2013 SPRING CAREER EXPLORATION DAY
S O U T H E R N U N I V E R S I T Y a n d A & M C O L L E G E
SPRING REGISTRATION
February 18
Open House
February 19
Welcome Reception
February 20
Career Fair
EXPLORATION DAY
2O13
C
AREER
February 19
Interviewing
Skills Workshop
2013 SPRING CAREER EXPLORATION DAY
Greetings college relations officers, corporate recruiters, and career day supporters:
he Southern University Office of Career Services is gearing up for its Spring 2013 Career Exploration Day to be
held, Wednesday, February 20, in the Southern University, Baton Rouge, Felton G. Clark Activity Center. We
are excited about this year’s activities and are looking forward to you sharing the wonderful career opportunities
available with the University’s corporate partners. We are also excited to showcase the University’s most valuable
assets - OUR STUDENTS.
The goals of this semester’s Career Exploration Day activities are to:
Make SU students and alumni aware of the career opportunities available to them,
Offer workshops and seminars to help students prepare for full-time employment, and
Increase the number of students obtaining cooperative employment, internships, and
full-time employment
Other Career Exploration activities include:
The Youth Motivation Task Force (YMTF), which allows successful professionals from various backgrounds to interact
with SU students and introduce them to private and public sector job experiences. Youth Motivation Task Force activities
will take place February 6 - 7, 2013. To register for YMTF activities, complete the attached YMTF participation form.
The Business and Industry Cluster, which is a consortium of more than 40 local and national companies that have
provided financial resources, equipment, human resources, and technical support to Southern University in an effort to
grow and produce highly-qualified, job-ready students. Additional information on the Business and Industry cluster is
attached.
The Interviewing Skills Workshop, which allows students to receive hands-on information on best interviewing
techniques, resume writing and professional interview attire and etiquette. Students participating in the workshop
must come prepared as if for an actual interview—dressed professionally and copies of resume in hand. If you or
someone in your company would like to participate as an interviewer, please indicate on the Carreer Exploration
Day Registration page how many representatives your company can provide. This event will take place on Tuesday,
February 19 from 9 a.m. to 3 p.m.
The registration fee for the Spring 2013 Career Exploration Day is $550 for a single booth and $1,050 for a double
booth. Registration forms are enclosed along with the Spring 2013 Activities agenda. All materials to be distributed
during the career day must be shipped via Gulf Coast Event Services. See the enclosed forms for more information.
Please be aware that the SU Office of Career Services is not responsible for any packages not shipped through Gulf
Coast Event Services.
You are invited to visit us at our new location in 1100 T.H. Harris Hall.
Thank you for supporting SU Career Exploration Day and I look forward to seeing you in February.
Best Regards,
Tamara Montgomery
Director, SU Office of Career Services
T
SPRING 2013 REGISTRATION
Recruit the Best and Brightest
AT SOUTHERN UNIVERSITY and A&M COLLEGE
2013 SPRING CAREER EXPLORATION DAY
MONDAY, FEBRUARY 18, 2013
8 a.m. – 5 p.m.
OPEN HOUSE
Pre-Registration for Students
Career Services Office
1100 T.H. Harris Hall
TUESDAY, FEBRUARY 19, 2013
9 p.m. – 3 p.m.
INTERVIEWING SKILLS WORKSHOP
Student Mock Interviews
Sponsored by Business and Industry Cluster
Lawless Auditorium - Stewart Hall
3 p.m. – 5 p.m.
EARLY CHECK IN & BOOTH ASSIGNMENT
Felton G. Clark Activity Center
5:30 p.m. – 7 p.m.
WELCOME RECEPTION
Southern University Museum of Art - SUMA
Southern University Campus
(see campus map @ www.subr.edu)
WEDNESDAY, FEBUARY 20, 2013
8 a.m. – 10 a.m.
CHECK IN AND BOOTH ASSIGNMENT
10 a.m. – 3 p.m.
CAREER FAIR
Felton G. Clark Activity Center
11:30 a.m. - 1:30 p.m.
LUNCH (for Career Fair Participants)
11:30 a.m. - 1:30 p.m.
BUSINESS & INDUSTRY CLUSTER
New Member Orientation and Luncheon
**1 Representative per Company**
Felton G. Clark Activity Center
1:30 p.m. – 2:30 p.m.
Afternoon Refresher (Water & Cookies)
SOLICITING SPONSORSHIP FOR THIS EVENT
Contact Tamara Montgomery
(225) 771-2200
4 p.m. – 6 p.m.
Executive Committee Meeting
BUSINESS & INDUSTRY CLUSTER
Location-TBA
THURSDAY, FEBRUARY 21, 2013
BUSINESS & INDUSTRY CLUSTER MEETING
Contact:
Business & Industry Cluster for member information
(225) 771-5621
9 a.m. – 11 a.m.
Opening Session
BUSINESS AND INDUSTRY CLUSTER
“State of the University”
Dr. James Llorens
Chancellor, Southern University at Baton Rouge
Open to all Career Day Participants
Hi-Tech Classroom
Pinchback Engineering Building
11 a.m. – 1 p.m.
LUNCH
Magnolia Room-Mayberry Dinning Hall
1:30 p.m. — 4 p.m.
Committee Meeting
BUSINESS AND INDUSTRY CLUSTER
Location-TBA
4:30 p.m. – 6 p.m.
Executive Committee Meeting
BUSINESS & INDUSTRY CLUSTER
Location-TBA
FRIDAY, FEBRUARY 22, 2013
9 a.m. – Noon
General Session
BUSINESS & INDUSTRY CLUSTER
Location-TBA
CAREER EXPLORATION AND BUSINESS & INDUSTRY CLUSTER
SPRING 2013 ACTIVITIES
Sponsored by the SU Office of Career Services
2013 SPRING CAREER EXPLORATION DAY
Company/Organization Name:
Address:
Telephone: E-mail:
Name of Company/Organization Representative attending Career Day:
p Single Booths (one table): $550 p Double Booths (two tables): $1,050
(We reserve the right to assign space to avoid any conflicts of display or product)
p We plan to attend and the registration fee is enclosed TOTAL NUMBER OF PERSONS ATTENDING:
p Our registration fee is forthcoming
p Invoice is needed
p Receipt is needed
Will you need an electrical outlet for your booth? p YES p NO
My company will provide an interviewer(s) for the Interviewing Skills Workshop on February 19, 2013 p YES p NO
If yes, how many?______
Please mail or e-mail your completed registration form and remittance no later than February 15, 2013 to:
CAREER SERVICES
Southern University and A&M College
P.O. Box 10980
Baton Rouge, LA 70813
Fax: 225.771.3272 | E-mail: careerservices@subr.edu
Please contact Kathy Scott at 225.771.2200 for assistance
All checks for registration must be made payable to Southern University-Career Day (Federal ID: 72-0806840). Checks that
are not made payable to Southern University-Career Day will be returned.
*NOTE: Companies sending more than two representatives per booth will be charged an additional $10 per person.
This charge will cover additional lunch expenses.
CANCELLATION & REFUND POLICY: Full refund if written notification received by February 15,2013. $100 service fee for
cancellations received between February 16 and February 19,2013. In case of a natural disaster (i.e. floods, hurricanes, etc.), the
career day will be re-scheduled. If your are unable to attend the re-scheduled career day, your registration fee can be refunded,
donated to the SU Office of Career Services OR applied to the next career day. All refunds will be issued by check via mail.
CREDIT CARD AUTHORIZATION
Credit Card Holder (please print):
Holder’s Address:
Telephone: Fax:
Credit Card: p MasterCard p Discover p Visa p AMEX
Credit Card Number: Expiration Date: Amount to be charged: $
Authorizing Signature:
FOR OFFICE USE ONLY
Cashier: Date Transmitted: PIV# Reference:
CAREER EXPLORATION DAY REGISTRATION
Companies sending more than two representative per
booth will be charged an additional $10 per additional
person to cover lunch expenses.
click to sign
signature
click to edit
2013 SPRING CAREER EXPLORATION DAY
CAREER EXPLORATION DAY REGISTRATION
In an effort to better serve you and the students, please select all of the majors that your company employs.
COLLEGE OF AGRICULTURAL, FAMILY,
AND CONSUMER SCIENCES
p
Bachelor of Science in Agricultural Sciences
p
Bachelor of Science in Agricultural Economics
p
Bachelor of Science in Family and Consumer Sciences
p
Apparel Merchandising and Interior Design
p
Child Development
p
Dietetics
p
Food Science and Management
p
Bachelor of Science in Urban Forestry
COLLEGE OF ARTS AND HUMANITIES
p
Bachelor of Arts in English
p
Bachelor of Arts in Visual Arts
p
Bachelor of Arts in French
p
Bachelor of Arts in History
p
Bachelor of Arts in Mass Communication
p
Broadcasting
p
Print
p
Public Relations
p
Bachelor of Music
p
Bachelor of Arts in Spanish
p
Bachelor of Arts in Speech Communication
p
Bachelor of Arts in Theater
COLLEGE OF BUSINESS
p
Bachelor of Science in Accounting
p
Bachelor of Science in Business Economics
p
Bachelor of Science in Finance
p
Bachelor of Science in Business Management
p
Bachelor of Science in Marketing
COLLEGE OF EDUCATION
p
Bachelor of Arts in Early Childhood Education
p
Bachelor of Arts in Elementary Education
p
Bachelor of Arts in Middle School Education
p
Bachelor of Music Education
p
Instrumental
p
Piano and Voice
p Bachelor of Science in Secondary Education
p
Biology and General Science
p
Chemistry and General Science
p
Computer Science
p
English
p
French
p
Health and Physical Education
p
Mathematics and a Second Teaching Field
p
Physics and General Science
p
Social Studies and History
p
Spanish
p
Bachelor of Science in Therapeutic Recreation
& Leisure Studies
COLLEGE OF ENGINEERING
p
Bachelor of Science in Civil Engineering
p
Bachelor of Science in Electrical Engineering
p
Bachelor of Science in Electronics Engineering Technology
p Bachelor of Science in Mechanical Engineering
COLLEGE OF SCIENCES
p
Bachelor of Science in Biology
p
Bachelor of Science in Chemistry
p
Bachelor of Science in Computer Science
p
Business
p
Scientific
p
Bachelor of Science in Mathematics
p
Bachelor of Science in Physics
p
Bachelor of Science in Psychology
p
Bachelor of Science in Rehabilitation Services
p
Bachelor of Science in Social Work
p
Bachelor of Science in Sociology
p
Bachelor of Science in Speech Pathology and Audiology
p
Certificate of Hazardous Material Management
SCHOOL OF ARCHITECTURE
p
Bachelor of Architecture
SCHOOL OF NURSING
p
Bachelor of Science in Nursing
NELSON MANDELA SCHOOL OF PUBLIC POLICY
AND URBAN AFFAIRS
p
Bachelor of Arts in Political Science
p
Bachelor of Science in Criminal Justice
LAW CENTER
p
Law
GRADUATE AND PROFESSIONAL DEGREE PROGRAMS
p
Arts (MA)
p
Biology (MS)
p
Business (MBA)
p
Chemistry (MS)
p
Computer Science (MS)
p
Counselor Education (MA)
p
Education (ME)
p
Engineering (MS)
p
Environmental Chemistry (MS)
p
Mass Communication (MA)
p
Leisure and Recreation
p
Nursing (MS, Ph.D.)
p
Philosophy (MS, Ph.D.)
p
Public Administration (MPA)
p
Public Policy (Ph.D.)
p
Rehabilitation Counseling (MS)
p
Science and Mathematics Education (Ph.D.)
p
Social Sciences (MA)
p
Special Education (Ph.D.)
p
Therapeutic Recreation (MS)
p
Urban Forestry (MS, Ph.D.)
2013 SPRING CAREER EXPLORATION DAY
SOUTHERN UNIVERSITY YOUTH MOTIVATION TASK FORCE
YMTF CONCEPT
The program concept is quite simple, but effective. Informed, dedicated and successful professionals from every walk of life
interact with students at historically black colleges and universities.
YMTF MISSION
Introduce college students to the private and public sector job market
Discuss possible solutions to problems the students might encounter in the work world
Act as positive role models and mentors
Inform students of skills they will need to succeed in the business world
Share experiences on working in the job market
Create positive attitudes toward the world of work and the University
YMTF FORMAT
The Youth Motivation Task Force program is a unique program in that it attracts alumni and other professionals. Teams of two
to three persons spend time in a classroom setting and are asked to present a positive and professional image at all times
regarding current work related situations.
YMTF IMPACT
The impact of YMTF is overwhelming. It creates:
a bond between the consultants and the students
an awareness in students of what they must do to succeed
a sharing of experiences between consultants
a positive approach to active motivation
possible employment for students
mentorship
an increased awareness of Career Services and its services to faculty and students
YMTF Participation Form
Name:
Organization:
Address:
Phone: Fax:
Email Address: Area of Expertise:
Majors your company/organization recruit:
Are you available to participate: p YES p NO
Do you know anyone else who would like to participate? p YES p NO
If yes, please provide email address:
Please indicate whether you would be available to participate in one of the following activities
p Classroom Visits (Wednesday and Thursday, February 6-7, 9:00 a.m. to 3:00 p.m.)
p Career Fair (Wednesday, February 20, 10:00 a.m. to 3:00 p.m.)
**Please indicate areas where you can provide sponsorship, financial support or company souvenirs:
p YMTF Sponsor p Company Give-a-Ways for Consultants
p Monetary Donation p Company Give-a-Ways for Students
Make check payable to: Southern University System Foundation, Inc./
Office of Career Services (OCS)
P.O. Box 10980, Baton Rouge, LA 70813
Fax YMTF form to:
Tamara Montgomery at 225.771.3272
or call 225.771.2264
2013 SPRING CAREER EXPLORATION DAY
SOUTHERN UNIVERSITY BUSINESS & INDUSTRY CLUSTER
“A Partnership for a Brighter Future”
Since 1950, the Southern University Business & Industry Cluster, comprising of over 50 local and national companies, has
provided financial assistance, equipment, human resource, and technical support to the University. Such projects help the
University grow and produce students highly qualified and prepared to assume leadership roles in the public and private
sectors.
CLUSTER PROJECTS:
• Computer hardware/software
• Minorities in Agriculture, Natural Resources, and Related Sciences (MANNRRS)
• Interviewing Skills Workshop
• University Cluster Quality Awards
• Student Business and Industry Alliance
• Study Abroad in Mexico
• Summer Enrichment Programs
• Scholarships, Job Internships, Student Exchange Program
BENEFITS OF CLUSTER:
Recruitment
Access to many high ability students for co-op employment, summer employment, internship,
and permanent employment
Stimulate Change
Involvement in curriculum development to assist in preparing college students to meet the management
and technical requirements of the Business & Industry community
Liaison with Administration
Establishing a close working relationship with University administrators enabling members to articulate
first-hand the needs of their companies.
Personal Reward
Participation in and development of workshops designed to assist students in building communication skills,
preparing them to be successful in the work place.
Business & Industry Cluster Membership Application
Company Name:
Representative(s) Name:
Job Title:
Company Address:
Phone: Fax:
E-mail Address: ANNUAL MEMBERSHIP FEE: $2,000
Payment Enclosed: p YES p NO Please bill me: p YES p NO
Please return the completed membership application to:
Business and Industry Cluster
Southern University
P.O. BOX 10541
Baton Rouge, LA 70813
V: (225) 771-5621
F: (225) 771-5052
cluster@subr.edu
SOUTHERN UNIVERSITY
SPRING JOB FAIR
2013
Wednesday, February 20, 2013
F.G Clark Activity Center
Baton Rouge, LA
IMPORTANT:
Please direct this packet to the
person in charge of your booth
ANY SHIPMENTS SENT TO THE UNIVERSITY
BEFORE MOVE-IN DATE WILL BE REFUSED!
The following forms must be completed before any
shipment will be accepted in our warehouse:
DRAYAGE
SHIPMENT NOTIFICATION
METHOD OF PAYMENT
Shipments received by facility personnel may be turned over
to Gulf Coast Event Services for distribution.
Exhibitor material handling charges will be assessed
according to the rates stated on the drayage rate form.
Show Site shipments must arrive on move-in day only.
Freight will not be accepted unless properly labeled and
related forms completed which includes the method of
payment form.
Southern University Job Fair
Company Name___________________________________________Date________________
Address________________________________________________Booth#_______________
Ordered By (Print)__________________________Signature___________________________
Phone_________________FAX_________________Email____________________________
Please Note: Method of Payment must accompany this order.
RETURN FORM TO:
36508 Event Rd Geismar, LA 70734
Ph 225.673.2943 Fax 225-673-2142
Email: info@gcevents.biz
DRAYAGE
Freight will not be accepted
unless properly labeled and
related forms completed which
includes method of payment
form.
MATERIAL HANDLING SERVICE Round Trip Rates
Rates include all labor & equipment required to unload shipment, store up to 30 days in advance at the warehouse
address, deliver to booth, handle empty containers to/from storage and remove from booth for reloading on to
outbound carriers.
A. CRATED OR SKIDDED FLOOR LOAD SHIPMENT PER CWT(100 lbs) Min. Charge Est. Cost
Includes shipments that are loaded & charged by cubic space, and/or
packed in such a manner as to require additional handling (such as
ground loading, side door loading, constricted space loading,
designated piece loading or stacked shipments.) Also includes
shipments received without documentation, such as FedEx & UPS.
Overtime and/or after deadline shipments additional, see below.
Warehouse Rate $52.00
Show Site Rate $52.00
200#
200#
Shipment Weight (Round up to next 100lbs.) ____/100=____ Total CWT @ $______PER CWT=$______
B. SKIDDED SHIPMENT PER CWT(100 lbs) Min. Charge Est. Cost
For Example, skidded shipments such as literature, promotional
Bags, and/or give-a-ways.
Warehouse Rate $52.00
Show Site Rate $52.00
200#
200#
Shipment Weight (Round up to next 100lbs.) ____/100=____ Total CWT @ $_______PER CWT=$______
C. UNCRATED OR WRAPPED SHIPMENT PER CWT(100lbs) Min. Charge Est. Cost
Includes shipments that are not in crates, cases or boxes and/or
unskidded machinery without proper lifting bars or hooks. Overtime
and/or after deadline shipments additional, see below.
Warehouse Rate $52.00
Show Site Rate $52.00
200#
200#
Shipment Weight (Round up to next 100lbs.) ____/100=____ Total CWT @ $_______PER CWT=$______
D. OVERTIME
All rates quoted above are straight time rates. All freight received
at the warehouse and/or show site that must be moved into or out
of booth before 8:00am or after 4:30pm on weekdays, or anytime
on Saturday, Sunday or holidays, will be charged each way in
addition to the above rates.
Add 25% if handled In OR Out on overtime $_____
Add 50% if handled In AND Out on overtime $_____
E. DELIVERY AFTER DEADLINE DATE
Freight not received at the warehouse prior to deadline date & any
shipment received at show site after show opening will be charged
in addition to the above rates.
Add 25%-------------------------------------------$_____
OTHER AVAILABLE SERVICES
Deliver Back to Warehouse Material Handler
Storage Per Month Forklift / Operator
Total Estimated Cost----------------$___________
***Full refund if cancelled within 48 hours of move-in***
LIMITATION OF LIABILITY AND RESPONSIBILITY
FOR MATERIAL HANDLING SERVICES
1. Gulf Coast Event Services shall not be responsible for damage to uncrated materials,
materials improperly packed, or concealed damage.
2. Gulf Coast Event Services shall not be responsible for loss, theft, or disappearance of
exhibitor's materials after same has been delivered to exhibitor's booth.
3. Gulf Coast Event Services shall not be responsible for loss, theft, or disappearance of
materials before they are picked up from exhibitor's booth for reloading after the Show.
Bills-of-lading covering outgoing shipments, which are furnished by Gulf Coast Event
Services to exhibitors, will be checked at time of actual pickup from the booth and
corrections made where discrepancies occur.
4. Gulf Coast Event Services shall not be responsible for any loss, damage, or delay due
to fire, Acts of God, strikes, lockouts or work stoppages of any kind or to any causes
beyond control.
5. Gulf Coast Event Services' liability shall be limited to the physical loss or damage to
the specific article which is lost or damaged and in any event Gulf Coast Event Services,
Inc. maximum liability shall be limited to $.30 per pound per article with a maximum
liability of $50.00 per item, or $1000.00 per shipment, whichever is less.
6. Gulf Coast Event Services shall not be liable to any extent whatsoever for any actual,
potential, or assumed loss of profits or revenues, or for any collateral costs, which may
result from any loss or damage to an exhibitor's materials which may make it impossible
or impractical to exhibit same.
7. Claims for loss or damage must be submitted to Gulf Coast Event
Services prior to the close of the Show. No suit or action shall be brought against Gulf
Coast Event Services more than one year after the accrual of the cause of action.
8. INSURANCE - It is understood that Gulf Coast Event Services is not an insurer, that
insurance, if any, should be obtained by the exhibitor. It is suggested that exhibitors
arrange all risk coverage. This can be done by endorsements to existing policies.
Exhibitor's materials should be insured from the time they leave their firm until they are
returned after the close of the Show.
9. The consignment or delivery of a shipment to Gulf Coast Event Services by an
exhibitor, or by any shipper to or on behalf of the exhibitor, shall be construed as an
acceptance by such exhibitor (and/or other shipper) of the terms and conditions set
forth.
10. Empty container labels will be available at the Gulf Coast service desk. Affixing the
labels is the sole responsibility of the exhibitor or his representative. All previous labels
should be removed or eradicated
Gulf Coast Event Services assumes no responsibility for:
-Errors to above procedure.
-Removal of containers with old empty labels and without Gulf Coast labels.
-Improper information on empty labels.
-Materials stored in containers with empty labels.
Southern University Job Fair
Company Name___________________________________________Date________________
Address________________________________________________Booth#_______________
Ordered By (Print)__________________________Signature___________________________
Phone___________________________________Email_______________________________
Please Note: Method of Payment must accompany this order.
RETURN FORM TO:
36508 Event Rd Geismar, LA 70734
Ph 225.673.2943 Fax 225-673-2142
Email: info@gcevents.biz
SHIPMENT
NOTIFICATION
INBOUND SHIPPING All inbound shipments should be “prepaid.”
SHIPMENT WILL BE RECEIVED & HANDLED IN ACCORDANCE WITH THE
INFORMATION SET FORTH ON THE ENCLOSED SHIPPING INSTRUCTIONS
AND MATERIAL HANDLING RATES.
SHIPPING TO GULF COAST WAREHOUSE: Will not be accepted without Method of Payment
Must arrive prior to: Thursday, February 14, 2013
Shipper Name:___________________________________From City&State___________________________
How will you ship (Circle One) Common Carrier Van Line Company Truck Air Freight
Shipping Date_________________________# of Pieces_______________________Weight_____________
Dimensions of Largest Piece: Height__________Width________Length________Weight____________
Carrier (If Known):____________________________Pro Number (If Known)__________________________
Comments/Special Handling Requirements:
_______________________________________________________________________________________
_______________________________________________________________________________________
Attach Separate Sheet for Multiple Shipments if Necessary
SHIPPING DIRECTLY TO SHOWSITE: Will not be accepted without Method of Payment
Any shipments sent before the move-in date will be refused: Tuesday, February 19, 2013
Shipper Name:___________________________________From City&State___________________________
How will you ship (Circle One) Common Carrier Van Line Company Truck Air Freight
Shipping Date_________________________# of Pieces_______________________Weight_____________
Dimensions of Largest Piece: Height__________Width________Length________Weight____________
Carrier (If Known):____________________________Pro Number (If Known)__________________________
Comments/Special Handling Requirements:
_______________________________________________________________________________________
_______________________________________________________________________________________
Attach Separate Sheet for Multiple Shipments if Necessary
RETURN FORM TO:
36508 Event Rd Geismar, LA 70734
Ph 225.673.2943 Fax 225-673-2142
Email: info@gcevents.biz
DRAYAGE
INSTRUCTIONS
Freight will not be accepted
unless properly labeled and
related forms completed which
includes the method of payment.
INBOUND SHIPPING All inbound shipments should be “prepaid.”
SHIP TO GULF COAST WAREHOUSE SHIP DIRECTLY TO SHOW SITE
Must arrive prior to: Thursday, February 14, 2013
Arrive on Move-In day only: Tues., Feb. 19, 2013
Ship To:
Gulf Coast Event Services
C/O So. Univ. Job Fair
36508 Event Rd.
Geismar, LA 70734
Any shipment arriving before the move-in date
will be refused.
F. G. Clark Activity Center
C/O GCES / So. Univ. Job Fair
600 Harding Blvd.
Baton Rouge, LA 70813
INBOUND SHIPPING INSTRUCTIONS
All materials shipped must be marked with the name of the show, exhibitor's name and exhibitor's booth number.
Inbound freight shipments may be shipped and stored thirty (30) days prior to the show date. The designated
freight carrier will accept and store inbound materials up to thirty (30) days at NO CHARGE. Exhibitor's material
handling charges will be assessed according to the rates stated on enclosed Drayage rate form. All out of town
drayage shipments will be placed in the exhibitor's booth on the show move-in day. The freight contractor will
store all emptied, labeled drayage materials. After the close of the show, all empty, labeled materials will be
delivered to your booth for crating and re-labeling to be placed for shipment with the outbound freight carrier.
Freight shipped directly to the auditorium must arrive at the date specified above (move-in day).
LOCAL SHIPPING INSTRUCTIONS
Local exhibitors may deliver exhibit materials directly to the show site listed above on move-in day by way of
company vehicle(s). Exhibitor's may unload materials from company vehicle(s) and set up your display with
company employees. The moving in of exhibitor's equipment must be accomplished by means of pallet jacks,
dollies and/or hand trucks. Exhibitors will NOT be allowed to operate forklifts or any other motorized vehicle
accept auto or delivery truck on show site. The freight contractor will store all emptied, labeled drayage
materials. After the close of the show, all empty, labeled materials will be delivered to your booth for crating and
re-labeling to be placed by the forklift operator for outbound shipment by way of exhibitor's vehicle. Exhibitor's
material handling charges will be assessed according to the rates on enclosed drayage rate form.
LABELING MATERIALS FOR STORAGE
Labeling of empty crate(s) during the show hours is the responsibility of the exhibitor. We request all exhibitors
remove previous labels prior to re-labeling the materials for storage. Exhibit materials will NOT be removed from
any booths until properly tagged. Empty crate label(s) may be obtained from the service desk on show site.
OUTBOUND SHIPPING INSTRUCTIONS
Packaging, labeling and completing of outbound BILL(S) OF LADING for exhibit materials is the EXCLUSIVE
RESPONSIBILITY of the exhibitor. The freight contractor is NOT responsible for any valuables remaining in the
crates. A representative from the freight contractor will be on show site to answer any questions and assist you
in completing the outbound shipping requirements.
TERMS OF LIABILITY
The liability of the freight contractor is during the process of movement to the exhibitor's booth location and
during the process of movement of reloading for outbound shipments. The freight contractor suggests all exhibit
materials be PROPERLY INSURED against damage of fire, theft, collision and any other hazards arising from
the display and transit process.
Please CIRCLE one of the following:
CASH
COMPANY CHECK
Make checks payable to: Gulf Coast Event Services
CREDIT CARD
For your convenience, we will use this authorization to charge the credit card
account for your advance orders, and for any additional amounts incurred as
a result of on-site orders placed by the designated representative.
Please complete information below:
Circle one: Visa Mastercard Am Express Circle one: Personal Business
Account #:
Expiration Date:
Cardholder’s name:
Signature:
Cardholder’s Billing Address:
Southern University Job Fair
Company Name___________________________________________Date________________
Address
(if different from above)_______________________________________Booth#________
Ordered By (Print)__________________________Signature___________________________
Phone_________________FAX_________________Email____________________________
Please Note: “Method of Payment” form must accompany this order.
RETURN FORM TO:
36508 Event Rd Geismar, LA 70734
Ph 225.673.2943 Fax 225-673-2142
Email:info@gcevents.biz
METHOD
OF PAYMENT
FOR YOUR ORDER TO BE PROCESSED, THIS FORM MUST BE
COMPLETED AND RETURNED WITH PAYMENT BEFORE THE SHOW
ORDER DEADLINE DATE: Thursday, February 14, 2013
PAYMENT TERMS, CONDITIONS & INSURANCE
PAYMENT
Full payment, including applicable tax, is due in advance or at show site. Gulf
Coast Event Services does not accept Purchase Orders as payment.
DISCOUNTS
Prices indicated on Gulf Coast Event Services’ order forms for rental items and
signs are discounted rates. Additional charges, as indicated on each order
form, will be applied to orders received without payment and/or orders received
after the deadline date.
RENTALS
All materials & equipment are on a rental basis for the duration of the show. All
rentals include delivery, installation and removal from your booth
CREDIT
It is your responsibility to advise our on-site representative of any order
problems and to check your invoice for accuracy prior to show closing.
CANCELLATION
Original charge will be applied if service was provided at the time of
cancellation. A one-hour “per person, per hour” charge will be applied for all
labor orders that are not cancelled in writing at least 24 hours prior to the
scheduled start time.
INTERNATIONAL
EXHIBITORS
We require 100% pre-payment of advance orders. Any orders or services
placed at show site must be paid at the show. Payment may be made with a
Credit Card or in U.S. Funds.
TAX
EXEMPTION
If you are exempt from payment of sales tax, we require you to forward an
exemption certificate from the state in which the services are to be used.
UNPAID
BALANCES
Should there be any unpaid balance after the close of the show, balance will be
due upon receipt of invoice. Effective 30 days after the invoice date, any
unpaid balance will bear a finance charge at the lesser of the maximum rate
allowed by applicable law, or 1.5% per month, and future orders will be on
pre-payment basis only. Gulf Coast Event Services’ Payment Terms and
Conditions agreement shall be governed by and construed in accordance with
the laws of the state of Louisiana.
INSURANCE
Exhibiting companies will defend, hold harmless, and indemnify Gulf Coast
Event Services, Inc. from and against all liability cost and expenses arising out
of promoter’s operation of show.
2013 SPRING CAREER EXPLORATION DAY
3330 Harding Blvd., Baton Rouge, LA 70807
(Near airport, 3 minutes from Southern University Campus)
225.357.6177
Everything. Right where you need it.
®
www.hiltongardeninn.hilton.com
BATON ROUGE HOTELS
Best Western Richmond Suites
5668 Hilton Avenue, 70808
(College Drive Area)
(225) 924-6500
Chase Suites
5522 Corporate Blvd., 70808
(College Drive Area)
(225) 927-5630
Best Western Richmond Suites
5668 Hilton Avenue, 70808
(College Drive Area)
(225) 924-6500
Chase Suites
5522 Corporate Blvd., 70808
(College Drive Area)
(225) 927-5630
Comfort Inn
4646 Constitution Ave., 70808
(College Drive Area)
(225) 930-0600
Embassy Suites
4914 Constitution Ave., 70808
(College Drive Area)
(225) 924-6566
Hampton Inn
4646 Constitution Ave., 70808
(College Drive Area)
(225) 926-9990
Hilton Capitol Center
201 Lafayette Street, 70801
(Downtown, 15 min. from
SU campus)
(225) 344-5866
Hilton Garden Inn
3330 Harding Blvd., 70807
(Near airport, 3 min. from
SU campus)
(225) 357-6177
Holiday Inn Select
4728 Constitution Ave., 70808
(College Drive Area)
(225) 925-2244
Homewood Suites
5860 Corporate Blvd., 70808
(College Drive Avenue)
(225) 927-1700
Lod Cook Alumni Center
3838 W. Lakeshore Drive
(LSU Campus)
(225) 578-3838
Marriott Hotel
5500 Hilton Avenue, 70808
(College Drive Area)
(225) 924-5000
Marriott Courtyard
2421 S. Acadian Thruway
(Acadian Thruway Exit)
(225) 924-6400
Microtel Inn & Suites
3444 Harding Blvd.
(Near airport and SU Campus)
(225) 356-9191
Red Lion Hotel
2245 S. Acadian Thruway
(Acadian Thruway Exit)
(225) 236-4000
Sheraton
102 France Street
(Downtown, Government St. Exit)
(225) 242-2600
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2013 SPRING CAREER EXPLORATION DAY
© 2013 Southern University Office of Media Relations and Publications.
Southern University and A&M College at Baton Rouge is a constituent of the Southern University System. James Llorens, Ph.D., is Chancellor of the Baton Rouge campus;
Ronald Mason Jr., J.D., System President; Darren D. Mire is Chairman of the Southern University Board of Supervisors, 2013.
OFFICE OF CAREER SERVICES
Southern University and A&M College
P.O. Box 10980
Baton Rouge, LA 70813
Fax: 225.771.3272
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