Chemical Donation Policy
Santa Clara University (SCU)
500 El Camino Real
Santa Clara, CA 95053
June 2010
SCU Chemical Donation Policy Page 2 of 5
Policy Review Record
Revision Number: 0
Jeff Charles
Molly McDonald
Assistant Vice
Department of
Human Resources
Sam Florio
University Risk
Risk Management
and CPSJ
Insurance Group
Esther Pham
Compliance and
Office of Research
Policy Approval
Signature on file in the EHS office
Joe Sugg
Assistant Vice President University Operations, University Operations
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Chemical Donation Policy
1. Purpose
Upon occasion, businesses, schools, or other organizations offer to donate chemicals
(e.g., paints, lab chemicals) to SCU. These donations can reduce the cost of obtaining
chemicals and provide an opportunity for waste minimization for the donor. However,
accepting donated chemicals can result in chemical management compliance and
potential safety issues for SCU. Moreover, the chemicals may have to be disposed of
as hazardous waste at significant cost and SCU assumes the potential liability
associated with disposal. The purpose of this policy is to ensure that chemical
donations are accepted only if they have a beneficial use for SCU and do not create
significant safety and liability concerns.
2. Applicability
This policy applies to donations of chemicals offered to SCU, Departments, or individual
faculty or staff members.
3. Policy
To ensure that SCU has the proper storage and safety processes in place to accept
chemical donations, each chemical donation request must be submitted to the EHS
Director for review. The EHS Director will consult with the Risk Manager and others as
appropriate before approving the donation request.
SCU will not accept chemical donations that meet any of the following criteria:
Opened containers;
Original labels not intact;
Expired or within six months of expiration date; or
On the DEA Chemicals of Concern List, California Department of Justice,
Precursor Chemicals, Department of Homeland Security, Chemicals of Interest,
require TSCA import certification or chemicals that are in highly hazardous
classes such as explosive, reactive, highly toxic, radioactive and peroxide
Attachment 1 is the form that should be completed and emailed to the EHS Director for
review and approval. Chemical donations will not be accepted until the EHS Director
has approved the donation.
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Attachment 1
SCU Chemical Donation Request Form
Instructions: complete the following information and email to the EHS Director. Do not
accept donation until EHS Director’s approval is received.
SCU Recipient’s name:
Recipient’s Department:
Recipient’s phone number:
Donor’s name:
Donor Organization:
Contact phone number:
Reason the organization is donating the chemical:
Who from SCU will inspect the chemicals prior to acceptance:
When and how the chemical(s) will be transported to SCU:
Proposed use of the chemical(s) and timeframe for use:
Proposed use location:
Proposed storage location:
Description of waste generated as the result of the chemical use:
Complete Chemical Donation List (page 2) and submit with this form.
EHS Director Response
Conditions on approval
Comments (if denied,
provide reason)
Page 1 of 2
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Chemical Donation List
Complete information below for each chemical to be donated, attach to the SCU Chemical
Donation Approval Form, and submitted to the EHS Director for review. Make additional copies of
this table as needed to list all of the chemical donations.
CAS number
Container Size
Number of
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