Fillable CARDHOLDER DISPUTE FORM

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CARDHOLDER DISPUTE FORM

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The CARDHOLDER DISPUTE FORM form is 4 pages long and contains:

  • 1 signature
  • 44 check-boxes
  • 131 other fields

Country of origin: OTHERS
File type: PDF

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CARD PAGE OF
CARDHOLDER DISPUTE FORM
Cardholder Name
Card Number
Transaction Date
Merchant Name
Transaction Amount $
Dispute Amount $
Cardholder Signature
Date
Please check the appropriate box below that matches your dispute type the closest.
Return this form and any supporting documents so that your dispute can be processed in a timely manner. Please answer all appropriate questions below.
The required fields per dispute type are marked with an asterisk (*).
Attach a separate sheet or letter if more room is needed for your explanation. If any
of the below does not accurately reflect your dispute, please write a separate letter and include all of the transaction information listed above.
CARD RULES GOVERNING THESE DISPUTES REQUIRE THAT YOU ATTEMPT TO RESOLVE YOUR DISPUTE WITH THE MERCHANT
BEFORE COMPLETING THIS FORM. YOU MUST INCLUDE THE EVIDENCE OF YOUR ATTEMPT AND A DETAILED ACCOUNT OF
THE SITUATION AS TO WHY THE MERCHANT WAS UNWILLING OR UNABLE TO RESOLVE THE ISSUE.
C
ancellation dispute
* Were you advised of any cancellation policy?
yes
no (if yes, explain below)
*
Date of cancellation:
Spoke with:
* Cancellation number:
*
Is this a recurring transaction:
yes
no
* Reason for cancellation:
* Description of merchandise or service:
* Expected date of receipt of merchandise or service:
* Was a credit voucher, voided transaction receipt or refund acknowledgment given?
yes no If yes, please provide a copy of the credit voucher
which includes: Date of credit voucher, voided Transaction receipt or refund acknowledgment.
*
Describe your attempt to resolve with the merchant:
*
Date of most recent contact:
Spoke with:
* Contact method:
* What was the merchant’s response?
Returned merchandise dispute
*Description of merchandise:
*Date returned: *Method of return:
Date received by merchant:
•
If mailed, Return Merchandise Authorization Number (RMA):
*Shipping Company:
Tracking number:
*Reason for return:
•
If you have a credit slip or voucher or a refund acknowledgement that has not posted, please provide:
*Date of credit slip:
Invoice/receipt number of the credit:
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signature
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CARD PAGE OF
Returned merchandise dispute (continued…)
* Did the merchant refuse to accept returned merchandise or provide a return authorization?
*Select One:
Merchant refused to provide return authorization
Merchant refused to accept returned merchandise
Merchant informed you not to return the merchandise
*Describe your attempt to resolve with the merchant:
*
Date of most recent contact:
Spoke with:
* Contact method:
* What was the merchant’s response?
I was charged two or more times for the same transaction
Date & amount of first/valid charge:
Date & amount of second charge:
Date & amount of third charge:
Date & amount of fourth charge:
*Describe your attempt to resolve with the merchant:
*
Date of most recent contact:
Spoke with:
* Contact method:
* What was the merchant’s response?
I did not receive cash from an ATM withdrawal attempt but was charged as if I received it
Transaction reference number:
(as applicable) Date:
I made a single attempt and did not receive cash
I made multiple attempts and only received cash on the
2
nd
3
rd
4
th
5
th
attempt.
_ _ _
Other:
I made a deposit but my account was not credited
Transaction reference number:
(as applicable) Deposit date:
* I made a deposit using Cash Check Disputed amount $
If check: Payee name
I paid for these goods or services by other means
Check Cash
Other Bank Card
Other:
*Describe your attempt to resolve with the merchant:
*
Date of most recent contact:
Spoke with:
* Contact method:
CARD PAGE OF
I paid for these goods or services by other means (continued…)
* What was the merchant’s response?
*Note: if selecting this dispute reason, you must supply a copy of proof of other means of payment. Proof can include another Bank Card statement,
copy of the front and back of a canceled check or a cash receipt.
Non-receipt of goods or services
*
Tickets
Merchandise not received
Service not received
*Describe in detail what service or merchandise was ordered:
*
I expected delivery/services on (date):
Expected time at:
*
Merchant unwilling or unable to provide service:
yes
no (if yes, explain)
*
Did you cancel the merchandise/service prior to delivery date?
yes n
o (if yes, explain)
*
Is this pre-paid merchandise/service where the balance was not paid and the merchant can provide the goods or service? yes no
*
Was the merchandise delivered late or to the wrong location? yes no
If yes, provide date and location where the merchandise was delivered
Did the cardholder return the merchandise? yes no If yes, date returned: Return Method:
Did the merchant provide return instructions? yes no If yes, what were the instructions?
*Describe your attempt to resolve with the merchant:
*
Date of most recent contact:
Spoke with:
* Contact method:
* What was the merchant’s response?
A credit transaction posted as a debit in error
*
A credit for $
was posted to my account as a debit.
•
You must supply a copy of the credit receipt received from the merchant.
Descr
ibe your attempt to resolve with the merchant:
*
Date of most recent contact:
Spoke
with:
* Contact method:
* What was the merchant’s response?
Incorrect Transaction Amount
*
The amount of this transaction posted for $ but should have posted for $
(
cannot be $0.00)
•
If available, please supply a copy of your receipt.
*
Is this a no-show transaction or pre-payment transaction and balance not paid? yes no
*Describe your attempt to resolve with the merchant:
*
Date of most recent contact:
Spoke with:
* Contact method:
* What was the merchant’s response?
CARD PAGE OF
Quality of services or goods, defective merchandise or not as described
* Description of merchandise/service purchased
* Describe in detail the difference of what was ordered, what was defective or why it is unsuitable for your needs from the merchandise/service
received
* Date I received merchandise or service
* Date merchandise returned: Date received by merchant:
•
If mailed, Return Merchandise Auth. #:
* Shipping Company:
Tracking number:
•
If you have a credit slip or voucher or a refund acknowledgement that has not posted please provide with dispute.
*Did the merchant refuse to accept returned merchandise or provide a return authorization?
*Select One:
Merchant refused to provide return authorization
Merchant refused to accept returned merchandise
Merchant informed you not to return the merchandise
For service dispute:
* Date services cancelled:
How was service canceled
?
_ _
* Did the cardholder pay to have the work redone?
*Describe your attempt to resolve with the merchant:
*
Date of most recent contact:
Spoke with:
* Contact method:
* What was the merchant’s response?
Co
unterfeit Merchandise
* Description of merchandise purchased
* Describe how the item was identified as counterfeit
* Current location of merchandise
* Was the cardholder advised by an authorized party that the merchandise was counterfeit? yes no
* Date the cardholder received the merchandise or received notification that the merchandise was counterfeit
* Provide information about the entity that indicated the merchandise to be counterfeit
Additional information:
Please use an additional sheet of paper, if necessary
* (asterisk) Denotes required information for the dispute
You may send completed form through:
Fax: 303-389-7324
Mail : Cardmember Services Center,
Dispute Processing, P.O. Box 636001, Highlands Ranch, CO 80163-6001
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CARDHOLDER DISPUTE FORM

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Completed 5 January 2021

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