Fill - Free fillable CDBG And HOME Application FY 2022 %28PY 2021%29 (City of Lynchburg, VA - Department of Information Technology) PDF form

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

HOME PROGRAM APPLICATION

Program Year 2021 • Fiscal Year 2022

Annual Action Plan • July 1, 2021 - June 30, 2022

TABLE OF CONTENTS

Page

Application Checklist 3

Project/Program Summary-Example 4

Project/Program Summary-Form 5

Introduction

2020-2024 Consolidated Plan Goals 6

CDBG Program National Objectives 7

HOME Program Description 7

Current Funding Levels – CDBG & HOME 8

Leverage 8

Federal Funding Accountability and Transparency Act of 2006 (FFATA)

Reporting Requirements 8

Application Submittal Overview (Eligible Applicants) 10

Application Process 13

Submission Requirements 14

Important Information Relative to Application 15

PART A: APPLICANT AND AGENCY BACKGROUND

Applicant Information 17

Past City Support 18

Agency Information 19

Agency Operating Budget 20

PART B: CDBG or HOME PROJECT DETAIL INFORMATION

Program Description 21

Eligibility 21

Program Need 23

Target Population 24

Program/Project Rationale 25

Organizational Capacity 25

Community/Neighborhood Involvement 25

Performance Measures 26

Project/Program Cost and Budget 28

Project/Program Source and Use Budget 29

Attachments:

1. CDBG/HOME Income Chart / Fair Market Rate Summaries 30

The following should be submitted to the Grants Administration Office in the following order, 3-

hole punched and bound with a binder clip.

1. Project/Program Summary

2. Completed Part A of Application

3. Completed Part B of Application

4. A signed statement that the agency agrees to abide by all policies, regulations, ordinances,

or statutes as required by HUD and/or the City of Lynchburg

5. Copy of 501(c)(3) designations letter from the Internal Revenue Service

6. Certification of registration from the VA Secretary of State verifying agency is registered to

conduct business in the State of Virginia

7. Board Membership List and attendance record for previous 12 months of each Board

member

8. Minutes of the Board meeting authorizing the submittal of the application for funding

9. One (1) copy of the audited financial statement for the past two years including management

letters

NOTE: ITEMS 5 - 9 DO NOT APPLY TO CITY DEPARTMENT APPLICATIONS

XIII. APPLICATION CHECKLIST

EXAMPLE OF PROJECT/PROGRAM SUMMARY – PLEASE COMPLETE THIS FORM ON THE

FOLLOWING PAGE AND PLACE AS FRONT PAGE OF THE CITY DEPARTMENT/AGENCY’S

APPLICATION SUBMITTAL

TE: THIS PROJECT/PROGRAM SUMMARY SHEET WILL PROVIDE CITY STAFF WITH A

CHECKLIST TO ENSURE THAT ALL DOCUMENTS HAVE BEEN SUBMITTED, AS REQUESTED.

Project/Program Summary

City Department/Agency: City of Lynchburg, Office of Grants Administration

Project/Program Title: Lynchburg Project

EXAMPLE

Funding Request (Amount of Requested

Funds)

$50,000

CDBG or HOME

CDBG

Electronic Copy (Flash Drive)

Flash Drive

501© (3) Documentation (Nonprofits Only)

Attachment 1

Documentation of State Registration to

Conduct Business (Nonprofits Only)

Attachment 2

Support Letters/Number

2 – Attachment 3

Audit (Nonprofits and Housing Authority)

Attachment 4

Audit and Management Letter

N/A or Attachment 5

Signed Statement Agreeing to Policies

Attachment 6

Board Membership List and Attendance record

of each Board member for the previous 12

months (Nonprofits and Housing Authority)

Attachment 7

Minutes of the board meeting authorizing the

submittal of the application for funding

(Nonprofits and Housing Authority)

Attachment 8

Completed Part A and Part B Application

Part A and Part B Completed

Brief Summary Description of Project:

(

Summary of project description that your City Department/Agency has stated in Part B, Section I)

EXAMPLE

PROJECT/PROGRAM SUMMARY

City Department/Agency:

Project/Program Title:

Funding Request

Funding Request for CDBG or HOME

Program funds

Electronic Copy

501© (3) Documentation (Copy of

Internal Revenue Service (IRS

Certification)

Documentation of State Registration to

Conduct Business (SCC Certification)

- (Nonprofits Only)

Support Letters/ Total # (Are there support

letters included, if so, how many?)

Audit and Management Letter (Include for

last two fiscal years) (Nonprofits and

Housing Authority)

Signed Statement Agreeing to Policies

Board Membership List and Attendance

record of each Board member for the

previous 12 months (Nonprofits and

Housing Authority)

Minutes of the board meeting authorizing

the submittal of the application for funding

(Nonprofits and Housing Authority)

Completed Part A and Part B Application

Brief Summary Description of Project:

Welcome to the City of Lynchburg’s Grants Administration Office annual application for Community

Development Block Grant (CDBG) and HOME Program federal funds. All CDBG and HOME funds

are provided to the City through an annual entitlement grant administered by the U.S. Department of

Housing and Urban Development (HUD). This award is based on the City’s prior performance and

needs detailed in the City of Lynchburg’s Five-Year Consolidated Plan. All entities or organizations

requesting CDBG or HOME funds must complete and submit this application prior to the deadline

(February 3, 2021 at 4:00 p.m.) to be considered for Fiscal Year (FY) 2022 (July 1, 2021-

June 30, 2022) funding. The application process is competitive and not all applicants will be

awarded funding. Similarly, recommendations for funding may be for an award amount less than

that requested by the applicant.

The release of this application by the Grants Administration Office each year provides new

opportunities for the City to create partnerships with neighborhood organizations, nonprofit and for-

profit entities to address community development needs. To effectively address these issues, the

City encourages its prospective partners to develop innovative programs that truly reflect the

desires and needs of the community. As your entity prepares its application, you are strongly

encouraged to engage the community. While Grants Administration staff is unable to complete this

application for you, staff is available for general technical assistance.

Note: Individual persons cannot apply. Funds are provided to City departments,

public housing

authority and non-profit/for-profit agencies.

Five-Year Consolidated Plan Priorities

The City’s 2020-2024 Five-Year Consolidated Plan is for the period of July 1, 2020 through

June 30, 2025. City Council approved the Consolidated Plan goals on February 11, 2020 for

the Five-year Plan and the Program Year (PY) 2021 Annual Action Plan (FY 2022). These

goals were developed to provide direction for the City in its use of CDBG and HOME funds

throughout the five-year period. Following are the goals that will guide the City’s priorities and

allocation of funds for the FY 2022 Annual Action Plan CDBG/HOME Program period:

Adopted 2020-2024 CONSOLIDATED PLAN/ FY 2022 ANNUAL ACTION PLAN GOALS

The goals listed below are intended to provide broad guidance in the allocation of Community Development

Block Grant (CDBG) and HOME Program funds granted to the City by the United States Department of

Housing and Urban Development for the five years beginning July 1, 2020 and ending June 30, 2025.

OTE: At the January 12, 2021 City Council meeting, City Council reviewed and re-approved the

Consolidated Plan goals for the FY 2022 (PY 2021) Annual Action Plan process. The goals are listed

below.

Housing Goals

• Support initiatives to increase permanent affordable housing in the rental markets. Increase the

number of owner-occupied units. Emphasis to be placed on mixed income and inclusiv

ommunities.

• Support the preservation of affordable housing in both the rental and sales

markets, including the rehabilitation of substandard housing.

• Support the improvements to public facilities and infrastructure.

INTRODUCTION

Non-Housing Goals

• Support efforts for the removal and redevelopment of dilapidated and condemned

structures to eliminate neighborhood deterioration, blight and blighting influences.

• Support efforts for the identification and remediation of rental housing in substandar

onditions.

• Support neighborhood partnerships that facilitate self-sufficiency and enable families and

individuals to maintain their housing, remain in their neighborhoods, and age in place.

• Support efforts that align with the goals of the City's Blueprint for Opportunity: Buildin

Tomorrow’s City of Lynchburg 2019-2023 to improve the economic base, job skills, and

heal

th of the community.

• Promote public service activities which support the healthy development of the City’s at-

risk youth, adults, and families.

• Support efforts to develop, sustain, and coordinate a comprehensive, seamless system

of services for homeless citizens in order to move the homeless population toward

obtaining permanent housing.

• Support efforts to remove barriers to escape poverty and strengthen low-income households

and families.

The

application process for CDBG and HOME funds seeks to ensure that the City’s

investment of scarce resources has the greatest impact on achieving outcomes related to

the above-listed goals. While the goals established for the Five-Year Plan generally

determine those funding proposals recommended for approval, the priorities should not be

viewed as an obstacle to responding to unique opportunities or providing creative solutions.

Community Development Block Grant (CDBG)

CDBG funds, as adopted by the U.S. Congress in 1974, must be used to address one of three

National Objectives:

1. B

enefit low-and moderate-income (LMI) persons. Low- and moderate-income persons are

those whose household incomes are at or below 80% of the area median income, as

adjusted for family size, and as determined by HUD for Lynchburg (See Attachment 1);

2. Prevent or eliminate slums or blight. To qualify under the National Objective of addressing

slums or blight, the proposed activity must address these conditions on a “spot” or “area”

basis or be a designated urban renewal activity that is part of an Urban Renewal project

area or Neighborhood Development Plan (NDP);

3. Meet a need having a particular urgency because existing conditions pose a serious

and immediate threat to the health or welfare of the community and other financial resources

are not available to meet such needs.

All applications for CDBG funds must meet one of the three above-listed National

Objectives. HOME

The HOME Investment Partnerships Act encourages the development of affordable housing,

private sector participation and expanding the capacity of nonprofit and public housing

providers. HOME program beneficiaries must have a household income that does not exceed

80% of the area median income, adjusted for family size (See Attachment 1).

The City of Lynchburg will consider projects that consist of one or more of the following eligible

activities:

● Acquisition of property for the purpose of constructing or rehabilitating affordable housing;

● New construction of rental or homebuyer property;

● Rehabilitation of existing housing to comply with the local Rehabilitation Building Code;

● Site improvements to assist in the development of new affordable housing;

● Demolition;

● Relocation costs; or

● Project related soft costs.

Current Funding Levels

The City of Lynchburg received $714,680 in CDBG entitlement funds and $424,183 in HOME

funds from HUD for Fiscal Year (FY) 2021. While the City has not yet been notified of its FY 2022

funding allocation, the City anticipates receiving the same funding amounts for each program in

FY 2022. Both the CDBG and HOME funds are used to support homeownership, housing

rehabilitation and repair programs, neighborhood projects, infrastructure, spot blight acquisitions

and dispositions, and other initiatives administered directly by the Grants Administration Office.

Additionally, a maximum of 20% of CDBG funds and a maximum of 10% of HOME funds may be

used for program administration.

The balance of the funding is allocated through this competitive application process. CDBG

funds will be considered for City capital projects, Lynchburg Redevelopment and Housing

Authority (LRHA) programs, and targeted neighborhood programs that have a City

department sponsor.

Of the HOME entitlement amount, a minimum of 15% must be used to support projects

developed, sponsored, or owned by Community Housing Development Organizations

(CHDO).

Note: Individual persons cannot apply. Funds are provided to City departments,

public housing

authority and non-profit/for-profit agencies.

Leverage

CDBG and HOME funds may not be used to displace other available City, State or Federal

funds. CDBG and HOME funds can be used as gap financing that is necessary to help make

a project or program cost effective for the intended low-to-moderate income beneficiary. To

encourage this requirement, the following leverage is recommended: $1 of CDBG/HOME

matched by a minimum of $1 of non-CDBG/HOME funds.

Volunteer time may be counted as leverage at a maximum of $10/hour.

FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT OF 2006 (FFATA)

FFATA REPORTING REQUIREMENTS (All CDBG or HOME funds awarded to agencies, the following

information will need to be submitted to the City in conjunction with the execution of the Written

Agreement.

The Federal Funding Accountability and Transparency Act of 2006 (FFATA) mandates specific

reporting requirements that must be met by all Federal grant recipients, including CDBG participating

jurisdictions such as the City. If the Subrecipient receives $25,000 or more in Federal funds/awards

the Subrecipient must provide the City with the following information in accordance with FFATA

reporting requirements. This information includes, but is not limited to:

It should be noted that on September 28, 2010, City Council decided to eliminate the use of CDBG funding for

public service agencies. Council noted that such agencies could be considered for funding from the General

Fund. Public service agencies can partner with a City department for targeted neighborhood projects. Note:

Lynchburg Redevelopment and Housing Authority (LRHA) is not a City department.

1. name of the Subrecipient receiving the award;

2. amount of the award;

3. information on the award including transaction type, funding agency (i.e. HUD), the North

merican Industry Classification System code or Catalog of Federal Domestic Assistanc

num

ber, program source (Treasury Account Symbol (TAS) will continue to be used as

the

offi

cial Program Source), award title descriptive of the purpose of each funding action;

4. location of the Subrecipient receiving the award and primary location of performance under

the award, including city, State, congressional district, and country;

5. unique identifier of the Subrecipient receiving the award and the parent entity of the

Subrecipient, should the Subrecipient be owned by another entity (the unique identifier is the

Subrecipient’s Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) number);

6. names and total compensation of the five most highly compensated officers of the

Subrecipient if the Subrecipient in the preceding fiscal year received 80 percent or more of

its annual gross revenues in Federal awards; and $25,000,000 or more in annual gross

revenues from Federal awards; and the public does not have access to this information

about the compensation of the senior executives of the entity through periodic reports filed

under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a),

78o(

d)) or section 6104 of the Internal Revenue Code of 1986. (See FFATA § 2(b)(1));

7. and any other data deemed necessary to comply with FFATA.

Application Submittal Overview

NOTE: There is one application for both CDBG and HOME

funds. Eligible Applicants for CDBG Funds – Fiscal Year 2022

1. Nonprofit/Neighborhood Associations: Partnership applications between

nonprofits/neighborhood associations and City departments for targeted neighborhood

projects/public service activities. Note: Lynchburg Redevelopment and Housing Authority

(LRHA) is not a City department.

2. Housing Authority: programs such as, housing redevelopment/development, rental rehabilitation, and

administrative/direct costs associated with the Housing Authority's CDBG and/or HOME projects

3. City Departments: (infrastructure; construction or rehabilitation of neighborhood centers;

park improvements, aesthetic amenities on public property)

Note: Individual persons cannot apply. Funds are provided to City departments, public

housing authority and

non-profit/for-profit agencies.

Eligible Applicants for HOME Funds (Non-profit Agencies or Lynchburg Redevelopment

and Housing Authority [LRHA]) – Fiscal Year 2022

1. Nonprofit agencies or the public housing authority that propose projects that consist of one

or more of the following eligible activities:

• Acquisition of property for the purpose of constructing or rehabilitating affordable

housing;

• New construction of rental or homebuyer property;

• Rehabilitation of existing housing to comply with the local Minimum Housing Code;

• Site improvements to assist in the development of new affordable housing;

• Demolition;

• Relocation costs;

• Project-related soft costs; or

• Down payment assistance.

2. Nonprofit agencies that are approved Community Housing Development Organizations

(CHDO) that will develop affordable housing within the CDBG-targeted areas.

3. The 2013 HOME Final Rule (24 CFR Part 92) contains many new provisions and changes

that will have substantive and broad-based impact on how the City administers HOME

activities. The key substantive changes in the regulations are as follows:

Note: Individual persons cannot apply. Funds are provided to City departments, public

housing

authority and non-profit/for-profit agencies.

Timely Production and Occupancy of Assisted Housing

1. HOME projects must be completed within four years of commitment. Any project

that is not completed timely will be terminated and the Participating Jurisdiction (City of

Lynchburg (PJ/CITY)) will be required to repay HOME funds drawn. [§92.205(e)(2)]

2. HOME-assisted rental units must be occupied by income-eligible households

It should be noted that on September 28, 2010, City Council decided to eliminate the use of CDBG funding for public service

agencies. Council noted that such agencies could be considered for funding from the General Fund. Public service agencies can

partner with a City department for targeted neighborhood projects.

Nonprofit, CHDO, or public housing authority will be required to repay PJ/CITY

within 18 months of project completion; if not, PJ/CITY must repay HOME funds for the

vacant units. Note, for units that remain vacant six months following completion, the

Subrecipient/CHDO must identify and develop an enhanced marketing plan and report this

information to the CITY who will in turn provide report to HUD. [§92.252]

3. A homebuyer unit must have a ratified sales contract within nine months of

construction completion, or the PJ/CITY must either convert it to a HOME rental unit or

repay the full HOME investment. [§92.254(a)(3)]

4. CHDO set-aside funds should be committed to specific projects within 24

months of the PJ/CITY receiving its HOME allocation. The PJ/CITY can no longer

“reserve” CHDO funds for projects that will be identified at a later date. [§92.2 Commitment,

§92.300(a)(1)]

5. CHDO set-aside funds must be expended within 5 years of when the PJ/CITY

receives its formula allocation. [§92.500(d)(1)(A) and (C), and §92.500(d)(2)]

Strengthen Performance in Producing and Preserving Affordable Housing

The 2013 Rule provides regulatory guidance to strengthen Participating Jurisdiction (PJ)/CITY’s

performance in the production and preservation of HOME- assisted projects. These changes relate to

underwriting, property standards and construction oversight, CHDO qualifications and capacity, and long-

term viability of projects.

Underwriting and Program Design

1. PJ/CITY must underwrite all HOME projects to ensure that each project is

financially sustainable over its affordability period. The underwriting review

evaluates cost reasonableness, market demand, developer capacity, and the

commitment of other funding sources. [§92.250(b)].

2. PJ/CITY must adopt program policies for homebuyer programs that include

underwriting guidelines to determine the appropriate amount of assistance

necessary to assist the low-income buyer; assessment of a buyer’s ability to

purchase and remain in the home (e.g., housing and consumer debt ratios,

anticipated income, and available assets); and anti-predatory lending and

subordination policies. [§92.254(f)].

3. Homebuyers must receive housing counseling by a HUD-certified

housing counselor before receiving HOME assistance (down payment

assistance) or purchasing a HOME-assisted unit. [§92.254(a)(3)].

Property Standards and Construction Oversight

1. Property standards are updated to reference current national codes and to require that

PJ/CITY establish standards that will sustain quality assisted housing for at least the

affordability period. Within the 2013 Rule, property standards requirements are

reorganized by project type – new construction, rehabilitation, acquisition without

rehabilitation, and manufactured housing. [§92.251]

2. PJ/CITY must identify and plan for major systems repairs. For rental

rehabilitation projects with 26+ units, this must be done via a capital needs

assessment. The PJ/CITY must require that the scope of rehabilitation work and

Nonprofit, CHDO, or public housing authority will be required to repay PJ/CITY

replacement reserves deposits must be sufficient to ensure the useful life of

essential building components throughout period of affordability. For

homeownership housing, major systems must have a useful life of at least five

years upon project completion. [§92.251(b)(ii) and (viii)]

PJ/CITY must develop inspection policies and procedures, including I initial

inspections of properties to be rehabilitated or acquired to determine the

necessary scope of work to bring each property up to applicable standards; and

progress and final inspections for all new construction and rehabilitation projects

to ensure projects are constructed according to approved plans. HUD will issue

guidance to identify for PJ/CITY the minimum required inspectable elements

based on the Uniform Physical Conditions Standards. [§92.251(g)]

COST ALLOCATION REQUIREMENTS

Allocating Eligible Costs and Identifying HOME-Assisted Units in Multi-Unit HOME Rental and

Homeownership Development Projects

Cost allocation is required in any HOME rental or homebuyer project where fewer than 100% of units are

HOME-assisted (e.g., a mixed-income project); and/or in which less than 100% of the space is residential

(e.g., a mixed-use project). In addition, cost allocation is required for a 2-4-unit property in which one of

the units is occupied by the owner and fewer than 100% of the units will be HOME-assisted.

Cost allocation is not required for single unit properties, or in cases where a multi-unit project is

exclusively residential and 100% of units will be HOME-assisted. However, in all HOME projects, a

PJ/City must ensure that the amount of HOME funds invested does not exceed the lesser of the total

HOME eligible costs per unit and the maximum per-unit HOME subsidy.

CHDO Qualification and Capacity Requirements

To qualify as a CHDO, a nonprofit must have paid staff whose experience qualifies them to

undertake CHDO set-aside activities. Capacity cannot be demonstrated by use of a consultant,

except in the first year that a CHDO becomes certified. [§92.2 Community housing development

organization]

1. Each time the PJ/CITY commits HOME funds, it must re-certify a nonprofit’s

qualifications to be a CHDO and its capacity to own, sponsor, or develop

housing. [§92.300(a)]

2. The roles of owner, developer, and sponsor for CHDOs using set-aside

funds are more specifically defined. Among other changes, the 2013 Rule

permits a PJ/CITY to provide CHDO set-aside funds for a CHDO that owns rental

housing that it does not develop. [§92.300(a)(2) – (6)]

Applicants wishing to be considered for CHDO certification may request a

CHDO application from the City.

Long-Term Viability of Rental Projects

During the affordability period, PJ/CITY must examine the financial condition of projects with 10 or

more HOME-assisted units at least annually, and must act where feasible to correct problems that

threaten a project’s financial viability. [§92.504(d)(2)

Application Process:

A separate application is required for each project or program seeking CDBG or HOME assistance.

Applications must be typed and page numbered (example: Page 1 of 7). Applications must be 3-

hole punched for inclusion in a standard three (3) ring binder. Please simply bind the

application with a binder clip. Staff will compile all applications into three-ring binders for review and

evaluation by the Community Development Advisory Committee (CDAC).

Applicants must submit one (1) original, nine (9) copies and one electronic copy (on a Flash

Drive). The original copy must contain original signatures. Applications not meeting these

requirements will not be considered complete and will not be accepted by the Grants

Administration Office and will not be forwarded to CDAC or City Council for consideration.

Note: Only one copy of the Audits is required.

All applications must be received by the Grants Administration Office no later than 4:00 PM on

Wednesday, February 3, 2021. Official postmarks are not acceptable. It is the responsibility of the

applicant to meet the delivery date and delays by delivery services are not an acceptable justification

for being late. Applications will not be accepted by the Grants Administration Office after the above

date and time. THERE WILL BE NO EXCEPTIONS.

IF AT ANYTIME DURING THE COMPILATION AND PREPARATION OF THE GRANT

APPLICATION ANYONE HAS QUESTIONS REGARDING THE CONTENTS AND/OR

REQUIREMENTS ON THIS APPLICATION, PLEASE CONTACT MELVA WALKER, GRANTS

MANAGER, AT (434) 455-3916 OR ANGIE SHEPARD, PROGRAM COORDINATOR, AT (434) 455-

3913 OR EMAIL AT: melva.walker@lynchburgva.gov OR angie.shepard@lynchburgva.gov

Mailing Address

City of Lynchburg

Grants Administration Office

ATTN: Grants Manager

900 Church Street

Lynchburg, VA 24504

Office Location

City Hall

900 Church Street

City Hall, Second Floor

Lynchburg, VA 24504

434-455-3913

E-Mail

melva.walker@lynchburgva.gov

angie.shepard@lynchburgva.gov

SUBMISSION REQUIREMENTS

Application must be in WORD/PDF format. Handwritten applications will not be considered for

funding.

Requirements Documentation

1. The applicant:

a. City Department

b. must be a public housing authority;

c. nonprofit agency submitting a

neighborhood project/public service activity

must have a city department sponsor

d. must have nonprofit status for at least one

(1) full year, or

e. must have two (2) full years of operating

experience under another nonprofit entity, or

f. is a for-profit entity proposing to use funds

for an economic development activity that will

provide for jobs creation and/or retention and

be located in a CDBG-targeted area.

A copy of a 501© (3) designation letter from

the Internal Revenue Service (Nonprofits Only)

2. The nonprofit must be registered to

conduct business in the State of Virginia at

the time of the application.

A current certification from the VA Secretary of

State. For assistance, call 1-866-722-2551 or go to

www.secretary.state.va.us/corporations

(Nonprofits

Only)

3. The nonprofit must have at least twelve

(12) months experience directly related to the

proposed project or program, or be partnered

with an entity that has such experience, or

have principal staff with such experience.

Letters of support are recommended—maximum of

three (3)

4. The nonprofit/public housing authority

must have audited financial statements

prepared by a qualified accountant or

accounting service, covering the last twenty-

four (24) months of operation. Copies of the

audited financial statements must be

submitted with the application and should not

be older than twelve (12) months. Audit

findings may make the applicant ineligible to

receive funding consideration.

One (1) copy of each audited financial

statement that meets the criteria described.

Include management letter.

5. Nonprofit agencies and the public housing

authority must have an active Board of

Directors documented by submitting an

attendance list at board meetings for the

previous 12 months and must submit a Board

membership list and contact information for

Board members with their application.

6. All applicants must agree to abide by all

policies, regulations, ordinances, or statutes

as required by HUD and/or the City of

Lynchburg.

A signed statement by the Board Chairman or

Executive Director and/or City Department Director

that the agency acknowledges its responsibilities.

7. All applicants must complete ALL

elements of Part A and Part B of the

application.

Completed Part A and Part B.

8.Applications must be signed by the

Department Director, Chair or President of

the Board of Directors or Executive Director.

Important Information Relative to Application

This is a competitive application process for limited funding. Applicants that meet the

minimum criteria are not guaranteed an award.

NOTE: FISCAL YEAR 2022 NEIGHBORHOOD ASSOCIATION/NONPROFIT

APPLICANTS: NEIGHBORHOOD ASSOCIATION/NONPROFIT APPLICANTS MUST

PARTNER WITH A CITY DEPARTMENT THAT CAN SUPPORT THE PROPOSAL

AND CAN ASSIST WITH THE OVERALL ADMINISTRATION AND MONITORING OF

THE PROJECT IN ACCORDANCE WITH HUD REGULATIONS.

NOTE: LYNCHBURG REDEVELOPMENT AND HOUSING AUTHORITY (LRHA)

IS NOT A CITY DEPARTMENT.

NOTE: INDIVIDUAL PERSONS CANNOT SUBMIT AN APPLICATION. FUNDS

ARE PROVIDED TO CITY DEPARTMENTS, PUBLIC HOUSING AUTHORITY AND

NON-PROFIT/FOR-PROFIT AGENCIES.

1. Successful applications may be funded for less than the amount requested.

2. Fundi

ng provided by this process will be awarded for the FY 2022 which begins July 1, 2021

and ends June 30, 2022. However, no contracts can be executed until the City has

completed the necessary environmental assessments, executed funding agreements wi

HUD, and approval has been received from City Council. The City generally receives its

funding agreement from HUD in August or September.

3. A

gencies that are currently receiving CDBG and/or HOME funds from the City, w

re also applying for FY 2022 CDBG/HOME funds, must be following all terms of

their current written agreement and must not have any outstanding audit findings,

monitoring findings or concerns as determined by the City or HUD.

4. Nonprofit agencies and the public housing authority must have an active Board of

Directors documented by submitting an attendance list at board meetings for the previous

Failure to provide a complete application will result in disqualification from consideration

for funding.

12 months and must submit a Board membership list and contact information for Board

members with their application.

5. Applications must be signed by the Department Director, Chair or President of the

Board

of Directors or Executive Director.

Note: Nonprofit agency: Please submit the minutes of the meeting authorizing

the submittal of this application.

6. Applications must be in WORD/PDF format. Handwritten applications will not be considered for

funding.

7. All appl

ications must be bound with binder clips and 3-hole punched for easy insertion into a

3-ring binder by Grant staff.

8. Each applicant must submit one original and nine (9) copies of their application. Original

copies must contain original signatures and not duplications. Each application must be

accompanied by an electronic copy on a Flash Drive. (Application forms must be a

WORD/ PDF Document. Attachments may be in WORD/ PDF.)

9. An

electronic copy of the application (PDF Document) is posted on the Grants

Administration website at: http://www.lynchburgva.gov/grants-administration.

10. For additional information on the Community Development Block Grant Program or HOME

Investment Partnerships Program, visit the HUD Exchange website at:

www.hudexchange.info/

11. For additional information regarding this application, please contact Melva Walker, Grants

Manager, at (434) 455-3916 or Angie Shepard, Program Coordinator at (434) 455-3913.

PART A: APPLICANT AND AGENCY BACKGROUND

1. Funds Requested: CDBG HOME

2. Organization Information:

Organization Name: ____________________________________________________

DUNS Number: ________________________________________

(Dun & Bradstreet, Inc. provides this number at no charge and is required for federal

funding recipients; DUNS number can be obtained at www.dnb.com)

Federal Tax ID: _____________________________________________

Project Name: _____________________________________________________________

Project Contact Person: _____________________________________________________

Mailing Address: ___________________________________________________________

Phone: __________________ Fax: __________________ Email: _________________________

Is your organization incorporated? (include applicable attachments)

Yes

Is your organization: (include applicable attachments)

Name & Title of Application Preparer: ________________________________________

Check the type of activity that best describes your project:

Housing Authority Neighborhood Association City Department Nonprofit Organization

Project/Program Name: _____________________________________________

Total Project/Program Cost: _________________________________________

Please

Specify the Type and Amount of Funding Requested:

CDBG: ____________________ OR HOME: ____________________

mount of funding requested) (Amount of funding requested)

I. APPLICANT INFORMATION

II. TYPE OF PROJECT

III. PROJECT, SERVICE, OR ACTIVITY INFORMATION

A government entity

Yes

A non-profit with approved Federal tax-exempt certification?

Yes

A for-profit business

Yes

Percentage of CDBG or HOME investment (Total Project Cost/Amount Requested):

The City reserves the right to fund projects out of either Program as projects are eligible.

Please list all CDBG or HOME funding awarded by the City of Lynchburg in the past five years.

Complete for all awards that have been completed/closed out:

Fiscal

Year

Awarded

Project/Program

Name

Award

Amount

Date

Project/Program

Completed

Remaining CDBG or

HOME Funding as of

December 31, 2020

Complete only if Project/Program are In Progress or Not yet Started (not yet completed):

Fiscal

Year

Awarded

Project/Program

Name

Award

Amount

Anticipated

Completion Date

Remaining CDBG or

HOME Funding as of

December 31, 2020

Project/Program

Name (from table

above)

Explain why funds remain and what the timetable is for

spending remaining funds

IV. PAST CITY SUPPORT

V. AGENCY INFORMATION

Accomplishments in the Current Fiscal Year

Describe project progress in the current fiscal year (FY 2021) and for prior year's

projects funded by CDBG or HOME. Emphasize measurable outcomes and project

benefit to the community.

Fiscal Year 2021

Objectives

Fiscal Year 2021

Accomplishments to Date

# of

Units

# of

Clients

# of

Other

1. What is your City Department/Agency’s mission statement?

2. How long has the City Department/Agency existed in its current form?

3. How long has the Agency had its 501(c) (3) status?

4. Ho

w many years has the City Department/Agency conducted the project/program for which it is

requesting funding?

5. List all other CDBG or housing related programs managed by the City Department/Agency.

6. Ha

s your agency received an independent audit conducted by a Certified Public Accountant?

Yes

If so, what is the name of your auditor?

What was the time period (fiscal year) being reviewed?

OTE: A copy of audited financial statements that demonstrate the following must be attached to

the application submission:

The applicant has audited financial statements prepared by a qualified accountant or accounting

service, covering the last twenty-four (24) months of operation. Applicants receiving $750,000 or

more in Federal funds must provide an organization-wide audit; applicants receiving less than

$750,000 in Federal funds must provide a copy of a program-specific audit.

Please submit a copy of Agency’s budget for the current fiscal year (July 1, 2020 - June

30, 2021) or current calendar year (January 1, 2021 - December 31, 2021).

VI. FY 2021 AGENCY OPERATING BUDGET

PART B: CDBG or HOME PROJECT DETAIL INFORMATION

1. Provide a concise description of proposed project or program for which you are requesting

CDBG or HOME Program investment funds. Include the clients to be served, how additional

services will be provided as a result of this funding, or if an existing service will be discontinued

without funding.

2. Select the proposed Accomplishment Type from the list below and provide the number of

people, housing units, public facilities, etc. the project will serve.

Accomplishment

Type

Projected number of Accomplishment Type to be served

People

Housing Units

Organizations

Public Facilities

Jobs

Before completing this section, please refer to the Introduction Section on Pages 6-8, for

information regarding the Annual Action Plan goals and HUD National Objectives. All CDBG

projects and programs must meet one of the stated HUD National Objectives.

Please select the criteria your project/program will satisfy to meet this national objective.

Area Benefit - Activity provides benefit to an area where at least 51% of its residents are low-

to-moderate-income (LMI). The service area is primarily residential, the project/program meets

LMI needs, and income levels are documented by the U.S. Census or an approved substitute.

If your project/program will only be available to residents and/or businesses in a defined

area, please provide the following:

1. C

ensus tract(s) and block groups in which the project/program will be provided

2. The most recent demographic data related to income and ethnic composition of

the target area. Please indicate the proportion of the service area that is low- to-

moderate income.

3. A map of your service area that clearly delineates the boundaries and includes

street names.

Note: The entire City of Lynchburg cannot be deemed a service area for the purpose of meeting

these criteria.

Limited Clientele (activity benefits a limited number of persons whereby at least 51% are low-

to-moderate-income (LMI}). Some persons are presumed to be LMI {i.e., abused children, elderly-

I. PROGRAM DESCRIPTION

II. ELIGIBILITY- CDBG

age 62, homeless}, or assistance may be provided to LMI persons owning or developing micro-

enterprises; or the project/program is a job training or placement activity.

Please describe the steps your agency will take to document that 51% of the clients served are

low- to moderate-income.

Housing (activity provides or improves residential structures to be occupied by low-to-

moderate income (LMI) persons). At least 51% of units must be occupied by LMI.

Please describe the following:

1. Steps your agency will take to document that 51% of the units are occupied by low- to

moderate-income persons:

2. The tools used

to market your housing units:

3. How affordability of the units is maintained.

Jobs (activity creates or retains jobs). At least 51% of the jobs must be held by or available to

low-to-moderate income (LMI) persons.

1. Please describe the steps your agency will take to ensure and document that at least 51%

of the jobs will be held or retained by LMI persons.

1. Provide documentation that activity is within a designated slum or blighted area or will

meet the criteria for a “spot blight” activity.

Level of Service (if applicable): CDBG regulations require Public Service projects to either be a

new service or a quantifiable expansion of service from the previous year.

1. Is your program a new service in the community? What other programs similar to yours

currently exist in the community?

2. Describe how your program will provide a quantifiable increase in the

level of service over

what was provided in the last fiscal year?

Prevention/Elimination of Slums or Blight To qualify under these objective activities are

either clearly eliminating objectively determinable signs of slums or blight in a designated slum

or blighted area or are limited to eliminating specific instances of blight outside such an area

(“spot blight”).

ELIGIBILITY- HOME

Homeowner Rehabilitation: Assistance for existing owner occupants with the repair,

rehabilitation or reconstruction of their homes.

Homebuyer Activities: Acquisition and/or rehabilitation or new construction of homes for

homebuyers.

Rental Housing: Affordable rental housing may be acquired and/or rehabilitated, or

constructed

Explain the need

your project/program will address and explain how your project/program will

alleviate that need. Answer the following questions:

What specific goal identified in the FY 2022 Annual Action Plan Goals will your project/program

address (See Pages 6 -7)?

Please quantify the nature and extent of the problem you propose to address. Please include

supporting data.

List and describe any studies and/or Census data and/or market data used to determine that

the problem requires action now.

III. PROGRAM NEED

Complete the following tables to the best of your ability. Show numbers

of clients, not percentages, in each category. Current income limits are

on Page 30 (Attachment 1).

1. Please indicate whether this project/program will serve: Persons or Households

Table 1

Number of Persons or Households Served, by Income Group

Fiscal Year

July 1 – June 30

<30% of

median

31-50% of

median

51-80% of

median

Total

2019/2020 (actual)

2020/2021 (projected)

2021/2022 (target)

Table 2

Number of Special Needs Clients

Fiscal Year

July 1 – June 30

Elderly

(over age

62)

Disabled

(not

elderly)

HIV/AIDS

Homeless

2019/2020 (actual)

2020/2021 (projected)

2021/2022(target)

Table 3

HOME Projects - 5 or more Units - At least 20% of the HOME-assisted units must be

occupied by low-income families (households earning below 50% of Area Median Income)

and meet one of the following rent requirements:

Fiscal Year

July 1 – June

Rent does not exceed 30

percent of Annual Income of

a family whose income

equals 50 percent of the

Area Median Income (AMI)

Rent does not exceed 30

percent of the family’s

Adjusted Income

2019/2020 (actual)

2020/2021 (projected)

2021/2022(target)

IV. TARGET POPULATION

Briefly describe the neighborhood to be served, highlighting such items as: population to be

served, housing conditions, median household income, neighborhood strengths/weaknesses and

describe the metrics that will be used to measure neighborhood improvement.

Describe how the City department or agency has involved the community/neighborhood in the

development of this application. Have you presented the proposed program to the affected

neighborhood association and/or Board of Directors of agency for consideration? Have you

esented the proposed program to any other organizations? Please provide documentation.

Description of community/neighborhood involvement:

Presented proposed program to affected neighborhood association?

Yes

If “yes”, please explain (date, name of association, number of persons attending, outcome of

meeting, etc.):

1. How, specifically, will your program address the identified problem? Provide evidence

that the

proposed program or project will mitigate the identified problem.

2. List all sources pursued to support your project/program. Include the amounts requested from

each source.

1. Provide the name and title of the individual(s) responsible for the oversight and management of

this project/program.

2. What is your City department/agency’s history/experience in completing similar programs or

projects? Please quantify how successful your organization has been in conducting these

programs or projects, (i.e. taught 12 homebuyer education courses to 120 individuals in

FY 2021.Twenty of the participants became homeowners within 6 months of completion

of the course.)

Yes

Presented proposed program to agency Board of Directors?

If “yes”, please explain (date of meeting, outcome of presentation):

V. PROGRAM/PROJECT RATIONALE

VI. ORGANIZATIONAL CAPACITY

VII. COMMUNITY INVOLVEMENT

Presented proposed program to any other organizations or City Departments? Yes No

If “yes”, please explain (date, name of association, number of persons attending, outcome of

meeting, etc.)

HUD requires participation in a performance measurement system to better assess the

effectiveness and impact of its programs. This system is required for all federal programs

and enables HUD and its grantees to capture program accomplishments and track national

trends. Each applicant must select one objective and one outcome to produce what HUD

describes as an outcome statement, all of which are driven by local intent.

Please select the most appropriate objective for your project/program. In selecting

the objective, consider the “purpose” of the project or program for which you are

seeking federal funds.

Create suitable living environments – these activities are designed to benefit

communities, families, or individuals by addressing issues in their living environment. This

objective relates to activities that are intended to address a wide range of issues faced by

low- and moderate-income persons, from physical problems with their environment, such as

poor-quality infrastructure, to social issues such as crime prevention, literacy or elderly

health services.

Provide decent housing – these activities cover a wide range of housing activities

generally completed with HOME and CDBG funds. This objective focuses on activities

whose purpose is to meet the individual family or community housing needs. It does not

include programs where housing is an element of a larger community-wide improvement,

since such programs would be more appropriately reported under suitable living

environments.

Create economic opportunities – applies to activities related to economic development,

commercial revitalization, or job creation.

AND

Please

select the most appropriate outcome for your project/program. In selecting an

outcome, consider “the type of change or result your project/program is seeking.”

Availability/Accessibility – applies to activities that make services, infrastructure, public

services, public facilities, housing, or shelter available or accessible to low- and moderate-

income people, including persons with disabilities. In this category, accessibility does not

refer only to physical barriers, but also to making the basics of daily living available and

accessible to low- and moderate-income people where they live.

Affordability – applies to activities that provide affordability in a variety of ways to low-

and-moderate-income people. It can include the creation or maintenance of affordable

housing, basic infrastructure hookups, or services such as transportation or day care.

Affordability is appropriate whenever an activity is lowering the cost, improving the quality,

or increasing the affordability of a product or service to benefit a low-income household.

Sustainability – applies to activities that are aimed at improving communities or

neighborhoods, helping to make them livable or viable by providing benefit to persons of

VIII. PERFORMANCE MEASURES

low- and moderate-income or by removing or eliminating slums or blighted areas, through

multiple activities or services that sustain communities or neighborhoods.

Program Outcomes

These two factors combined, will produce an “outcome statement” (Objective + Outcome =

Outcome Statement). For example, if the Objective selected is “Suitable Living

Environment” and the Outcome selected is “Affordability,” then the Outcome Statement

should be “Affordability for the purpose of creating suitable living environments”. An

outcome statement for your specific project/program might read, “In FY 2021 Nonprofit ABC

assisted 150 households by providing down payment and closing cost assistance for the purpose

of making homeownership affordable to 25 families.”

Outcome 1:

Availability/Accessibility

Outcome 2:

Affordability

Outcome 3:

Sustainability

Objectives

Objective #1:

Suitable Living

Environment

Accessibility for the

purpose of creating

Suitable Living

Environments

Affordability for

the

purpose of

creating

Suitable Living

Environments

Sustainability for

the purpose of

creating

Suitable Living

Environments

Objective #2:

Decent

Housing

Accessibility for the

purpose of providing

Decent Housing

Affordability for

the

purpose of

providing Decent

Housing

Sustainability for

the purpose of

providing

Decent Housing

Objective #3:

Economic

Opportunity

Accessibility for the

purpose of creating

Economic Opportunities

Affordability for

the

purpose of

creating

Economic

Opportunities

Sustainability for

the purpose of

creating

Economic

Opportunities

What will your “outcome statement” be?

Please also provide at least one measure of success for your project or program. For example,

75% of the individuals participating in the homebuyer counseling classes will purchase a home

within 6 months of course completion.

What is the cost to deliver your project or program? List each project/program element in

the table below, including the cost of each element, the quantity and unit of measure, and

the subtotal for each element. Where necessary, allocate costs to the use of shared space,

vehicles or equipment.

Example

Program: Credit Counseling Class

Cost Elements

Cost ($)

Quantity/Unit of Measure

Subtotal

($)

Credit Counseling Teacher

–in class

$25

96 hours (8 hrs./month x

12 months)

$2,400

Credit Counseling

Teacher—class prep

$25

48 hours (4 hrs./month x

12 months)

$1,200

Credit Counselor—one-on-

one

$20

120 hours (10 hrs./month

x12 months

$2,400

Materials

$25

120 course packets/credit

reports

$3,000

Total

$9,000

Complete the table below for the project/program for which you are requesting CDBG or

HOME funds.

Project or Program Name:

Cost Elements

Cost ($)

Quantity/Unit of

Measure

Subtotal ($)

Total

IX. PROJECT/PROGRAM COST AND BUDGET

Complete the following “Project/Program Source and Use Budget” by listing each cost

affiliated with the project/program for which you are requesting CDBG or HOME funds. Do

not include funds that have been applied for, but not yet awarded.

A. Use of Funds

List all expenses

included in your

project / program

budget

B. Total Project /

Program Cost

List the cost of

each Expense

C. Sources

List all

sources of

funds you will

receive for

Fiscal Year

2021 for this

project

D. FY 2020-2021

Award Amount

List the funding

being provided by

each source listed

in Column C

E. Gap

Financing

CDBG or

HOME funds

being

requested for

each cost

Example:

Postage

$1,000

United

Way

$500

X. PROJECT/PROGRAM SOURCE AND USE BUDGET

Income Limits

Attachment 1

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

(HUD) FY 2020 MEDIAN FAMILY INCOME CHART

FOR THE CITY OF LYNCHBURG, VIRGINIA

Median

Income

(MSA)

FY 2020

Income

Limit

Person

$72,400

Very Low

(50%)

$25,350

$29,000

$32,600

$36,200

$39,100

$42,000

$44,900

$47,800

Extremely

Low (30%)

$15,200

$17,400

$19,550

$21,700

$23,450

$25,200

$26,950

$28,650

Low (80%)

$40,550

$46,350

$52,150

$57,900

$62,550

$67,200

$71,800

$76,450

(60%)

$30,420

$34,800

$39,120

$43,440

$46,920

$50,400

$53,880

$57,360

fective 07/01/2020

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

(HUD) 2020 ADJUSTED HOME INCOME LIMITS

FOR THE CITY OF LYNCHBURG, VIRGINIA

Program

Person

30% Limits

$15,200

$17,400 $19,550

$21,700 $23,450 $25,200 $26,950 $28,650

Very Low

Income

$25,350

$29,000 $32,600 $36,200 $39,100 $42,000 $44,900 $47,800

60% Limits

$30,420

$34,800

$39,120

$43,440

$46,920

$50,400

$53,880

$57,360

Low

Income

$40,550

$46,350 $52,150 $57,900 $62,550 $67,200 $71,800 $76,450

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

(HUD) 2020 HOME PROGRAM RENTS

FOR THE CITY OF LYNCHBURG, VIRGINIA

Efficiency

1 BR

2 BR

3 BR

4 BR

5 BR

6 BR

Low HOME Rent

Li it

630

676

815

941

1050

1158

1267

High HOME Rent

Li it

630

676

821

1106

1308

1424

1541

Fair Market Rent

630

676

821

1106

1339

1540

1741

50% Rent Limit

633

679

815

941

1050

1158

1267

65% Rent Limit

804

863

1037

1190

1308

1424

1541

NOTE: Lynchburg City is part of the Lynchburg, VA MSA, so all information presented here applies to all of

the Lynchburg, VA MSA. The Lynchburg, VA MSA contains the following areas: Amherst County, VA;

Appomattox County, VA; Bedford County, VA; Campbell County, VA; and Lynchburg City, VA.

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