INSTRUCTIONS FOR CAMPAIGN TREASURER’S REPORT – FUND TRANSFERS
(1) Type candidate’s full name or name of the political committee (PC), committee of continuous
existence (CCE) or party executive committee (PTY).
(2) Type identification number assigned by the Division of Elections.
(3) Type cover period dates (e.g., 7/1/03 through 9/30/03
). (See Calendar and Election Dates fo
appropriate cover periods.)
(4) Type page numbers (e.g., 1 of 3
).
(5) Type date of fund transfer (Month/Day/Year).
(6) Sequence Number -
Each detail line shall have a sequence number assigned to it. Sequence numbers are to
be assigned within each reporting period and for each type of detail line. Thus the report type, detail line type, and
sequence number will combine to uniquely identify a specific contribution, expenditure, distribution or fund
transfer. This method of unique identification is required for responding to requests from the Division and fo
reporting amendments.
For example, a Q1 report having 2 fund transfers would use sequence numbers 1 thru 2. The next report (Q2),
comprised of 4 fund transfers would use sequence numbers 1 thru 4. Fund transfers on amended Q1 reports
would begin with sequence number 3 and on amended Q2 reports would begin with sequence number 5. See the
Amendment Type instructions below
.
(7) Type full name and address of financial institution (including city, state and zip code).
(8) Enter Transfer Type using one of the following codes:
DESCRIPTION
Transfer FROM identified account to campaign account
Transfer TO identified account from the campaign account
CODE
F
T
(9) Nature of Account (e.g., certificate of deposit, money market, etc...)
(10) Amendment Type (required on amended reports)
- To add a new (previously unreported) fund transfer fo
the reporting period being amended, enter “ADD” in amendment type on a line with ALL of the required data.
The sequence number for fund transfers with amendment type “ADD” will start at one plus the number of fund
transfers in the original report. For example, amending an original Q1 report that had 75 fund transfers, means
the sequence number of the first fund transfer having amendment type “ADD” will be 76; the second “ADD” fund
transfer would be 77, etc. When amending an original Q2 report that had 40 fund transfers, the sixth “ADD” fund
transfer would have sequence number 46.
To correct a previously submitted fund transfer use the following drop/add procedure. Enter “DEL” in
amendment type on a line with the sequence number of the fund transfer to be corrected. In combination with
the report number being amended, this sequence number will identify the fund transfer to be dropped from you
active records. On the next line enter “ADD” in amendment type and ALL of the required data with the
necessary corrections thus replacing the dropped data. Assign the sequence number as described above.
(11) Type amount of fund transfer.
