Fillable Board of Zoning Appeals, City of Dayton, Ohio (City of Dayton)

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Board of Zoning Appeals, City of Dayton, Ohio (City of Dayton)

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(Revised 10/2013 A. Free)
1
in a
(Street Address)
Board of Zoning Appeals, City of Dayton, Ohio
Appeal Application
Complete this form online by typing within the highlighted fields or print and fill out manually. Make sure to add the required signature(s) in
blue or black ink and have the application notarized. If you have questions regarding the application or would like to schedule an application
interview please call (937) 333-3670. Return the application with the required fee and attachments.
City of Dayton
Department of Planning & Community Development
c/o Board of Zoning Appeals (6th Floor)
101 West Third Street
Dayton, Ohio 45402
An Appeal of the Zoning Administrator Refusal, Legal Notice of Violation, or Landmark Commission Denial for
premises or structure(s) located at:
(City Lot Number(s))
Use of Property:
Action Being Appealed: (From Zoning Refusal, Notice of Violation, or Landmark Denial)
Basis of Appeal: (Why you feel the Zoning Refusal, Notice of Violation, or Landmark Denial is in error)
(Zoning District)
Print Form
(Revised 10/2013 A. Free)
2
of the property which is subject to this application.
Dayton Board of Zoning Appeals
Application Instructions
Name
Address
Applicant
City State Zipcode
Phone E-Mail
Print Name
Owner
Name
Address
City State Zipcode
E-Mail
Print Name
(Interest of Applicant)
The applicant is
I hereby depose and say that the above statements and the statements contained in all exhibits transmitted herewith
are true.
Print Name
Phone
Required Attachment(s):
Site Plan/ Floor Plan(s)/ Exhibits (8.5" x 11" or digital JPEG/ PDF)
Zoning Refusal, Notice of Violation, or Landmark Denial
Vicinity Map
Property Owner's List
Mailing Labels (Avery 5160)
Notary Public
Applicant's Signature
Signature
Signature
My commission expires on , 20
Subscribed and sworn before me this day of , 20
(Revised 10/2013 A. Free)
3
When properly completed, this form and required attachments meet most of the variance requirements for the City of
Dayton Zoning Ordinance. This application should only be completed after receiving a written Zoning Administration
Refusal, Legal Notice of Violation, or City Landmarks Commission denial, and information contained within these is
necessary to complete the application correctly.
Filing Procedure
An application for a variance must be filed with the Department of Planning & Community Development, c/o Dayton
Board of Zoning Appeals (6th Floor), Dayton City Hall, 101 W. Third Street, Dayton, OH 45402, (937) 333-3670.
Applications are scheduled for hearings based on application deadlines. See the BZA hearing schedule and application
deadlines http://cityofdayton.org/departments/pcd/Documents/Applications/BZAApplicationDeadlines.pdf
The application shall be typewritten, printed legibly in blue or black ink, or filled out online using Adobe Reader
software. Applications which are not complete or legible will be returned to the applicant, and will not be scheduled
for public hearing until complete. Incomplete applications shall be a basis for denial.
Required Contents of Application
All materials submitted as part of this application and presented at the public hearing must be retained as part of the
public record and cannot be returned. Applicants are encouraged to keep a copy of all items for their own records.
At a minimum the application must contain the following:
1. One (1) notarized copy of the appropriate completed BZA Application.
2. One (1) copy of the site plan, floor plan(s), and other exhibits at 8.5" x 11" size. A digital copy in JPEG
or PDF format may also be submitted in lieu of paper copies.
3. One (1) copy of the vicinity map showing all properties within 250 feet of the subject property at
8.5" x 11" size. See next page for instructions.
4. One (1) copy of the Property Owner's List containing the names and addresses of the property owners
within 250 feet of the subject property. See next page for instructions.
5. One (1) set of mailing labels (Avery 5160 or equivalent) with the names and addresses of the property
owners within 250 feet of the subject property. See next page for instructions.
6. One (1) copy of the Zoning Administration Refusal, Legal Notice of Violation, or City Landmarks
Commission denial.
7. Filing Fee (per Ordinance 30712-08, Revised February 7, 2008):
Conditional Use $250.00
Bulk/ Area Variance $200.00
Use Variance $200.00
Appeal $100.00
Dayton Board of Zoning Appeals
Application Instructions
(Revised 10/2013 A. Free)
4
1. Application Form
The Applicant's notarized signature is required on BZA Applications. The Department of Planning &
Community Development can notarize the signature at not cost, if needed. All of the blanks (unless marked
optional) must be completed. Explanations may be continued on additional sheets of paper if the space
provided is insufficient.
2. Site Plan, Floor Plan(s), and Other Exhibits
Site and Floor Plan(s) must include the location and dimensions of existing and proposed buildings, structures,
vehicular access, off-street parking lots (including spaces), signs, property lines, and other exhibits required per
Section 150.115.6. Attach to application in 8.5" x 11" size or include a digital copy in JPEG or PDF format. All
plans and exhibits submitted with the application must be the same information as reviewed by the Zoning
Administrator. If any changes are made, it must first be reviewed by the Zoning Administrator again before
filing an application.
3. Vicinity Map
A Vicinity Map can be obtained by visiting the Montgomery County, Ohio Auditor's website at
www.mcrealestate.org. Conduct a Property Search using the subject property address. View the Property
Details then select the Maps option. When the map is fully loaded, use the Binoculars tool and select Buffer
250 Foot from the list. Place a point on the map as a reference for the 250 foot buffer; Choose the subject
property from the map (parcel should already be highlighted). Once the buffer is complete, all properties within
250 feet will be highlighted (rights-of-way may also be highlighted).
Print Results using the Printer icon within the Results window; Save As or Open as an Excel file containing
the property owner information. Minimize the Excel file to use later for the Property Owner's List/ Mailing
Labels. Zoom to Results with the Magnifying Glass icon in the Results window, the Collapse the Results
window. Using your web browser, Print the Vicinity Map with Landscape orientation and attach to the
application.
4. Property Owner's List & Mailing Labels
Cut and paste the property owner information from the original Excel file to a new file using the column fields
MName1, Address1, & Address3. If information is missing, consult additional columns in the original Excel
file. Select the column headings (Mname1, Address1, & Address3) and Filter (in top menu bar) MName1 and
Sort A to Z, then scroll through the list and delete duplicate entries. Save the new Excel file for use later.
A Property Owner's List & Mailing Labels can be created in Microsoft Word using the new Excel file you
created. Under the Mailings tab in Microsoft Word choose Start Mail Merge and select Step by Step Mail
Merge Wizard from the drop-down menu. Refer to the Mail Merge menu (right side of screen) to complete the
steps.
Step 1: Choose Labels as Document Type and click Next at the bottom of the menu.
Step 2: Select Label Options; Choose Avery US Letter as the Label Vendor and 5160 as the Product Number.
Step 3: Select Recipients (Browse) and choose the new Excel file you created.
Step 4: Arrange Recipients (Address Block) and Match Fields (First Name - MName1, Address 1 -
Address1, City - Address3) to assure labels populate correctly; Update Labels.
Step 5: Preview Labels to make sure addresses field are correct. Complete the Merge.
Step 6: Edit Individual Labels to check for accuracy. Save and Print as the Property Owner's List using plain
paper. Print as Mailing Labels on an Avery 5160 label sheet. Attach Property Owner's List and Mailing Labels
to the application.
Dayton Board of Zoning Appeals
Application Instructions
(Revised 10/2013 A. Free)
5
Dayton Board of Zoning Appeals
Application Instructions
150.120.7 Decisions of the BZA (Appeals of Variances)
The procedures for rendering a decision on appeals or variances are as follows:
(A) The Board of Zoning Appeals may reverse or affirm, wholly or in part, the decision being appealed, and it
may direct the issuance of a permit or certificate.
(B) The Board of Zoning Appeals shall render a written decision on the appeal within thirty (30) days after the
close of the hearing.
(C) The Board of Zoning Appeals shall approve, approve with supplemental conditions, or deny the appeal or
request for a variance. If the BZA fails to act within thirty (30) days after the close of the hearing, the
appellant or applicant may determine that the appeal or variance has been denied.
(D) The concurring vote of a majority of the members of the BZA shall be necessary to reserve or modify any
decision of the Zoning Administrator or to grant a variance.
(E) The Board of Zoning Appeals shall transmit a copy of its decision to the applicant or appellant and a copy
shall be filed with the Zoning Administrator.
(F) Once the appellant or applicant has received the Board of Zoning Appeals decision, he or she may submit
an application for a zoning certificate or conditional use permit that complies with the BZA's decision. A
copy of the BZA's decision shall be attached to the application.
Public Hearing Procedure
An application for an appeal, variance, or conditional use shall be filed on the proper form and the application fee paid,
and shall be scheduled for the Board of Zoning Appeals public hearing within sixty (60) days, unless the applicant
agrees to a later date. Appeals shall be filed by written notice to the Secretary of the Board of Zoning Appeals within
thirty (30) days and shall specify the grounds for such appeal. Written notice for hearings of the Board of Zoning
Appeals shall be sent at least fourteen (14) days prior to the hearing by first class mail to the owners of property within
250 feet of the applicant's property and shall state the time, place, date, and subject of the hearing. Applicants, or their
representatives, are expected to be present at the hearing. If a public hearing is recessed and is announced at the time of
adjournment, the continued hearing shall not require further notice.
The order of the public hearing is generally as follows:
1. Planning staff report presentation 4. Comments from public in opposition to variance
2. Applicant's presentation 5. Rebuttal and summaries
3. Comments from public in favor of variance 6. Closure of public hearing
The Board may propose a decision on the application following the hearing. However, any action taken at this time is
unofficial until the minutes of the hearing are approved, and written decision order is signed and issued by the
Secretary of the Board. The applicant will receive the original copy of the final decision order within fourteen (14)
days.
The Zoning Administrator is not able to issue any permits until the decision order is issues. A decision of the City of
Dayton Board of Zoning Appeals is final. Decisions cannot be appealed to the Dayton City Commission.
(Revised 10/2013 A. Free)
6
Dayton Board of Zoning Appeals
Application Instructions
Example: Vicinity Map
Example: Property Owners List/
Mailing Labels (Avery 5160)
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Completed 3 August 2020

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