Fillable Boards & Commissions Project Review Application (City of Alamo Heights)

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Boards & Commissions Project Review Application (City of Alamo Heights)

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Revised 7-15-13 Page 1 of 7
Case#:
Meeting date:
Case#:
Meeting date:
City of Alamo Heights
Boards & Commissions
Project Review Application
COMMUNITY DEVELOPMENT SERVICES DEPT
6116 Broadway, Alamo Heights, Texas 78209
v: (210) 826-0516 f: (210) 822-8197
***Please refer to ‘Boards & Commissions SIGN Review Application’ for permanent sign review projects***
Date submitted: (Please see Boards & Commission calendars on the City’s website or contact the Planning &
Development Services Department to confirm application/submittal deadlines and/or meeting
dates)
Project Review Requested: Architectural Review Board Board of Adjustment Planning and Zoning
Address for project review: Zoning:
Legal description: NCB Block Lot(s)
Property owner’s name (print):
Property owner’s address (if different):
Property owner’s phone#: Email address:
(if different than owner)
Applicant’s name (print):
Applicant’s address (if different):
Applicant’s phone#: Email address:
I, , certify that all plan documents listed within the attached checklist have
been submitted as required. I further understand that the meeting date cannot be confirmed and no case will be
scheduled for a meeting until all required documents have been received, a full plan review of the submitted
packets has been completed, and plans have been found in compliance with all applicable ordinances.
APPROVAL BY ANY BOARD OR COMMISSION DOES NOT TAKE THE PLACE OF A PERMIT. PERMITS MUST BE
OBTAINED FROM THE PLANNING & DEVELOPMENT SERVICES DEPARTMENT LOCATED AT CITY HALL, 6116
BROADWAY.
Signature of Property Owner (required): Date:
Signature of Applicant (required): Date:
Owner/Applicant is requesting permission to
:
(Clearly describe the request for project review and list any
zoning
variances requested.)
1.
2.
3.
4.
click to sign
signature
click to edit
click to sign
signature
click to edit
Revised 7-15-13 Page 2 of 7
City of Alamo Heights
Planning & Development Services Department
Letter of Authorization
Date:
Applicant/Applicant Representative(s) understands the following:
1. If the Board/Commission fails to approve any portion of a request and recommends that changes be made in the
plans and specifications, within five (5) days the applicant shall notify the Planning & Development Services
Department as to whether the applicant will address the recommended changes, and will present revisions to the
Board/Commission or whether the applicant will withdraw the request.
2. Within ten (10) days from receipt of the Board/Commission’s recommendation, the City Manager or designee
shall notify the applicant as to whether his request has been continued, approved, conditionally approved or
denied.
3. If the applicant does not concur with a Board/Commission’s recommendation, appeal to the City Council must
be made within thirty (30) days after receipt of the board’s recommendation.
***
PLEASE BE ADVISED THAT THE COMMISSION HAS A POLICY OF ONLY HEARING A
CASE WHEN THE OWNER OR THE OWNER’S REPRESENTATIVE IS PRESENT TO PRESENT
THE CASE.***
I hereby authorize of
(name) (company (if applicable))
at to represent me in matters pertaining to this case.
(address)
Property owner’s name (print):
Property owner’s address: City State
Property owner’s phone#: Email address:
Property owner’s signature:
click to sign
signature
click to edit
Revised 7-15-13 Page 3 of 7
BOARDS AND COMMISSIONS PROJECT REVIEW REQUIRED PACKET CHECKLIST
***A building permit application and plans must have been submitted and a plan review completed prior to any submittal to
the Board of Adjustment and/or the Architectural Review Board. Please refer to Boards and Commissions calendar for
submittal deadlines including plan review***
All background materials needed to support the applicant’s request must be submitted to the Planning & Development Services
Department PRIOR to scheduling the case before the Commission. NO CASE will be placed on the agenda if ALL materials
are not on file by the deadline date.
Last minute changes are to be submitted and placed in the project file prior to meeting.
All application packets for a Board or Commission project review must be submitted as follows unless specifically written:
Planning and Zoning Commission
One (1) paper copy of this Boards and Commission Project Review Application
One (1) scaled ½ sized paper set of the plan packet (maximum 12x18).
Thirteen (13) paper sets of the plan packet (maximum 11x17) – pending recommendation & prior to City Council review
One (1) electronic copy of the application documents (pdf formatted files on a CD) – if applicable, see “Submittal Items”
Project Review fee payment (can be found in “Schedule of Development Fees” on the City’s website or contact the
Planning & Development Services Department to confirm)
Board of Adjustment
One (1) paper copy of this Boards and Commission Project Review Application
One (1) scaled ½ sized paper set of the plan packet (maximum 12x18).
One (1) electronic copy of the application documents (pdf formatted files on a CD) – if applicable, see “Submittal Items”
Project Review fee payment (can be found in “Schedule of Development Fees” on the City’s website or contact the
Planning & Development Services Department to confirm)
Architectural Review Board
One (1) paper copy of this Boards and Commission Project Review Application
One (1) scaled ½ sized paper set of the plan packet (maximum 12x18).
Thirteen (13) paper sets of the plan packet (maximum 11x17), pending recommendation & prior to City Council review
One (1) electronic copy of the application documents (pdf formatted files on a CD) – if applicable, see “Submittal Items”
Project Review fee payment (can be found in “Schedule of Development Fees” on the City’s website or contact the
Planning & Development Services Department to confirm)
The following sections describe the information required to be submitted within each packet for project review. All plan
documents required for project review must be architectural type plans which are drawn/printed to-scale (so staff is able to
measure accurately from plans) and fully dimensioned.
TABLE OF CONTENTS:
I.
Check Where Applicable
:
A. Residence and/or Duplex
B. Apartments and/or Commercial
II.
Architectural Review Board
(SEE SUBMITTAL ITEMS BELOW)
A. Preliminary Review (conceptual only)
i.
Demolition Review
1.
Includes both existing structures and replacement structures
ii.
Addition/Alteration
to an existing structure (Construction cost > $50,000, multi-family or commercial only)
iii.
New Construction
1.
(does not include replacement structures under the demolition review process)
B. Final Review
i.
Demolition Review
1.
Includes both existing structures and replacement structures
ii.
Addition/Alteration
to an existing structure (Construction cost > $50,000, multi-family or commercial only)
iii.
New Construction
1.
(does not include replacement structures under the demolition review process)
C.
Landscape Only
III.
Board of Adjustment
(SEE SUBMITTAL ITEMS BELOW)
D. Zoning Variance Request
IV.
Planning and Zoning Commission
(SEE SUBMITTAL ITEMS BELOW)
E. Plat/Re-plat
F.
Zoning Change
G. Specific Use Permit (SUP)
Revised 7-15-13 Page 4 of 7
SUBMITTAL ITEMS
***Please refer to ‘Boards & Commissions SIGN Review Application’ for permanent sign review projects***
I. Architectural Review Board
A. Preliminary Review
is not required but may be requested by the applicant to get a conceptual idea of the
concerns of the public, the Board, and the final requirements prior to investing in full plan development.
i. Demolition Review (i
ncludes both existing structures and replacement structures)
Electronic (pdf) copy of the application/packet documents on a CD; only 1 CD is required
Paper
plan packet
(see page 3 for quantity) of the following:
Detailed, written description (i.e., cover letter) of the proposed project review:
Describe the scope of your project
Include existing and proposed heights
Photographs of existing structure (all exterior sides of structure)
Drawn to scale and dimensioned existing site plan/survey
Existing drainage patterns must be indicated
Drawn to scale and dimensioned proposed site plan
Proposed drainage patterns must be indicated
Renderings/elevations of proposed structure(s)
Existing roof plan which reflects the existing square footage of roof to be
demolished/encapsulated and the existing square footage to remain
Landscape/lighting plan
ii. Addition/Alteration to an existing structure (construction cost >$50,000, multi-family or commercial uses
only)
Electronic (pdf) copy of the application/packet documents on a CD; only 1 CD is required
Paper
plan packet
(see page 3 for quantity) of the following:
Detailed, written description (i.e., cover letter) of the proposed project review:
Describe the scope of your project
Include existing and proposed heights
Photographs of existing structure (all exterior sides of structure)
Drawn to scale and dimensioned existing site plan/survey
Existing drainage patterns must be indicated
Drawn to scale and dimensioned proposed site plan
Proposed drainage patterns must be indicated
Renderings/elevations of proposed structure(s)
Existing roof plan which reflects the existing square footage of roof to be
demolished/encapsulated and the existing square footage to remain
Landscape/lighting plan
iii. New Construction
does not include replacement structures under the demolition review process
Electronic (pdf) copy of the application/packet documents on a CD; only 1 CD is required
Paper
plan packet
(see page 3 for quantity) of the following:
Detailed, written description (i.e., cover letter) of the proposed project review:
Describe the scope of your project
Include existing and proposed heights
Photographs of existing structure (all exterior sides of structure)
Drawn to scale and dimensioned existing site plan/survey
Existing drainage patterns must be indicated
Drawn to scale and dimensioned proposed site plan
Proposed drainage patterns must be indicated
Renderings/elevations of proposed structure(s)
Existing roof plan which reflects the existing square footage of roof to be
demolished/encapsulated and the existing square footage to remain
Landscape/lighting plan
B. Final Review
includes a review of the entire project including civil and architectural design, landscaping,
signage, etc. MEP’s, foundation plans are not required for board review.
i. Demolition Review (
includes both existing and replacement structures)
Electronic (pdf) copy of the application/packet documents on a CD; only 1 CD is required
Paper
plan packet
(see page 3 for quantity) of the following:
Revised 7-15-13 Page 5 of 7
Detailed, written description (i.e., cover letter) of the proposed project review:
Describe the scope of your project
Describe how your project is compatible with the existing neighborhood**
Include existing and proposed lot coverage calculations
Include existing and proposed floor area ratio calculations
Include existing and proposed heights
Lot coverage and floor area ratio worksheet (sample found with permit application)
Photographs of existing structure (all exterior sides of structure)
Streetscape photograph(s) of the existing front elevation of the property submitted for review
along with the front elevations of the two (2) adjacent properties to the left and right. The
photo should depict the existing block-face appearance of the 5 existing properties.
Streetscape photograph(s) of the proposed front elevation of the property submitted for
review along with the front elevations of the two (2) adjacent properties to the left and right.
The photo should depict the proposed block-face appearance of the 4 existing properties with
the proposed replacement structure super-imposed on the subject property.
Drawn to scale and dimensioned tree survey (indicating any trees by species type and
diameter at breast height (dbh) to be removed and/or heritage trees with critical roots zone(s)
to be impacted by new development****)
Drawn to scale and dimensioned existing site plan/survey
Existing drainage patterns must be indicated
Drawn to scale and dimensioned proposed site plan
Proposed drainage patterns must be indicated
Drawn to scale and dimensioned floor plans and elevations of the existing structure
Elevations must include existing grade, average grade, and finished floor heights
Drawn to scale and dimensioned floor plans and elevations of the proposed structure
Elevations must include existing grade, average grade, and finished floor heights
Drawn to scale and dimensioned existing roof plan which reflects the existing square footage
of roof to be demolished/encapsulated and the existing square footage to remain
Drawn to scale and dimensioned landscape/lighting plan
(Please bring material sample(s) to ARB meeting (if applicable))
ii. Addition/Alteration to an existing structure (Construction cost > $50,000, multi-family or commercial
uses only)
Electronic (pdf) copy of the application/packet documents on a CD; only 1 CD is required
Paper
plan packet
(see page 3 for quantity) of the following:
Detailed, written description (i.e., cover letter) of the proposed project review:
Describe the scope of your project
Describe how your project is compatible with the existing neighborhood**
Include existing and proposed lot coverage calculations
Include existing and proposed floor area ratio calculations
Include existing and proposed heights
Lot coverage and floor area ratio worksheet (sample found with permit application)
Photographs of existing structure (all exterior sides of structure)
Drawn to scale and dimensioned tree survey (indicating any trees by species type and
diameter at breast height (dbh) to be removed and/or heritage trees with critical roots zone(s)
to be impacted by new development****)
Drawn to scale and dimensioned existing site plan/survey
Existing drainage patterns must be indicated
Drawn to scale and dimensioned proposed site plan
Proposed drainage patterns must be indicated
Drawn to scale and dimensioned floor plans and elevations of the existing structure
Elevations must include existing grade, average grade, and finished floor heights
Drawn to scale and dimensioned floor plans and elevations of the proposed structure
Elevations must include existing grade, average grade, and finished floor heights
Drawn to scale and dimensioned existing roof plan which reflects the existing square footage
of roof to be demolished/encapsulated and the existing square footage to remain
Drawn to scale and dimensioned landscape/lighting plan
(Please bring material sample(s) to ARB meeting (if applicable))
iii. New Construction
does not include replacement structures under the demolition review process
Electronic (pdf) copy of the application/packet documents on a CD; only 1 CD is required
Paper
plan packet
(see page 3 for quantity) of the following:
Revised 7-15-13 Page 6 of 7
Detailed, written description (i.e., cover letter) of the proposed project review:
Describe the scope of your project
Describe how your project is compatible with the existing neighborhood**
Include existing and proposed lot coverage calculations
Include existing and proposed floor area ratio calculations
Include existing and proposed heights
Lot coverage and floor area ratio worksheet (sample found with permit application)
Photographs of existing structure (all exterior sides of structure)
Drawn to scale and dimensioned tree survey (indicating any trees by species type and
diameter at breast height (dbh) to be removed and/or heritage trees with critical roots zone(s)
to be impacted by new development****)
Drawn to scale and dimensioned existing site plan/survey
Existing drainage patterns must be indicated
Drawn to scale and dimensioned proposed site plan
Proposed drainage patterns must be indicated
Drawn to scale and dimensioned floor plans and elevations of the proposed structure
Elevations must include existing grade, average grade, and finished floor heights
Drawn to scale and dimensioned existing roof plan which reflects the existing square footage
of roof to be demolished/encapsulated and the existing square footage to remain
Drawn to scale and dimensioned landscape/lighting plan
(Please bring material sample(s) to ARB meeting (if applicable))
C. Landscape Only
Electronic (pdf) copy of the application/packet documents on a CD; only 1 CD is required
Paper
plan packet
(see page 3 for quantity) of the following:
Detailed, written description (i.e., cover letter) of the proposed project review
Drawn to scale and dimensioned existing site plan/survey
Existing drainage patterns must be indicated
Drawn to scale and dimensioned proposed site plan
Proposed drainage patterns must be indicated
Drawn to scale and dimensioned landscape/lighting plan
II. Board of Adjustment
D. Zoning Variance
Electronic (pdf) copy of the application/packet documents on a CD; only 1 CD is required
Paper
plan packet
(see page 3 for quantity) of the following:
Detailed, written description (i.e., cover letter) of the proposed project review:
Existing conditions related to proposed variances
Description of specific hardship(s) related to the property
Lot coverage and floor area ratio worksheet (sample found with permit application)
Photographs of existing structure as related to proposed variances
Drawn to scale and dimensioned tree survey (indicating any trees by species type and diameter at
breast height (dbh) to be removed and/or heritage trees with critical roots zone(s) to be impacted by
new development****)
Drawn to scale and dimensioned existing site plan/survey
Drawn to scale and dimensioned proposed site plan
Drawn to scale and dimensioned floor plans and elevations of the proposed project:
Elevations must include existing grade, average grade, and finished floor heights
III.
Planning and Zoning Commission
E. Plat/Re-plat
Electronic (pdf) copy of the application/packet documents on a CD; only 1 CD is required
Paper
plan packet
(see page 3 for quantity) of the following:
Detailed, written description (i.e., cover letter) of the proposed project review:
Existing property conditions related to proposed plat/re-plat changes
Paper copy of the existing site conditions/existing site plan
Paper copy of the proposed plat/re-plat document(s)***
Written documentation of the proposed plat(s)/re-plat(s) (only 1 copy of the following is/are required):
Confirmation from CPS regarding any easement agreement(s)
Confirmation from SAWS regarding any easement agreement(s)
Two (2) additional paper copies of the proposed plat/re-plat
One (1) Mylar copy of the proposed plat/re-plat document:
Revised 7-15-13 Page 7 of 7
Once the Mylar is recorded, please return the stamped, recorded Mylar (with original
signatures/notary stamps) to the City of Alamo Heights, Planning & Development Services office)
F. Zoning Change
Electronic (pdf) copy of the application/packet documents on a CD; only 1 CD is required
Paper
plan packet
(see page 3 for quantity) of the following:
Detailed, written description (i.e., cover letter) of the proposed project review:
Existing zoning regulations
Proposed zoning regulations
Conditions related to existing zoning regulations and justification of hardship(s) for
revisions to existing standards
Plan document(s) showing examples of existing standards vs. proposed standards
G. Specific Use Permit (SUP)
Electronic (pdf) copy of the application/packet documents on a CD; only 1 CD is required
Paper
plan packet
(see page 3 for quantity) of the following:
Detailed, written description (i.e., cover letter) of the proposed project review
Documents-required checklist, completed and signed by the applicant
Technical required checklist, completed and signed by the applicant
Plan documents shall be scaled (to fit on 11x17” sheets) and shall include:
Current survey
Proposed site layout to include:
Location map, north arrow, scale
Building orientation
Access points
Parking dimensioned
Square footage of all buildings by unit
Preliminary signage
Trash collection method and location
Elevations for each side of the existing/proposed structure
Landscape plan
**According to Chapter 5 of the City of Alamo Heights Code of Ordinances: ‘Compatibility shall mean harmony with the existing neighborhood, site
configurations, development patterns, and the character of the development envelope found within the adjacent and immediate block area, as
demonstrated in the demolition review application, including roof pitch, scale, massing, garage and driveway location and setbacks. Adjacent and
immediate block area shall include but not be limited to all properties along:
1. The specific block where the project is proposed,
2. The block to the each side of the project's block, and
3. The blocks directly across the street of the three blocks identified above.’
***Please refer to specific plat requirements at www.municode.com, City of Alamo Heights Code of Ordinances, Chapter 17 “Subdivisions.”
****Please refer to specific requirements at www.municode.com, City of Alamo Heights Code of Ordinances, Chapter 5, Article X “Tree Preservation.”
NOTE: PLEASE BE ADVISED THAT A STAFF MEMBER FROM THE PLANNING & DEVELOPMENT SERVICES DEPARTMENT
MAY VIDEO TAPE OR PHOTOGRAPH YOUR PROPERTY FOR THE SCHEDULED BOARD OR COMMISSION MEETING.
Applicant signature: Date:
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Boards & Commissions Project Review Application (City of Alamo Heights)

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Completed 22 January 2021

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