CHRISTMAS TREE WALK
Registration Due: 11/1/19
Installation Days: 11/25 & 11/26
First Day of Tree Walk: 11/29
(Opens at 4 PM on 11/29 then
open during business hours)
Removal Day: 1/2/19
CONTACT: Betsy Cosgray
PHONE (815) 338-4212 FAX (815) 334-2287
EMAIL bcosgray@woodstockil.gov
CHRISTMAS TREE WALK & CHRISTMAS PARADE
REGISTRATION PACKET
CHRISTMAS PARADE
Registration Due: 11/26/19
Parade Date: 12/1/19
Drop Off on Dean Street: 1:15 pm
Parade Start Time: 2:00 pm
Dear Friends,
The Woodstock Opera House would like to invite you and your organization to participate in this
year's annual Christmas Tree Walk. This year’s theme is: Songs of the SeasonPlease return the
registration sheet below by November 1, 2019. Space is limited so don’t delay your reservation.
The Christmas Tree Walk is one of the highlights of the Holiday Season and is viewed by thousands of
visitors every year. Your participation in this annual holiday tradition is greatly appreciated.
We have room for 25 full size trees and new this year 6 table top trees (3 ft). Please respond as soon as
possible as space is limited. Your form can be faxed, emailed or you may dropped off in the business
office. Information can be found on the registration form. Registration deadline: 11/1/18.
WOODSTOCK OPERA HOUSE
CHRISTMAS TREE WALK EXHIBIT
Information Sheet
(Keep for your records)
IMPORTANT: THERE WILL BE NO
ENTRY TO THE OPERA HOUSE BEFORE
9:00 AM ON DECORATING DAYS. DUE
TO LIMITED SPACE ,THE OPERA HOUSE
RESERVES THE RIGHT TO MOVE THE
CHRISTMAS TREES TO ACCOMMODATE
THE SPACE AND SAFTEY OF ALL
PERSONS. THE SPACE YOU HAVE WHEN
DECORATING IS NOT GUARANTEED,
YOUR TREE MAY BE MOVED AFTER
DECORATING . MANAGMEMENT
APPROVAL IS NEEDED BEFORE
DECORATIONS OR ITEMS ARE LEFT
UNDER ANY TREE.
IMPORTANT DATES
Registration Deadline:
Friday, November 1, 2019
Decorating Times: (Only 2 Days )
Monday, November 25 9:00 am - 9:00 pm
Tuesday, November 26 9:00 am - 9:00 pm
Tree Walk Exhibit Open:
Friday, November 29th - December 31, 2018.
(Opens at 4 PM on 11/29 then open during business hours)
Removal:
Tuesday, January 2, 2019 9 am - 9 pm
WHAT YOU WILL NEED
Artificial Tree
Ornaments
Sturdy Tree Stand
Tree Skirt (optional)
Lights (Note: the tree lights will be on for an
extensive period of time during the entire run of
the event. Please make sure the lights are either
new or in good working condition).
DO NOT BRING
Extension cords (Opera House will
provide one if needed)
Motorized tree or ornaments
No Donation Boxes or solicitations
No Live Trees
No open flame
Informational Items for under the tree
WOODSTOCK’S ANNUAL
CHRISTMAS PARADE
Sunday, December 1st, 2:00 PM
Information Sheet
(Keep for your records)
It’s time once again to register for the annual
Woodstock Christmas Parade!
PARTICIPATION
Participation in the parade is open to any persons, groups or organizations wishing to be involved.
There is no fee for entry. Those interested can call the Woodstock Opera House to sign up, stop by
the Opera House between 9:00 AM and 4:00 PM, Monday through Friday or print a registration
form from the website at www.woodstockil.gov. Advance registration is strongly suggested but not
required.
LINE UP
Line-up will begin at 1:30 PM on Forest Avenue, located on the south side of Dean Street School.
The Parade will start at 2:00 PM at Dean Street School and go north on Dean Street to the Square.
It will then go counter-clockwise around the Square, exiting on Johnson Street, ending at City Hall
and the former South Street Fire Station.
All walking groups (i.e.: Brownie/Cub Scout Troops) will be located at the beginning of the parade
and line up near Dean Street School.
If you are using a motor vehicle in the parade please enter the Forest Avenue line-up from Blakely
Street so you are facing the right direction to join the parade. For safety reasons there is no parking
or standing on Dean Street or Forest Avenue. Vehicles waiting on these streets will be asked to
move. ANY VEHICLE LEFT UNATTENDED ON FOREST AVENUE MAY BE TICKETED!
DROP OFF’s
Please inform those that are dropping off participants for the parade, please do so in the parking lot of
the Dean Street School. Please enter the parking lot from the Dean Street Entrance.
BAD WEATHER
In case of bad weather the decision to cancel will be made by 11:00 AM the day of the parade. Those
who have registered in advance will be notified by phone of any cancellation or changes. Notice of
cancellation will also be posted on our website and facebook page. Any participants with questions
or concerns about cancellation can call the Woodstock Opera House at 815-338-4212 after 11:00 AM
the day of the parade.
AFTER PARADE
The City of Woodstock will host a milk and cookies reception at that location after the parade. Santa
Claus will be the guest of honor and meet with children of all ages at the reception.
For more information, please call the
Woodstock Opera House: (815) 338-4212 or
email at bcosgray@woodstockil.gov
ORGANIZATION:____________________________________________________________
ORGANIZATION PHONE NUMBER: _________________________________________
CONTACT NAME:___________________________________________________________
CONTACT PHONE NUMBER : _______________________________________________
EMAIL ADDRESS: __________________________________________________________
We would like to participate in the:
Christmas Tree Walk ________ Christmas Parade: ___________
Full Tree _____ 3ft Tree _____
Parade Entries Only
TYPE OF PARADE ENTRY: (check all that apply)
_____ Float _____ Car _____ Truck _____ Marching Band
_____ Bicycles _____ Other _______________________________________
SHORT DESCRIPTION OF PARADE ENTRY: _____________________________________
E
STIMATED NUMBER OF PARTICIPANTS: ______________________________________
Please read and sign if you are registering for the Christmas Parade.
Indemnity/Hold Harmless For Use of City-Owned Property To the fullest extent permitted by law, the under
signed hereby agrees to defend, indemnify and hold harmless the City of Woodstock, its elected and appointed
officials, agents and employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments,
cost and expenses (including attorney fees), which may in anyway accrue against the City of Woodstock, its
elected and appointed officials, agents and employees arising in whole or part or in consequence of the use of
City-owned property by the undersigned, its employees, agents, subcontractors and/or 3rd party, or which may
in anyway result therefore, except that arising out of the sole legal cause of the City of Woodstock, its agents or
employees. The User of City-owned property shall, at its own expense, appear, defend and pay all charges of at
torneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judg
ment shall be rendered against the City of Woodstock, its elected and appointed officials, agents, and employees,
in any such action, the User shall, at its own expense, satisfy and discharge the same.
Agreed this _________________________ day of ____________________________, 20________
Si
gnature ________________________________ Printed Name _____________________________
PHONE (815) 338-4212 EMAIL bcosgray@woodstockil.gov FAX (815) 334-2287
CHRISTMAS TREE WALK & CHRISTMAS PARADE
REGISTRATION FORM
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