CHECK-OUT FORM
Persons Separating Employment with Southern University-Shreveport (Retirees, Resignations, Leave of Absence for one Semester
or more, etc.)
This form MUST be completed and returned to the office of Human Resources prior to release of the employee’s final paycheck and also at least three (3) days
prior to the Final Date of Employment.
DATE: __________________________________________________________
REASON FOR CHECK-OUT: ______________________________________________________________
NAME OF EMPLOYEE: ________________________________________________________________
EMPLOYEE’S SIGNATURE: ______________________________________________________________
MAILING ADDRESS: _________________________________________________________
HOME PHONE NUMBER: _________________________________________________________
FORWARDING ADDRESS: __________________________________________________________
(If Applicable) __________________________________________________________
Signatures of the persons below certify to the Chancellor that all responsibilities of the employee to the units headed by that person have been completed.
KEYS TURNED IN: __________________________________ DATE: __________________
(University Police Department)
TRAFFIC/PARKING: __________________________________ DATE: __________________
(University Police Department)
LIBRARY OBLIGATIONS: __________________________________ DATE: __________________
(Director of Libraries)
DEPARTMENT OBLIGATIONS:
Department Head) _________________________________ DATE: ________________
ITC INVENTORY:
(Information Technology & Communications) ____________________________ DATE: ________________
CREDIT CARDS: __________________________________ DATE: _________________
(Telephone, air travel, Auto Rental, AMEX, etc.)
(Business Office)
COLLEGE/SCHOOL OR __________________________________ DATE: ________________
OTHER UNIT OBLIGATIONS, WHERE APPLICABLE
(Dean or Unit Head)
FOR FACULTY: GRADES TURNED IN
(Registrar Office) _________________________________ DATE: _______________
FINANCIAL OBLIGATION/Other: ______________________________ DATE: _________________
Comptroller’s Office
INVENTORY _______________________________ DATE: ________________
CERTIFICATION
(Property Manager)
I.D. BADGES/EXIT INTERVIEW ________________________________ DATE: ________________
COMPUTER LOG-ON
(Human Resources)
*SEE REVERSE SIDE FOR DIRECTIONS/PROCEDURES
REVISED 5/2015
DIRECTIONS/PROCEDURES
TRAFFIC AND PARKING
Hang Tag must be returned and all fines or tickets must be paid before clearance is
granted.
CREDIT CARD
American Express Corporate Card must be returned.
INVENTORY CERTIFICATION
This only applies to Budget Unit Heads and other individuals responsible for property at
the University which would include grant/special projects Directors and Investigators.
FINANCIAL OBLIGATIONS/OTHER
(1) An employee having any of the following outstanding obligations must be paid
before clearance is granted ---Petty Cash Advances, Travel Advances, Executed
Responsibility Forms, Payroll Deductions, NSF Checks, Account Receivables, etc.
(2) Employees performing research or other work on grants and special projects must
clear with the appropriate grants/special project Director and/or Dean.
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