CDTFA-65 (BACK) REV. 34 (1-20)
NOTICE OF CLOSEOUT
SECTION IV: LIST OF ITEMS NEEDED FOR CLOSEOUTS
The following items may be needed to nalize the closing of your account(s), the releasing of any posted security, or issuing of an
escrow clearance.
• Payments of any other outstanding balances due.
• Your nal tax return with payment (if a return is not available, call 1-800-400-7115 [CRS:711]). Payment of any amounts due must
be made in certied funds in order to expedite nalizing your transaction. If you are required to make payments by Electronic
Funds Transfer (EFT), you must also make your nal payment through the EFT process.
• A copy of your escrow instructions or bill of sale showing the value of inventory, xtures, and equipment sold.
Send this completed form and your supporting documents to:
California Department of Tax and Fee Administration
Customer Service Center
PO Box 942879
Sacramento, CA 94279-0090
SECTION V: INSTRUCTIONS
If the items listed below do not pertain to your closeout and you have completed Sections I and II, and signed in Section III,
send this document to the appropriate CDTFA oce. See publication 74 for a list of CDTFA oce locations.
Small Sellers–A “small seller” is a prepaid MTS seller (other than a telecommunication service supplier) who made less than the
annual threshold of sales of prepaid MTS in the previous calendar year. Beginning January 1, 2017, small sellers are no longer required
to charge and collect the prepaid MTS surcharge from their customers. For sellers that have more than one location, the sales of
prepaid wireless services and products from all locations must be used to determine their annual sales. Small sellers are responsible
for maintaining records to show that their annual sales are below the annual threshold.
Location of your books and records–The location of your books and records is important for audit purposes. Audits are important
because they protect the state against an underpayment and protect the taxpayer against an overpayment.
Copy of your escrow instructions or bill of sale–These documents show the value of inventory, xtures, and equipment sold. If a
sale of xtures and equipment is not considered at the date of closeout, a subsequent single sale of the xtures may be treated as an
occasional sale. The single sale of xtures and equipment subsequent to the date of closeout is taxable if either:
1. The sale occurs within 60 days of the date of closeout and the taxpayer cannot establish that the sale was not contemplated at the
time of closeout; or
2. The sale takes place after 60 days and within one year of the closeout date, and:
a. A contract of sale existed at the date of closeout, or
b. A lease with an option to buy exists, or
c. Arrangements have been made for a plan to sell the xtures and equipment in due course.
If these items are not provided, the CDTFA must wait 30 days before refunding any security deposits posted and/or closing
your account. If you need assistance in providing any of the items listed above, contact your nearest CDTFA oce for detailed
instructions.
FOR CDTFA USE ONLY
Is registration information current?
YES
NO
F&E?
YES
NO
Is a nal return led?
YES
NO
Inventory?
YES
NO
Was a nal return provided to taxpayer?
YES
NO
Is the documentation attached?
YES
NO
Are there any delinquencies?
YES
NO
Unapplied payment?
YES
NO
