British Canoeing Club Affiliation
By becoming a member of British Canoeing a club will be included in the British Canoeing Civil Liability insurance which provides
an indemnity of £10m and Employers' Liability for employees and volunteers. You will also have access to the British Canoeing
Legal Helpline. There are three different club membership options. By joining British Canoeing you must agree to the Affiliation
Agreement and provide all of the relevant information requested. The membership fee is for a one year period and must be
renewed annually to maintain continuous insurance cover.
Senior Club
Fee £135 plus per capita charge* for each non member junior and adult.
Senior Club with a Youth Section
Fee £165 plus per capita charge* for each non member adult.
Your club must appoint an active Youth Officer responsible for organising activities for Youth Section members and promoting
their interests. Youth Section members can enter British Canoeing events and attend British Canoeing courses and enter national
ranking competitions at the entry level without paying the taster fee. Section members also qualify for British Canoeing Star Tests
(1-3) at member rates.
Junior Club
Fee £100 plus per capita charge* for each non member junior and adult.
To qualify as a Junior Club, 85% of your membership must be under 18 years of age. An exemption from the capitation fee is
available if the club is insured under its own or a group liability insurance e.g. a school or uniformed group.
(*Per Capita charge for non member junior is £1.20 and non-member adult is £2.20)
Waterways Licences
British Canoeing has negotiated major discounts on behalf of affiliated clubs to licence club owned boats on Environment
Agency and Canal and Rivers Trust waters. Please note that by purchasing boat licences through British Canoeing there are no
further licencing fees to pay to either agency.
Please note:
The information requested within the Club Affiliation form is collected by British Canoeing for several purposes including;
insurance; equality and safeguarding standards; and monitoring purposes to fit with current Sport England data requirements.
The requirements for Sport England data can change, which sometimes requires us to revise the question we ask our clubs,
unfortunately this is out of our control.
Form updated: July 2015
New or Renewal Affiliation: If New, start date:
Open to the Public? Yes / No
Club Details
Membership
(Selecting YES means your club is open to all, selecting NO means your club is a closed club e.g. a school.)
Affiliation Type:
Address:
Town:
Postcode:
Club
Members
British Canoeing
Members
Non - British Canoeing
Members
Males Females Males Females
13 and Under
19 - 25
46 +
Totals
14 - 18
How many Volunteers have assisted the
club in the last year?
How many qualified coaches do you have
as club members?
Number of club members who
consider themselves to have a
disability, long term illness,
health problem or impairment
that limits their daily activities?
British Canoeing Liability
insurance required? Yes / No
Name of Insurer:
Liability Insurance
All affiliation types will be included in the British Canoeing Civil Liability insurance which provides an indemnity of £10m and Employers' Liability for employees and
volunteers. You will also have access to the British Canoeing Legal Helpline.
If your club or group is insured under another organisation then insurance can be excluded from the affiliation by selecting 'NO' below. Please check carefully before
opting out of the insurance provided and ensure you provide the name of your alternative insurer and send a copy of your Insurance Certificate.
Club Name:
Employee Reference Number / PAYE code:
If you pay an individual at your club any fee other than receipted expenses i.e. payment for time or services such as coaching, an Employee Reference Number (ERN) or
PAYE code is required. If you have an ERN or PAYE code/ number, please enter in the box below. Leave blank if you do not have any employees. (This is a requirement
of the Financial Services Authority & Employer Liability Insurance)
Fee
Adult Capitation Fee (non British Canoeing members)
Under 18 Capitation Fee* (non British Canoeing Members)
Affiliation Fee
Total Fee
Payment
Number
Cost
*A Senior Club with registered youth section do not pay the U18 capitation fee
Waterways Licences
Please enter the number of club boat licences required:
We have negotiated a reduced licence fee with the Environment Agency (EA) and Canal and Rivers Trust (CRT) for the use of club owned boats on their waters. All
boats (including Bellboats and Safety Boats) should be licenced, not the maximum used at any one time. Please be aware that we are obliged to pass on the number of
licences purchased by each club to CRT and EA for audit purposes.
Male
Female
Club Address
(This information will be shown to the general public via the website 'club finder'.)
Club Email:Telephone:
26-45
Affiliation No:
Waterway Licences (per Club Boat)
Club Website:
1
Club Facilities
Club Interests
Home Waters: Club Location / Home Water Postcode:
(Please enter the nearest postcode for your club or meeting place. Please be as accurate as possible as this will be used for the mapping
of your club on our website).
Club Location / Home Water Name:
Please select which venue best describes your home waters:
River
Canal
Lake / Reservoir
Sea
Estuary
Swimming Pool
Other - Please state:
Select the main club interest from the drop down menu:
Other Club Activities
Pool Sessions
(Tick as many boxes as appropriate)
Canoe Slalom
Canoe Sprint
Canoe Surf
Canoe Freestyle
Canoe Marathon
Touring Inland
Touring Sea
Canoe Lifeguards
Canoe Polo
Canoe Sailing
Wild Water Racing
White Water
Rafting
Stand Up Paddle Boards Opportunities for Paddle-Ability
Opportunities for Families
Women & Girls Initiatives
Opportunities for Young People
Opportunities for Over 50's
Go Canoeing Events
(International Racing Class)
Other Activity:
Main club interest if not covered in the drop down menu above:
Membership No:
Club Welfare Officer:
(Primary Officer)
Email Address:
Telephone No:
Yes No
Yes No
Disclose Email:
Disclose Tel:
Training completed:
(tick box)
SPC
TTL
Membership No:
Club Welfare Officer:
Email Address:
Telephone No:
Yes No
Yes No
Disclose Email:
Disclose Tel:
Training completed:
(tick box)
SPC
TTL
Date:
Date:
Date:
Date:
(If applicable)
(If applicable)
Date:
Date:
Club Welfare Officers
British Canoeing recommends that all clubs appoint at least one Club Welfare Officer (CWO). CWOs are required to attend a Sports Coach UK Safeguarding and
Protecting Children Workshop (SPC) or equivalent and a British Canoeing Time to Listen Course (TTL). Please enclose copies of course attendance certificates.
Email
Yes No
Yes No
Disclose Email:
Disclose Tel:
Telephone
Treasurer
Email
Membership No:
Yes No
Yes No
Disclose Email:
Disclose Tel:
Telephone
Email
Membership No:
Yes No
Yes No
Disclose Email:
Disclose Tel:
Telephone
Volunteer
Coordinator
Membership No:
Safety Officer
(If applicable)
(If applicable)
Chair
Email
Membership No:
Yes No
Yes No
Disclose Email:
Disclose Tel:
Club Officials
Telephone
Secretary
Email
Membership No:
Yes No
Yes No
Disclose Email:
Disclose Tel:
Telephone
(If applicable)
(If applicable)
All British Canoeing correspondence will be sent to the secretary using the details supplied below.
Address
Town
Postcode
(If applicable)
Date:
Event Safety Training completed:
Position:
Signature:
Date:
The club agree to provide British Canoeing with an up to date copy of:
The Club Constitution or Rules and Byelaws.
The Club Health and Safety Policy.
The Club Standard Operating Procedures.
The Club Safeguarding Policy.
The Club Risk Assessment.
NEW CLUB: If you are a new club joining for the first time, please ensure all of the relevant documents listed above are enclosed with the completed affiliation form.
EXISTING CLUB: If you are an existing club renewing your membership, please enclose any of the above documents which have been updated.
By completing the Affiliation Form and Payment of the Affiliation Fee the club is confirming and agreeing to the
following terms of affiliation.
(If the terms of the affiliation agreement are not met the club's Public Liability Insurance may not be valid. British Canoeing has the
right to suspend or cancel Club membership if deemed appropriate or to refuse affiliation if a club is deemed not to be acting in the
best interests of British Canoeing and the sport).
BRITISH CANOEING CLUB AFFILIATION AGREEMENT
The club affiliation form has been completed, in full, honestly and accurately.
The club agree to the following: (tick boxes)
Club Name:
The club affiliation payment is for the current year’s affiliation fee.
To enclose the appropriate affiliation fee. The total of this fee is:
The club is a voluntary not for profit club.
The club has adopted and is implementing the British Canoeing Child and Vulnerable Groups Protection Policy (P1)
DECLARATION
We accept liability for our share (£1) in the unlikely event of the liquidation of British Canoeing. We agree to be bound by the Rules and Regulations of British Canoeing
and will bind our Members to observe them. We also agree to follow the British Canoeing Policies and Procedures and British Canoeing Guidance for affiliated clubs.
Print Name:
Please return the completed Affiliation Form with the required documentation (outlined above) and correct payment (cheques
payable to British Canoeing) to Membership Dept, British Canoeing, National Water Sports Centre, Adbolton Lane, Holme Pierrepont,
Nottingham, NG12 2LU. If you wish to pay by Credit or Debit card email your completed form to clubs@britishcanoeing.org.uk who
will contact you for card details and take payment over the phone.
The club has accurately provided the number of club members holding full British Canoeing membership and the number of those seeking additional
per capitation insurance cover for the purpose of club activities.
To appoint a Club Welfare Officer who has a current DBS check and has attended (or is scheduled to attend) a Safeguarding and Protecting Children (SPC)
workshop and a Time to Listen course (TTL) providing evidence of course attendance.
Club Affiliation Payment sent by:
Cheque Credit / Debit Card BAC's - Bank Transfer
(Please note we will phone the contact number provided during office hours.)
Contact number to get Credit/Debit Card or BAC's Details:
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