
consultants, antenna reception technicians, and geological
consultants for code enforcement purposes ($10,000).
Anticipated costs of code enforcement nuisance abatement
activities. It is expected that abatement costs will be reimbursed
through the placement of liens on the properties subject to the
abatement actions. This budget item has been decreased as the
cost for abatement actions related to view restoration is now
included in the View Restoration budget program ($10,000).
001-403-71 MEETINGS & CONFERENCES 850 880
Funds for expenses incurred by department staff attendance at
meetings and conferences.
001-403-72 MEMBERSHIPS & DUES 200 200
Funds membership in the Southern California Association of Code
Enforcement Officers and any other appropriate professional
association.
001-403-76 EQUIPMENT REPLACEMENT CHARGES 5,905 6,543
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
149
Budget Program:
Code Enforcement
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
Equipment Replacement charge in the year the equipment is
acquired.
150
151
Account # Account Description
Budget Program:
View Restoration
Department:
Planning, Building & Code Enforcement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-404-11 SALARY & WAGES - FT
0 -8,944 -9,760 -9,760 -3,068 -3,186
001-404-19 EMPLOYEE BENEFITS
0 -1,412 -1,520 -1,520 -563 -778
001-404-30 MAINTENANCE SERVICES
0 0 -35,000 -35,000 -50,000 -50,000
001-404-35 PROF/TECH SERVICE
0 -278,362 -255,000 -255,000 -290,000 -290,000
001-404-76 EQUIP REPLACEMENT CHGS
0 -20,630 -23,650 -23,650 -21,493 -23,470
0 -309,348 -324,930 -324,930 -365,124 -367,434
Expenditure Subtotals
001-322-15 VIEW RESTORATION FEES
3,350 18,210 4,000 4,000
License/Permit
84,000 84,000
3,350 18,210 4,000 4,000 84,000 84,000
Revenue Subtotals
3,350 -291,138 -320,930 -320,930 -281,124 -283,434
Net (Uses)/Resources Program Totals
152
Budget Program:
View Restoration
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
001-404-11 SALARY & WAGES - FT 3,068 3,186
Salaries and wages paid to full-time City employees allocated to
this program.
001-404-19 EMPLOYEE BENEFITS 563 778
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-404-30
MAINTENANCE SERVICES
50,000
50,000
The cost of performing the trimming and/or removal of City trees by
contract work crews. This budget item was transferred to the
Planning, Building and Code Enforcement Department budget from
the Public Works Department budget during FY2002-2003. The
costs include the trimming and/or removal of City trees that results
from City Tree Review Permit decisions, as well as the on-going
annual maintenance of trimmed trees. The budget item is being
increased to compensate for the increase in City Tree Review
Permit applications.
001-404-35 PROFESSIONAL/TECHNICAL SERVICES 290,000 290,000
1. Contract professional planning consultant services to process
View Restoration/Preservation and City Tree Review applications,
including view restoration analysis, report writing, and attending and
taking minutes at Commission meetings. The non-reimbursable
costs include pre-application mediation meetings, processing View
Restoration Permit Applications, processing City Tree Review
Permit applications and appeals (including coordinating the
trimming/removal of City trees by City crews), processing view
preservation petitions involving documented views, managing the
program, coordinating the bid submittal/foliage removal aspect of
the program, and providing general information to the public on the
View Restoration and Preservation Ordinance ($280,000). This cost
breakdown is expected as follows:
a. View Restoration $ 60,000
b. View Preservation $ 30,000
c. City Tree Review $ 100,000
d. Administration $ 90,000
A portion of the costs of the program are reimbursable through
offsetting revenue received through the fees collected for
processing new View Restoration Permit applications on private
properties (estimated at $84,000 annually).
2. The cost of necessary abatement work to carry out City View
Restoration and View Preservation decisions on private property by
contract work crews. As a result of the fully active view
153
Budget Program:
View Restoration
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
restoration/preservation process, including a court decision
affirming the City’s View Restoration Ordinance, view restoration
abatement actions will be necessary. It is expected that these costs
will be reimbursed through the placement of liens on the properties
subject to the abatement actions ($10,000).
001-404-76 EQUIPMENT REPLACEMENT CHARGES 21,493 23,470
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
154
155
Account # Account Description
Budget Program:
NCCP
Department:
Planning, Building & Code Enforcement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-405-11 SALARY & WAGES - FT
0 0 0 0 -5,114 -5,310
001-405-19 EMPLOYEE BENEFITS
0 0 0 0 -938 -1,296
001-405-35 PROF/TECH SERVICE
-5,559 -34,679 -166,256 -166,256 -55,000 -25,000
001-405-80 LAND
0 0 -18,216 -18,216 0 0
122-322-82 IMPROV OTH THAN BLDGS
0 0 -127,500 -127,500
Hab Restor
-100,000 -100,000
-5,559 -34,679 -311,972 -311,972 -161,052 -131,606
Expenditure Subtotals
122-347-10 INTEREST EARNINGS
12,074 7,851 4,600 4,600 2,100 1,900
001-364-11 NCCP GRANT INCOME
2,779 17,340 80,000 50,000
From Other Ag
15,538 15,848
122-374-10 HABITAT REST DEV FEES
41,264 0 0 0
Other Revenue
0 0
56,117 25,191 84,600 54,600 17,638 17,748
Revenue Subtotals
122-391-10 TRANSFERS IN
0 0 0 0
Fr Gen'l fund
76,752 76,752
0 0 0 0 76,752 76,752
Transfers In Subtotals
50,558 -9,488 -227,372 -257,372 -66,662 -37,106
Net (Uses)/Resources Program Totals
156
Budget Program:
NCCP
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
001-405-11 SALARY & WAGES - FT 5,114 5,310
Salaries and wages paid to full-time City employees allocated to
this program.
001-405-19 EMPLOYEE BENEFITS 938 1,296
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-405-35
PROFESSIONAL/TECHNICAL SERVICES
55,000
25,000
This budget item is for implementation of the City's Natural
Communities Conservation Planning (NCCP) program. It is
expected that the City’s NCCP program will be completed in
FY2003-2004. This includes completion and adoption of the
Multiple Species Habitat Conservation Plan (MSHCP), all necessary
federal/state environmental documents, and the Implementation
Agreement. Upon adoption, the Department expects to continue
using the services of the NCCP consultant, on as-needed basis, to
assist in implementation of the NCCP. No monies will be spent
without specific approval by the City Council. The City has secured
federal and state financial assistance to offset the costs of the
NCCP program.
The FY2003-2004 budget also includes $30,000 for lobbying efforts
required through December 2003 in order to attempt to secure
funding for the NCCP.
122-322-82 IMPROVEMENTS OTHER THAN BLDGS 100,000 100,000
The City’s NCCP includes a City funding commitment for habitat
restoration and reserve maintenance and monitoring. The
commitment includes an annual contribution of $100,000 in FY2003-
2004 and FY2004-2005.
This commitment is funded with accumulated monies in the Habitat
Restoration fund and annual General fund operating transfers. The
annual General fund operating transfer has been calculated for a
five-year block, as follows:
5 Years X $100,000 Annual Commitment
= $500,000 5-Yr Commitment
$500,000 - $116,240 Est. 6/30/03 Habitat Restoration Fund Bal.
= $383,760 5-Yr General Fund Contribution
$383,760 / 5 Years
= $76,752 Annual General Fund Operating Transfer
Hab Restor
157
Account # Account Description
Budget Program:
Geology
Department:
Planning, Building & Code Enforcement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-406-35 PROF/TECH SERVICE
-56,831 -149,883 -130,000 -130,000 -140,000 -140,000
-56,831 -149,883 -130,000 -130,000 -140,000 -140,000
Expenditure Subtotals
001-323-40 B&S GEOLOGY FEES
61,618 144,351 52,700 52,700
License/Permit
140,000 140,000
61,618 144,351 52,700 52,700 140,000 140,000
Revenue Subtotals
4,787 -5,532 -77,300 -77,300 0 0
Net (Uses)/Resources Program Totals
158
Budget Program:
Geology
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
001-406-35 PROFESSIONAL/TECHNICAL SERVICES 140,000 140,000
Geo-technical consultant services to review and make
recommendations regarding the need for, and/or adequacy of,
privately initiated project geo-technical reports. The actual cost for
geologic services will vary depending upon the level of activity that
occurs during the year. The expenditure is offset directly by the
geologic review fees collected.
159
Account # Account Description
Budget Program:
Affordable Housing Projects
Department:
Planning, Building & Code Enforcement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
337-347-10 INTEREST EARNINGS
54,878 32,207 52,300 52,300 20,100 33,600
337-374-10 AFFORD HSG DEV FEES
0 0 0 0
Other Revenue
0 931,910
54,878 32,207 52,300 52,300 20,100 965,510
Revenue Subtotals
54,878 32,207 52,300 52,300 20,100 965,510
Net (Uses)/Resources Program Totals
160
Department: Planning, Building & Code Enforcement
Budget Program: Affordable Housing Projects
FY03-04 FY04-05
Account # Account Description Proposed Proposed
337-374-10 AFFORDABLE HOUSING DEVELOPER FEES 0 931,910
The proposed FY2004-2005 developer fee is the Affordable
Housing In-Lieu fee for the Long Point project. The fee
calculation is $1.00 per square foot of habitable residential
structure plus a 10% administrative fee.
161
Account # Account Description
Budget Program:
RDA - Housing Set-Aside
Department:
Planning, Building & Code Enforcement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
118-318-35 PROF/TECH SERVICE
-1,751 -1,380 -50,000 -50,000 0 -50,000
-1,751 -1,380 -50,000 -50,000 0 -50,000
Expenditure Subtotals
118-347-10 INTEREST EARNINGS
24,455 19,422 18,000 18,000 15,500 19,900
118-375-10 MISC REVENUES
11,321 0 0 0
Other Revenue
0 0
118-311-10 PROPERTY TAX
110,083 125,127 115,000 115,000
Taxes
119,600 123,200
145,859 144,549 133,000 133,000 135,100 143,100
Revenue Subtotals
144,108 143,169 83,000 83,000 135,100 93,100
Net (Uses)/Resources Program Totals
162
Budget Program:
RDA - Housing Set-Aside
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Planning, Building & Code Enforcement
118-318-35 PROFESSIONAL/TECHNICAL SERVICES 0 50,000
This budget item is for retaining the services of a consultant in
FY2004-2005 to prepare a state required Housing Set-aside
Housing Implementation Agreement ($50,000 in FY2004-2005).
163
164
RECREATION & PARKS DEPARTMENT
The Recreation and Parks Department is responsible for coordinating a comprehensive park
system and numerous community activities. The Recreation and Parks Department manages five
programs: Administration, Recreational Facilities, Special Events, Point Vicente Interpretive Center
(PVIC), and the REACH program. Some specific duties of the Recreation and Parks Department
include:
RECREATION ADMINISTRATION (001-510)
• Provide staff support to approximately 12 Committee/Task Force meetings;
• Coordinate with a variety of community groups to assure compliance with City requirements for
approximately 25 special events (i.e. the Kiwanis Club's Palos Verdes Marathon, and the
Palos Verdes Land Conservancy nature walks);
• Administer the Gifts for Parks program in which local organizations are actively solicited for
donations to REACH and the educational programs at Abalone Cove Shoreline Park, Ladera
Linda Community Center and the Forrestal Property;
• Supervise approximately 25 part-time employees that staff park facilities;
• Administer the City's largest volunteer population, Los Serenos de Pt. Vicente, the docent
program at Abalone Cove Shoreline Park, Ladera Linda Community Center, the Forrestal
Preserve, Ocean Trails, and Point Vicente Interpretive Center; and
• Coordinate with the Los Angeles County Fire Department (Lifeguard Division) for lifeguard
services at Abalone Cove Beach. The County receives tax and assessment revenues to
provide for these services, therefore, they are provided at no cost to the City.
165
RECREATIONAL FACILITIES (001-530)
• Coordinate the day-to-day activities at all City park facilities, including Hesse Park, Robert E.
Ryan Park, Ladera Linda Community Center, Abalone Cove Shoreline Park, and Point Vicente
Interpretive Center (scheduled to reopen in 2004);
• Coordinate privatized recreation classes with approximately 15 recreation program instructors
offering approximately 120 classes annually;
• Coordinate facility rental use for events such as weddings, private parties, special tours, non-
profit organizations, City meetings and the Peninsula Seniors;
• Administer long-term leases at Ladera Linda (Montessori School of Rancho Palos Verdes) and
at Abalone Cove Beach (Portuguese Bend Nursery School); and,
• Coordinate the promotion of the park facilities, specifically Abalone Cove Shoreline Park,
Ladera Linda Community Center, the Forrestal Preserve and Ocean Trails, through
publications such as tour, hiking and marine environment books, handouts, and magazines;
SPECIAL EVENTS (001-540)
• Coordinate City community events such as the July 4th Celebration and "Whale of a Day".
POINT VICENTE INTERPRETIVE CENTER (PVIC) (001-560)
The increase in PVIC expenses during FY2003-2004 and FY2004-2005 are related to the pending
reopening and expansion of the Point Vicente Interpretive Center, which has been closed for
several years. The budgeted expenditures are based on an anticipated Summer 2004 opening
166
date for the expanded Center, which will increase the size of the facility from 2,200 to 7,700
square feet. Among the many improvements will be expanded exhibit areas, several meeting
rooms, and a large multi-purpose banquet hall that will be used for rentals, weddings, and City or
community meetings. The increase in part-time expense reflects the need to staff a temporary
informational center located on the grounds of the Interpretive Center and increased staffing
needs to prepare for the reopening in FY2003-2004 as well as staffing needs during Whale of a
Day, and the full expense of staffing a larger facility when the Center fully reopens in FY2004-
2005. The expanded facility will increase the need for additional staffing, particularly during
whale watch season and during indoor rentals that are now possible due to the additional space
at the facility.
The revenue projections are conservative because FY2004-2005 may not be a full revenue year
due to the uncertainty regarding PVIC’s reopening date. However, revenues for a full open year
at PVIC from gift shop sales, admissions, and rentals have been estimated at $200,000, an
increase of approximately $90,000 from revenue generated on average during the last three years
the Center was fully operational. Operating expenses for FY2004-2005 reflect an $80,000
increase compared to the costs of a fully operational year prior to the Center’s closure, an
increase that is fully offset by the projected increase in revenues.
REACH (001-570)
• Administer the REACH program which includes conducting approximately 100 programs and
activities for approximately 45 participants with developmental disabilities; and,
• Publish four REACH newsletters listing the available programs;
RECREATION & PARKS PERFORMANCE INDICATORS
The Recreation and Parks Department strives to provide quality recreation services for park
visitors in a number of diverse ways. While many of these recreation options are difficult to
quantify, i.e. number of children using City playgrounds, other recreation options such as private
rentals and homeowner association meetings are arranged through the department and are
therefore more readily calculated and tracked. The following information details the number of
contracted events held at park sites, the number of people who attended those events, and the
number of event hours during calendar year 2000 through 2002. These events include community
group meetings, private party rentals, senior lectures, bridge, and sports leagues, just to name a
few. Separate figures are listed for 2001 and 2002 privatized recreation classes offered by
independent instructors at City park sites. Another important recreation option provided by the
Department is a docent-led, educational hike program offered at several locations. These hikes
provide school and scout groups, as well as individuals, opportunities to experience the natural
beauty of Rancho Palos Verdes.
The reported attendance figures in the following report are derived from contract estimates and
staff observations. However, the totals below do not reflect long-term leased facilities, and City
meetings. The largest category of visitors is classified as those using the parks for informal, non-
contracted drop-in use. Due to the inherent difficulty of arriving at an accurate estimate, no
numbers are included for drop-in use.
167
1. The following is a breakdown of contracted event attendance figures by location for the past
three years:
2002 CONTRACTED EVENTS, HOURS AND ATTENDANCE BY LOCATION
Location Events Event Hours Attendance
Ladera Linda 69 157 1,438
Portuguese Bend Fields 215 815 40,780
Hesse Park 614 2,078 32,176
Ryan Park 124 224 2,660
Total: 1,022 3,274 77,054*
*Due to a new method of estimating attendance at sports events that is based on information
provided by organized sports leagues, there was a significant increase in the event attendance
reported in 2002 compared to prior years.
2001 CONTRACTED EVENTS, HOURS AND ATTENDANCE BY LOCATION
Location Events Event Hours Attendance
Ladera Linda 85 214 1,860
Portuguese Bend Fields 239 969 27,710
Hesse Park 554 2,834 23,519
Ryan Park 152 313 2,266
Total: 1,030 4,330 55,355
2000 CONTRACTED EVENTS, HOURS AND ATTENDANCE BY LOCATION
Location Events Event Hours Attendance
Ladera Linda 45 144 1,538
Portuguese Bend Fields 256 1,008 27,990
Hesse Park 518 1,698 18,172
Ryan Park 154 461 2,766
Total: 973 3,311 50,466
2. The following is a breakdown of Docent-led Nature Hikes by location for the past three years:
2002 DOCENT- LED NATURE HIKES
Location Hikes Hours Attendance
Abalone Cove 21 44.5 1,266
Ocean Trails 11 20 123
Ladera Linda 22 45.5 1,190
Total: 54 110 2,579
168
2001 DOCENT- LED NATURE HIKES
Location Hikes Hours Attendance
Abalone Cove 16 32 795
Ocean Trails 13 26 108
Ladera Linda 22 44 744
Total: 51 102 1,647
2000 DOCENT- LED NATURE HIKES
Location Hikes Hours Attendance
Abalone Cove 29 58 1,521
Ocean Trails 5 10 285
Ladera Linda 19 38 820
Total: 53 106 2,626
3. The following is a breakdown of privatized recreation classes by location for the past two
years:
2002 PRIVATIZED RECREATION CLASSES BY LOCATION
Location Classes Class Meetings Class Hours
Ladera Linda 23 720 720
Hesse Park 87 1,044 2,059
Ryan Park 2 10 25
Total: 112 1,774 2,804
2001 PRIVATIZED RECREATION CLASSES BY LOCATION
Location Classes Class Meetings Class Hours
Ladera Linda 20 632 632
Hesse Park 100 954 1,689
Ryan Park 3 15 38
Total: 123 1,601 2,359
4. The following is a breakdown of park accidents over the past five years:
PARK ACCIDENTS: 1998 TO PRESENT
Year Number of Accidents
2002 7
2001 4
2000 12
1999 14
1998 9
169
Department:
Recreation & Parks
FY00-01
FY01-02
FY02-03
FY02-03
FY03-04
FY04-05
Personnel Positions
Actual Actual Budget Estimate Adopted Proposed
Full Time
Director of Recreation & Parks
1.0
1.0
1.0
1.0
1.0
1.0
Recreation Services Manager
0.0
1.0
1.0
1.0
1.0
1.0
Senior Administrative Analyst
0.0
0.0
0.0
0.0
0.0
1.0
Recreation Program Supervisor II
3.0
2.0
2.0
2.0
2.0
2.0
Administrative Analyst II
1.0
2.0
2.0
2.0
2.0
1.0
Administrative Staff Assistant
1.0
1.0
1.0
1.0
1.0
1.0
Total Full Time
6.0
7.0
7.0
7.0
7.0
7.0
Part Time
Recreation Leader (Full-Time Equivalent)
10.3
10.0
10.0
10.0
10.0
10.0
Total Part Time
10.3
10.0
10.0
10.0
10.0
10.0
Total Full-Time Equivalent Units
16.3
17.0
17.0
17.0
17.0
17.0
170
Department:
Recreation & Parks
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Recreation Administration
-252,418 -299,539 -455,130 -455,130 -369,148 -401,901
Expenditure Subtotals
-252,418 -299,539 -455,130 -455,130 -369,148 -401,901
Program Net (Uses)/Resources Totals
Recreational Facilities
-208,553 -197,333 -252,160 -252,160 -284,157 -302,293
Expenditure Subtotals
125,519 119,649 118,450 118,200 115,354 116,358
Revenue Subtotals
-83,034 -77,684 -133,710 -133,960 -168,803 -185,935
Program Net (Uses)/Resources Totals
Special Events
-11,550 -37,493 -28,950 -28,950 -18,942 -19,376
Expenditure Subtotals
2,675 5,185 0 0 2,500 2,500
Revenue Subtotals
-8,875 -32,308 -28,950 -28,950 -16,442 -16,876
Program Net (Uses)/Resources Totals
Point Vicente Interpretive Center
-70,096 -76,191 -111,160 -111,160 -142,681 -241,648
Expenditure Subtotals
1,758 1,394 100 0 300 121,750
Revenue Subtotals
-68,338 -74,797 -111,060 -111,160 -142,381 -119,898
Program Net (Uses)/Resources Totals
REACH
-51,067 -58,379 -75,830 -75,830 -95,343 -108,949
Expenditure Subtotals
8,273 11,095 9,700 10,000 9,700 9,700
Revenue Subtotals
38,300 39,205 40,000 40,000 34,410 34,410
Transfers In Subtotals
-4,494 -8,079 -26,130 -25,830 -51,233 -64,839
Program Net (Uses)/Resources Totals
-417,158 -492,406 -754,980 -755,030 -748,007 -789,449
Totals Recreation & Parks
171
Account # Account Description
Budget Program:
Recreation Administration
Department:
Recreation & Parks
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-510-11 SALARY & WAGES - FT
-136,818 -166,328 -229,880 -229,880 -246,403 -255,943
001-510-12 SALARY & WAGES - PT
-7,537 -4,209 -4,420 -4,420 -4,640 -4,870
001-510-13 SALARY & WAGES - OT
-2,804 -3,780 -3,100 -3,100 -4,126 -4,287
001-510-19 EMPLOYEE BENEFITS
-19,440 -36,211 -45,900 -45,900 -66,359 -86,528
001-510-35 PROF/TECH SERVICE
-14,696 -37,312 -109,520 -109,520 -15,000 -15,000
001-510-50 OP SUPP/MINOR EQUIP
-3,893 -3,825 -3,600 -3,600 -3,700 -3,800
001-510-58 VEHICLE & EQUIP RENTAL
0 0 0 0 0 0
001-510-69 TRAINING
-560 -366 -500 -500 -500 -500
001-510-70 MILEAGE REIMB
-1,190 -1,040 -1,100 -1,100 -1,100 -1,100
001-510-71 MEETINGS & CONFRNCS
-1,218 -2,127 -2,000 -2,000 -2,000 -2,000
001-510-72 MEMBERSHIPS & DUES
-790 -790 -1,200 -1,200 -1,200 -1,200
001-510-73 PUBLICATIONS & JRNLS
-452 -142 -500 -500 -500 -500
001-510-76 EQUIP REPLACEMENT CHGS
-63,020 -43,410 -53,410 -53,410 -23,620 -26,173
-252,418 -299,539 -455,130 -455,130 -369,148 -401,901
Expenditure Subtotals
-252,418 -299,539 -455,130 -455,130 -369,148 -401,901
Net (Uses)/Resources Program Totals
172
Budget Program:
Recreation Administration
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Recreation & Parks
001-510-11 SALARY & WAGES - FT 246,403 255,943
This item also includes the promotion of one Administrative Analyst
II to Senior Administrative Analyst in FY2004-2005. Due to the
Department's continued growth, it is anticipated that the skills of a
Senior Administrative Analyst will soon be necessary. A Senior
Administrative Analyst would perform a wide variety of duties
including devising long-term departmental strategies, supervising
several full-time staff including an Administrative Analyst II,
performing budget oversight and analysis, grant writing, interacting
with contractors, and managing special events. Additionally, a
Senior Administrative Analyst would take a lead role in Committee
and City Council meetings.
001-510-12 SALARY & WAGES - PT 4,640 4,870
Salaries and wages paid to part-time City employees allocated to
this program.
001-510-13 SALARY & WAGES - OT 4,126 4,287
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-510-19 EMPLOYEE BENEFITS 66,359 86,528
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-510-35 PROFESSIONAL/TECHNICAL SERVICES 15,000 15,000
This item reflects the anticipated need for consultant services in
conjunction with special projects and events, as well as temporary
assistance due to unforeseen employee absences or special
circumstances. ($12,500)
Additionally, this items includes the cost of maintaining a pool of
Class B licensed drivers to operate the Department's passenger
vans. ($2,500)
001-510-50 OPERATING SUPPLIES/MINOR EQUIPMENT 3,700 3,800
This item reflects the cost of purchasing office supplies and
equipment.
001-510-69 TRAINING 500 500
Provides for CPR/First Aid classes and supplies and equipment for
the department's annual staff training program.
173
Budget Program:
Recreation Administration
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Recreation & Parks
001-510-70 MILEAGE REIMBURSEMENT 1,100 1,100
Reimbursement for use of employees' private automobiles for City
business.
001-510-71 MEETINGS & CONFERENCES 2,000 2,000
This amount represents anticipated costs for Recreation and Parks
Department employees who will be attending meetings and
conferences.
001-510-72
MEMBERSHIPS & DUES
1,200
1,200
This line provides for costs for memberships in the National Parks
and Recreation Association and California Parks and Recreation
Society.
001-510-73 PUBLICATIONS & JOURNALS 500 500
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
001-510-76 EQUIPMENT REPLACEMENT CHARGES 23,620 26,173
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
174
175
Account # Account Description
Budget Program:
Recreational Facilities
Department:
Recreation & Parks
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-530-11 SALARY & WAGES - FT
-75,040 -54,995 -80,190 -80,190 -74,864 -77,749
001-530-12 SALARY & WAGES - PT
-110,677 -112,321 -136,000 -136,000 -144,800 -151,940
001-530-13 SALARY & WAGES - OT
-1,457 -708 -3,930 -3,930 -3,200 -3,325
001-530-19 EMPLOYEE BENEFITS
-9,255 -16,356 -17,560 -17,560 -28,973 -35,306
001-530-50 OP SUPP/MINOR EQUIP
-3,577 -3,957 -3,800 -3,800 -5,800 -4,800
001-530-54 PRINTING & BINDING
0 -457 -1,100 -1,100 -1,100 -1,100
001-530-57 BUILDING & LAND RENTAL
-1,607 -1,658 -1,700 -1,700 -1,800 -1,900
001-530-76 EQUIP REPLACEMENT CHGS
-6,940 -6,880 -7,880 -7,880 -23,620 -26,173
-208,553 -197,333 -252,160 -252,160 -284,157 -302,293
Expenditure Subtotals
001-371-50 DONATIONS - DISC RM - LL
1,000 1,800 250 0
Other Revenue
250 250
001-342-10 RENT - REC & PARKS
89,503 83,525 83,200 83,200
Rents
77,804 77,808
001-343-10 SHORELINE PKNG LOT FEES
35,016 34,324 35,000 35,000
Rents
36,000 37,000
001-343-20 HIKE FEES
0 0 0 0
Rents
1,300 1,300
125,519 119,649 118,450 118,200 115,354 116,358
Revenue Subtotals
-83,034 -77,684 -133,710 -133,960 -168,803 -185,935
Net (Uses)/Resources Program Totals
176
Budget Program:
Recreational Facilities
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Recreation & Parks
001-530-11 SALARY & WAGES - FT 74,864 77,749
Salaries and wages paid to full-time City employees allocated to
this program.
001-530-12 SALARY & WAGES - PT 144,800 151,940
Salaries and wages paid to part-time City employees allocated to
this program.
001-530-13
SALARY & WAGES - OT
3,200
3,325
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-530-19 EMPLOYEE BENEFITS 28,973 35,306
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-530-50 OPERATING SUPPLIES/MINOR EQUIPMENT 5,800 4,800
The increase in this item in FY2003-2004 is due to one-time
purchases of a portable screen, industrial vacuum cleaner, fax
machine, whiteboard, free-standing letter board, and printer for
Hesse and Ryan Parks. FY2004-2005 increase is due to the rising
cost of purchasing staff uniform shirts and the replacement of open
recreation supplies such as sports equipment, games, and books.
001-530-54 PRINTING & BINDING 1,100 1,100
This item reflects printing costs for brochures advertising the
availability of City locations for weddings, receptions, hikes and
private parties as well as tickets for Abalone Cove parking.
001-530-57 BUILDING & LAND RENTAL 1,800 1,900
This item is payment for land leased from the Los Angeles County
Sanitation Districts for Eastview Park.
001-530-76 EQUIPMENT REPLACEMENT CHARGES 23,620 26,173
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
177
Budget Program:
Recreational Facilities
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Recreation & Parks
Equipment Replacement charge in the year the equipment is
acquired.
178
179
Account # Account Description
Budget Program:
Special Events
Department:
Recreation & Parks
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-540-12 SALARY & WAGES - PT
-786 -1,312 -1,140 -1,140 -1,200 -1,260
001-540-13 SALARY & WAGES - OT
0 0 -290 -290 -290 -290
001-540-19 EMPLOYEE BENEFITS
-10 -21 -20 -20 -92 -96
001-540-35 PROF/TECH SERVICE
-8,870 -9,994 -12,000 -12,000 -12,360 -12,730
001-540-50 OP SUPP/MINOR EQUIP
0 -265 -13,500 -13,500 -5,000 -5,000
001-540-58 VEHICLE & EQUIP RENTAL
-1,884 -2,493 -2,000 -2,000 0 0
001-540-71 MEETINGS & CONFRNCS
0 -23,409 0 0 0 0
-11,550 -37,493 -28,950 -28,950 -18,942 -19,376
Expenditure Subtotals
001-371-40 DONATIONS - JULY 4TH
2,675 5,185 0 0
Other Revenue
2,500 2,500
2,675 5,185 0 0 2,500 2,500
Revenue Subtotals
-8,875 -32,308 -28,950 -28,950 -16,442 -16,876
Net (Uses)/Resources Program Totals
180
Budget Program:
Special Events
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Recreation & Parks
001-540-12 SALARY & WAGES - PT 1,200 1,260
Salaries and wages paid to part-time City employees allocated to
this program.
001-540-13 SALARY & WAGES - OT 290 290
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-540-19
EMPLOYEE BENEFITS
92
96
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-540-35 PROFESSIONAL/TECHNICAL SERVICES 12,360 12,730
The budgeted amount reflects the annual increase in the cost of the
Fourth of July Celebration and the $2,000 ride subsidy established
by the City Council to lower the costs of rides to the public.
001-540-50 OPERATING SUPPLIES/MINOR EQUIPMENT 5,000 5,000
This item reflects expenses related to unanticipated special events
as well as ongoing replacement of broken or stolen special event
equipment. This item also covers rental of a temporary stage for
July 4th. In FY2002-2003 this item was higher due to expenses
related to the anticipated grand reopening of the Point Vicente
Interpretive Center.
181
Account # Account Description
Budget Program:
Point Vicente Interpretive Center
Department:
Recreation & Parks
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-560-11 SALARY & WAGES - FT
-41,703 -51,148 -59,860 -59,860 -58,913 -61,211
001-560-12 SALARY & WAGES - PT
-11,495 -6,453 -19,020 -19,020 -35,000 -55,000
001-560-13 SALARY & WAGES - OT
0 0 -1,270 -1,270 -1,275 -1,324
001-560-19 EMPLOYEE BENEFITS
-5,120 -9,053 -9,720 -9,720 -14,348 -20,090
001-560-50 OP SUPP/MINOR EQUIP
-3,653 -2,793 -2,500 -2,500 -7,880 -8,120
001-560-58 EQUIPMENT RENTAL
0 0 -10,000 -10,000 -13,000 -3,000
001-560-67 PURCHASES FOR RESALE
0 0 0 0 -5,000 -85,000
001-560-69 TRAINING
0 0 -660 -660 -660 -660
001-560-70 MILEAGE REIMB
-40 -144 -250 -250 -250 -250
001-560-71 MEETINGS & CONFRNCS
-32 -2,831 -2,800 -2,800 0 0
001-560-72 MEMBERSHIPS & DUES
-65 0 -300 -300 -300 -300
001-560-73 PUBLICATIONS & JRNLS
-49 0 -150 -150 -150 -150
001-560-76 EQUIP REPLACEMENT CHGS
-7,940 -3,770 -4,630 -4,630 -5,905 -6,543
-70,096 -76,191 -111,160 -111,160 -142,681 -241,648
Expenditure Subtotals
001-371-20 DONATIONS - PVIC
10 100 100 0
Other Revenue
300 300
001-342-50 RENT - PVIC
0 0 0 0
Rents
0 10,000
001-344-10 PVIC ADMISSIONS
0 0 0 0
Rents
0 10,700
001-345-10 PVIC GIFT SHOP
1,748 1,294 0 0
Rents
0 100,750
1,758 1,394 100 0 300 121,750
Revenue Subtotals
-68,338 -74,797 -111,060 -111,160 -142,381 -119,898
Net (Uses)/Resources Program Totals
182
Budget Program:
Point Vicente Interpretive Center
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Recreation & Parks
001-560-11 SALARY & WAGES - FT 58,913 61,211
Salaries and wages paid to full-time City employees allocated to
this program.
001-560-12 SALARY & WAGES - PT 35,000 55,000
The increase in this item in FY2003-2004 reflects staffing hours at
the temporary exhibit/information trailer at PVIC as well as an
anticipated increased need for part-time staff as PVIC nears
reopening. The increase in FY2004-2005 reflects the cost of part-
time staffing needs for the expanded Center.
001-560-13 SALARY & WAGES - OT 1,275 1,324
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-560-19 EMPLOYEE BENEFITS 14,348 20,090
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-560-50 OPERATING SUPPLIES/MINOR EQUIPMENT 7,880 8,120
The increase in this item reflects the need for operating supplies
and equipment needed for the temporary trailer at PVIC in FY2003-
2004 and supplies that are needed for the upcoming reopening.
This budget appropriation also includes the annual Docent
Appreciation Luncheon.
001-560-58 EQUIPMENT RENTAL 13,000 3,000
This item in FY2003-2004 reflects the ongoing rental of the
informational/educational trailer. This item also covers increased
rental expenses for buses and overnight security guards at Whale
of a Day.
001-560-67 PURCHASES FOR RESALE 5,000 85,000
The FY2004-2005 increase in this item reflects advanced
preparation for the eventual reopening of the Point Vicente
Interpretive Center's gift shop.
001-560-69 TRAINING 660 660
Charges for training provided by vendors outside the City.
001-560-70 MILEAGE REIMBURSEMENT 250 250
183
Budget Program:
Point Vicente Interpretive Center
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Recreation & Parks
Reimbursement for use of employees' private automobiles for City
business.
001-560-72 MEMBERSHIPS & DUES 300 300
Charges for memberships and dues in recognized professional
organizations.
001-560-73
PUBLICATIONS & JOURNALS
150
150
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
001-560-76 EQUIPMENT REPLACEMENT CHARGES 5,905 6,543
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
184
185
Account # Account Description
Budget Program:
REACH
Department:
Recreation & Parks
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-570-11 SALARY & WAGES - FT
-24,796 -25,240 -36,770 -36,770 -35,180 -36,552
001-570-12 SALARY & WAGES - PT
-9,942 -13,362 -17,790 -17,790 -18,680 -19,620
001-570-13 SALARY & WAGES - OT
-1,568 -18 -1,590 -1,590 -1,522 -1,582
001-570-19 EMPLOYEE BENEFITS
-3,740 -7,050 -7,580 -7,580 -10,206 -13,052
001-570-50 OP SUPP/MINOR EQUIP
-9,136 -9,303 -8,200 -8,200 -8,200 -8,200
001-570-58 VEHICLE & EQUIP RENTAL
-360 0 -800 -800 -800 -800
001-570-69 TRAINING
0 0 -550 -550 -550 -550
001-570-70 MILEAGE REIMB
-379 -197 -300 -300 -300 -300
001-570-76 EQUIP REPLACEMENT CHGS
-1,145 -3,209 -2,250 -2,250 -19,905 -28,293
-51,067 -58,379 -75,830 -75,830 -95,343 -108,949
Expenditure Subtotals
001-351-30 REC FEES - REACH
8,133 10,660 9,500 10,000
Charges for Se
9,500 9,500
001-371-30 DONATIONS - REACH
140 435 200 0
Other Revenue
200 200
8,273 11,095 9,700 10,000 9,700 9,700
Revenue Subtotals
001-391-10 TRANSFERS IN
38,300 39,205 40,000 40,000
Fr CDBG
34,410 34,410
38,300 39,205 40,000 40,000 34,410 34,410
Transfers In Subtotals
-4,494 -8,079 -26,130 -25,830 -51,233 -64,839
Net (Uses)/Resources Program Totals
186
Budget Program:
REACH
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Recreation & Parks
001-570-11 SALARY & WAGES - FT 35,180 36,552
Salaries and wages paid to full-time City employees allocated to
this program.
001-570-12 SALARY & WAGES - PT 18,680 19,620
Salaries and wages paid to part-time City employees allocated to
this program.
001-570-13
SALARY & WAGES - OT
1,522
1,582
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-570-19 EMPLOYEE BENEFITS 10,206 13,052
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-570-50 OPERATING SUPPLIES/MINOR EQUIPMENT 8,200 8,200
Office supplies, consumable supplies, lodging and transportation
associated with the operation of the REACH program.
001-570-58 VEHICLE & EQUIP RENTAL 800 800
Rentals in the event of equipment failure or high enrollment.
001-570-69 TRAINING 550 550
Resources for ongoing training of full-time and part-time staff in the
management of programs and activities for the developmentally
disabled.
001-570-70 MILEAGE REIMBURSEMENT 300 300
Reimbursement for use of employees' private automobiles for City
business.
001-570-76 EQUIPMENT REPLACEMENT CHARGES 19,905 28,293
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
187
Budget Program:
REACH
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Recreation & Parks
Equipment Replacement charge in the year the equipment is
acquired.
The budgeted allocation provides for FY 2003-2004 replacement of
two City owned 15-passenger vans, primarily used by the REACH
program. The budgeted purchase price is $75,000 for both
replacement vans.
188
PUBLIC WORKS DEPARTMENT
PUBLIC WORKS ADMINISTRATION (001-301)
The Public Works Administration program accounts for the following administrative activities:
City engineering, administering the refuse franchise and recycling activity, grant administration,
undergrounding districts, and administering transit coordination. The Public Works Department
is also responsible for managing maintenance, engineering and construction activity in the
Redevelopment Agency area. Some specific activities of Public Works Administration include:
• Administer grant programs including federal Surface Transportation Program (STP),
Transportation Enhancement Activities (TEA), Los Angeles County Regional Park and Open
Space District Grant (Measure A), Community Development Block Grant (CDBG),
Proposition A, Proposition C, Federal Emergency Management Agency (FEMA)/ State
Office of Emergency Management, TDA Article 3 Bikeway/Pedestrian Funds, Air Quality AB
2766 Subvention Funds, and Used Oil funds;
• Monitor regional issues such as traffic congestion management, and National Pollution
Discharge Elimination System (NPDES) mandates;
• Provide transit coordination for the City's participation in the Municipal Area Express (MAX)
Policy Steering Committee, Palos Verdes Peninsula Transit and Los Angeles County
Metropolitan Transportation Authority;
• Participate in the South Bay Steering and Technical Advisory Committee;
• Participate in the Santa Monica Bay/Ballona Creek Watershed Permittee Committee and the
NPDES Public Education Committee;
• Develop, oversee and monitor the five-year Capital Improvement Program;
• Prepare and process approximately 10 Requests for Proposals for various departmental
projects and services;
• Issue and inspect approximately 150 right-of-way permits to utility companies working within
the City’s streets, and issue and inspect approximately 50 residential right-of-way permits for
driveway approaches, street trees, sewer lines, dumpsters, and curb drains;
• Review tentative tract maps, tract and parcel maps, lot line adjustments, monument
inspections, soil and geology reports, grading plans, street name and address changes, and
monitor associated trust and bond deposits.
TRAFFIC MANAGEMENT (001-304 and 102-304)
The Traffic Management program accounts for the City’s traffic engineering services, staff
support of the City’s Traffic Committee, Radar Trailer Program for traffic enforcement,
Pavement Striping and Marking Program, and traffic signal maintenance and repair activities.
STORM WATER QUALITY (001-305)
In 1972, Congress passed the Clean Water Act (CWA) to reduce water pollution from end-of-
pipe sources. Through the CWA, a National Pollutant Discharge Elimination System (NPDES)
was established, which is administered by Regional Water Quality Control Boards in individual
states. In 1987, the CWA was revised to include the reduction of pollutants in storm-water
runoff as well.
In 1990, the California Regional Water Quality Control Board, Los Angeles Region, issued its
first NPDES Permit for control of storm-water and urban runoff from municipalities within Los
189
Angeles County. The goals of the permit are the protection of the beneficial uses of water
bodies within Los Angeles County and the reduction of pollutants in storm-water and urban
runoff to the maximum extent practicable. As a result of the NPDES Permit, the City is required
to investigate illicit discharges, develop a program to reduce pollutants from public agency
activities, implement a public outreach program to educate the public, review plans for storm-
water concerns as they are submitted to the City, inspect construction sites for proper sediment
control and inspect selected businesses for potential storm-water related problems.
These NPDES Permits have five-year life spans and subsequent NPDES Permits were issued
in 1996 and 2001. With each permit the number of requirements and complexity for compliance
have increased. The 2001 permit included provisions for the implementation of “Total Maximum
Daily Loads” (TMDLs), which establish numerical limits on the amount of selected pollutants that
can be discharged in storm-water and urban runoff. Several additional TMDLs are anticipated
in the near future and the cost of compliance is expected to rise accordingly. The Storm Water
Quality program funds the City’s activities with respect to these regulations.
STREET LIGHTING (111-311)
In February 1995, the City Council authorized the transfer of a citywide street lighting
maintenance district from Los Angeles County to the City. Funds generated from an existing
1911 Act District established by Los Angeles County now accrue to the City for street lighting
maintenance costs. The 1911 Act funds are restricted and may only be used for activities
related to the lighting district.
As in past years, the City will annually receive a portion of revenue from the County that is
generated by the 1% base property tax. The FY2003-2004 and FY2004-2005 revenue
estimates are $312,000 and $321,400, respectively. The assessment for each property is
calculated based on benefit received.
Recently, the District’s operating costs have been less than expected and budgeted; therefore,
the fund has accumulated a substantial reserve balance. Staff and Southern California Edison
are investigating the possibility of using these funds on a joint project to replace existing
streetlights in residential neighborhoods with more energy efficient light fixtures. A combination
of Southern California Edison funding and 1911 Act funds will be used for this project.
BEAUTIFICATION (112-312)
The City has conducted a single-family curbside recycling program since 1989, and a multi-
family program since 1991. In February 1996, the City expanded its curbside recycling program
to add mixed paper, corrugated cardboard and used motor oil, in addition to the existing
newspaper and commingled container recycling. The City receives a fixed annual amount of
$80,000 from its residential waste haulers. This amount is based on revenues from the sale of
recyclable material picked up at curbside. The City also expects to continue receiving 100% of
the California Redemption Value (CRV) of beverage containers picked up at curbside. This
Beautification account was created to administer the use of these funds.
The use of recycling funds includes the beautification grants and median improvements. The
beautification grant program makes funds available to homeowners associations and
community groups for activities that beautify areas visible from public right-of-ways. Recycling
funds are also used for citywide median beautification projects, which are budgeted under the
Street Improvements Fund.
190
In FY2001-2002 and FY2002-2003, the Beautification fund transferred $100,000 annually to the
Roadway Beautification fund for Arterial Median projects. This annual transfer has been
excluded for FY2003-2004 and FY2004-2005 in an effort to maintain the current Beautification
fund reserves.
WASTE REDUCTION (113-313)
This program provides for the implementation of the City's Source Reduction and Recycling
Element (SRRE) of the City's General Plan. The SRRE was approved in 1990 in response to
legislation known as Assembly Bill (AB) 939, the Integrated Waste Management Act of 1989.
AB 939 requires every California city to reduce its waste stream 25% by 1995 and 50% by the
year 2000. The City reduced its waste stream by 28% in 1995, 20% in 1996, 38% in 1997, 44%
in 1998, 31% in 1999, 47% in 2000 and has submitted a 46% diversion for 2001. Although the
2000 diversion rate is short of the State mandated 50%, the California Integrated Waste
Management Board (CIWMB) approved the City's year 2000 diversion based on the City's
continued Good Faith Effort in implementing various source reduction and recycling programs.
Therefore, at this time the City will not be required to submit time extension request for
compliance with the 50% diversion mandate.
The City recently joined the Los Angeles Regional Agency (LARA) for AB 939 compliance
purposes. As a member of the Regional Agency, the City will not submit an individual annual
report for 2002 or future years. The Regional Agency will submit one annual report representing
all its members. It is anticipated that once the CIWMB approves this Regional Agency in 2003,
the City's diversion rate for 2002 will increase to at least 53%. However, the City is still
obligated to continue its various programs as specified in its SRRE.
The City receives approximately $70,000 from its commercial and residential waste haulers in
AB 939 fees to fund the Source Reduction and Recycling Element program implementation
activities. In addition, the City receives approximately $15,000 in Used Oil Block Grants,
$13,000 in Beverage Container Recycling Block Grants, and approximately $40,000 in cash-
back incentives for its curbside beverage-container recycling program. The combined total of
$138,000 in revenues covers the costs of implementing the AB 939 program.
Source Reduction and Recycling Element implementation activities have been underway since
adoption of the program and will continue into FY2003-2004 and FY2004-2005. The use of
Department of Conservation grant funds in the Waste Reduction program includes the "Recycler
of the Month Award" and right-of-way maintenance. For the “Recycler of the Month” program,
at every City Council meeting a $250 cash award is presented to a resident whose card is
drawn at a City Council meeting and who is found to be participating in the curbside recycling
program. Finally, funds from the Department of Conservation’s Beverage Container Recycling
and Litter Reduction Act help to pay for litter pick-up and the servicing and maintenance of
recycling bins at bus stops as part of the City’s right-of-way maintenance activities.
The City's various reuse, reduce and recycling programs include, but are not limited to:
• Residential green waste (including Christmas trees) and commingled recycling,
backyard composting programs and recycling used motor oil and filters;
• Re-using of inert material such as concrete and asphalt as base material for road
reconstruction projects, and/or using rubberized asphalt concrete (recycled tire material)
for arterial rehabilitation projects;
191
• Purchasing park play equipment, park benches and picnic tables, office furniture and
paper made from recycled content material;
• Hosting annual electronics recycling and household hazardous waste roundups;
• Recycling and reusing tree trimmings as mulch on medians, trails and City parks;
• Encouraging school recycling by offering financial incentives to participating schools and
promoting recycling assemblies;
• Encouraging commercial recycling by offering commercial haulers a financial incentive
for recycling (reduced AB 939 fees); and
• Providing awards for two Recycler of the Month winners ($250 check to each winner).
The City’s single-family and multi-family refuse and recycling exclusive franchise agreements
are with Waste Management - Los Angeles District and Ivy Rubbish Disposal. The public
education and outreach programs will continue to be promoted in FY2003-2004 and FY2004-
2005. The City currently has a non-exclusive franchise agreement with over 10 commercial
haulers. In December 2000, the City gave commercial haulers a 5-year notice of non-extension.
After December 2005, the City Council has the option to limit the number of commercial haulers
to improve hauler reporting, and monitor and implement more recycling programs.
TRANSIT
Air Quality Management District (AQMD) (114-314)
This program is funded by restricted funds authorized under Assembly Bill (AB) 2766, which
provided for a motor vehicle registration fee assessment for transportation/air quality related
activities of local government and air pollution control districts. The funds are part of the annual
local return program administered by the South Coast Air Quality Management District and are
distributed to cities on a population pro rata basis. These funds are restricted to uses that
contribute to the reduction of air pollution within the south coast air basin. Beginning in FY1995-
1996, these funds have been used to supplement funding for the Palos Verdes Peninsula
Transit Authority, augmenting Proposition A funds that are also used to support this program.
This funding will continue in FY2003-2004 and FY2004-2005.
Transit (Proposition A) (116-316)
Proposition A funds come from a 1/2 cent sales tax and are distributed annually to cities on a
per capita basis. These funds are restricted and may only be used for transit services, bus stop
improvements, bus pullouts and pads, as well as bus stop maintenance. The allocation varies
each year based on the actual amount of sales tax received in Los Angeles County. Rancho
Palos Verdes has historically used these funds to participate in the Palos Verdes Peninsula
Transit Authority/Dial-a-Ride programs, the Municipal Area Express (MAX) transit system, and
for bus stop shelter maintenance and improvements.
The Palos Verdes Peninsula Transit Authority (PVPTA) operates a fixed route shuttle service on
five routes on the Palos Verdes Peninsula. Service operates between residential
neighborhoods, schools, and commercial areas. In addition to funding from local jurisdictions,
PVPTA has received a subsidy from the County of Los Angeles for the past six years.
MAX is a commuter transportation system, which serves South Bay residents who travel to the
El Segundo employment area. Service was inaugurated in April 1990 and is jointly operated
and funded by the cities of Rancho Palos Verdes, Torrance, El Segundo, Lawndale, Lomita, Los
192
Angeles and the County of Los Angeles. The system is administered by the City of Torrance,
who in turn contracts with a private operator for daily operation. MAX is funded through a
combination of fares, contributions from the member jurisdictions and from Metropolitan Transit
Authority (MTA) special fund sources. Participant shares are calculated by the number of riders
originating in each city and the number of route miles passing through each city.
STREET MAINTENANCE - PAVEMENT MANAGEMENT (102-302, 115-315 and 330-930)
The Street Maintenance – Pavement Management program accounts for activities related to
maintenance of the City’s streets. A Pavement Management Program is updated annually to
administer this program of public street maintenance and/or improvement through slurry sealing,
overlay, and road reconstruction. Specific maintenance programs include the Arterial
Rehabilitation Program, Arterial Slurry Seal Program, Residential Overlay Program, Residential
Slurry Seal Program and Portuguese Bend Road Maintenance.
Street Maintenance – Pavement Management activities including slurry seal, overlay, Pavement
Management Program updates, and Portuguese Bend road maintenance are partially funded
with Proposition C monies. Proposition C monies represent the ½ cent sales tax distributed to
cities on a per capita basis for the purpose of improving transportation conditions; and may be
used for transit services, bus stop improvements, street maintenance, and street improvement
projects on roads heavily traveled by public transit vehicles. There is no local matching
requirement. Revenues will vary annually based on the actual amount of sales tax revenue
received in Los Angeles County. The State requires Proposition C funds to be encumbered
within three years of allocation.
193
STREET MAINTENANCE - NON PAVEMENT (102-303 and 103-310)
The Street Maintenance – Non Pavement program accounts for activities related to
maintenance of the City’s roadsides, City rights of way, roadways, medians, trees, sidewalks,
street sweeping, street signs, as well as electrical and water utility service for these facilities.
Specific maintenance activities include the coordination of:
• Contract services for roadside maintenance activities, including litter removal, sign repair
and installation, clean up of illegal dumping, vegetation removal, and fence and guardrail
repair;
• Contract services for roadway maintenance activities, including temporary pavement
patching of street surfaces and temporary sidewalk repairs;
• Eight (8) miles of median and parkway maintenance;
• The annual Citywide Street Tree Maintenance program for 8,000 trees;
• The annual Sidewalk Repair Program to repair sidewalks on a five-year cycle, which
includes the installation of disabled access ramps;
• The street sweeping contract with sweeping activity on 270 curb miles;
• The Street Sign Program to replace aging street signs.
Street Maintenance – Non Pavement activities are partially funded with 1972 Act assessments.
In 1992, the City Council approved the establishment of a Landscaping and Lighting District as
allowed in the Landscape and Lighting Act of 1972. Assessments to individual property owners
remain constant each year. Assessment revenue to the City fluctuates depending upon
delinquency rates and new construction within the district.
STORM DRAIN MAINTENANCE (330-930)
In the current budget cycle, the Storm Drain Maintenance program accounts for staff time and
consulting services to manage and coordinate maintenance for the City’s storm drain system,
which includes 1,000 storm drain inlets.
ABALONE COVE SEWER MAINTENANCE (125-325)
The Abalone Cove sewer system is one of several landslide mitigation projects recommended
by the Panel of Experts who served the Redevelopment Agency (RDA) of the City until 1996.
Construction of the RDA sewer project began in FY 00-01. Funding for the sewer project was
derived from the proceeds received from the $10 Million of bonds issued to the RDA. The
bonds were issued by the County as required by the 1987 Reimbursement Settlement
Agreement (Horan Agreement) entered into by the City, the RDA, certain residents of the RDA
project area and the County. The Abalone Cove Sewer System was completed in 2002. This
agreement expressly prohibits the use of RDA and Improvement Authority funds to maintain the
sewer system.
The Abalone Cove Sewer Maintenance Fee was established during FY2001-2002. The City
funds approximately 50% percent of the annual maintenance cost of the sewer system.
Accordingly, the budget for FY2003-2004 and FY2004-2005 includes General fund transfers to
the Abalone Cove Sewer Maintenance program in the amount of $25,000 to partially finance
the operation and maintenance of the sewer system. Residents of the Abalone Cove sewer
project area pay semi-annual Abalone Cove Sewer Maintenance fees to partially fund the
194
operating cost of the sewer system. The amount of the fee is based upon costs to provide
sewer service to that parcel, and varies with the type of sewer connection.
SEWER MAINTENANCE (330-930)
With the exception of the Abalone Cove Sewer System, constructed in 2002, the Los Angeles
Countywide Sewer Maintenance District maintains the City’s sewer system. Trunk sewer lines
and treatment facilities are provided by Los Angeles Sanitation Districts. Beginning in FY2002-
2003, in response to higher water quality standards, and no corresponding increase in level of
maintenance by the Countywide Sewer Maintenance District, the City budgeted funds to
investigate the condition of its sewer system. In the current budget cycle, the Sewer
Maintenance program accounts for staff time and consulting services to manage and coordinate
investigation of the City’s sewer system.
PARKS, TRAILS & OPEN SPACE MAINTENANCE (001-341 and 124-324)
The Parks, Trails & Open Space Maintenance program centralizes maintenance expenditures
for all City park sites and open space areas. Specific activities accounted for in this program
include grounds maintenance, weed abatement, play equipment maintenance, irrigation system
maintenance, and trail maintenance.
BUILDING MAINTENANCE (001-340)
The Building Maintenance program centralizes maintenance expenditures all City owned
buildings, including those at the Civic Center and various park sites. Building Maintenance
includes routine activities such as custodial services, general repairs, security, utility service and
generator maintenance; as well as non-routine activities such as flooring replacement and
painting.
SPECIAL DISTRICT MAINTENANCE
El Prado Lighting fund (109-319)
In 1982, the El Prado Recreation and Parks District was reorganized as a subsidiary district of
the City. The City provides services for the maintenance and operation of two ground-level
spotlights and two overhead lights at the entrance to the El Prado neighborhood. A portion of
the homeowners' 1% property tax assessment (approximately $700) is remitted to the City to
fund these expenditures.
Subregion 1 Maintenance fund (123-323)
As part of the development agreement with Capital Pacific Holdings (CPH) regarding the
development of Subregion 1 (Ocean Front Estates), the developer was required to pay
$750,000 to the City for the ongoing maintenance of the 71 acres of parkland to be dedicated to
the City. This maintenance fund was established in FY2001-2002 and provides for landscape,
trails, fencing, hardscape, and street maintenance.
195
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) (110-910)
The City of Rancho Palos Verdes receives funds annually from the Los Angeles Urban County’s
Community Development Block Grant (CDBG) Program, which receives its allocation from the
U.S. Department of Housing and Urban Development (HUD). The funds are allocated to the
City on a per capita basis. The Community Development Commission (CDC), which
administers the block grant funds, refers to each allocation by funding year, i.e. 27
th
(FY2003-
2004), 28
th
(FY2004-2005), etc. Projects are often funded from several years’ allocations.
These funds are used for a variety of projects and activities, including a home improvement
program for low and moderate income homeowners, a recreation program for people with
disabilities (REACH), Americans with Disabilities Act (ADA) accessibility projects, and landslide
mitigation projects.
There is a requirement that a majority of the Block Grant funds must be used for projects that
benefit low and moderate-income residents. The CDC has waived this requirement for the City
in prior years. Since 1993, the City has been required to show an increased effort to meet this
low/moderate income requirement. The Home Improvement, REACH and ADA programs listed
on the attached tables have been implemented to meet this requirement.
RDA - PORTUGUESE BEND (375-7XX)
The Redevelopment Agency was established in 1984, as a separate governmental entity with
the responsibility to install and construct mitigation measures to stabilize landslides in the
Abalone Cove and Portuguese Bend areas of the City. RDA – Portuguese Bend program
expenditures within the current budget are limited to administrative activities.
IMPROVEMENT AUTHORITY - PORTUGUESE BEND (885-885)
A separate Joint Powers Improvement Authority was created in 1990 to maintain landslide
abatement improvements installed and constructed by the RDA. Separate funds have been
established to record the maintenance activities associated with the Abalone Cove and
Portuguese Bend areas of the RDA. Funding for maintenance expenditures associated with the
Portuguese Bend landslide area is provided via an annual operating transfer from the City’s
General fund.
IMPROVEMENT AUTHORITY - ABALONE COVE (895-895)
A separate Joint Powers Improvement Authority was created in 1990 to maintain landslide
abatement improvements installed and constructed by the RDA. Separate funds have been
established to record the maintenance activities associated with the Abalone Cove and
Portuguese Bend areas of the RDA. Funding for maintenance expenditures associated with the
Abalone Cove landslide area is provided via investment interest earnings on a non-expendable
$1 million deposit received as part of a 1991 settlement agreement with the County of Los
Angeles.
INFRASTRUCTURE IMPROVEMENTS
The Public Works department is also responsible for administering Infrastructure Improvements
programs, formerly referred to as Capital Improvements. Program narratives, budget details,
196
and justifications are included within the “Infrastructure Improvements” tab immediately following
the “Public Works” tab in this budget document.
PUBLIC WORKS PERFORMANCE INDICATORS
Maintenance Program
A large part of the Public Works department’s activity is focused on responding to requests for
service from residents. The department strives to resolve requests promptly and efficiently, with
the goal of addressing 80% of all service requests within two weeks. In FY2000-2001, the City
purchased a software program to track service requests. Based on the data collected using this
software during the last two fiscal years, the percentage of service requests that were
addressed within two weeks are as follows:
FY2001-2002 77%
FY2002-2003 88% (as of April 2003)
Recycling Program
The City has a duty to reduce its waste stream in accordance with state law (AB939). Cities
throughout California are required to achieve a diversion rate of 50% by the year 2000. Rancho
Palos Verdes has used a variety of programs to promote and increase recycling among
residents in order to meet this requirement. Therefore, the success of the City’s recycling
programs is reflected in the City’s approved solid waste diversion rates over the past several
years:
1995 28 %
1996 20 %
1997 38 %
1998 44 %
1999 31%
2000 47%
2001 46%
Roadway Maintenance Program
The City invests considerable resources to maintain the high quality of its roadways. Each year
a Pavement Management Report is prepared that determines the condition of the City’s
roadways. Pavement rating is a number between 0 and 100 that measures the quality of
pavement. A new roadway has a pavement rating of 100. The average pavement rating for the
City’s roadways for the past several years are:
1995 75
1996 78
1997 80
1998 82
1999 88
2000 88
2001 88
Street Sweeping Program
The City invests considerable resources on programs to reduce the amount of trash that enters
the City’s canyons, waterways, and the Pacific Ocean. The City’s Street sweeping program is
one such program. In FY2001-2002, the City began monitoring the amount of trash being
197
picked up by the street sweeping program as a performance measurement for reducing the
amount of trash that enters our surface water systems:
FY2001-2002 25 tons/month
FY2002-2003 24 tons/month (as of March 2003)
Traffic Enforcement
The Public Works Department works closely with the Los Angeles County Sheriff’s Department
on traffic safety matters. Beginning in 2002, the City will monitor and report the monthly
average number of traffic collisions, how many of those were injury collisions, and compare the
number of injury collisions to the number of hazardous citations issued by the Sheriff.
Index 2002 Monthly Average
Total Collisions 22
Injury Collisions 9
Hazardous Citations Issued 208
Enforcement Index* 28
* Number of hazardous citations issued/number of injury collisions
198
Department:
Public Works
FY00-01
FY01-02
FY02-03
FY02-03
FY03-04
FY04-05
Personnel Positions
Actual Actual Budget Estimate Adopted Proposed
Director of Public Works
1.0
1.0
1.0
1.0
1.0
1.0
Deputy Director of Public Works
1.0
1.0
1.0
1.0
0.0
0.0
Senior Engineer
1.0
1.0
1.0
1.0
2.0
2.0
Engineering Technician
0.0
0.0
1.0
1.0
1.0
1.0
Senior Administrative Analyst
1.0
1.0
1.0
1.0
1.0
1.0
Administrative Staff Assistant
1.0
1.0
1.0
1.0
1.0
1.0
Permit Clerk
1.0
1.0
1.0
1.0
1.0
1.0
Maintenance Superintendent
1.0
1.0
1.0
1.0
1.0
1.0
Lead Worker
0.0
0.0
0.0
0.0
0.0
1.0
Maintenance Worker II
2.0
2.0
2.0
2.0
2.0
1.0
Total Full-Time Equivalent Units
9.0
9.0
10.0
10.0
10.0
10.0
199
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Public Works Administration
-443,509 -528,466 -645,957 -645,957 -436,887 -459,118
Expenditure Subtotals
126,124 125,390 122,000 116,300 117,311 119,621
Revenue Subtotals
-317,385 -403,076 -523,957 -529,657 -319,576 -339,497
Program Net (Uses)/Resources Totals
Traffic Management
-156,445 -169,793 -306,930 -306,930 -262,901 -275,532
Expenditure Subtotals
2,121 2,456 1,000 0 2,000 2,000
Revenue Subtotals
0 0 60,000 60,000 69,500 55,000
Transfers In Subtotals
-154,325 -167,337 -245,930 -246,930 -191,401 -218,532
Program Net (Uses)/Resources Totals
Storm Water Quality
-200,583 -88,038 -121,882 -121,882 -204,175 -211,590
Expenditure Subtotals
0 0 0 0 2,500 2,500
Transfers In Subtotals
-200,583 -88,038 -121,882 -121,882 -201,675 -209,090
Program Net (Uses)/Resources Totals
Street Lighting
-277,729 -291,602 -350,200 -350,200 -361,800 -367,600
Expenditure Subtotals
354,179 354,101 322,500 322,500 330,800 341,900
Revenue Subtotals
76,451 62,499 -27,700 -27,700 -31,000 -25,700
Program Net (Uses)/Resources Totals
Beautification
-95,738 -107,360 -314,246 -314,246 -233,996 -241,467
Expenditure Subtotals
233,094 246,088 220,000 220,000 213,400 209,200
Revenue Subtotals
0 -100,000 -100,000 -100,000 0 0
Transfers Out Subtotals
137,356 38,728 -194,246 -194,246 -20,596 -32,267
Program Net (Uses)/Resources Totals
Waste Reduction
-103,162 -131,093 -138,280 -138,280 -133,663 -133,828
Expenditure Subtotals
220,830 136,344 155,600 155,600 143,739 146,100
Revenue Subtotals
-62,021 -28,443 -71,700 -71,700 -74,000 -65,000
Transfers Out Subtotals
55,648 -23,192 -54,380 -54,380 -63,924 -52,728
Program Net (Uses)/Resources Totals
200
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Transit
-499,715 -487,188 -530,803 -530,803 -483,295 -483,792
Expenditure Subtotals
632,438 591,686 642,900 642,900 642,923 597,300
Revenue Subtotals
0 -90,000 0 0 -15,000 -15,500
Transfers Out Subtotals
132,723 14,499 112,097 112,097 144,628 98,008
Program Net (Uses)/Resources Totals
Street Maintenance - Pavement Management
-2,591,666 -1,563,808 -2,080,786 -2,080,786 -1,774,724 -765,633
Expenditure Subtotals
870,741 856,876 486,000 486,000 1,212,858 453,000
Revenue Subtotals
2,367,030 1,573,725 475,490 1,479,553 1,012,583 832,300
Transfers In Subtotals
-608,182 -938,475 -131,115 -523,520 -337,583 -532,300
Transfers Out Subtotals
37,923 -71,681 -1,250,411 -638,753 113,134 -12,633
Program Net (Uses)/Resources Totals
Street Maintenance - Non Pavement
-825,258 -1,134,482 -1,227,545 -1,227,545 -1,180,939 -1,219,728
Expenditure Subtotals
1,556,902 1,292,086 1,306,455 1,306,455 1,175,210 1,176,430
Revenue Subtotals
0 0 220,000 220,000 348,690 278,000
Transfers In Subtotals
-664,397 -514,570 -270,000 -356,960 -371,190 -285,000
Transfers Out Subtotals
67,247 -356,966 28,910 -58,050 -28,229 -50,298
Program Net (Uses)/Resources Totals
Storm Drain Maintenance
0 0 -85,652 -85,652 -38,642 -41,807
Expenditure Subtotals
0 0 0 0 38,642 41,807
Transfers In Subtotals
0 0 -85,652 -85,652 0 0
Program Net (Uses)/Resources Totals
Abalone Cove Sewer Maintenance
0 -9,394 -90,606 -90,606 -50,000 -50,000
Expenditure Subtotals
0 21,167 20,250 20,250 35,000 50,000
Revenue Subtotals
0 35,000 35,000 35,000 15,000 0
Transfers In Subtotals
0 46,772 -35,356 -35,356 0 0
Program Net (Uses)/Resources Totals
201
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sewer Maintenance
0 0 -350,000 -350,000 -18,232 -19,527
Expenditure Subtotals
0 0 0 0 18,232 19,527
Transfers In Subtotals
0 0 -350,000 -350,000 0 0
Program Net (Uses)/Resources Totals
Parks, Trails & Open Space Maintenance
-373,253 -394,190 -658,060 -658,060 -540,372 -561,404
Expenditure Subtotals
32,672 46,808 65,000 65,000 41,900 59,000
Revenue Subtotals
0 66,815 61,510 61,510 58,900 76,000
Transfers In Subtotals
0 -6,596 -59,510 -59,510 -41,900 -59,000
Transfers Out Subtotals
-340,581 -287,163 -591,060 -591,060 -481,472 -485,404
Program Net (Uses)/Resources Totals
Building Maintenance
-287,314 -341,506 -451,836 -451,836 -370,075 -393,795
Expenditure Subtotals
-287,314 -341,506 -451,836 -451,836 -370,075 -393,795
Program Net (Uses)/Resources Totals
Special District Maintenance
-149 -3,907 -40,400 -40,400 -24,900 -24,900
Expenditure Subtotals
285,248 28,824 25,590 25,590 17,500 19,300
Revenue Subtotals
285,099 24,917 -14,810 -14,810 -7,400 -5,600
Program Net (Uses)/Resources Totals
Community Development Block Grant
-180,523 -238,591 -1,106,356 -1,106,356 -1,173,453 -194,994
Expenditure Subtotals
218,823 277,360 1,146,356 1,146,356 1,207,863 229,404
Revenue Subtotals
-38,300 -39,205 -40,000 -40,000 -34,410 -34,410
Transfers Out Subtotals
0 -436 0 0 0 0
Program Net (Uses)/Resources Totals
RDA - Portuguese Bend
-36,211 -39,405 -160,010 -160,010 -23,810 -23,810
Expenditure Subtotals
34,194 17,355 15,500 15,500 3,700 1,800
Revenue Subtotals
0 0 0 0 -175,000 0
Transfers Out Subtotals
-2,017 -22,050 -144,510 -144,510 -195,110 -22,010
Program Net (Uses)/Resources Totals
202
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Improv Authority - Portuguese Bend
-31,132 -48,724 -99,100 -99,100 -91,500 -91,500
Expenditure Subtotals
6,081 5,586 6,000 6,000 2,800 2,400
Revenue Subtotals
95,000 95,000 95,000 95,000 91,500 91,500
Transfers In Subtotals
0 0 0 0 -75,000 0
Transfers Out Subtotals
69,949 51,862 1,900 1,900 -72,200 2,400
Program Net (Uses)/Resources Totals
Improv Authority - Abalone Cove
-69,853 -80,667 -109,700 -109,700 -107,700 -101,700
Expenditure Subtotals
90,894 53,563 41,000 41,000 26,400 28,000
Revenue Subtotals
21,041 -27,104 -68,700 -68,700 -81,300 -73,700
Program Net (Uses)/Resources Totals
-418,768 -1,549,275 -4,017,523 -3,499,525 -1,806,196 -1,820,846
Totals Public Works
203
Account # Account Description
Budget Program:
Public Works Administration
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-301-11 SALARY & WAGES - FT
-164,491 -233,253 -277,840 -277,840 -214,571 -222,846
001-301-12 SALARY & WAGES - PT
-5,667 -7,669 -11,780 -11,780 -11,110 -11,780
001-301-13 SALARY & WAGES - OT
-2,606 -6,324 -2,650 -2,650 -2,677 -2,781
001-301-19 EMPLOYEE BENEFITS
-24,140 -37,983 -58,440 -58,440 -59,589 -77,516
001-301-35 PROF/TECH SERVICE
-133,891 -115,286 -144,267 -144,267 -45,000 -45,000
001-301-50 OP SUPP/MINOR EQUIP
-7,864 -14,826 -10,000 -10,000 -14,000 -14,500
001-301-54 PRINTING & BINDING
-5,478 -5,682 -4,600 -4,600 -5,000 -5,200
001-301-55 LEGAL NOTICE PUB
-567 -521 0 0 0 0
001-301-69 TRAINING
-70 0 -750 -750 -5,800 -5,850
001-301-70 MILEAGE REIMB
-149 -529 -360 -360 -400 -400
001-301-71 MEETINGS & CONFRNCS
-2,519 -8,099 -4,600 -4,600 -3,600 -3,700
001-301-72 MEMBERSHIPS & DUES
-867 -866 -780 -780 -800 -800
001-301-73 PUBLICATIONS & JRNLS
-150 -379 -330 -330 -350 -400
001-301-76 EQUIP REPLACEMENT CHGS
-95,050 -97,050 -109,560 -109,560 -73,990 -68,345
341-941-35 PROF/TECH SERVICE
0 0 -20,000 -20,000
Res UtilUnd
0 0
-443,509 -528,466 -645,957 -645,957 -436,887 -459,118
Expenditure Subtotals
001-359-10 SPECIAL FUND ADMIN
97,700 99,450 100,000 99,500
Charges for Se
101,500 103,500
001-324-10 RIGHT OF WAY PERMITS
26,855 25,235 20,200 15,000
License/Permit
15,300 15,600
001-342-60 RENT - CITY HALL
1,569 705 1,800 1,800
Rents
511 521
126,124 125,390 122,000 116,300 117,311 119,621
Revenue Subtotals
-317,385 -403,076 -523,957 -529,657 -319,576 -339,497
Net (Uses)/Resources Program Totals
204
Budget Program:
Public Works Administration
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
001-301-11 SALARY & WAGES - FT 214,571 222,846
Salaries and wages paid to full-time City employees allocated to
this program. The proposed FY2004-2005 budget includes the
reclassification of one Maintenance Worker II position to a Lead
Worker.
001-301-12
SALARY & WAGES - PT
11,110
11,780
Part time salaries provide for student interns who assist staff in
routine permit and construction inspections, as well as special
projects such as the Sidewalk Repair Program. Performing these
tasks in-house has resulted in reduced consultant fees. Half of the
intern position is budgeted in Public Works Administration and the
other half is budgeted in Street Maintenance, which includes the
Sidewalk Repair Program.
001-301-13 SALARY & WAGES - OT 2,677 2,781
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-301-19 EMPLOYEE BENEFITS 59,589 77,516
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-301-35 PROFESSIONAL/TECHNICAL SERVICES 45,000 45,000
1. City Engineering Activity: Includes the review of land maps and
development plans that are not reimbursable by developers.
($12,500)
2. Engineering Studies: Provides for engineering investigations as
required. ($10,000)
3. Encroachment Permit Processing: Encroachment Permits are
required for anyone working in the City right-of-way, including utility
companies, contractors and residents. Permit fees collected as
General fund revenue offset the cost of this program. ($20,000)
4. Temporary Clerical Assistance: Temporary assistance during
vacations, illnesses or other absences and for courier service.
($2,500)
001-301-50 OPERATING SUPPLIES/MINOR EQUIPMENT 14,000 14,500
This item provides for office supplies, blueprinting services, minor
equipment and miscellaneous items.
205
Budget Program:
Public Works Administration
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
001-301-54 PRINTING & BINDING 5,000 5,200
Printing of permits, service request forms and bid documents.
001-301-69 TRAINING 5,800 5,850
Charges for training provided by vendors outside the City, including
customer service software training.
001-301-70
MILEAGE REIMBURSEMENT
400
400
Reimbursement of staff for use of personal vehicles to attend
meetings.
001-301-71 MEETINGS & CONFERENCES 3,600 3,700
Professional and continuing education seminars for staff
development, as well as Public Works meetings and conferences.
Travel expenses are also included.
1. Training seminars for clerical and professional staff. (FY 2003-
2004 $1,900) (FY2004-2005 $2,000)
2. League of California Cities annual Public Works Officers
Institute. ($800)
3. South Bay Public Works Directors and City Engineer’s
meetings. ($250)
4. MMASC conference and regional meetings. ($250)
5. Professional landscape and street maintenance seminars.
($200)
6. American Public Works Association Meetings ($200)
001-301-72 MEMBERSHIPS & DUES 800 800
Annual dues for the following professional organizations and
licensing requirements to maintain professional status:
1. Municipal Management Association of Southern California
(MMASC). ($50)
2. Maintenance Superintendents Association (MSA) ($50)
3. American Public Works Association. ($500)
4. Institute of Traffic Engineers. ($200)
001-301-73 PUBLICATIONS & JOURNALS 350 400
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
001-301-76 EQUIPMENT REPLACEMENT CHARGES 73,990 68,345
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
206
Budget Program:
Public Works Administration
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired.
Replacement of a fully depreciated 1995 Ford Taurus is included in
the FY2004-2005 budget at a cost of $30,000. In addition, the
budget includes $16,000 for an upgraded copier in the Public
Works Department.
207
Account # Account Description
Budget Program:
Traffic Management
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
102-304-11 SALARY & WAGES - FT
0 0 0 0
Traf Sig Maint
-12,010 -12,430
102-304-19 EMPLOYEE BENEFITS
0 0 0 0
Traf Sig Maint
-3,406 -4,412
102-304-20 LIGHT AND POWER
-24,491 -32,223 -20,600 -20,600
Traf Sig Maint
-10,000 -10,300
102-304-30 MAINTENANCE SERVICES
-44,570 -43,524 -109,500 -109,500
Traf Sig Maint
-53,000 -55,000
102-304-35 PROF/TECH SERVICE
-1,511 -991 -1,500 -1,500
Traf Sig Maint
-2,000 -2,100
102-304-55 LEGAL NOTICE PUB
0 0 -500 -500
Traf Sig Maint
0 0
001-304-11 SALARY & WAGES - FT
0 0 0 0
Traffic Safety
-24,436 -25,435
001-304-13 SALARY & WAGES - OT
0 0 0 0
Traffic Safety
-1,190 -1,237
001-304-19 EMPLOYEE BENEFITS
0 0 0 0
Traffic Safety
-6,859 -8,918
001-304-30 MAINTENANCE SERVICES
-11,006 -27,577 -37,000 -37,000
Traffic Safety
-38,500 -40,000
001-304-35 PROF/TECH SERVICE
-61,379 -62,150 -91,530 -91,530
Traffic Safety
-71,500 -73,700
001-304-50 OP SUPP/MINOR EQUIP
-13,489 -3,328 -46,300 -46,300
Traffic Safety
-40,000 -42,000
-156,445 -169,793 -306,930 -306,930 -262,901 -275,532
Expenditure Subtotals
001-357-10 SALE OF SIGNS/SERVICES
2,121 2,456 1,000 0
Charges for Se
2,000 2,000
2,121 2,456 1,000 0 2,000 2,000
Revenue Subtotals
102-391-10 TRANSFERS IN
0 0 60,000 60,000
Fr 1972 Act
69,500 55,000
0 0 60,000 60,000 69,500 55,000
Transfers In Subtotals
-154,325 -167,337 -245,930 -246,930 -191,401 -218,532
Net (Uses)/Resources Program Totals
208
Budget Program:
Traffic Management
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
102-304-11 SALARY & WAGES - FT 12,010 12,430
Salaries and wages paid to full-time City employees allocated to
this program.
Traf Sig Maint
102-304-19 EMPLOYEE BENEFITS 3,406 4,412
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
102-304-20
LIGHT AND POWER
10,000
10,300
Power to traffic signals throughout the city. The FY2003-2004 and
FY2004-2005 budget allocations are approximately one-half the
light and power costs from the previous year due to the installation
of LED’s during FY2002-2003. This expenditure is funded with
Landscape and Street Lighting (1972 Act) assessments.
102-304-30 MAINTENANCE SERVICES 53,000 55,000
Funds for the regular maintenance of all traffic signals. Actual
expenditures vary year to year depending on the number of major
repairs needed. The cost to repair damage caused by traffic
accidents is reimbursable to the City by the parties involved.
However, some reimbursements are not received until the
subsequent years. This expenditure is funded with Landscape and
Street Lighting (1972 Act) assessments.
102-304-35 PROFESSIONAL/TECHNICAL SERVICES 2,000 2,100
Provides for assistance with request for proposals, contract
documents and special projects on an as-needed basis. This
expenditure is funded with Landscape and Street Lighting (1972
Act) assessments.
001-304-11 SALARY & WAGES - FT 24,436 25,435
Salaries and wages paid to full-time City employees allocated to
this program.
Traffic Safety
001-304-13 SALARY & WAGES - OT 1,190 1,237
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-304-19 EMPLOYEE BENEFITS 6,859 8,918
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
209
Budget Program:
Traffic Management
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
001-304-30 MAINTENANCE SERVICES 38,500 40,000
1. Radar Trailer Program: A radar trailer is set up at various
locations throughout the City to implement a traffic enforcement
program. (FY2003-2004 $10,500) (FY2004-2005 $11,000)
2. Pavement Striping and Marking: Contract services for pavement
striping and marking. (FY2003-2004 $28,000) (FY2004-2005
$29,000)
001-304-35
PROFESSIONAL/TECHNICAL SERVICES
71,500
73,700
1. Traffic Engineering Services: (FY2003-2004 $68,000) (FY2004-
2005 $70,000)
2. Striping Program: Inventory administration and inspection
services. (FY2003-2004 $3,500) (FY2004-2005 $3,700)
001-304-50 OPERATING SUPPLIES/MINOR EQUIPMENT 40,000 42,000
Materials required to perform traffic safety activities including signs,
sign posts, guardrail, guardrail posts, pipes, paint, sandbags,
concrete, asphalt pavement, blueprints and replacement of traffic
safety devices. (FY2003-2004 $40,000) (FY2004-2005 $42,000)
210
211
Account # Account Description
Budget Program:
Storm Water Quality
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-307-11 SALARY & WAGES - FT
0 0 0 0 -11,498 -11,947
001-307-13 SALARY & WAGES - OT
0 0 0 0 -359 -373
001-307-19 EMPLOYEE BENEFITS
0 0 0 0 -2,418 -3,270
001-307-30 MAINTENANCE SERVICES
-155,333 -39,218 -46,382 -46,382 -63,900 -66,500
001-307-35 PROF/TECH SERVICE
-45,250 -48,820 -75,500 -75,500 -116,000 -119,200
001-307-40 LEGAL SERVICES
0 0 0 0 -10,000 -10,300
-200,583 -88,038 -121,882 -121,882 -204,175 -211,590
Expenditure Subtotals
001-391-10 TRANSFERS IN
0 0 0 0
Fr Proposition
2,500 2,500
0 0 0 0 2,500 2,500
Transfers In Subtotals
-200,583 -88,038 -121,882 -121,882 -201,675 -209,090
Net (Uses)/Resources Program Totals
212
Budget Program:
Storm Water Quality
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
001-307-11 SALARY & WAGES - FT 11,498 11,947
Salaries and wages paid to full-time City employees allocated to
this program.
001-307-13 SALARY & WAGES - OT 359 373
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-307-19
EMPLOYEE BENEFITS
2,418
3,270
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-307-30 MAINTENANCE SERVICES 63,900 66,500
1. Catch Basin Cleaning in Parking Lots: Contract services to
clean catch basins in City-owned parking lots that do not have
inserts, prior to the storm season. This program also stencils a
water quality message on each inlet. (FY2003-2004 $13,500)
(FY2004-2005 $14,000)
2. Catch Basin Insert Maintenance in Parking Lots: Contract
services to clean and maintain catch basin inserts in City-owned
parking lots. (FY2003-2004 $6,500) (FY2004-2005 $6,700)
3. Catch Basin Cleaning in Streets: Contract services to clean
catch basins in City streets that do not have inserts, prior to the
storm season. This program also stencils a water quality message
on each inlet. (FY2003-2004 $16,000) (FY2004-2005 $17,000)
4. Catch Basin Insert Maintenance in Streets: Contract services to
clean and maintain catch basin inserts in the City Streets. (FY2003-
2004 $6,200) (FY2004-2005 $6,500)
5. Citywide Spill Cleanup: Contract services to respond to sewer
and other spills that could impact water quality. (FY2003-2004
$8,000) (FY2004-2005 $8,300)
6. Street Sweeping in Parking Lots: Contract services to sweep
City-owned parking lots. (FY2003-2004 $11,200) (FY2004-2005
$11,500)
7. Trash Pickup at Bus Shelters: Contract services for litter
removal at the City’s bus shelters. (funded with Prop A funds)
(FY2003-2004 $2,500) (FY2004-2005 $2,500)
001-307-35 PROFESSIONAL/TECHNICAL SERVICES 116,000 119,200
1. Program Administration: Contract services for the overall
213
Budget Program:
Storm Water Quality
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
administration of the City’s Storm Water Quality Program. (FY2003-
2004 $44,000) (FY2004-2005 $45,300)
2. Inspections: Contract services to investigate storm water quality
related issues. (FY2003-2004 $4,000) (FY2004-2005 $4,100)
3. Offshore Water Quality Monitoring: In early 2003 the Regional
Water Quality Control Board released new regulations regarding
bacteria in the Santa Monica Bay. These new regulations require
cities with area tributaries flowing into the bay to monitor offshore
points on a weekly basis. This line item provides funding to obtain
contract services for this monitoring. (FY2003-2004 $60,000)
(FY2004-2005 $61,800)
4. State Water Resources Control Board (SWRCB) Fee: Annual
fee for waste discharge and storm water permit. As part of the
National Pollution Discharge Elimination System (NPDES)/Clean
Water Act implementation, the State Water code requires these
fees. (FY2003-2004 $8,000) (FY2004-2005 $8,000)
001-307-40 LEGAL SERVICES 10,000 10,300
Legal fees to process the City’s suit against the Regional Water
Quality Control Board, and to provide general legal representation.
214
215
Account # Account Description
Budget Program:
Street Lighting
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
111-311-30 MAINTENANCE SERVICES
-231,963 -245,595 -310,200 -310,200
1911 Act
-315,000 -320,000
111-311-35 PROF/TECH SERVICE
-5,766 -6,007 0 0
1911 Act
-6,000 -6,000
111-311-77 OVERHEAD CHARGES
-40,000 -40,000 -40,000 -40,000
1911 Act
-40,800 -41,600
-277,729 -291,602 -350,200 -350,200 -361,800 -367,600
Expenditure Subtotals
111-347-10 INTEREST EARNINGS
53,156 31,592 27,500 27,500 18,800 20,500
111-311-10 PROPERTY TAX
301,023 322,509 295,000 295,000
Taxes
312,000 321,400
354,179 354,101 322,500 322,500 330,800 341,900
Revenue Subtotals
76,451 62,499 -27,700 -27,700 -31,000 -25,700
Net (Uses)/Resources Program Totals
216
Budget Program:
Street Lighting
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
111-311-30 MAINTENANCE SERVICES 315,000 320,000
Contract maintenance costs and electrical service for street lighting
citywide. This does not include traffic signals, which are budgeted
in the Traffic Management program.
1911 Act
111-311-35 PROFESSIONAL/TECHNICAL SERVICES 6,000 6,000
Administrative fee paid to Los Angeles County to collect the street
lighting assessment on the property tax bill.
111-311-77
OVERHEAD CHARGES
40,800
41,600
The 1911 Act allows for the reimbursement of Public Works
administration overhead costs associated with establishing and
administering the district.
217
Account # Account Description
Budget Program:
Beautification
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
112-312-11 SALARY & WAGES - FT
0 0 0 0 -9,413 -9,780
112-312-13 SALARY & WAGES - OT
0 0 0 0 -256 -266
112-312-19 EMPLOYEE BENEFITS
0 0 0 0 -3,427 -4,321
112-312-35 PROF/TECH SERVICE
-2,794 -226 -2,000 -2,000 -2,100 -2,200
112-312-68 CITY GRANTS
-92,944 -107,134 -312,246 -312,246 -215,000 -221,000
112-312-77 OVERHEAD CHARGES
0 0 0 0 -3,800 -3,900
-95,738 -107,360 -314,246 -314,246 -233,996 -241,467
Expenditure Subtotals
112-347-10 INTEREST EARNINGS
31,708 22,027 20,000 20,000 9,400 1,100
112-372-10 CRV REVENUE
121,386 144,061 120,000 120,000
Other Revenue
124,000 128,100
112-372-10 HAULER RECYCLE FEE
80,000 80,000 80,000 80,000
Other Revenue
80,000 80,000
233,094 246,088 220,000 220,000 213,400 209,200
Revenue Subtotals
112-391-20 TRANSFERS OUT
0 -100,000 -100,000 -100,000
To Rdwy Beaut
0 0
0 -100,000 -100,000 -100,000 0 0
Transfers Out Subtotals
137,356 38,728 -194,246 -194,246 -20,596 -32,267
Net (Uses)/Resources Program Totals
218
Budget Program:
Beautification
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
112-312-11 SALARY & WAGES - FT 9,413 9,780
Salaries and wages paid to full-time City employees allocated to
this program.
112-312-13 SALARY & WAGES - OT 256 266
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
112-312-19
EMPLOYEE BENEFITS
3,427
4,321
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
112-312-35 PROFESSIONAL/TECHNICAL SERVICES 2,100 2,200
Provides for inspection services of the beautification grants. These
services were not budgeted in prior years because inspections were
performed in-house. Due to the increase in the number of
applicants for this program consultant services have been budgeted
for FY2003-2004 and FY2004-2005.
112-312-68 CITY GRANTS 215,000 221,000
Annual Neighborhood Beautification Recycling Grant Program.
112-312-77 OVERHEAD CHARGES 3,800 3,900
Reimbursement of overhead costs associated with administering
the Recycling Beautification grant program.
219
Account # Account Description
Budget Program:
Waste Reduction
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
113-313-11 SALARY & WAGES - FT
-31,138 -42,169 -39,260 -39,260 -18,256 -18,968
113-313-13 SALARY & WAGES - OT
0 0 -810 -810 -351 -365
113-313-19 EMPLOYEE BENEFITS
-4,020 -7,282 -7,820 -7,820 -3,456 -4,745
113-313-30 MAINTENANCE SERVICES
0 0 0 0 -10,000 -10,000
113-313-35 PROF/TECH SERVICE
-20,530 -35,151 -40,000 -40,000 -66,500 -62,700
113-313-40 LEGAL SERVICES
0 0 -2,100 -2,100 -6,000 -8,000
113-313-50 OP SUPP/MINOR EQUIP
-15,061 -6,553 -7,350 -7,350 -3,500 -2,600
113-313-53 POSTAGE
-2,508 -2,460 -5,100 -5,100 -3,000 -3,200
113-313-54 PRINTING & BINDING
-11,826 -17,640 -17,640 -17,640 -6,800 -7,150
113-313-68 CITY GRANTS
-7,260 -13,638 -7,000 -7,000 -8,500 -8,700
113-313-72 MEMBERSHIPS & DUES
-131 0 -300 -300 -200 -200
113-313-73 PUBLICATIONS & JRNLS
-88 0 -300 -300 -100 -100
113-313-77 OVERHEAD CHARGES
-10,600 -6,200 -10,600 -10,600 -7,000 -7,100
-103,162 -131,093 -138,280 -138,280 -133,663 -133,828
Expenditure Subtotals
113-347-10 INTEREST EARNINGS
42,249 24,871 22,000 22,000 13,100 13,400
113-353-10 AB 939 FEES
85,945 85,232 74,100 74,100
Chg for Svcs
75,600 77,100
113-364-10 DOC CASHBACKS
52,886 0 30,000 30,000
From Oth Agen
30,000 30,600
113-364-10 USED OIL BLOCK GRANT
13,874 14,326 15,000 15,000
From Oth Agen
13,039 13,000
113-364-10 D.O.C. BLOCK GRANT
25,877 11,915 14,500 14,500
From Oth Agen
12,000 12,000
220,830 136,344 155,600 155,600 143,739 146,100
Revenue Subtotals
113-391-20 TRANSFERS OUT
0 0 0 0
To Gen'l fund
-2,000 -2,000
113-391-20 TRANSFERS OUT
0 -16,443 -59,700 -59,700
To Pks Improv
-10,000 0
113-391-20 TRANSFERS OUT
0 -2,000 -2,000 -2,000
To Pks Maint
-15,000 -15,000
113-391-20 TRANSFERS OUT
-62,021 0 0 0
To Street Imprv
0 0
113-391-20 TRANSFERS OUT
0 -10,000 -10,000 -10,000
To Street Maint
-37,000 -38,000
113-391-20 TRANSFERS OUT
0 0 0 0
To Street Maint
-10,000 -10,000
-62,021 -28,443 -71,700 -71,700 -74,000 -65,000
Transfers Out Subtotals
220
Account # Account Description
Budget Program:
Waste Reduction
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
55,648 -23,192 -54,380 -54,380 -63,924 -52,728
Net (Uses)/Resources Program Totals
221
Budget Program:
Waste Reduction
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
113-313-11 SALARY & WAGES - FT 18,256 18,968
Salaries and wages paid to full-time City employees allocated to
this program.
113-313-13 SALARY & WAGES - OT 351 365
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
113-313-19
EMPLOYEE BENEFITS
3,456
4,745
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
113-313-30 MAINTENANCE SERVICES 10,000 10,000
Contract services for door to door hazardous and e-waste pickup
service.
113-313-35 PROFESSIONAL/TECHNICAL SERVICES 66,500 62,700
The FY2003-2004 and FY2004-2005 budgets have been increased
due to the City’s participation in the Los Angeles Regional Agency
(LARA) for AB 939 purposes and activities relating to the
commercial hauler notice of non-extension deadline. Consultant
services will assist in implementing the following items:
1. Continued implementation of the City's Source Reduction and
Recycling Element and Used Oil Recycling programs. The budget
has been reduced from the previous fiscal year because the City
will not be required to submit an individualized annual report, due to
the LARA contribution. (FY2003-2004 $22,000) (FY2004-2005
$23,000)
2. Los Angeles Regional Agency (LARA): City’s annual
contribution. (FY2003-2004 $7,500) (FY2004-2005 $7,500)
3. Continued implementation of City’s Used Oil Recycling
programs, combined with National Pollution Discharge Elimination
System (NPDES) storm water pollution prevention activities,
including school assemblies. (FY2003-2004 $ 2,000) (FY2004-2005
$2,100)
4. Consultant services to prepare Requests for Proposals (RFP's)
and to evaluate commercial hauler proposals to change from
unlimited/nonexclusive commercial hauling agreements to
limited/exclusive agreements. A five-year notice of non-extension
was given in December 2000. Work will begin during FY2003-2004
and be completed in FY2004-2005. (FY2003-2004 $35,000)
(FY2004-2005 $30,000)
222
Budget Program:
Waste Reduction
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
113-313-40
LEGAL SERVICES
6,000
8,000
The FY2003-2004 and FY2004-2005 budgets provide for services
related to AB939/Source Reduction and the Recycling Element as
needed. The budget allocations have been increased from the
previous fiscal year due to possible changes in the commercial
hauler agreement and the RFP process.
113-313-50
OPERATING SUPPLIES/MINOR EQUIPMENT
3,500
2,600
Funds to be used for the purchase of the following supplies:
1. Promotional items for used oil and filter recycling, such as
containers, funnels and oil changing floor mats, using Used Oil
block grant funds. (FY2003-2004 $1,500) (FY2004-2005 $1,600)
2. Recycling bins for multi-family complex use at pool sites and
community rooms. (FY2003-2004 $1,500) (FY2004-2005 $500)
3. Miscellaneous recycling items such as signs, labels, etc.
(FY2003-2004 $500) (FY2004-2005 $500)
113-313-53 POSTAGE 3,000 3,200
1. Postage contribution for the City Newsletter (FY2003-2004
$2,500) (FY2004-2005 $2,600).
2. Postage for public education material. (FY2003-2004 $500)
(FY2004-2005 $600)
113-313-54 PRINTING & BINDING 6,800 7,150
The budget provides for the printing of materials related to the
following activities:
1. Printing cost contribution for the City Newsletter. (FY2003-2004
$2,500) (FY2004-2005 $2,600)
2. Public outreach material for recycling education, the used oil and
NPDES programs. (FY2003-2004 $2,500) (FY2004-2005 $2,700)
3. Recycler of the Month cards (FY2003-2004 $800) (FY2004-2005
$850)
4. Newspaper ads for various waste reduction and NPDES
programs and events. (FY2003-2004 $1,000) (FY2004-2005
$1,000)
113-313-68 CITY GRANTS 8,500 8,700
The following grants and incentive programs are subsidized with
223
Budget Program:
Waste Reduction
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
AB939 funds:
1. Composting bins (FY2003-2004 $500) (FY2004-2005 $500)
2. School Recycling Drive (FY2003-2004 $2,000) (FY2004-2005
$2,200)
3. Recycler of the Month (FY2003-2004 $6,000) (FY2004-2005
$6,000)
113-313-72
MEMBERSHIPS & DUES
200
200
Dues for the City's membership in various solid waste organizations.
113-313-73 PUBLICATIONS & JOURNALS 100 100
Purchase of solid waste and recycling journals and magazines.
113-313-77 OVERHEAD CHARGES 7,000 7,100
The Waste Reduction program is charged with a share of the Public
Works department overhead. This overhead charge reflects the
program's use of City facilities and supervising personnel to
manage the program.
113-391-20 TRANSFERS OUT 2,000 2,000
Transfer to the General fund for maintenance of recycling bins at
park sites.
To Gen'l fund
113-391-20 TRANSFERS OUT 10,000 0
1. Transfer to Parks, Trails & Open Space Improvements for
construction of an enclosure for the recycling bin at City Hall.
(FY2003-2004 $5,000) (FY2004-2005 $0)
2. Transfer to Parks, Trails & Open Space Improvements for
contribution to the construction of a tot and adult swing-set (made
from recycled materials) at Hesse Park. (FY2003-2004 $5,000)
(FY2004-2005 $0)
To Pks Improv
113-391-20 TRANSFERS OUT 15,000 15,000
Transfer to Parks, Trails & Open Space Maintenance for purchase
of approximately 30 new recycling containers made from recycled
content material for various park sites.
To Pks Maint
113-391-20 TRANSFERS OUT 10,000 10,000
Transfer to Street Maintenance for right-of-way litter pick-up.
To Street Maint
224
Budget Program:
Waste Reduction
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
113-391-20 TRANSFERS OUT 37,000 38,000
Transfer to Street Maintenance for the following:
1. Mulching tree trimming material and utilizing the recycled
material at trails, medians and parks throughout the City. (FY2003-
2004 $27,000) (FY2004-2005 $28,000)
2. Funds for a portion of litter abatement activities at City right-of-
way areas using Department of Conservation block grant funds.
(FY2003-2004 $10,000) (FY2004-2005 $10,000)
To Street Maint
225
Account # Account Description
Budget Program:
Transit
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
114-314-11 SALARY & WAGES - FT
-138 -1,508 -1,660 -1,660
AQMD
0 0
114-314-13 SALARY & WAGES - OT
0 0 -40 -40
AQMD
0 0
114-314-19 EMPLOYEE BENEFITS
-150 -240 -260 -260
AQMD
0 0
114-314-30 MAINTENANCE SERVICES
-41,000 -42,000 -42,000 -42,000
AQMD
-42,000 -42,000
116-316-11 SALARY & WAGES - FT
-709 -689 -2,580 -2,580
Prop A
-1,484 -1,542
116-316-13 SALARY & WAGES - OT
0 0 -70 -70
Prop A
-29 -30
116-316-19 EMPLOYEE BENEFITS
-310 -670 -720 -720
Prop A
-509 -647
116-316-30 MAINTENANCE SERVICES
-452,514 -432,828 -475,273 -475,273
Prop A
-430,773 -430,773
116-316-50 OP SUPP/MINOR EQUIP
0 0 -3,100 -3,100
Prop A
-3,200 -3,300
116-316-54 PRINTING & BINDING
-2,394 -2,352 -2,600 -2,600
Prop A
-2,700 -2,800
116-316-77 OVERHEAD CHARGES
-2,500 -6,900 -2,500 -2,500
Prop A
-2,600 -2,700
-499,715 -487,188 -530,803 -530,803 -483,295 -483,792
Expenditure Subtotals
114-347-10 INTEREST EARNINGS
51 203 1,600 1,600 800 1,100
116-347-10 INTEREST EARNINGS
6,130 8,340 9,800 9,800 9,400 13,200
114-313-20 AB 2766 REVENUES
49,961 47,649 48,000 48,000
Taxes
48,000 48,000
116-313-10 PROP A SALES TAX
576,296 535,494 583,500 583,500
Taxes
584,723 535,000
632,438 591,686 642,900 642,900 642,923 597,300
Revenue Subtotals
116-391-20 TRANSFERS OUT
0 -90,000 0 0
To CIP
-12,500 -13,000
116-391-20 TRANSFERS OUT
0 0 0 0
To Strm Wtr Q
-2,500 -2,500
0 -90,000 0 0 -15,000 -15,500
Transfers Out Subtotals
132,723 14,499 112,097 112,097 144,628 98,008
Net (Uses)/Resources Program Totals
226
Budget Program:
Transit
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
114-314-30 MAINTENANCE SERVICES 42,000 42,000
Provides funds for a portion of the City's cost to participate in the
Palos Verdes Peninsula Transit Authority. The City’s total
contribution to Palos Verdes Transit/Dial-A-Ride-Lift is $418,173.
The remaining share of this cost is funded with Proposition A funds.
AQMD
116-316-11
SALARY & WAGES - FT
1,484
1,542
Salaries and wages paid to full-time City employees allocated to
this program.
Prop A
116-316-13 SALARY & WAGES - OT 29 30
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
116-316-19 EMPLOYEE BENEFITS 509 647
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
116-316-30 MAINTENANCE SERVICES 430,773 430,773
The FY2003-2004 and FY2004-2005 budget allocations have been
reduced because the MAX bus replacement program was
completed in 2002. Fourteen new diesel powered buses were
purchased with a combination of federal funds and MAX participant
contributions. Allocations for operations and maintenance are as
follows:
1. Palos Verdes Transit/Dial-A-Ride-Lift $376,173
2. Municipal Area Express (MAX) $52,100
3. Bus Stop Maintenance $2,500
The City's total contribution to Palos Verdes Transit/Dial-A-Ride-Lift
is $418,173. The remaining $42,000 is funded by Air Quality
Management District funds.
116-316-50 OPERATING SUPPLIES/MINOR EQUIPMENT 3,200 3,300
This line item provides for the replacement of trash receptacles at
bus stops and the purchase of supplies to remove graffiti from the
existing receptacles.
116-316-54 PRINTING & BINDING 2,700 2,800
Provides for 1/8 of the City Newsletter printing costs for advertising
City transit programs.
227
Budget Program:
Transit
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
116-316-77 OVERHEAD CHARGES 2,600 2,700
The Proposition A guidelines allow for the reimbursement of Public
Works administration overhead costs associated with administering
the program.
116-391-20 TRANSFERS OUT 12,500 13,000
Transfer to Street Improvements for construction of bus shelters.
To CIP
116-391-20
TRANSFERS OUT
2,500
2,500
Transfer to Storm Water Quality for trash pick-up at the City's bus
shelters.
To Strm Wtr Q
228
229
Account # Account Description
Budget Program:
Street Maintenance - Pavement Management
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
102-302-11 SALARY & WAGES - FT
0 0 0 0 -23,909 -24,839
102-302-13 SALARY & WAGES - OT
0 0 0 0 -616 -640
102-302-19 EMPLOYEE BENEFITS
0 0 0 0 -5,956 -7,854
330-930-35 PROF/TECH SERVICE
-93,725 -106,446 -4,560 -4,560
Art Overlay
-96,400 -100,000
330-930-82 IMPROV OTH THAN BLDGS
-898,962 -1,239,046 0 0
Art Overlay
-803,843 -300,000
102-302-30 MAINTENANCE SERVICES
0 0 0 0
Arterial Slurry
-160,000 -160,000
102-302-35 PROF/TECH SERVICE
0 0 0 0
Arterial Slurry
-40,000 -40,000
330-930-35 PROF/TECH SERVICE
0 -17,903 -20,000 -20,000
Pavement Mgt
-10,000 -20,000
102-305-30 MAINTENANCE SERVICES
-87,354 -84,785 -99,000 -99,000
PB Rd Maint
-100,000 -103,000
102-305-35 PROF/TECH SERVICE
-3,727 -8,215 -8,800 -8,800
PB Rd Maint
-9,000 -9,300
330-930-82 IMPROV OTH THAN BLDGS
-1,208,692 -22,825 -1,142,400 -1,142,400
Res Overlay
-400,000 0
330-930-35 PROF/TECH SERVICE
-70,687 -51,592 -272,207 -272,207
Res Ovrly Insp
-25,000 0
102-302-30 MAINTENANCE SERVICES
-218,697 0 -419,100 -419,100
Slurry Resident
-70,000 0
102-302-35 PROF/TECH SERVICE
-9,822 -32,995 -114,719 -114,719
Slurry Resident
-30,000 0
-2,591,666 -1,563,808 -2,080,786 -2,080,786 -1,774,724 -765,633
Expenditure Subtotals
102-347-10 INTEREST EARNINGS
62,725 27,137 1,000 1,000 5,900 3,000
115-366-10 PROPOSITION C
0 0 0 0
From Oth Agen
45,500 0
330-364-10 GRANT INCOME
329,413 385,587 0 0
From Oth Agen
681,660 0
115-313-10 PROP C SALES TAX
478,603 444,152 485,000 485,000
Taxes
479,798 450,000
870,741 856,876 486,000 486,000 1,212,858 453,000
Revenue Subtotals
102-391-10 TRANSFERS IN
445,180 521,500 344,375 1,241,490
Fr Gen'l fund
150,000 300,000
102-391-10 TRANSFERS IN for res slurry
0 0 0 0
Fr Gen'l fund
100,000 0
330-391-10 TRANSFERS IN for res overly
0 0 0 0
Fr Gen'l fund
425,000 0
102-391-10 TRANSFERS IN for PB Road
0 0 111,115 111,115
Fr Prop C
109,000 112,300
330-391-10 TRANSFERS IN
1,921,850 1,052,225 20,000 126,948
Fr Prop C
228,583 420,000
2,367,030 1,573,725 475,490 1,479,553 1,012,583 832,300
Transfers In Subtotals
115-391-20 TRANSFERS OUT
-594,750 -930,759 -131,115 -218,580
To Street Maint
0 0
230
Account # Account Description
Budget Program:
Street Maintenance - Pavement Management
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
115-391-20 TRANSFERS OUT
-13,432 -7,716 0 -304,940
To Street Maint
-228,583 -420,000
115-391-20 TRANSFERS OUT for PB Rd
0 0 0 0
To Street Maint
-109,000 -112,300
-608,182 -938,475 -131,115 -523,520 -337,583 -532,300
Transfers Out Subtotals
37,923 -71,681 -1,250,411 -638,753 113,134 -12,633
Net (Uses)/Resources Program Totals
231
Budget Program:
Street Maintenance - Pavement Management
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
102-302-11 SALARY & WAGES - FT 23,909 24,839
Salaries and wages paid to full-time City employees allocated to
this program.
102-302-13 SALARY & WAGES - OT 616 640
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
102-302-19
EMPLOYEE BENEFITS
5,956
7,854
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
330-930-35 PROFESSIONAL/TECHNICAL SERVICES 96,400 100,000
Arterial Rehabilitation Program: Design, administration and
inspection services. (FY2003-2004 $100,000) Funding: TEA grant
monies $85,000 and Prop C $15,000 (based on 85/15 proportion)
Art Overlay
330-930-82 IMPROVEMENTS OTHER THAN BLDGS 803,843 300,000
Arterial Rehabilitation Program: Construction project to overlay
arterial roadways, as scheduled in the Pavement Management
Program (FY2003-2004 $400,000) Funding: TEA grant monies
$342,000 and Prop C $58,000 (based on 85/15 proportion)
102-302-30 MAINTENANCE SERVICES 160,000 160,000
Arterial Slurry Seal Program: Contract services to seal cracks,
patch, and slurry seal roadways in accordance with the Pavement
Management report. This is a new program to slurry major arterials
throughout the City. Additional program expenses for project
administration and inspection services are included in Professional
Technical Services. (Funded with Prop C and transportation grant
monies)
Arterial Slurry
102-302-35 PROFESSIONAL/TECHNICAL SERVICES 40,000 40,000
Arterial Slurry Seal Program: Inventory, administration and
inspection services. (Prop C funded)
330-930-35 PROFESSIONAL/TECHNICAL SERVICES 10,000 20,000
Pavement Management Program: Engineering study to provide a
major update of the Pavement Management Program. (Prop C
funded)
Pavement Mgt
PB Rd Maint
232
Budget Program:
Street Maintenance - Pavement Management
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
102-305-30 MAINTENANCE SERVICES 100,000 103,000
Portuguese Bend Road Maintenance: Street maintenance costs for
ongoing repairs to Palos Verdes Drive South through the landslide
area. (Prop C funded)
102-305-35 PROFESSIONAL/TECHNICAL SERVICES 9,000 9,300
Portuguese Bend Road Maintenance: Inspection services for the
Palos Verdes Drive South road repairs. (Prop C funded)
330-930-82
IMPROVEMENTS OTHER THAN BLDGS
400,000
0
This budget provides for the FY2003-2004 residential overlay
construction costs.
Res Overlay
330-930-35 PROFESSIONAL/TECHNICAL SERVICES 25,000 0
This budget provides for the FY2003-2004 residential overlay
inspection costs.
Res Ovrly Insp
102-302-30 MAINTENANCE SERVICES 70,000 0
This budget provides for the FY2003-2004 Residential Slurry
program maintenance costs.
Slurry Resident
102-302-35 PROFESSIONAL/TECHNICAL SERVICES 30,000 0
This budget provides for the FY2003-2004 Residential Slurry
program inspection costs.
115-391-20 TRANSFERS OUT 228,583 420,000
Transfer from the Prop C fund to the Street Maintenance fund for
Arterial Overlay (FY2003-2004 only), Arterial Slurry and the
Pavement Management Program update.
To Street Maint
115-391-20 TRANSFERS OUT for PB Rd 109,000 112,300
Transfer from the Prop C fund to the Street Maintenance fund for
Portuguese Bend road maintenance.
233
Account # Account Description
Budget Program:
Street Maintenance - Non Pavement
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
103-310-35 PROF/TECH SERVICE
-6,650 -6,300 -12,570 -12,570
1972 Act
-7,000 -7,000
103-310-40 LEGAL SERVICES
-781 0 -1,340 -1,340
1972 Act
-1,378 -1,500
103-310-55 LEGAL NOTICE PUB
-529 0 -625 -625
1972 Act
0 0
103-310-77 OVERHEAD CHARGES
-44,600 -46,350 -46,350 -46,350
1972 Act
-47,300 -48,200
102-303-20 LIGHT AND POWER
-2,339 -3,788 -8,240 -8,240
Medians
-8,500 -8,700
102-303-23 WATER UTILITY SERVICE
-56,364 -54,181 -53,600 -53,600
Medians
-55,000 -57,000
102-303-30 MAINTENANCE SERVICES
-93,089 -169,529 -171,060 -171,060
Medians
-94,330 -97,430
102-303-35 PROF/TECH SERVICE
0 -18,520 -10,800 -10,800
Medians
-15,000 -15,000
102-303-30 MAINTENANCE SERVICES
-1,323 -143,405 -183,200 -183,200
Roadside
-170,000 -175,500
102-303-35 PROF/TECH SERVICE
-17,548 -1,812 -12,400 -12,400
Roadside
-13,000 -13,500
102-303-30 MAINTENANCE SERVICES
-282,493 -281,759 -300,300 -300,300
Roadways
-350,000 -360,500
102-303-35 PROF/TECH SERVICE
-7,260 -16,563 -15,500 -15,500
Roadways
0 0
102-303-30 MAINTENANCE SERVICES
-17,997 -58,489 -61,800 -61,800
Sidewalk/Ramp
-68,200 -70,300
102-303-35 PROF/TECH SERVICE
-1,332 -1,553 -12,400 -12,400
Sidewalk/Ramp
-5,000 -5,000
102-303-50 OP SUPP/MINOR EQUIP
-17 0 0 0
Sidewalks
0 0
102-303-11 SALARY & WAGES - FT
-41,187 -73,812 -81,880 -81,880
Street Maint
-46,372 -48,172
102-303-12 SALARY & WAGES - PT
-5,471 -7,572 -11,850 -11,850
Street Maint
-11,110 -11,780
102-303-13 SALARY & WAGES - OT
-10 -52 -2,050 -2,050
Street Maint
-1,665 -1,730
102-303-19 EMPLOYEE BENEFITS
-10,740 -26,106 -18,980 -18,980
Street Maint
-13,884 -17,816
102-303-35 PROF/TECH SERVICE
-12,087 0 0 0
Street Maint
0 0
102-303-54 PRINTING & BINDING
-617 -1,466 -1,600 -1,600
Street Maint
-1,700 -1,800
102-303-55 LEGAL NOTICE PUB
-1,196 -1,133 -2,600 -2,600
Street Maint
-3,000 -3,300
102-303-50 OP SUPP/MINOR EQUIP
-21,299 -28,121 -10,300 -10,300
Street Signs
-10,500 -11,000
102-303-30 MAINTENANCE SERVICES
-51,132 -57,886 -73,700 -73,700
Street Sweep
-110,000 -115,000
102-303-30 MAINTENANCE SERVICES
-112,883 -117,821 -103,000 -103,000
Tree Trim
-127,000 -128,000
102-303-35 PROF/TECH SERVICE
-30,225 0 -10,800 -10,800
Tree Trim
0 0
102-303-30 MAINTENANCE SERVICES
-6,088 -18,264 -20,600 -20,600
Weed Abate
-21,000 -21,500
-825,258 -1,134,482 -1,227,545 -1,227,545 -1,180,939 -1,219,728
Expenditure Subtotals
234
Account # Account Description
Budget Program:
Street Maintenance - Non Pavement
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
103-347-10 INTEREST EARNINGS
23,526 13,686 6,450 6,450 1,350 270
115-347-10 INTEREST EARNINGS
63,488 33,347 6,000 6,000 7,000 9,300
102-356-10 SIDEWALK REPAIR
0 18,048 20,000 20,000
Chg for Svcs
20,000 20,000
102-358-10 REIMB FOR PROP DAMAGE
2,831 1,542 600 600
Chg for Svcs
0 0
102-363-10 STATE GAS TAX 2105
272,270 262,618 259,500 259,500
From Oth Agen
268,000 268,000
102-363-20 STATE GAS TAX 2106
167,956 159,749 155,000 155,000
From Oth Agen
163,000 163,000
102-363-30 STATE GAS TAX 2107
359,845 351,288 334,000 334,000
From Oth Agen
368,000 368,000
102-363-40 STATE GAS TAX 2107.5
6,000 0 6,000 6,000
From Oth Agen
0 0
102-364-10 ST MAINT GRANT INCOME
320,274 104,644 159,935 159,935
From Oth Agen
0 0
102-375-10 ST MAINT MISC REVENUES
15,375 23,148 34,000 34,000
Other Revenue
20,000 20,000
103-311-10 PROPERTY TAX
325,337 324,016 324,970 324,970
Taxes
327,860 327,860
1,556,902 1,292,086 1,306,455 1,306,455 1,175,210 1,176,430
Revenue Subtotals
102-391-10 TRANSFERS IN for St Lndscp
0 0 210,000 210,000
Fr 1972 Act
301,690 230,000
102-391-10 TRANSFERS IN
0 0 0 0
Fr Waste Red
37,000 38,000
102-391-10 TRANSFERS IN for ROW litter
0 0 10,000 10,000
Fr Waste Red
10,000 10,000
0 0 220,000 220,000 348,690 278,000
Transfers In Subtotals
102-391-20 TRANSFERS OUT
-62,423 -48,926 0 -86,960
To Street Imprv
0 0
102-391-20 TRANSFERS OUT
-320,274 -104,644 0 0
To Street Maint
0 0
103-391-20 TRANSFERS OUT for Traf Sig
-59,300 -61,000 -60,000 -60,000
To Street Maint
-69,500 -55,000
103-391-20 TRANSFERS OUT for Lndscp
-222,400 -300,000 -210,000 -210,000
To Street Maint
-301,690 -230,000
-664,397 -514,570 -270,000 -356,960 -371,190 -285,000
Transfers Out Subtotals
67,247 -356,966 28,910 -58,050 -28,229 -50,298
Net (Uses)/Resources Program Totals
235
Budget Program:
Street Maintenance - Non Pavement
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
103-310-35 PROFESSIONAL/TECHNICAL SERVICES 7,000 7,000
Provides for preparation of the annual Engineer's report.
1972 Act
103-310-40 LEGAL SERVICES 1,378 1,500
Provides for assessment district related legal services.
103-310-77
OVERHEAD CHARGES
47,300
48,200
The 1972 Act allows for the reimbursement of Public Works
administration overhead costs associated with establishing and
administering the district.
102-303-20 LIGHT AND POWER 8,500 8,700
Electrical power for medians which have electronic irrigation
controllers and/or landscape lighting. Excluding costs related to the
Ocean Terrace medians, the Landscaping and Lighting District
(1972 Act) provides full funding for this cost.
Medians
102-303-23 WATER UTILITY SERVICE 55,000 57,000
Water service to all irrigated medians. The Landscaping and
Lighting District (1972 Act) provides full funding for this cost.
102-303-30 MAINTENANCE SERVICES 94,330 97,430
1. Median Maintenance: Maintenance of landscaped center
medians and street right-of-ways. The work includes turf areas,
ground cover areas, irrigation systems, streets, shrubs, hardscapes,
litter patrol, and weed abatement. (FY2003-2004 $90,000)
(FY2004-2005 $93,000)
2. Backflow Inspections: To meet the requirements of California
Water Service and the Los Angeles County Health Department, all
backflow prevention devices are certified annually by a private
contractor. (FY2003-2004 $2,100) (FY2004-2005 $2,200)
3. Special Benefit Median Maintenance Includes:
a. Rue Beaupre (FY2003-2004 $525) (FY2004-2005 $525)
b. Alta Vista (FY2003-2004 $865) (FY2004-2005 $865)
c. Ocean Terrace (FY2003-2004 $860) (FY2004-2005 $860)
The Landscaping and Lighting District (1972 Act) provides funding
for these maintenance activities.
102-303-35 PROFESSIONAL/TECHNICAL SERVICES 15,000 15,000
This line item provides for contract administration assistance in
236
Budget Program:
Street Maintenance - Non Pavement
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
developing requests for proposals and contract documents,
maintenance contract administration, and to monitor and inspect
contract maintenance activity on a regular basis.
102-303-30 MAINTENANCE SERVICES 170,000 175,500
Contract services for Roadside Maintenance include litter pick-up,
sign repair and installation, clean-up of illegal dumping, vegetation
removal, and fence and guardrail repair and replacement. Amounts
are higher than previous fiscal years due to an increase in the
number of maintenance requests. (FY2003-2004 $160,000)
(FY2004-2005 $165,000)
Roadway Repairs Due to Accidents: Repairs that are not included
in regular roadway or roadside maintenance. The City attempts to
recover repair costs associated with accidents from the parties that
cause the damage. (FY2003-2004 $10,000) (FY2004-2005
$10,500)
Roadside
102-303-35 PROFESSIONAL/TECHNICAL SERVICES 13,000 13,500
Maintenance contract monitoring and inspection regarding right-of-
way maintenance.
102-303-30 MAINTENANCE SERVICES 350,000 360,500
Contract services for roadway maintenance includes temporary
pavement patching and temporary sidewalk repair. Amounts are
higher than previous fiscal years due to the increase in number of
maintenance requests.
Roadways
102-303-30 MAINTENANCE SERVICES 68,200 70,300
Sidewalk Repair Program: Repair sidewalks throughout the City on
a five-year cycle. Adjacent property owners reimburse the City for a
portion of the expense. (FY2003-2004 $64,000) (FY2004-2005
$66,000)
Disabled Access Ramps: Ramps are installed at intersections
covered by the annual overlay and sidewalk repair programs where
the grade of the adjacent roadway is less than 6%. These
expenditures are reimbursed by Bikeway funds received under the
California Transportation Development Act (TDA). (FY2003-2004
$4,200) (FY2004-2005 $4,300)
Sidewalk/Ramp
102-303-35 PROFESSIONAL/TECHNICAL SERVICES 5,000 5,000
Sidewalk Repair Program inventory, administration and inspection
services.
102-303-11 SALARY & WAGES - FT 46,372 48,172
Street Maint
237
Budget Program:
Street Maintenance - Non Pavement
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
Salaries and wages paid to full-time City employees allocated to
this program.
102-303-12 SALARY & WAGES - PT 11,110 11,780
This allocation is for one-half of the Public Works' student intern
position. The student intern will help administer the Sidewalk
Repair Program. The other half of the position has been budgeted
in Public Works Administration to provide assistance in City
Engineering activity.
102-303-13
SALARY & WAGES - OT
1,665
1,730
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
102-303-19 EMPLOYEE BENEFITS 13,884 17,816
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
102-303-54 PRINTING & BINDING 1,700 1,800
Printing of special reports, flyers and other documents.
102-303-55 LEGAL NOTICE PUBLICATION 3,000 3,300
This item provides for legal notice publication for the following
contracts: Street Sweeping, Sidewalk Repair, Median Maintenance,
and Right-of-Way Maintenance.
102-303-50 OPERATING SUPPLIES/MINOR EQUIPMENT 10,500 11,000
This is a multi-year program to replace the aging blue street signs
that are rusting and difficult to read.
Street Signs
102-303-30 MAINTENANCE SERVICES 110,000 115,000
Street Sweeping: Contract services for the mechanical sweeping of
streets citywide. Approximately $8,000 of this cost is reimbursed by
Caltrans for sweeping Western Avenue twice per month. The
sweeping schedule is as follows:
Western Avenue: Weekly
Hawthorne Boulevard: Twice Monthly
All remaining streets: Monthly
Additional Citywide sweep: Autumn
Various Areas: As Needed
Street Sweep
103-391-20 TRANSFERS OUT for Lndscp 301,690 230,000
To Street Maint
238
Budget Program:
Street Maintenance - Non Pavement
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
Transfer from the 1972 Act fund to the Street Maintenance fund for
Street Landscape Maintenance activities. Street Landscape
Maintenance has been established in the Street Maintenance fund
and contains expenditures that are fully eligible for funding under
the 1972 Act.
103-391-20 TRANSFERS OUT for Traf Sig 69,500 55,000
Transfer from the 1972 Act fund to the Street Maintenance fund for
Traffic Signal Maintenance activities. Traffic Signal Maintenance
has been established in the Street Maintenance fund and contains
expenditures that are fully eligible for funding under the 1972 Act.
102-303-30 MAINTENANCE SERVICES 127,000 128,000
Street Tree Trimming: Includes costs for removing tree limbs to
provide a 16-foot clearance over sidewalks and streets and for the
removal of fallen tree limbs and trees. (FY2003-2004 $127,000
including $27,000 Waste Reduction funds and $100,000 1972 Act
assessments) (FY2004-2005 $128,000 including $28,000 Waste
Reduction funds and $100,000 1972 Act assessments)
Tree Trim
102-303-30 MAINTENANCE SERVICES 21,000 21,500
Weed Abatement: Contract service for chemical and mechanical
control of weeds on undeveloped rights-of-way throughout the City.
Weed control is conducted in areas designated by Fire Department
requirements. Weed abatement is funded with Landscaping and
Lighting (1972 Act) assessments.
Weed Abate
239
Account # Account Description
Budget Program:
Storm Drain Maintenance
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
330-930-35 PROF/TECH SERVICE
0 0 -40,000 -40,000
Citywide Drain
-10,000 -10,500
330-930-35 PROF/TECH SERVICE
0 0 -20,000 -20,000
Misc Drain
0 0
330-930-82 IMPROV OTH THAN BLDGS
0 0 -25,652 -25,652
Misc Drainage
0 0
330-930-11 SALARY & WAGES - FT
0 0 0 0
Storm Drain M
-22,316 -23,186
330-930-13 SALARY & WAGES - OT
0 0 0 0
Storm Drain M
-920 -956
330-930-19 EMPLOYEE BENEFITS
0 0 0 0
Storm Drain M
-5,406 -7,165
0 0 -85,652 -85,652 -38,642 -41,807
Expenditure Subtotals
330-391-10 TRANSFERS IN
0 0 0 0
Fr Gen'l fund
38,642 41,807
0 0 0 0 38,642 41,807
Transfers In Subtotals
0 0 -85,652 -85,652 0 0
Net (Uses)/Resources Program Totals
240
Budget Program:
Storm Drain Maintenance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
330-930-35 PROFESSIONAL/TECHNICAL SERVICES 10,000 10,500
Video inspection of storm drains.
Citywide Drain
330-930-11 SALARY & WAGES - FT 22,316 23,186
Salaries and wages paid to full-time City employees allocated to
this program.
Storm Drain Mnt
330-930-13
SALARY & WAGES - OT
920
956
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
330-930-19 EMPLOYEE BENEFITS 5,406 7,165
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
241
Account # Account Description
Budget Program:
Abalone Cove Sewer Maintenance
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
125-325-11 SALARY & WAGES - FT
0 0 0 0 -3,738 -3,883
125-325-13 SALARY & WAGES - OT
0 0 0 0 -158 -164
125-325-19 EMPLOYEE BENEFITS
0 0 0 0 -868 -1,157
125-325-20 LIGHT AND POWER
0 0 0 0 -2,400 -2,400
125-325-30 MAINTENANCE SERVICES
0 -9,394 -50,000 -50,000 -32,736 -37,296
125-325-35 PROF/TECH SERVICE
0 0 0 0 -5,100 -5,100
125-325-82 IMPROV OTH THAN BLDGS
0 0 -40,606 -40,606 -5,000 0
0 -9,394 -90,606 -90,606 -50,000 -50,000
Expenditure Subtotals
125-347-10 INTEREST EARNINGS
0 700 250 250 0 0
125-311-10 PROPERTY TAX
0 20,467 20,000 20,000
Taxes
35,000 50,000
0 21,167 20,250 20,250 35,000 50,000
Revenue Subtotals
125-391-10 TRANSFERS IN
0 35,000 35,000 35,000
Fr Gen'l Fund
15,000 0
0 35,000 35,000 35,000 15,000 0
Transfers In Subtotals
0 46,772 -35,356 -35,356 0 0
Net (Uses)/Resources Program Totals
242
Budget Program:
Abalone Cove Sewer Maintenance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
125-325-11 SALARY & WAGES - FT 3,738 3,883
Salaries and wages paid to full-time City employees allocated to
this program.
125-325-13 SALARY & WAGES - OT 158 164
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
125-325-19
EMPLOYEE BENEFITS
868
1,157
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
125-325-20 LIGHT AND POWER 2,400 2,400
Electricity cost for the pump station communication system.
125-325-30 MAINTENANCE SERVICES 32,736 37,296
On-going operation and maintenance of the sewer facilities.
125-325-35 PROFESSIONAL/TECHNICAL SERVICES 5,100 5,100
Consultant services to prepare the annual Engineer's report
($4,500) and 24-hour answering service for maintenance calls
($600).
125-325-82 IMPROVEMENTS OTHER THAN BLDGS 5,000 0
This budget provides for the purchase of an automatic
communication system for the pump stations (FY2003-2004 only).
243
Account # Account Description
Budget Program:
Sewer Maintenance
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
330-930-35 PROF/TECH SERVICE
0 0 -70,000 -70,000
Sewer Clean
-6,500 -6,700
330-930-82 IMPROV OTH THAN BLDGS
0 0 -280,000 -280,000
Sewer Clean
0 0
330-930-11 SALARY & WAGES - FT
0 0 0 0
Sewer Maint
-9,135 -9,491
330-930-13 SALARY & WAGES - OT
0 0 0 0
Sewer Maint
-339 -352
330-930-19 EMPLOYEE BENEFITS
0 0 0 0
Sewer Maint
-2,258 -2,984
0 0 -350,000 -350,000 -18,232 -19,527
Expenditure Subtotals
330-391-10 TRANSFERS IN
0 0 0 0
Fr Gen'l fund
18,232 19,527
0 0 0 0 18,232 19,527
Transfers In Subtotals
0 0 -350,000 -350,000 0 0
Net (Uses)/Resources Program Totals
244
Budget Program:
Sewer Maintenance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
330-930-35 PROFESSIONAL/TECHNICAL SERVICES 6,500 6,700
Sewer testing for hazardous materials and emergency response
provided by the County of Los Angeles Department of Public Works.
Sewer Clean
330-930-11 SALARY & WAGES - FT 9,135 9,491
Salaries and wages paid to full-time City employees allocated to
this program.
Sewer Maint
330-930-13
SALARY & WAGES - OT
339
352
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
330-930-19 EMPLOYEE BENEFITS 2,258 2,984
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
245
Account # Account Description
Budget Program:
Parks, Trails & Open Space Maintenance
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-341-11 SALARY & WAGES - FT
-33,873 -36,311 -50,910 -50,910 -45,148 -46,909
001-341-13 SALARY & WAGES - OT
-16 -525 -3,130 -3,130 -1,204 -1,251
001-341-19 EMPLOYEE BENEFITS
-5,240 -13,169 -14,150 -14,150 -16,220 -20,444
001-341-20 LIGHT AND POWER
0 0 -680 -680 -700 -900
001-341-23 WATER UTILITY SERVICE
-103,130 -104,036 -118,300 -118,300 -121,500 -125,000
001-341-30 MAINTENANCE SERVICES
-202,657 -208,783 -417,965 -417,965 -327,100 -338,700
001-341-35 PROF/TECH SERVICE
-19,993 -27,599 -46,725 -46,725 -22,000 -21,600
001-341-50 OP SUPP/MINOR EQUIP
-2,456 -3,766 -6,200 -6,200 -6,500 -6,600
124-324-30 MAINTENANCE SERVICES
-5,888 0 0 0
Measure A
0 0
-373,253 -394,190 -658,060 -658,060 -540,372 -561,404
Expenditure Subtotals
124-347-10 INTEREST EARNINGS
918 1,211 0 0 0 0
124-364-10 MEASURE A GRANT INCOME
31,754 45,597 65,000 65,000
From Oth Agen
41,900 59,000
32,672 46,808 65,000 65,000 41,900 59,000
Revenue Subtotals
001-391-10 TRANSFERS IN
0 55,350 59,510 59,510
Fr Measure A
41,900 59,000
001-391-10 TRANSFERS IN
0 11,465 2,000 2,000
Fr Waste Redu
15,000 15,000
001-391-10 TRANSFERS IN
0 0 0 0
Fr Waste Redu
2,000 2,000
0 66,815 61,510 61,510 58,900 76,000
Transfers In Subtotals
124-391-20 TRANSFERS OUT
0 0 -4,500 -4,500
To Bldg Maint
0 0
124-391-20 TRANSFERS OUT
0 -6,596 0 0
To Pks Improv
0 0
124-391-20 TRANSFERS OUT
0 0 -55,010 -55,010
To Pks Maint
-41,900 -59,000
0 -6,596 -59,510 -59,510 -41,900 -59,000
Transfers Out Subtotals
-340,581 -287,163 -591,060 -591,060 -481,472 -485,404
Net (Uses)/Resources Program Totals
246
Budget Program:
Parks, Trails & Open Space Maintenance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
001-341-11 SALARY & WAGES - FT 45,148 46,909
Salaries and wages paid to full-time City employees allocated to
this program.
001-341-13 SALARY & WAGES - OT 1,204 1,251
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-341-19
EMPLOYEE BENEFITS
16,220
20,444
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-341-20 LIGHT AND POWER 700 900
Power for landscape irrigation control boxes at the parks. Lower
Hesse Park maintenance costs are funded by Measure A (LA
County Park and Open Space) funds.
001-341-23 WATER UTILITY SERVICE 121,500 125,000
Water to all park irrigation systems. Lower Hesse Park utility costs
are funded by Measure A (LA County Park and Open Space) funds.
001-341-30 MAINTENANCE SERVICES 327,100 338,700
Services include landscape maintenance for parks and City
facilities. The FY2003-2004 and FY2004-2005 budget allocations
are less than the previous fiscal year due to lower rates negotiated
for the landscape, irrigation and trails maintenance contracts.
However, maintenance costs for FY2004-2005 are expected to
increase slightly with the opening of the Point Vicente Interpretive
Center. Measure A monies will fund $41,900 in FY2003-2004 and
$59,000 in FY2004-2005 of the maintenance costs for Lower Hesse
Park, Forrestal Open Space and Barkentine Open Space. The
budget allocation varies from year to year depending on the number
of maintenance projects planned for each year. Projects 1 through
16 are on-going maintenance efforts:
1) Repairs and Extraordinary Maintenance: Repairs at facility
parking lots, fences, signs, etc. that are not part of the regular
maintenance service. (FY2003-2004 $20,000) (FY2004-2005
$21,000).
2) Landscape Maintenance at Parks and City facilities: The scope
of services is described fully in the contract specifications. They
include turf and ground cover care on a weekly basis, fertilization,
playground maintenance, shrub and tree care, ball field
maintenance, litter patrol on a seasonal and as-needed basis,
247
Budget Program:
Parks, Trails & Open Space Maintenance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
maintenance of park furniture and other park amenities, and plant
material replacement. (FY2003-2004 $184,000) (FY2004-2005
$195,000) The following park sites are eligible for reimbursement
from Measure A maintenance funds:
a) Lower Hesse Park $18,500
b) PVIC (Expansion portion only in FY2004-2005) $11,000
3) Irrigation Repairs: Annual, on-going repair of irrigation systems,
including the replacement of damaged landscape at park and city
facilities. (FY2003-2004 $15,000) (FY2004-2005 $20,000) The
following park sites are eligible for reimbursement from Measure A
maintenance funds:
a) Lower Hesse Park $1,100
b) PVIC (Expansion portion only in FY2004-2005) $5,000
4) Landscape Lighting and Electrical Repairs: Repair of landscape
lighting in all parks. (FY2003-2004 $9,000) (FY2004-2005 $9,500)
5) Portable Toilets: Weekly/bi-weekly servicing of portable toilets
located at Portuguese Bend Field, Civic Center and Abalone Cove
Shoreline Park. The budget allocation for FY2003-2004 is greater
than FY2004-2005 because portable toilets must be serviced for the
PVIC docents’ trailer during construction of the PVIC Expansion.
(FY2003-2004 $10,600) (FY2004-2005 $7,000)
6) Weed Abatement: Annual weed abatement and fire protection
for undeveloped City properties. (FY2003-2004 $25,000) (FY2004-
2005 $26,000)
7) Trails Maintenance: Provides for weed abatement, erosion
control, and vegetation clearance for pedestrian use at the following
dedicated trails. (FY2003-2004 $20,000) (FY2004-2005 $21,000)
a) Crooked Patch Trail - Ocean Terrace-Crest Rd
b) Gaucho Trail - Gaucho Drive
c) McBride Trail - Ocean Terrace-Vanderlip Canyon
d) Martingale Trail - Martingale-Willow Springs Trail
e) Pt. Vicente School - Calle De Suenos-Rue de la Pierre
f) S & S Trail - Crest Rd-Falcon segment
g) Seascape Trail - PVDW-Lunada Point
h) Vanderlip Trail - Long Point-Seacove Drive
i) Kajima Trail - Adjacent to Crest Road
j) Annie’s Flower Stand Trail - Palos Verdes Drive South
k) Crest Road Trail - Along Crest Road street right-of-way
l) Forrestal Trail - Forrestal Open Space (Measure A eligible)
m) Seabreeze Trail - Crest Road to Ocean Terrace Drive
n) Tramonto Trail - McCarrol Canyon to western City limits
o) Barkentine Trail - Tramonto to McBride (Measure A eligible)
8) Abalone Cove Sewer Lift: Bi-monthly servicing and maintenance
of sewer lift pump at Abalone Cove. (FY2003-2004 $700) (FY2004-
248
Budget Program:
Parks, Trails & Open Space Maintenance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
2005 $700)
9) Tot Lot Sand Condition Maintenance: Annual maintenance of all
park tot lots to maintain the shock absorption material. (FY2003-
2004 $2,900) (FY2004-2005 $3,000)
10) Exterior Trash Receptacle Replacement: Replacement of
Trash receptacles at park locations as needed. (FY2003-2004
$1,100) (FY2004-2005 $1,200)
11) Recycling Bins: Recycling bins will be placed alongside trash
receptacles at park locations. The Waste Reduction fund will
contribute to fund these costs. (FY2003-2004 $15,000) (FY2004-
2005 $15,000)
12) City Hall Tennis Court: Every year the courts are resurfaced to
improve safety and to prolong their life. (FY2003-2004 $1,700)
(FY2004-2005 $1,800)
13) Ladera Linda Paddle Tennis Court: Every year the courts are
resurfaced to improve safety and to prolong their life. (FY2003-
2004 $1,700) (FY2004-2005 $1,800)
14) Maintenance and Repairs: Eligible Measure A costs to repair
electrical, fencing, benches and barbecues at Lower Hesse Park,
the PVIC Expansion, Forrestal Open Space and Barkentine Open
Space. (FY2003-2004 $1,500) (FY2004-2005 $1,600)
15) Forrestal Open Space: Eligible Measure A costs for landscape
maintenance and repairs. (FY2003-2004 $5,700) (FY2004-2005
$5,800)
16) Barkentine Open Space: Eligible Measure A costs for
landscape maintenance and repairs. (FY2003-2004 $5,700)
(FY2004-2005 $5,800)
17) The following projects are one-time maintenance efforts:
a) Replace the tennis court windscreen and net at Upper Point
Vicente Park. (FY2003-2004 $5,000)
b) Install parking lot perimeter posts at the Point Vicente
Interpretive Center. (FY2003-2004 $2,500) (FY2004-2005 $2,500)
001-341-35 PROFESSIONAL/TECHNICAL SERVICES 22,000 21,600
1. On-going Maintenance - Contract administration on an as-
needed basis, along with regular park and trail inspections.
(FY2003-2004 $20,500) (FY2004-2005 $21,000)
2. One-time Maintenance Projects. Assistance in developing
requests for proposals, preparing contract documents, and
monitoring and inspecting maintenance projects. The amount
budgeted is dependent upon the number of maintenance projects
249
Budget Program:
Parks, Trails & Open Space Maintenance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
planned for each year. (FY2003-2004 $1,500) (FY2004-2005 $600)
001-341-50 OPERATING SUPPLIES/MINOR EQUIPMENT 6,500 6,600
Provides for replacement parts used to repair picnic tables and
barbecues, as well as supplies, paint, and additional materials for
back-stops, signs, and minor fence repairs.
124-391-20
TRANSFERS OUT
41,900
59,000
Transfer from the Measure A Maintenance fund to Parks, Trails &
Open Space Maintenance within the General fund for maintenance
of Lower Hesse Park, the expansion portion of Point Vicente
Interpretive Center, and Forrestal and Barkentine Open Space.
To Pks Maint
250
251
Account # Account Description
Budget Program:
Building Maintenance
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
001-340-11 SALARY & WAGES - FT
-36,642 -31,760 -46,220 -46,220 -45,148 -46,909
001-340-13 SALARY & WAGES - OT
-33 -232 -3,130 -3,130 -1,204 -1,251
001-340-19 EMPLOYEE BENEFITS
-5,940 -12,479 -13,410 -13,410 -16,220 -20,444
001-340-20 LIGHT AND POWER
-66,641 -76,882 -75,400 -75,400 -78,000 -80,000
001-340-22 GAS UTILITY SERVICE
-2,731 -1,953 -5,500 -5,500 -6,000 -6,500
001-340-23 WATER UTILITY SERVICE
-6,780 -24,697 -21,600 -21,600 -22,000 -23,000
001-340-30 MAINTENANCE SERVICES
-137,173 -140,849 -207,566 -207,566 -140,900 -153,100
001-340-35 PROF/TECH SERVICE
-10,017 -13,640 -31,250 -31,250 -4,500 -4,600
001-340-50 OP SUPP/MINOR EQUIP
-16,337 -28,637 -38,000 -38,000 -39,000 -40,000
001-340-55 LEGAL NOTICE PUB
0 -1,057 0 0 0 0
001-340-76 EQUIP REPLACEMENT CHGS
-5,020 -9,320 -9,760 -9,760 -17,103 -17,991
-287,314 -341,506 -451,836 -451,836 -370,075 -393,795
Expenditure Subtotals
-287,314 -341,506 -451,836 -451,836 -370,075 -393,795
Net (Uses)/Resources Program Totals
252
Budget Program:
Building Maintenance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
001-340-11 SALARY & WAGES - FT 45,148 46,909
Salaries and wages paid to full-time City employees allocated to
this program.
001-340-13 SALARY & WAGES - OT 1,204 1,251
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
001-340-19
EMPLOYEE BENEFITS
16,220
20,444
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
001-340-20 LIGHT AND POWER 78,000 80,000
Lighting for all public buildings, including City Hall and park
buildings.
001-340-22 GAS UTILITY SERVICE 6,000 6,500
Gas utility service for all public buildings, including City Hall and
park buildings.
001-340-23 WATER UTILITY SERVICE 22,000 23,000
Water services to all public buildings, including City Hall, and park
buildings.
001-340-30 MAINTENANCE SERVICES 140,900 153,100
These services provide for the on-going maintenance of all City and
Park buildings. The budget allocation varies from year to year,
depending on the number of maintenance projects planned each
year. The FY2002-2003 year-end estimate is less than budgeted
because major building maintenance projects such as roof repairs
and civic center improvements were transferred and expensed in
the Building Replacement fund.
The following projects are on-going maintenance efforts:
1. Custodial Services: Contracted janitorial service for all public
buildings. The budget allocation for FY2004-2005 has been
increased due to the expected completion of the Point Vicente
Interpretive Center building expansion. (FY2003-2004 $45,000)
(FY2004-2005 $55,000)
2. Graffiti Abatement: Removal of graffiti from public areas.
(FY2003-2004 $10,000) (FY2004-2005 $10,500)
253
Budget Program:
Building Maintenance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
3. Building Maintenance: Maintenance of all park facilities and Civic
Center offices. Maintenance activities include miscellaneous
repairs to windows, locks, appliances, security doors and screens,
etc. In addition to general repair, the funds will provide for repairs
resulting from minor vandalism. (FY2003-2004 $27,000) (FY2004-
2005 $28,000)
4. Utility Repairs: Plumbing, lighting and electrical repairs. Also
provides for any major utility failures that might occur. (FY2003-
2004 $22,000) (FY2004-2005 $22,500)
5. Building Security: Electronic building security at all park buildings
and City Hall are provided by a contract security company. (FY2003-
2004 $8,000) (FY2004-2005 $8,500)
6. Pest Control: Monthly pest control in and around all City
buildings. (FY2003-2004 $3,000) (FY2004-2005 $3,100)
7. Heating and Air Conditioning Maintenance: Servicing of the
HVAC systems at Hesse Park, Pt. Vicente, Ladera Linda
Community Center and the Civic Center. (FY2003-2004 $8,000)
(FY2004-2005 $8,500)
8. Sewer Lift Station Maintenance: The sewer lift station at Point
Vicente Interpretive Center is serviced and maintained bi-monthly
by a private contractor. (FY2003-2004 $3,500) (FY2004-2005
$3,600)
9. Fire Extinguisher Service: The Fire Code requires the City to
annually inspect and certify the fire extinguishers at public facilities.
(FY2003-2004 $1,500) (FY2004-2005 $1,600)
10. Emergency Generator Maintenance: The Civic Center has an
emergency generator that operates with propane fuel requiring an
annual maintenance contract on the generator. (FY2003-2004
$1,400) (FY2004-2005 $1,500)
11. Miscellaneous Building Maintenance: Provides for unforeseen
necessary building repairs. (FY2003-2001 $10,000) (FY2004-2005
$10,300)
The following is a one-time building maintenance effort:
12. Replace doors at the City Hall Maintenance Building (FY2003-
2004 $1,500).
001-340-35 PROFESSIONAL/TECHNICAL SERVICES 4,500 4,600
1. On-going Maintenance: Contract administration on an as-
needed basis, and to monitor and inspect all maintenance contract
activity on a regular basis. (FY 03-04 $2,000) (FY 04-05 $2,000)
254
Budget Program:
Building Maintenance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
2. One-time Maintenance: Assistance in monitoring and inspecting
building maintenance projects. The amount budgeted is
proportional to the amount budgeted for maintenance projects in the
maintenance account. (FY2003-2004 $2,500) (FY2004-2005
$2,600)
001-340-50 OPERATING SUPPLIES/MINOR EQUIPMENT 39,000 40,000
Includes building maintenance supplies and minor equipment, as
well as the annual purchase of custodial, sanitary, and kitchen
supplies.
001-340-76
EQUIPMENT REPLACEMENT CHARGES
17,103
17,991
Equipment Replacement charges pay for new equipment items, as
well as for maintenance, depreciation and eventual replacement of
existing equipment items. Equipment is defined as vehicles,
computers, phone equipment, furniture, and other office
equipment. Purchases of replacement equipment occur on an as-
needed basis, and do not directly increase the amount of a
budgetary program's Equipment Replacement charges. The cost of
purchasing new (non-replacement) equipment directly increases the
Equipment Replacement charge in the year the equipment is
acquired. The FY2003-2004 budget includes $60,000 for purchase
of portable generators and associated electrical modifications at two
park sites.
255
Account # Account Description
Budget Program:
Special District Maintenance
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
109-319-20 LIGHT AND POWER
-149 -157 -200 -200
El Prado
-200 -200
109-319-30 MAINTENANCE SERVICES
0 0 -700 -700
El Prado
-700 -700
123-323-30 MAINTENANCE SERVICES
0 -3,750 -39,500 -39,500
Subregion 1
-24,000 -24,000
-149 -3,907 -40,400 -40,400 -24,900 -24,900
Expenditure Subtotals
109-347-10 INTEREST EARNINGS
443 292 390 390 200 200
123-347-10 INTEREST EARNINGS
33,693 27,371 24,200 24,200 16,100 17,900
123-374-10 DEVELOPER FEES
250,000 0 0 0
Other Revenue
0 0
109-311-10 PROPERTY TAX
1,112 1,161 1,000 1,000
Taxes
1,200 1,200
285,248 28,824 25,590 25,590 17,500 19,300
Revenue Subtotals
285,099 24,917 -14,810 -14,810 -7,400 -5,600
Net (Uses)/Resources Program Totals
256
Budget Program:
Special District Maintenance
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
109-319-20 LIGHT AND POWER 200 200
The line item provides for utility expenses.
El Prado
109-319-30 MAINTENANCE SERVICES 700 700
This line item provides for miscellaneous repairs as needed.
123-323-30
MAINTENANCE SERVICES
24,000
24,000
In accordance with the development agreement for Subregion I, the
City maintains certain improvements constructed by the developer.
The full cost of this maintenance service is provided by a special
fund established by the developer. The budget allocations reflect
the reduction of maintenance funds available due to declining
interest rates.
Subregion 1
257
Account # Account Description
Budget Program:
Community Development Block Grant
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
110-910-11 SALARY & WAGES - FT
-3,150 -3,558 -8,400 -8,400 -5,940 -5,940
110-910-19 EMPLOYEE BENEFITS
-410 -1 0 0 0 0
110-910-35 PROF/TECH SERVICE
-176,785 -234,790 -267,680 -267,680 -285,400 -130,400
110-910-50 OP SUPP/MINOR EQUIP
-58 -65 -1,300 -1,300 -1,500 -1,000
110-910-55 LEGAL NOTICE PUB
-120 -178 -500 -500 -1,000 -500
110-910-82 IMPROV OTH THAN BLDGS
0 0 -828,476 -828,476 -879,613 -57,154
-180,523 -238,591 -1,106,356 -1,106,356 -1,173,453 -194,994
Expenditure Subtotals
110-364-10 GRANT INCOME
218,823 277,360 1,146,356 1,146,356
From Oth Agen
1,207,863 229,404
218,823 277,360 1,146,356 1,146,356 1,207,863 229,404
Revenue Subtotals
110-391-20 TRANSFERS OUT
-38,300 -39,205 -40,000 -40,000
To Gen'l Fund
-34,410 -34,410
-38,300 -39,205 -40,000 -40,000 -34,410 -34,410
Transfers Out Subtotals
0 -436 0 0 0 0
Net (Uses)/Resources Program Totals
258
Budget Program:
Community Development Block Grant
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
110-910-11 SALARY & WAGES - FT 5,940 5,940
Salaries and wages paid to full-time City employees allocated to
this program.
110-910-35 PROFESSIONAL/TECHNICAL SERVICES 285,400 130,400
The FY2003-2004 and FY2004-2005 budgets provide funds for
project administration, engineering, design, request for proposal
preparation, contract management, and inspection services for
projects included in the following project schedules.
110-910-50 OPERATING SUPPLIES/MINOR EQUIPMENT 1,500 1,000
This line item provides for blue-print services and miscellaneous
supplies.
110-910-55 LEGAL NOTICE PUBLICATION 1,000 500
The FY2003-2004 and FY2004-2005 budgets include formal
bidding notices on projects. This line item provides for the legal
notices that are required as part of the bid process.
110-910-82 IMPROVEMENTS OTHER THAN BLDGS 879,613 57,154
This line item provides for construction costs for the FY2003-2004
and FY2004-2005 projects as shown on the following project
schedules. The FY2002-2003 year-end estimate is less than
budgeted because final approval of federal permits for the Altamira
Canyon Storm Drain project was delayed. Construction of this
project has been re-budgeted to FY2003-2004.
110-391-20 TRANSFERS OUT 34,410 34,410
The FY2003-2004 and FY2004-2005 budgets fund approximately
65% of the REACH program. The remaining funds necessary for
the REACH program will come from registration fees and general
fund contributions.
To Gen'l Fund
259
FY2003-2004 Community Development Block Grant Projects
No. New Projects Amount
1. Home Improvement Program $100,000
Provides grants and/or deferred loans to eligible low and
moderate income homeowners for necessary minor home
repairs, as well as repairs to correct building and safety code
deficiencies.
2. REACH 34,410
Recreation program for people with disabilities. This program is
administered through the City's Recreation Department.
3. CDBG Administration 22,940
General administration required for the implementation of
Community Block Grant Projects.
4. Americans with Disabilities Act (ADA) Accessibility Project 72,054
ADA improvements to various city and park sites, as
recommended in the City’s ADA Facility Checklist Plan.
No. Rebudgeted Projects
1. Altamira Canyon Storm Drain 923,459
This project will provide funding for landslide mitigation,
including streambed erosion control and slope stabilization. It
includes the extension of an existing underground pipeline in the
canyon within the landslide area, installation of concrete to
stabilize the streambed above the pipe and construction of rock
toe berms to provide protection for canyon banks. The project
work will extend approximately 1,780 lineal feet between Upper
and Lower Narcissa Drive.
2. Americans with Disabilities Act (ADA) Accessibility Project 55,000
ADA improvements - Design portion of a project.
Total $1,207,863
260
FY2003-2004 Community Development Block Grant Projects
391.20
Transfer Out
.11-.13
Personnel
(.35)
Professional/Tech
(.50)
Supplies
(.55)
Publication
(.82)
Construction
Total Cost
NEW PROJECTS
1. Home Improvement Program 3,500 96,000 500
100,000
2. REACH 34,410 34,410
3. Administration 2,440 20,000 500 22,940
4. ADA Compliance – Citywide
Facility Improvements
14,400 500 57,154 72,054
New Projects Subtotal 34,410 5,940 130,400 1,000
500
57,154 229,404
REBUDGETED PROJECTS
1. Altamira Canyon Storm Drain 100,000 500 500 822,459 923,459
2. ADA Compliance 55,000 55,000
Rebudgeted Projects Subtotal 0 0 155,000 500 500 822,459 978,459
TOTALS 34,410 5,940 285,400 1,500 1,000
879,613 1,207,863
261
FY2004-2005 Community Development Block Grant Projects
No. New Projects Amount
1. Home Improvement Program $100,000
Provides grants and/or deferred loans to eligible low and
moderate income homeowners for necessary minor home
repairs, as well as repairs to correct building and safety code
deficiencies.
2. REACH 34,410
Recreation program for people with disabilities. This program is
administered through the City's Recreation Department.
3. CDBG Administration 22,940
General administration required for the implementation of
Community Block Grant Projects.
4. Americans with Disabilities Act Accessibility Project 72,054
ADA improvements to various parks recommended in the City’s
ADA Facility Checklist Plan.
No. Rebudgeted Projects
(None)
Total $229,404
262
FY2004-2005 Community Development Block Grant Projects
391.20
Transfer Out
.11-.13
Personnel
(.35)
Professional/Tech
(.50)
Supplies
(.55)
Publication
(.82)
Construction
Total Cost
NEW PROJECTS
1. Home Improvement Program 3,500 96,000 500
100,000
2. REACH 34,410 34,410
3. Administration 2,440 20,000 500 22,940
4. ADA Improvements 14,400 500 57,154 72,054
New Projects Subtotal 34,410 5,940 130,400 1,000 500 57,154 229,404
REBUDGETED PROJECTS
Rebudgeted Projects Subtotal
TOTALS 34,410 5,940 130,400 1,000 500
57,154 229,404
263
Account # Account Description
Budget Program:
RDA - Portuguese Bend
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
375-720-35 PROF/TECH SERVICE
-9,114 -3,650 -32,000 -32,000
Admin
-7,000 -7,000
375-720-50 OP SUPP/MINOR EQUIP
0 0 -1,500 -1,500
Admin
-1,500 -1,500
375-720-71 MEETINGS & CONFRNCS
-5,460 0 -3,000 -3,000
Admin
0 0
375-720-72 MEMBERSHIPS & DUES
-6,233 -9,777 -13,310 -13,310
Admin
-13,310 -13,310
375-722-40 LEGAL SERVICES
0 0 -10,000 -10,000
Attorney
-2,000 -2,000
375-725-35 PROF/TECH SERVICE
0 0 -15,000 -15,000
Cap Projects
0 0
375-725-50 OP SUPP/MINOR EQUIP
0 0 -200 -200
Cap Projects
0 0
375-725-82 IMPROV OTH THAN BLDGS
0 0 -40,000 -40,000
Cap Projects
0 0
375-721-35 PROF/TECH SERVICE
-15,404 -25,978 -45,000 -45,000
Engineer
0 0
-36,211 -39,405 -160,010 -160,010 -23,810 -23,810
Expenditure Subtotals
375-347-10 INTEREST EARNINGS
34,194 17,355 5,000 5,000 3,700 1,800
375-375-10 PVPB, LLC (GPS)
0 0 10,500 10,500
Other Revenue
0 0
34,194 17,355 15,500 15,500 3,700 1,800
Revenue Subtotals
375-391-20 TRANSFERS OUT
0 0 0 0
To Gen'l fund
-175,000 0
0 0 0 0 -175,000 0
Transfers Out Subtotals
-2,017 -22,050 -144,510 -144,510 -195,110 -22,010
Net (Uses)/Resources Program Totals
264
Budget Program:
RDA - Portuguese Bend
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
375-720-35 PROFESSIONAL/TECHNICAL SERVICES 7,000 7,000
Annual auditing services ($2,000) and contracted geo-technical
consultants to assist in project reviews initiated by the City or RDA,
which are not funded by developers via trust deposits ($5,000).
Admin
375-720-50 OPERATING SUPPLIES/MINOR EQUIPMENT 1,500 1,500
Blueprint services for various projects within the Portuguese Bend
area.
375-720-72
MEMBERSHIPS & DUES
13,310
13,310
This line item provides for the following annual assessments or
membership dues:
Abalone Cove Landslide Abatement District $5,560
Klondike Canyon Landslide Abatement District $6,100
California Redevelopment Association $1,500
Portuguese Bend Community Association $150
375-722-40 LEGAL SERVICES 2,000 2,000
This line item provides for legal services for the RDA. Actual
expenditures will vary depending on project activity.
Attorney
375-391-20 TRANSFERS OUT 175,000 0
This is a one-time operating transfer to return accumulated reserves
back to the General fund.
To Gen'l fund
265
Account # Account Description
Budget Program:
Improv Authority - Portuguese Bend
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
885-885-20 LIGHT AND POWER
-5,136 -4,144 -9,600 -9,600 -5,000 -5,000
885-885-30 MAINTENANCE SERVICES
-24,995 -43,555 -82,500 -82,500 -62,500 -62,500
885-885-35 PROF/TECH SERVICE
-1,000 -1,025 -7,000 -7,000 -24,000 -24,000
-31,132 -48,724 -99,100 -99,100 -91,500 -91,500
Expenditure Subtotals
885-347-10 INTEREST EARNINGS
6,081 5,586 6,000 6,000 2,800 2,400
6,081 5,586 6,000 6,000 2,800 2,400
Revenue Subtotals
885-391-10 TRANSFERS IN
95,000 95,000 95,000 95,000
Fr Gen'l Fund
91,500 91,500
95,000 95,000 95,000 95,000 91,500 91,500
Transfers In Subtotals
885-391-20 TRANSFERS OUT
0 0 0 0
To Gen'l fund
-75,000 0
0 0 0 0 -75,000 0
Transfers Out Subtotals
69,949 51,862 1,900 1,900 -72,200 2,400
Net (Uses)/Resources Program Totals
266
Budget Program:
Improv Authority - Portuguese Bend
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
885-885-20 LIGHT AND POWER 5,000 5,000
This budget allocation provides for power to de-watering wells in
the Portuguese Bend Landslide area.
885-885-30 MAINTENANCE SERVICES 62,500 62,500
1. Contract services to regularly monitor de-watering wells in the
Portuguese Bend Landslide area ($2,500).
2. Contract services for de-watering well maintenance and/or repair
($40,000).
3. Contract services for storm/well water drainage facility
maintenance, erosion control, and debris/retention basin cleaning
and maintenance activities ($20,000).
885-885-35 PROFESSIONAL/TECHNICAL SERVICES 24,000 24,000
This budget allocation provides for supervision and inspection of
the general operation and maintenance of de-watering wells and
drainage facilities, as well as annual auditing services.
885-391-20 TRANSFERS OUT 75,000 0
This is a one-time operating transfer to return accumulated reserves
back to the General fund.
To Gen'l fund
267
Account # Account Description
Budget Program:
Improv Authority - Abalone Cove
Department:
Public Works
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
895-895-20 LIGHT AND POWER
-6,243 -14,219 -12,000 -12,000 -12,000 -12,000
895-895-30 MAINTENANCE SERVICES
-62,610 -65,423 -84,500 -84,500 -78,500 -78,500
895-895-35 PROF/TECH SERVICE
-1,000 -1,025 -13,200 -13,200 -17,200 -11,200
-69,853 -80,667 -109,700 -109,700 -107,700 -101,700
Expenditure Subtotals
895-347-10 INTEREST EARNINGS
90,894 53,563 41,000 41,000 26,400 28,000
90,894 53,563 41,000 41,000 26,400 28,000
Revenue Subtotals
21,041 -27,104 -68,700 -68,700 -81,300 -73,700
Net (Uses)/Resources Program Totals
268
Budget Program:
Improv Authority - Abalone Cove
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Public Works
895-895-20 LIGHT AND POWER 12,000 12,000
This line item provides for electric power for seven agency de-
watering wells.
895-895-30 MAINTENANCE SERVICES 78,500 78,500
As the de-watering wells age, repairs to the equipment will likely
increase. This budget allocation provides for the following services:
1. Contract services to regularly monitor de-watering wells in the
Abalone Cove Landslide area ($2,500).
2. Contract services for de-watering well pump and discharge line
repairs. Services also include operation monitoring and abatement
facility repair inspection ($12,000).
3. Repair existing de-watering well drainage lines ($10,000).
4. The RDA funds a portion of the Abalone Cove Landslide
Abatement District (ACLAD) ($54,000).
895-895-35 PROFESSIONAL/TECHNICAL SERVICES 17,200 11,200
This budget allocation provides for maintenance administration,
geologic assistance, and annual auditing services.
269
270
INFRASTRUCTURE IMPROVEMENTS
The Public Works department manages improvements to the City’s
infrastructure. Activities within this function include:
• Infrastructure Improvements Administration (330-930);
• Street Improvements (330-931, 342-942);
• Storm Drain Improvements (330-932);
• Parks, Trails & Open Space Improvements (001-341, 330-933, 334-934,
339-939); and
• Building Replacement/Improvements (786-386).
Maintenance activities are not included within this function and are presented in
other budgetary programs. A variety of funding sources supports this function
and include federal, state, and local grant monies, Proposition C and Proposition
A funds, Measure A funds, recycling funds, developer fees, and General fund
contributions.
The FY2003-2004 and FY2004-2005 budgets include the following projects:
• Bus Shelter Improvements (funded with Proposition A funds);
• Miscellaneous Storm Drain Improvements (funded with a General fund
contribution);
• Installation of Tot and Adult Swing-Sets at Hesse Park (funded with
Quimby developer fees);
• Other Miscellaneous Parks, Trails & Open Space Improvements (funded
with General fund monies); and
• A Contribution to an Open Space Acquisition (funded with Proposition 12
and Proposition 40 bond funds).
271
272
Department:
Infrastructure Improvements
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Infrastructure Improvements Administration
-79,759 -114,859 -132,140 -132,140 -142,449 -152,837
Expenditure Subtotals
393,994 220,851 12,600 12,600 5,700 6,600
Revenue Subtotals
0 0 0 0 142,449 152,837
Transfers In Subtotals
314,235 105,992 -119,540 -119,540 5,700 6,600
Program Net (Uses)/Resources Totals
Street Improvements
-370,279 -243,441 -655,518 -655,518 -12,500 -13,000
Expenditure Subtotals
232,410 124,537 28,000 28,000 12,400 14,200
Revenue Subtotals
139,835 644,387 116,000 497,900 12,500 13,000
Transfers In Subtotals
-1,959 -38,874 -16,000 -25,483 0 0
Transfers Out Subtotals
7 486,609 -527,518 -155,101 12,400 14,200
Program Net (Uses)/Resources Totals
Storm Drain Improvements
-1,491,745 -3,435,033 -2,109,440 -2,109,440 -75,000 -75,000
Expenditure Subtotals
2,259,415 1,669,741 1,132,577 1,132,577 75,000 75,000
Transfers In Subtotals
767,670 -1,765,292 -976,863 -976,863 0 0
Program Net (Uses)/Resources Totals
Parks, Trails & Open Space Improvements
-147,966 -3,985,016 -4,877,785 -4,877,785 -1,050,000 -12,500
Expenditure Subtotals
114,731 4,009,176 167,000 190,242 1,250,150 212,830
Revenue Subtotals
113,575 168,798 107,330 3,900,983 165,913 0
Transfers In Subtotals
-43,316 -77,996 0 -3,841,283 -155,913 0
Transfers Out Subtotals
37,024 114,962 -4,603,455 -4,627,843 210,150 200,330
Program Net (Uses)/Resources Totals
Building Replacement/Improvements
-44,594 0 -232,420 -232,420 -180,375 -25,000
Expenditure Subtotals
58,762 49,737 40,000 40,000 27,700 29,500
Revenue Subtotals
152,000 500,000 105,000 105,000 0 0
Transfers In Subtotals
166,168 549,737 -87,420 -87,420 -152,675 4,500
Program Net (Uses)/Resources Totals
1,285,104 -507,992 -6,314,796 -5,966,767 75,575 225,630
Totals Infrastructure Improvements
273
Account # Account Description
Budget Program:
Infrastructure Improvements Administration
Department:
Infrastructure Improvements
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
330-930-11 SALARY & WAGES - FT
-35,240 -24,228 -65,860 -65,860 -86,676 -90,056
330-930-13 SALARY & WAGES - OT
0 0 -250 -250 -2,693 -2,798
330-930-19 EMPLOYEE BENEFITS
-5,910 -12,925 -12,030 -12,030 -21,580 -28,483
330-930-30 MAINTENANCE SERVICES
-942 -4,828 0 0 0 0
330-930-35 PROF/TECH SERVICE
-28,180 -66,135 -50,000 -50,000 -25,000 -25,000
330-930-50 OP SUPP/MINOR EQUIP
-2,910 -1,912 -1,500 -1,500 -2,000 -2,000
330-930-54 PRINTING & BINDING
-3,368 0 0 0 -3,500 -3,500
330-930-55 LEGAL NOTICE PUB
-3,209 -4,831 -2,500 -2,500 -1,000 -1,000
-79,759 -114,859 -132,140 -132,140 -142,449 -152,837
Expenditure Subtotals
330-347-10 INTEREST EARNINGS
393,994 220,851 12,600 12,600 5,700 6,600
393,994 220,851 12,600 12,600 5,700 6,600
Revenue Subtotals
330-391-10 TRANSFERS IN
0 0 0 0
Fr Gen'l fund
142,449 152,837
0 0 0 0 142,449 152,837
Transfers In Subtotals
314,235 105,992 -119,540 -119,540 5,700 6,600
Net (Uses)/Resources Program Totals
274
Budget Program:
Infrastructure Improvements Administration
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Infrastructure Improvements
330-930-11 SALARY & WAGES - FT 86,676 90,056
Salaries and wages paid to full-time City employees allocated to
this program.
330-930-13 SALARY & WAGES - OT 2,693 2,798
Salaries and wages paid for overtime worked by non-exempt City
employees allocated to this program.
330-930-19
EMPLOYEE BENEFITS
21,580
28,483
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
330-930-35 PROFESSIONAL/TECHNICAL SERVICES 25,000 25,000
Engineering services for small-scale projects or projects where
services are urgently needed (referred to as "On-Call" services).
330-930-50 OPERATING SUPPLIES/MINOR EQUIPMENT 2,000 2,000
Provides for blue-print services and miscellaneous supplies.
330-930-54 PRINTING & BINDING 3,500 3,500
Printing and binding of bid documents.
330-930-55 LEGAL NOTICE PUBLICATION 1,000 1,000
This line item provides funds for legal notice publication as required
by the Public Bidding Process and to notify affected property
owners.
275
Account # Account Description
Budget Program:
Street Improvements
Department:
Infrastructure Improvements
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
330-931-35 PROF/TECH SERVICE
-28,335 -22,695 -24,000 -24,000
25th St Setlmnt
0 0
330-931-82 IMPROV OTH THAN BLDGS
0 0 -367,900 -367,900
25th St Setlmnt
0 0
330-931-82 IMPROV OTH THAN BLDGS
0 -13,480 -12,000 -12,000
Bus Shelters
-12,500 -13,000
330-931-35 PROF/TECH SERVICE
-18,174 0 0 0
Medians
0 0
330-931-35 PROF/TECH SERVICE
-15,865 -924 0 0
Penin Bkwy
0 0
330-931-82 IMPROV OTH THAN BLDGS
0 -55,000 0 0
Penin Bkwy
0 0
342-942-35 PROF/TECH SERVICE
0 -3,790 -15,000 -15,000
Rdwy Beaut
0 0
342-942-82 IMPROV OTH THAN BLDGS
0 0 -85,000 -85,000
Rdwy Beaut
0 0
330-931-35 PROF/TECH SERVICE
-74,815 0 0 0
Scenic T/O
0 0
330-931-82 IMPROV OTH THAN BLDGS
-185,570 0 0 0
Scenic T/O
0 0
330-931-35 PROF/TECH SERVICE
0 -7,601 0 0
Sidewalks
0 0
330-931-35 PROF/TECH SERVICE
-38,848 -24,241 -41,618 -41,618
Traffic Signal
0 0
330-931-82 IMPROV OTH THAN BLDGS
-8,672 -115,710 -110,000 -110,000
Traffic Signal
0 0
-370,279 -243,441 -655,518 -655,518 -12,500 -13,000
Expenditure Subtotals
340-347-10 INTEREST EARNINGS
8 1,594 0 0 0 0
341-347-10 INTEREST EARNINGS
0 3,409 6,000 6,000 4,300 4,900
342-347-10 INTEREST EARNINGS
0 2,994 6,000 6,000 8,100 9,300
330-364-10 GRANT INCOME
216,538 -32,694 0 0
From Oth Agen
0 0
330-364-10 GRANT INCOME
13,905 19,744 0 0
From Oth Agen
0 0
340-364-10 PENIN BKWY GRANT INCOM
1,959 37,272 16,000 16,000
From Oth Agen
0 0
330-374-10 TRAF SIG DEVELOPER FEES
0 80,000 0 0
Other Revenue
0 0
330-375-10 TRAF SIG MISC REVENUES
0 12,218 0 0
Other Revenue
0 0
232,410 124,537 28,000 28,000 12,400 14,200
Revenue Subtotals
341-391-10 TRANSFERS IN
0 225,000 0 0
Fr Gen'l Fund
0 0
342-391-10 TRANSFERS IN
0 200,000 0 0
Fr Gen'l Fund
0 0
330-391-10 TRANSFERS IN
0 0 0 0
Fr Prop A
12,500 13,000
342-391-10 TRANSFERS IN
0 100,000 100,000 100,000
Fr Recycling
0 0
102-391-10 TRANSFERS IN
0 9,000 6,000 6,000
Fr St Improv
0 0
276
Account # Account Description
Budget Program:
Street Improvements
Department:
Infrastructure Improvements
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
330-391-10 TRANSFERS IN
139,835 110,387 10,000 391,900
Fr St Improv
0 0
139,835 644,387 116,000 497,900 12,500 13,000
Transfers In Subtotals
340-391-20 TRANSFERS OUT
-1,959 -32,358 0 0
To Street Imprv
0 0
340-391-20 TRANSFERS OUT
0 -6,516 -16,000 -25,483
To Street Maint
0 0
-1,959 -38,874 -16,000 -25,483 0 0
Transfers Out Subtotals
7 486,609 -527,518 -155,101 12,400 14,200
Net (Uses)/Resources Program Totals
277
Budget Program:
Street Improvements
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Infrastructure Improvements
330-931-82 IMPROVEMENTS OTHER THAN BLDGS 12,500 13,000
This line item provides funds for improvements to bus shelters,
including replacement following major damage. The City attempts
to recover repair costs associated with traffic accidents from the
parties that cause the damage.
Bus Shelters
278
279
Account # Account Description
Budget Program:
Storm Drain Improvements
Department:
Infrastructure Improvements
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
330-932-35 PROF/TECH SERVICE
-80,914 -78 0 0
Bronco Drain
0 0
330-932-82 IMPROV OTH THAN BLDGS
-996,000 -48,970 0 0
Bronco Drain
0 0
330-932-82 IMPROV OTH THAN BLDGS
-261,112 0 0 0
CPH Slant
0 0
330-932-35 PROF/TECH SERVICE
0 0 0 0
Misc Drainage
-18,750 -18,750
330-932-82 IMPROV OTH THAN BLDGS
0 0 0 0
Misc Drainage
-56,250 -56,250
330-932-35 PROF/TECH SERVICE
0 0 -50,000 -50,000
PVDE Envrn
0 0
330-932-35 PROF/TECH SERVICE
-40,841 0 0 0
PVDE Study
0 0
330-932-35 PROF/TECH SERVICE
0 -56,756 0 0
PVDS Pipe
0 0
330-932-82 IMPROV OTH THAN BLDGS
0 -77,533 0 0
PVDS Pipe
0 0
330-932-35 PROF/TECH SERVICE
-1,450 0 -65,000 -65,000
PVE Drain
0 0
330-932-82 IMPROV OTH THAN BLDGS
0 -362,418 -306,132 -306,132
PVE Drain
0 0
330-932-35 PROF/TECH SERVICE
0 -10,791 -10,000 -10,000
PVIC Drain
0 0
330-932-82 IMPROV OTH THAN BLDGS
0 0 -186,209 -186,209
PVIC Drain
0 0
330-932-35 PROF/TECH SERVICE
-83,479 -821,000 -276,045 -276,045
San Ramon
0 0
330-932-82 IMPROV OTH THAN BLDGS
0 -1,857,935 -1,076,542 -1,076,542
San Ramon
0 0
330-932-35 PROF/TECH SERVICE
-9,055 -177,532 -122,337 -122,337
Sunnyside
0 0
330-932-82 IMPROV OTH THAN BLDGS
-18,894 0 0 0
Sunnyside
0 0
330-932-35 PROF/TECH SERVICE
0 -22,020 -17,175 -17,175
Tarapaca
0 0
-1,491,745 -3,435,033 -2,109,440 -2,109,440 -75,000 -75,000
Expenditure Subtotals
330-391-10 TRANSFERS IN
2,259,415 1,669,741 1,132,577 1,132,577
Fr Gen'l Fund
75,000 75,000
2,259,415 1,669,741 1,132,577 1,132,577 75,000 75,000
Transfers In Subtotals
767,670 -1,765,292 -976,863 -976,863 0 0
Net (Uses)/Resources Program Totals
280
Budget Program:
Storm Drain Improvements
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Infrastructure Improvements
330-932-35 PROFESSIONAL/TECHNICAL SERVICES 18,750 18,750
This budget provides for engineering and inspection services
required for Miscellaneous Storm Drain Improvements.
Misc Drainage
330-932-82 IMPROVEMENTS OTHER THAN BLDGS 56,250 56,250
This budget provides for construction services required for
Miscellaneous Storm Drain Improvements.
281
Account # Account Description
Budget Program:
Parks, Trails & Open Space Improvements
Department:
Infrastructure Improvements
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
330-933-35 PROF/TECH SERVICE
-43,316 -8,205 -21,795 -21,795
Ab Cove Bch
0 0
330-933-82 IMPROV OTH THAN BLDGS
0 0 -392,885 -392,885
Ab Cove Bch
0 0
330-933-35 PROF/TECH SERVICE
-4,331 -11,572 -88,428 -88,428
Forrestal
0 0
330-933-82 IMPROV OTH THAN BLDGS
0 0 -250,000 -250,000
Forrestal
0 0
330-933-35 PROF/TECH SERVICE
0 -13,536 0 0
Girls Softball
0 0
339-939-35 PROF/TECH SERVICE
-5,343 -4,901 0 0
Measure A
0 0
339-939-82 IMPROV OTH THAN BLDGS
0 -3,887,154 0 0
Measure A
0 0
001-341-30 MAINTENANCE SERVICES
0 0 -50,000 -50,000
Mini Projects
0 0
001-341-35 PROF/TECH SERVICE
0 0 0 0
Misc Mini Proj
-2,500 -2,500
001-341-82 IMPROV OTH THAN BLDGS
0 0 0 0
Misc Mini Proj
-10,000 -10,000
330-933-80 LAND ACQUISITION
0 0 0 0
Open Space
-1,000,000 0
330-933-35 PROF/TECH SERVICE
-54,936 0 -170,000 -170,000
PVIC Expan
0 0
330-933-82 IMPROV OTH THAN BLDGS
-8,000 0 -3,018,175 -3,018,175
PVIC Expan
0 0
334-934-11 SALARY & WAGES - FT
0 0 0 0
Quimby
0 0
334-934-35 PROF/TECH SERVICE
-1,275 -203 -14,500 -14,500
Quimby
-7,500 0
334-934-50 OP SUPP/MINOR EQUIP
0 -117 -500 -500
Quimby
0 0
334-934-55 LEGAL NOTICE PUB
0 -798 -500 -500
Quimby
0 0
334-934-82 IMPROV OTH THAN BLDGS
-27,772 0 -298,655 -298,655
Quimby
-30,000 0
330-933-35 PROF/TECH SERVICE
0 -8,282 -6,718 -6,718
Ryan Pk Pkng
0 0
330-933-82 IMPROV OTH THAN BLDGS
0 0 -12,370 -12,370
Ryan Pk Pkng
0 0
330-933-35 PROF/TECH SERVICE
0 -26,084 -43,908 -43,908
Soil Remediate
0 0
330-933-82 IMPROV OTH THAN BLDGS
-2,992 -24,164 -509,351 -509,351
Soil Remediate
0 0
-147,966 -3,985,016 -4,877,785 -4,877,785 -1,050,000 -12,500
Expenditure Subtotals
334-347-10 INTEREST EARNINGS
25,655 15,225 4,900 4,900 630 830
338-347-10 INTEREST EARNINGS
35,333 21,400 10,100 10,100 3,800 8,800
330-364-10 GRANT INCOME
0 20,239 0 0
From Oth Agen
0 0
330-364-10 GRANT INCOME
0 0 0 0
From Oth Agen
844,087 0
334-364-10 QUIMBY GRANT INCOME
0 0 50,000 50,000
From Oth Agen
0 0
282
Account # Account Description
Budget Program:
Parks, Trails & Open Space Improvements
Department:
Infrastructure Improvements
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
339-364-10 MEASURE A GRANT INCOME
21,599 3,900,681 0 0
From Oth Agen
155,913 0
334-374-10 QUIMBY DEVELOPER FEES
18,244 23,230 17,000 17,000
Other Revenue
24,000 24,000
338-374-10 EET DEVELOPER FEES
13,899 28,401 85,000 108,242
Other Revenue
221,720 179,200
114,731 4,009,176 167,000 190,242 1,250,150 212,830
Revenue Subtotals
339-391-10 TRANSFERS IN
0 60,512 0 0
Fr Gen'l Fund
0 0
330-391-10 TRANSFERS IN
0 0 0 0
Fr Meas A Cap
155,913 0
330-391-10 TRANSFERS IN
113,575 91,843 47,630 3,841,283
Fr Pks Improv
0 0
334-391-10 TRANSFERS IN
0 16,443 59,700 59,700
Fr Pks Improv
0 0
001-391-10 TRANSFERS IN
0 0 0 0
Fr Waste Redu
10,000 0
113,575 168,798 107,330 3,900,983 165,913 0
Transfers In Subtotals
334-391-20 TRANSFERS OUT
0 0 0 -282,900
To Pks Improv
0 0
338-391-20 TRANSFERS OUT
0 -4,976 0 -701,724
To Pks Improv
0 0
339-391-20 TRANSFERS OUT
-43,316 -8,205 0 -2,856,659
To Pks Improv
-155,913 0
334-391-20 TRANSFERS OUT
0 -9,465 0 0
To Pks Maint
0 0
339-391-20 TRANSFERS OUT
0 -55,350 0 0
To Pks Maint
0 0
-43,316 -77,996 0 -3,841,283 -155,913 0
Transfers Out Subtotals
37,024 114,962 -4,603,455 -4,627,843 210,150 200,330
Net (Uses)/Resources Program Totals
283
Budget Program:
Parks, Trails & Open Space Improvements
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Infrastructure Improvements
001-341-35 PROFESSIONAL/TECHNICAL SERVICES 2,500 2,500
Assistance in developing requests for proposals, preparing contract
documents, and monitoring and inspecting improvement projects.
The amount budgeted is a factor (25%) of construction costs.
Misc Mini Proj
001-341-82 IMPROVEMENTS OTHER THAN BLDGS 10,000 10,000
This budget provides for construction costs of miscellaneous as-
needed Parks, Trails, and Open Space Improvements.
330-933-80
LAND ACQUISITION
1,000,000
0
This budget allocation provides for contribution to a City open space
acquisition during FY2003-2004 funded with Proposition 12,
Proposition 40 and Measure A funds.
Open Space
334-934-35 PROFESSIONAL/TECHNICAL SERVICES 7,500 0
Assistance in developing requests for proposals, preparing contract
documents, and monitoring and inspecting improvement projects.
The amount budgeted is a factor (25%) of construction costs.
Quimby
334-934-82 IMPROVEMENTS OTHER THAN BLDGS 30,000 0
Install tot and adult swing-sets at Hesse Park.
339-391-20 TRANSFERS OUT 155,913 0
Transfer Measure A Capital grant income to Parks, Trails & Open
Space Improvements expended within the CIP fund for contribution
to an open space acquisition.
To Pks Improv
284
285
Account # Account Description
Budget Program:
Building Replacement/Improvements
Department:
Infrastructure Improvements
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
786-386-35 PROF/TECH SERVICE
-44,594 0 -85,405 -85,405
Improvements
-22,000 -5,000
786-386-82 IMPROV OTH THAN BLDGS
0 0 -147,015 -147,015
Improvements
-158,375 -20,000
-44,594 0 -232,420 -232,420 -180,375 -25,000
Expenditure Subtotals
786-347-10 INTEREST EARNINGS
58,762 49,737 40,000 40,000 27,700 29,500
58,762 49,737 40,000 40,000 27,700 29,500
Revenue Subtotals
786-391-10 TRANSFERS IN
152,000 500,000 105,000 105,000
Fr Gen'l fund
0 0
152,000 500,000 105,000 105,000 0 0
Transfers In Subtotals
166,168 549,737 -87,420 -87,420 -152,675 4,500
Net (Uses)/Resources Program Totals
286
Budget Program:
Building Replacement/Improvements
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Infrastructure Improvements
786-386-35 PROFESSIONAL/TECHNICAL SERVICES 22,000 5,000
To pay for engineering and inspection costs associated with
building improvements charged to this program.
Improvements
786-386-82 IMPROVEMENTS OTHER THAN BLDGS 158,375 20,000
This budget provides for the following one-time projects:
Public Works
·Replace building siding at Eastview Park (FY2003-2004 $10,000).
·Replace roof at Civic Center (FY2003-2004 $54,500).
·Ceiling Improvements at Hesse Park (FY2003-2004 $13,875).
·Replace roof at Ryan Park (FY2004-2005 $20,000).
Information Technology
·Install dedicated circuits for IT equipment throughout City Hall
(FY2003-2004 $75,000).
287
288
EQUIPMENT REPLACEMENT
The City's Equipment Replacement Fund was established in 1990 and is designed to
collect the costs of operating, maintaining and replacing vehicles, computer equipment,
office furniture and equipment, photocopiers and telecommunications equipment
throughout the City. The fund allows for the gradual accumulation of monies for
equipment replacement, rather than a sudden expense in the year equipment is
replaced.
EQUIPMENT REPLACEMENT – VEHICLES (781-381)
The Vehicles program accounts for the cost of maintaining, purchasing, and amortizing
the City’s fleet of vehicles. Revenues within this program represent the combined total
of each department's share of these costs.
EQUIPMENT REPLACEMENT – COMPUTER EQUIPMENT (781-382)
The Computer Equipment program accounts for the cost of maintaining, purchasing, and
amortizing the City’s computer equipment, including desktop computers, network server,
printers, and software. Revenues within this program represent the combined total of
each department's share of these costs.
EQUIPMENT REPLACEMENT – FURNITURE & EQUIPMENT (781-383)
The Furniture and Equipment program accounts for the cost of maintaining, purchasing,
and amortizing the City’s furniture and equipment, including photocopiers, other office
equipment, and the City’s generator. Revenues within this program represent the
combined total of each department's share of these costs.
289
290
Department:
Equipment Replacement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Equipment Replacement - Vehicles
-14,074 -31,266 -41,200 -41,200 -121,754 -90,254
Expenditure Subtotals
71,025 60,407 50,185 50,185 55,834 69,814
Revenue Subtotals
56,951 29,142 8,985 8,985 -65,920 -20,440
Program Net (Uses)/Resources Totals
Equipment Replacement - Computers
-112,178 -210,841 -680,889 -680,889 -197,116 -369,296
Expenditure Subtotals
319,072 249,227 310,661 310,661 224,206 240,466
Revenue Subtotals
0 82,600 38,100 38,100 0 0
Transfers In Subtotals
206,894 120,986 -332,128 -332,128 27,090 -128,830
Program Net (Uses)/Resources Totals
Equipment Replacement - Furn & Equip
-101,396 -93,185 -447,222 -447,222 -251,057 -146,229
Expenditure Subtotals
209,669 175,661 175,274 175,274 199,580 200,592
Revenue Subtotals
108,273 82,476 -271,948 -271,948 -51,477 54,363
Program Net (Uses)/Resources Totals
372,118 232,604 -595,091 -595,091 -90,307 -94,907
Totals Equipment Replacement
291
Account # Account Description
Budget Program:
Equipment Replacement - Vehicles
Department:
Equipment Replacement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
781-381-30 MAINTENANCE SERVICES
-8,849 -22,795 -25,000 -25,000 -26,000 -27,000
781-381-79 DEPRECIATION
-5,225 -8,780 -16,200 -16,200 -20,754 -33,254
781-381-84 VEHICLES
0 310 0 0 -75,000 -30,000
-14,074 -31,266 -41,200 -41,200 -121,754 -90,254
Expenditure Subtotals
781-347-10 INTEREST EARNINGS
12,823 18,197 8,985 8,985 8,580 9,060
781-359-11 INTERFUND CHG VEHICLE
58,202 42,210 41,200 41,200
Chg for Svcs
47,254 60,754
71,025 60,407 50,185 50,185 55,834 69,814
Revenue Subtotals
56,951 29,142 8,985 8,985 -65,920 -20,440
Net (Uses)/Resources Program Totals
292
Budget Program:
Equipment Replacement - Vehicles
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Equipment Replacement
781-381-30 MAINTENANCE SERVICES 26,000 27,000
This line item represents the cost of vehicle repairs and fuel for all
City vehicles.
781-381-79 DEPRECIATION 20,754 33,254
This line item represents the annual depreciation of City vehicles.
The increase from prior years is a result of replacing the two fully
depreciated passenger vans during FY2003-2004 and the fully
depreciated Ford Taurus during FY2004-2005.
781-381-84 VEHICLES 75,000 30,000
The City owns two fully depreciated passenger vans. The vans are
15 years old and in need of replacement. The FY2003-2004 budget
provides for their replacement. The City also owns a fully
depreciated 1995 Ford Taurus. The FY2004-2005 budget provides
for replacement of this vehicle.
293
Account # Account Description
Budget Program:
Equipment Replacement - Computers
Department:
Equipment Replacement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
781-382-50 OP SUPP/MINOR EQUIP
0 0 0 0 -47,500 -40,975
781-382-79 DEPRECIATION
-112,178 -28,758 -239,700 -239,700 -100,616 -131,071
781-382-86 COMP/VOICE EQUIP - CAP
0 -182,083 -441,189 -441,189 -49,000 -197,250
-112,178 -210,841 -680,889 -680,889 -197,116 -369,296
Expenditure Subtotals
781-347-10 INTEREST EARNINGS
42,373 22,963 22,861 22,861 10,560 11,140
781-359-12 INTERFUND CHG CMPTR
276,699 226,264 287,800 287,800
Chg for Svcs
213,646 229,326
319,072 249,227 310,661 310,661 224,206 240,466
Revenue Subtotals
781-391-10 TRANSFERS IN
0 82,600 38,100 38,100 0 0
0 82,600 38,100 38,100 0 0
Transfers In Subtotals
206,894 120,986 -332,128 -332,128 27,090 -128,830
Net (Uses)/Resources Program Totals
294
Budget Program:
Equipment Replacement - Computers
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Equipment Replacement
781-382-50 OPERATING SUPPLIES/MINOR EQUIPMENT 47,500 40,975
This item provides for the cost of purchasing minor replacement
computer equipment. These expenditures were previously
accounted for in the capitalized .86 Computer Equipment account.
However, many expenditures for replacement equipment such as
keyboards, cords, and printers now fall below the City's $5,000
threshold for capitalization adopted in FY2001-2002.
781-382-79
DEPRECIATION
100,616
131,071
Depreciation of computer equipment and software.
781-382-86 COMPUTER AND VOICE EQUIPMENT - CAPITALIZED 49,000 197,250
A schedule of new and replacement computer equipment is
presented on the following page.
295
Adopted
Proposed
FY 03-04
FY 04-05
Network Equipment
Replace fiber channel hard drive subsystem
connected to the promary server
$5,000
Replace AS400 server for accounting system
$25,000
Replace mail server
$12,000
Replace printer server
$7,000
Replace primary server
$35,000
Replace Tidemark server
$25,000
$49,000
$60,000
Replace workstations
$96,000
Office upgrade
$22,500
Windows OS
$18,750
$0
$137,250
Total
$49,000
$197,250
Workstation Equipment & Software
Workstation Equipment & Software subtotal
Equipment Replacement Fund - IT Equipment
Network Equipment & Software subtotal
296
297
Account # Account Description
Budget Program:
Equipment Replacement - Furn & Equip
Department:
Equipment Replacement
FY00-01
Actual
FY01-02
Actual
FY02-03
Budget
FY02-03
Estimate
FY03-04
Adopted
FY04-05
Proposed
Sub-Program
781-383-30 MAINTENANCE SERVICES
-23,070 -16,735 -25,150 -25,150 -24,770 -25,510
781-383-50 OP SUPP/MINOR EQUIP
-12,100 -10,728 -14,570 -14,570 -23,110 -28,950
781-383-53 POSTAGE
-27,232 -22,947 -31,210 -31,210 -32,150 -35,690
781-383-79 DEPRECIATION
-38,994 -21,339 -71,900 -71,900 -49,927 -56,079
781-383-85 FURNITURE AND EQUIP
0 -21,435 -304,392 -304,392 -121,100 0
-101,396 -93,185 -447,222 -447,222 -251,057 -146,229
Expenditure Subtotals
781-347-10 INTEREST EARNINGS
56,264 29,956 19,154 19,154 13,860 14,600
781-359-13 INTERFUND CHG EQUIP
153,405 145,705 156,120 156,120
Chg for Svcs
185,720 185,992
209,669 175,661 175,274 175,274 199,580 200,592
Revenue Subtotals
108,273 82,476 -271,948 -271,948 -51,477 54,363
Net (Uses)/Resources Program Totals
298
Budget Program:
Equipment Replacement - Furn & Equip
Account # Account Description
FY03-04
Adopted
FY04-05
Proposed
Department:
Equipment Replacement
781-383-30 MAINTENANCE SERVICES 24,770 25,510
This item provides for maintenance of office equipment (i.e. copiers,
postage machine, etc.). The cost of copier maintenance
substantially increased during FY2002-2003 as a result of
implementing several annual support agreements for several
copiers at City Hall.
781-383-50
OPERATING SUPPLIES/MINOR EQUIPMENT
23,110
28,950
Supplies such as paper, toner, and ink cartridges are purchased
with this account.
781-383-53 POSTAGE 32,150 35,690
The proposed budget provides for an 8% postal rate increase in
2004, as well as a 3% volume increase each year.
781-383-79 DEPRECIATION 49,927 56,079
This line item represents the annual depreciation expense of office
furniture and equipment.
781-383-85 FURNITURE AND EQUIPMENT 121,100 0
The FY2003-2004 budget provides for purchase of furniture and
equipment necessary for the PVIC grand re-opening ($105,100)
and purchase of an upgraded copier for the Public Works
Department ($16,000).
299
300
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Completed 25 February 2021

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