9
CITY OF HAPPY VALLEY (COHV)
“SPECIALEVENT”/TOURNAMENTAPPLICATION
NameofEvent_________________________________________________________________________________
TournamentDirectororPrimaryContact:____________________________________________________________
ContactPhoneNumber:______________________________/Email:______________________________________
Address_______________________________________________________________________________________
Date(s)ofEvent:_____________________________HoursofOperation__________________________________
NumberofPeopleexpectedtoAttend:_______________________________________
TournamentDirectorsorprimarycontactsarerequiredtoprovideCOHVwithtournamentbracketsand/or
scheduleswithin72hours(3days)oftheevent(attachadditionalsheet)
Field(s)Re
que
sted______________________________________________________________________________
TournamentFees:
$300perdayforuseoftwofields(Add’lFields$100perday/perfield)
Willvendorsbeused?1Yes1No
Ifyes,pleaseprovidethevendornamesandphonenumbers:___________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Note:AllvendorsmustobtainapprovalbytheCityofHappyValleypriortotheevent(a
ttachseparatesheet
if
necessary).Ifapproved,avendingpermitrequirestheappropriatebusinesslicense.Vendorsmustcomplyand
holdproperpermitwiththeClackamasCountyHealth/FoodServices.COHVwillretainapercentageofthegross
revenueorflatfeeofanyvendingoperatio
nsunlessot
herarrangementsarenegotiated.Feesmaybewaivedifthe
renterisaffiliatedwithanonprofitorschoolorganization.
ParkingRequirements:
Itisrequiredtohaveatleastonepersonofauthorityattheeventandinchargeofparkingandtrafficcontrolatall
times.Theperson(s)mu
sthavetheauthoritytocancelorgreatlymodifytheeventplans.Pleaselistthename(s)of
theperson(s)whowillbeinchargeduringtheevent:__________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Vehicleparkingispermittedinmarkedparkingareasonly.Parkinginunmarkedareasispermittedforloadingand
unloadingonly.PARKINGONGRASSISST
RICLYPROHIBITED.

10
Pleaseprovideadescriptionofhowparkingwillbemanagedandatrafficcontrolplan.Usethespaceprovidedto
drawadiagramoftheproposedparkingandtrafficplan(attachadditionalsheetifneeded):
TrafficControlPlan:
Inquireabout“ToiletRequirements”ifmorethan500peoplewillattendevent.
NameofApplicant:
_____________________________________________________________________________________________
SignatureofApplicant:
_____________________________________________________________________________________________
DateofApplication:_____________________________

*************************************************************************************
FOROFFICEUSEONLY:
TrafficControlPlanApproved: 1YES1NO
“SpecialEvent”/TournamentApproved: 1YES1NO PAID:_____________________
AuthorizedbyCOHVEmployee:_______________________________________Date:_____________________
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