Fill - Free fillable Board-commission-handbook - Board Commission Handbook updated 1.10.2020 PDF form

REVISED 1/10/2020

City Of Long Beac

h

Office of the City Clerk

411 W. Ocean Blvd/Lobby Level

Long Beach, CA 90802

Phone (562) 570-6101

Authorities, Boards,

Commissions, and Committees

Handbook

Last Revised January 10, 2020

Approved by the Long Beach City Council on February 19, 2008

Mayor Dr. Robert Garcia

1

st

District Council Member Mary Zendejas

2

nd

District Council Member Jeannine Pearce

3

rd

District Council Member Suzie A. Price

4

th

District Council Member Daryl Supernaw

5

th

District Council Member Stacy Mungo

6

th

District Council Member/Vice Mayor Dee Andrews

7

th

District Council Member Roberto Uranga

8

th

District Council Member Al Austin

9

th

District Council Member Rex Richardson

MESSAGE FROM THE CITY CLERK:

Welcome and congratulations on your appointment as a City of Long Beach Commission or Board member.

As a member, it is your task to provide the Long Beach City Council with your advice and information on a

wide variety of matters. Over the years, the services and programs provided by the City have expanded.

Without your insight, many decisions made for this City would have been done without adequate information

and thought. The detailed studies and considered advice of boards and commissions are key to creating new

programs and policies that will make this City the best it can be.

Serving on a board is leadership in a significant way in that your actions can speak louder than words. Serving

on a board or commission is a rewarding experience where constituents can be directly involved in major

decision making to improve our community.

A democracy relies on the participation of its constituents and those courageous enough to keep alive and

balance multiple opinions relative to good city policy and governance. It is the duty of the government to listen

to its people, but it’s the responsibility of the people to speak.

Thank you for your service and your dedication to the City of Long Beach.

TABLE OF CONTENTS

CHAPTER 1. INTRODUCTION ................................................................................................................... 1

A. CITIZEN PARTICIPATION ....................................................................................................... 1

B. COMMISSION ORIGINS ........................................................................................................... 2

C. CURRENT LIST OF COMMISSIONS ...................................................................................... 2

D. COMMISSION FUNCTION ....................................................................................................... 4

E. DEPARTMENT OF THE CITY CLERK .................................................................................... 4

CHAPTER 2. SERVING ON A COMMISSION .......................................................................................... 5

A. MEMBERSHIP ........................................................................................................................... 5

B. CONFLICT OF INTEREST ....................................................................................................... 9

C. COMMISSION ORGANIZATION ............................................................................................. 9

CHAPTER 3. COORDINATION WITH COUNCIL ................................................................................... 11

A. COORDINATION WITH COUNCIL ........................................................................................ 11

CHAPTER 4. COMMISSION PROCEDURES ......................................................................................... 13

A. WORK PROGRAM .................................................................................................................. 13

B. MEETINGS ............................................................................................................................... 13

C. COMMISSION AGENDA ........................................................................................................ 15

D. MINUTES .................................................................................................................................. 16

E. OFFICIAL COMMISSION RECORDS ................................................................................... 16

APPENDICES ............................................................................................................................... 17

REVISED 1/10/2020 1

Chapter

1

INTRODUCTION

A. CITIZEN PARTICIPATION

Long Beach's system of authorities, boards, commissions, and committees provides one way

for residents who have special experience or interests to participate in the City's decision-

making process by advising the City Council on numerous issues. Other ways for citizens to

get involved in local government include speaking at public hearings, speaking before the City

Council and its subcommittees, participating in neighborhood-based organizations,

petitioning, and letter writing.

The boards and commissions system provides the opportunity to interact creatively with

people of all ages, interests, and backgrounds. Democracy can be realized when citizens are

able to come together across neighborhood and economic lines to assist in making the

community decisions that will shape all of their lives. While commissioners are themselves

appointed from within the community, it is important that they in turn ensure that a wide variety

of viewpoints from the rest of the community are considered when commissions make

recommendations to the City Council. Commissioners should treat these widely varying

viewpoints of other commissioners and members of the public with respect so that all citizens

are encouraged to participate in government.

Please note that in this manual the term “commissions/commissioners” is inclusive of

authorities, committees, boards and the members of such agencies.

For additional information, please contact your commission liaison, who is your primary

contact with the City. If more assistance is required you may also contact the Office of the

City Clerk at (562) 570-6101.

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B. COMMISSION ORIGINS

Commissions originate from four different sources: the City Charter, City Council action, vote of

the people, and state mandate.

Charter

Six Charter Commissions exist in the City of Long Beach. The City Charter, approved by

the voters, governs each of these commissions. The Long Beach City Charter is

analogous to the Constitution.

City-Owned Corporations appointed by the City

There are several non-profit corporations in which the City is the sole shareholder. These

corporations are considered separate entities, governed by their own articles of

incorporation and by-laws.

Council Action (Ordinance or Resolution)

Some commissions are created through City Council action when they see a need for an

additional commission. An ordinance is a law of the City; all laws of the City are codified in

the Long Beach Municipal Code. A resolution is a statement of City policy.

Regional Districts

The City of Long Beach belongs to several regional districts, but did not form the entities.

The City sends appointed representatives to their boards.

State Mandate

Some commissions are required by the state, for which their duties and purposes are

outlined by the state codes. For example, all cities are required to have a Planning

Commission.

Vote of the People

Some commissions derive their authority from measures adopted directly by the voters, by

initiative, and can only be changed with a vote of the people.

Miscellaneous

Advisory corporations that advises the City not appointed by the Mayor.

C. CURRENT LIST OF COMMISSIONS

The following is a list of the commissions that currently exist in The City of Long Beach;

the numbers in the parenthesis show the number of members on each commission:

 Charter Commissions:

 Citizens Police Complaint Commission (11)

 Civil Service Commission (5)

 Ethics Commission (7) [Created by Measure CCC, November 6, 2018]

 Harbor Commission (5)

 Independent Redistricting Commission (13 and 2 alternates) [Created by

Measure DDD, November 6, 2018 – Organization in process.]

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 Parks and Recreation Commission (7)

 Planning Commission (7) (also State Mandated)

 Water Commission (5)

 City-Owned Corporations appointed by the City:

 Long Beach Public Transportation Company (7)

 Long Beach Community Investment Company (7)

 Council Action (Ordinance or Resolution) Commissions:

 Airport Advisory Commission (9)

 Belmont Shore Parking and Business Improvement Area Advisory

Commission (7)

 Board of Examiners, Appeals, and Condemnation (7)

 Board of Health and Human Services (15)

 Cable Communications Advisory Commission (11) [Inactive]

 Citizens’ Advisory Commission on Disabilities (9)

 Commission on Youth and Children (19) [Dissolution by Resolution No.

RES-18-0099, July 10, 2018]

 Commission on Youth and Families (9) [Added by Ordinance No. ORD-

18-0019, July 10, 2018)

 Cultural Heritage Commission (7)

 Economic Development Commission (11)

 Homeless Services Advisory Committee (11)

 Human Relations Commission (13)

 Marine Advisory Commission (9)

 Public Safety Advisory Commission (13)

 Senior Citizen Advisory Commission (9)

 Sustainable City Commission (11)

 Technology and Innovation Commission (7)

 Transactions and Use Tax Citizens’ Advisory Committee (5)

 Veterans Affairs Commissions (9)

 Regional Districts:

 California State University Headquarters Building Joint Powers

Authority (5) [Suspended 2015]

 Greater Los Angeles County Vector Control District (2)

 Metropolitan Water District of Southern California (37)

 Southern California Library Cooperative (1)

 State Mandate:

 Disabled Access Appeals Board (5) (Created by Resolution)

[Dissolved effective 11/18/2014 pursuant to ORD-14-0019, responsibilities

shiefted to Board of Examiners, Appeals and condemnation]

 Long Beach Housing Authority (11) (Created by Resolution)

 Pacific Gateway Workforce Investment Board (45) (Created by Resolution)

REVISED 1/10/2020 4

 Vote of the People:

 Pedestrian Safety Advisory Committee (13) (Created by Ordinance)

 Miscellaneous:

 Arts Council for Long Beach (31)

 Downtown Long Beach Associates (29)

 Long Beach Convention and Visitors’ Bureau

D. COMMISSION FUNCTION

Commission functions fall into four major categories. Commission functions can and often do

cross one or more category.

Quasi-Judicial

Certain commissions hold the authority to make decisions, which require or restrict the

action of individuals. For example, the Planning Commission has the right to approve or

deny permits, subject to appeal to the City Council.

Administrative

Some commissions may have the power to appoint, discipline, and dismiss their own

employees. For example, the Harbor Commission has the power to hire its own staff.

Advisory to the City Manager

Certain Boards make recommendations to the City Manager when it comes to personnel

hiring, discipline, or firing. For example, the Citizens Police Complaint Commission makes

recommendations to the City Manager regarding the discipline of police officers.

Advisory to the City Council

All commissions advise the City Council concerning policies and programs upon request

of the City Council.

E. OFFICE OF THE CITY CLERK

Duties of the Office of the City Clerk

In 2007, the Office of the City Clerk was charged with the responsibility for coordinating

administrative processes related to the appointment and enrollment of citizens to all

Boards and Commissions. Specifically the Office of the City Clerk is responsible for

processing new incoming members via an orientation program in compliance with State

Law. (The processes are contained within this handbook). In addition to these

responsibilities, the Office of the City Clerk is responsible for the maintenance and

distribution of this handbook and the Boards and Commissions Roster throughout the City.

Key City facilities where this handbook will be available include: City Hall and the Public

Library, as well as the Internet.

REVISED 1/10/2020 5

Chapter

2

SERVING ON A COMMISSION

This chapter addresses all aspects of the process of becoming a commissioner, serving

on the commission, the responsibilities tied in with the position, and leaving the

commission.

A. MEMBERSHIP

This section outlines the steps required to be taken throughout the commission process, from

applying to serve on a commission to the completion of service.

1) APPLICATION/ SELECTION PROCEDURES

The following are the procedures required for one to apply and be selected for a

commission.

a. Residency Requirements

The members of each body must reside in the City at the time of appointment, and

must maintain residence within the City at all times during their service on the advisory

body. This is as stated in the Long Beach Municipal Code (LBMC) § 2.18.050 (B). In

some instances, the residency requirement maybe satisfied by business ownership or

other nexus with the City.

b. Application

Most commissions apply through the Mayor’s office where the application can be

picked up and turned in. Departments are responsible to assist the Mayor’s Office in

community outreach and application distribution. Applications will remain valid and in

an active status for two years. To apply, go online to:

http://www.longbeach.gov/mayor/action/commissions/

For commissions not under the exclusive jurisdiction of the City (e.g., Pacific Gateway

Workforce Investment Board), there may be a separate application and appointment

process.

c. Fingerprinting and Background Check

Prior to nomination or appointment to a commission the Office of the Mayor will order

a Live Scan background and fingerprint check with the Long Beach Police

Department. City departments will be “charged-back” the cost of the Live Scan and all

the Live Scan reports will filed in the City’s Human Resource Department.

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d. Appointment

Appointments are generally made by the Mayor and then approved by the City

Council. See LBMC § 2.18.050(A). Appointments to charter commissions are first

referred to the City Council Personnel and Civil Service Committee before being

heard by the full Council. See LBMC § 2.03.065.

For commissions not under the jurisdiction of the City, commissioners may be

appointed by other jurisdictions as well. Examples of such commission include: Pacific

Gateway Workforce Investment Board, Metropolitan Cooperative Library System

Advisory Board, and Vector Control District.

Appointments for the Pedestrian Safety Advisory Committee are made by the City

Manager. For this exception, and to learn more about this committee’s particular set of

rules, see LBMC § 10.68.010.

2) ENROLLMENT

Once appointed and approved, these are the procedures that must be completed before

being enrolled on the commission: Live Scan, Form 700, ethics training, written ethics

pledge, and the oath of office; which will not be administered before the completion of the

previously mentioned requirements.

a. Form 700

The Political Reform Act (California Government Code §§ 81000-91014) requires

most state and local government officials and employees to publicly disclose their

personal assets and income. They also must disqualify themselves from participating

in commission decisions that may affect their personal economic interest. The Fair

Political Practices Commission (FPPC) is the state agency responsible for issuing the

attached Statement of Economic Interests, Form 700, and for interpreting the law’s

provisions. All commissioners are required to fill out the Form 700. This form must be

filed before assuming office, every year thereafter by April 1st, and upon leaving

office. The commission liaison is responsible for the submittal of the Form 700 of all

commissioners. Copy of the Form 700 is attached in Appendix A, or you may retrieve

it from the FPPC’s website at:

http://www.fppc.ca.gov/Form700.html

b. Ethics Training Assembly Bill 1234

The Long Beach Municipal Code § 2.07.020 requires Ethics Training for all

commission and advisory members. In the event that a member of any City Charter

commission or advisory body fails to complete the ethics training required by

California Government Code Section 53234 et seq., within the time period specified

therein, that person shall automatically be removed from membership from the

commission or advisory body (ORD-06-0050 § 1, 2006). The training certificate must

be submitted to the Office of the City Clerk before assuming office. Failure to complete

training will result in automatic termination. The training can be provided in the Office

of the City Clerk or you may take it online at:

http://localethics.fppc.ca.gov/login.aspx

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c. Written Ethics Pledge

Pursuant to the Long Beach Municipal Code 2.07.010, elected officials shall pledge in

writing to follow certain principles while acting in their official capacity. A written code

of ethics pledge is required, and a copy of the signed pledge must be submitted to the

Office of the City Clerk. Copy of ethics pledge is attached in Appendix B.

d. Oath of Office

According to the California Constitution in Article 20, § 3, members of the Legislature,

and all public officers and employees, executive, legislative, and judicial, except such

inferior officers and employees as may be by law exempted, shall, before they enter

upon the duties of their respective offices, take and subscribe the Oath of Office. This

will be administered at the Office of the City Clerk upon receiving the Form 700,

signed Ethics Pledge, and the completion of the Ethics Training. Failure to take the

Oath of Office will bar an appointee from participating and/or voting on any board or

commission proceeding. Copy of Oath of Office is attached in Appendix C.

3) TENURE AND CONDITIONS OF SERVICE

The terms of office, regulations, attendance, and the process of completion of service are

listed below.

a. Term of Office

Charter Commissions

The term of office of members of the Commissions set forth in this Charter shall be

four (4) years, except that the term of office of members of the Harbor Commission

shall be six (6) years and the term of office for Water Commission members shall be

five (5) years, beginning with the first Monday after the first day of July following their

respective appointments, and until their successors are appointed and take office. No

person shall serve more than two (2) full terms on any one Commission. Serving any

portion of an unexpired term shall not be counted as service of one term on such

Commission. Long Beach City Charter § 508.

Additionally, members of the Citizen Police Complaint Commission are limited to two

(2) year terms. § 1151.

Council Action (Ordinance or Resolution) Commissions

For non-Charter commissions, the term of office shall be two (2) years for members of

each body. Members may be reappointed after their initial term, but in no event shall

any person who has served four (4) consecutive two (2) year terms on the same body

be eligible for reappointment to that body. Serving any portion of an unexpired term

shall not be counted as service of one term. Members not eligible for reappointment

may continue to serve until their successors are appointed and qualified. The specific

terms of office for members of all advisory bodies are set forth in the roster.

REVISED 1/10/2020 8

b. Commissions with Special Regulations

A few commissions require special qualifications such as degrees or certificates,

specialized backgrounds or experience. When these positions become available, any

special qualifications will be noted.

c. Attendance Requirement

For non-charter commissions, the members of each body may be removed by a majority

vote of all members of the City Council for absence from three consecutive meetings

without official permission expressed in the official minutes. LBMC § 2.18.050(F1).

d. Accommodations for Commissioners with Disabilities

Commissioners who have disabilities are entitled to receive reasonable

accommodations upon request in order to fully participate in board or commission

meetings and events.

e. Stipends

Commission members shall receive compensation for the performance of their official

duties. A list of the advisory bodies currently eligible for compensation is attached in

Appendix F. Member compensation is set by resolution and approved by the City

Council.

f. Removal by Majority Vote/Automatic Terminations

1. For charter commissions, members can be removed by action of the Mayor

with the concurrence of 2/3 of the Council. Long Beach Charter § 510.

2. For non-charter commissions, the members of each body may be removed by

a majority vote of all members of the City Council for the following causes:

a) Absence from three (3) consecutive meetings without official permission

expressed in the official minutes;

b) Incompetence, malfeasance, misfeasance, neglect of duty, or conviction

of a crime involving moral turpitude; and

c) Refusal to resign from an advisory body when no longer a resident of the

City. LBMC § 2.18.050 (F).

3. Automatic termination can result from the following:

a) Absence from three (3) consecutive meetings;

b) Not filing the required Form 700;

c) Non-Residency within the City of Long Beach;

d) Failure to take the Oath of Office within 30 days of appointment letter;

and

e) Failure to complete required Ethics Training.

g. Resignation Procedures

A commissioner wishing to resign shall submit a letter of resignation directly to the

commission liaison who then shall send the original to the Office of the City Clerk for

retention and to update the official commissioner roster. Department staffs are

requested to contact the Office of the City Clerk for the current procedures regarding

the electronic transmission of resignation notices.

REVISED 1/10/2020 9

B. CONFLICT OF INTEREST

Conflict of Interest rules exist to reinforce public confidence that City officials, employees and

commissioners are acting in the best interests of the public, and not in furtherance of their own

self-interests. As a general rule, commissioners should avoid situations where their official

actions may affect or appear to affect their private interests, financial or otherwise.

1) RELATION TO CONTRACTS

State law prohibits commissioners from being financially interested in any City contract if

your duties call on you to participate in any way or at any stage in the approval of the

contract. Any participation (including discussion) in the process by which such a contract is

developed, negotiated or executed is a violation of the law.

2) PUBLIC DISCLOSURE REQUIREMENT

If disqualification on a meeting agenda item is required, the commissioner must publicly

disclose the interest that is the subject of the potential conflict as well as the fact that they

are disqualifying themselves from any participation in the decision. The disclosure may be

made orally at the public meeting and/or in writing to the board secretary and must be

made a part of the agency’s official records (e.g., the minutes of the meeting.) If

commissioners have any further questions, please contact the City Attorney’s office.

For more information please reference the Ethics Guide for Long Beach City Officials &

Employees.

C. COMMISSION ORGANIZATION

The commissions follow Robert’s Rules of Order for their meetings and their general

organization. Highlights of these aspects are listed below:

1) OFFICER ELECTIONS AND TERM OF OFFICE

a. Each commission shall have at least two (2) officers (such as Chair and Vice-Chair)

and such other officers it deems necessary.

b. All officers shall be elected by the members for a term of one (1) year and no officer

shall serve more than two (2) successive terms. LBMC § 2.18.060.

2) DUTIES OF OFFICERS

The chair, or in his/her absence, the vice chair, performs the following duties:

 Presides at all meetings of the commission and ensures that the work of the

commission is accomplished;

 Appoints commission members to temporary subcommittees and ad hoc

committees subject to the approval of committee;

 As necessary approves agenda prior to distribution;

 Signs the correspondence on behalf of the commission;

 Represents the commission before the City Council with the approval of the

commission; and

REVISED 1/10/2020 10

 Approves and signs commission reports to Council as prepared by the

commission.

3) TRANSFER OF CHAIR

In the absence of the chair or his/her inability to act, the vice chair presides in their place.

In the event that neither can perform, the remaining committee must elect a temporary

chair.

4) DUTIES OF COMMISSION LIAISON

The commission liaison is a City employee assigned from the operating department

normally designated to the commission. This individual assists the commission in its

functions and advises them of staff’s recommendations. The liaison should inform

commissioners about activities, projects, and work taking place in the organization.

Their duties include the following:

 Insure that commissioners file their Form 700 prior to taking part in the

commission, every year there after by April 1

st

and upon leaving office;

 Insure that commissioners complete their required Ethics Training before

taking their position as a commissioner;

 Execute commission meeting and agenda process to maintain compliance

with the Brown Act, including tasks such as preparation of the agenda and

minutes, notices, records of votes and attendance utilizing the City’s

legislative information management system. System training will be provided

by the Office of the City Clerk;

 Serve as the primary contact to the Office of the City Clerk for the

commission;

 Notify the Office of the City Clerk of resignations;

 Request permission from the City Manager or department director to have

extensive staffing; and

 Initiate suggestions to help lead commissioners in the right direction.

5) DUTIES OF SUPPORTING DEPARTMENT

Supporting departments are responsible for providing orientation to the commissioners

regarding the role of the commission to which they have been appointed. Departments

also have the authority to provide the commissioners with business cards, which are to be

used for City business. Departments also pay the costs of Live Scan.

REVISED 1/10/2020 11

Chapter

3

COORDINATION WITH COUNCIL

In this chapter certain roles and procedures pertaining to the relationship between

commission and City Council are outlined.

A. COORDINATION WITH COUNCIL

Some commissions’ main function is to report and advise the City Council on issues. This

section outlines major ways of doing so.

1) RELATIONSHIP TO COUNCIL

The City Council welcomes advice and input from City commissions. The Council relies on

the various commissions to have a large number of viewpoints and talents to help solve

City problems.

2) PRESENTING AGENDA ITEMS TO COUNCIL

Commissions are welcome to request an item be placed on the City Council agenda.

Commissioners must act through the department liaison. The liaison will work with the City

Manager to request placement in the agenda at an appropriate time. Due to limited time

available in City Council meetings, placement cannot be guaranteed and is up to the

discretion of the City Manager. In addition to requesting that the City Manager place an

item on an agenda, all citizens (including commissioners) have the right to request

that a Councilmember or the Mayor place an item on the Council agenda.

3) ANNUAL REPORT

Commissions are required by the Long Beach Municipal Code to submit an annual

report.

LBMC § 2.18.090

A. Each body shall present an annual written report of its activities for the past

year to the Mayor and City Council; it may also make appropriate

recommendations. The report shall include the following:

1. The name of the body;

2. Its objectives and functions;

3. A reference to all reports and recommendations presented to the City

Council, including the number of subject matters referred by the City Council;

REVISED 1/10/2020 12

4. The number of meetings held;

5. Attendance records of all members;

6. The number of public hearings conducted;

7. The amount of money, if any, expended in support of that body;

8. A list of City personnel who regularly assist that body; and

9. A recommendation as to whether that body should be abolished, modified or

continued.

B. The department liaison shall forward the original report to the City Council and

shall maintain a copy. Such reports shall be open to public inspection.

4) COUNCIL MEETINGS AND AGENDAS

Regular City Council meetings are held every Tuesday except the last Tuesday of the

month. Commissioners are welcome to attend and participate in the public comment

period. When commissioners address the Council they should clarify whether they are

speaking on their own behalf or on the behalf of the commission, at the beginning of their

commentary. Only the chair of a commission, or a member who has the prior approval of

the commission, should speak on behalf of the commission.

REVISED 1/10/2020 13

Chapter

4

COMMISSION PROCEDURES

This chapter is intended to highlight and assist commissioners and staff with meeting-to-

meeting operations required for a well-functioning commission.

A. WORK PROGRAM

Commissioners may find it helpful to establish a yearly work program to set goals for the

upcoming year. In it they could outline specific projects and estimated dates of completion.

However, the commission controls its own ways of conducting business, and so it may decide

on alternate procedures to conduct work efficiently and effectively.

B. MEETINGS

This section is designed to help commissioners and staff to understand the meeting process

from writing the agenda, the type of meetings, regulations, minutes and record keeping.

1) REQUIREMENT TO MEET IN PUBLIC

The Brown Act (California Government Code § 54950 et seq.), adopted by the State

of California, requires that commission meetings be held in public when a

commission majority is present and thus allow all persons to attend such meetings.

Reasons valid for holding closed sessions are very limited. Specific cases must be

cleared by the City Attorney prior to the scheduling of the meeting. For more

information on the Brown Act regulations, reference Appendix D or visit:

http://oag.ca.gov/sites/all/files/agweb/pdfs/publications/brownAct2003.pdf for the

complete act and http://www.cacities.org/Resources/Open-Government for a guide to

the Brown Act.

2) REQUIREMENT TO BE ACCESSIBLE TO PUBLIC

All meetings must be held in an accessible location.

3) REQUIREMENT TO ALLOW FOR PUBLIC PARTICIPATION

a. Opportunity for Public Comment

The Brown Act requires that agendas for legislative bodies provide an

opportunity for the public to address the body. Please refer to the Act or

attachment in Appendix D for more information on procedures and time limits.

REVISED 1/10/2020 14

b. Formal Participation/Presentations

An individual wishing to formally address the commission or make a presentation

must submit a written request to the commission liaison and if appropriate it will be

scheduled on a future agenda. Once the request is on the agenda, the commission

may grant or deny the presentation.

4) TYPES OF MEETINGS

Please consult the Brown Act or reference Appendix D for more information.

a. Public Hearing

Public Hearings are held when required by law or when the commission determines

that such a hearing would be desirable. When law requires the hearing, that law may

also specify the procedure for that hearing.

b. Workshops or Study Sessions

Workshops and study sessions are designed to elicit citizen input in an informal

manner, it allows for citizens to interact with commissioners, which also allows

commissioners to work on matters in more depth. Workshops or study sessions do

not culminate in action at that meeting. Actions and recommendations should be

taken at the next regular meeting

.

c. Sub-committees and Ad Hoc committees

Sub-committees are designed to allow commissioners to discuss particular items

for an indefinite length of time. Sub-committees are subject to the Brown Act if

they have on going jurisdiction on a matter.

Ad Hoc committees are designed for a specific issue for a specific amount of

time. Ad Hoc committees are not subject to the Brown Act because they are

made up of less than quorum. For more information please reference the Brown

Act.

5) MEETING REGULATIONS

 The subject matter must be clearly stated.

 Where a public hearing is mandated by law, the specified form and

timing of the advanced notice is 72 hours prior to regular meeting and 24

hours prior to a special meeting.

 When conducting a hearing, the procedures depend on the subject

matter and time available. When a hearing is run in a quasi-judicial

fashion, minimal requirements for receiving testimony must be met.

These include but are not limited to an introduction by the liaison or the

chair, testimony by affected parties, interested citizens and the

presentation of documents.

 Hearings should be formally declared open by the chair and should be

terminated by commission motion.

REVISED 1/10/2020 15

 Findings that may be needed must be formally stated for the record.

 Any action resulting from the hearing must be clearly stated for the

record. Under state law, action is prohibited on any matters not publicly

noticed.

 If no action is taken, it should be announced by the chair and advise the

public of when action is expected to take place.

 If a commissioner cannot participate because of conflict of interest, it

should be noted at the commencement of the hearing.

C. COMMISSION AGENDA

This section is designed to give an overview of the agenda process and structure.

1) AGENDA TITLES/PURPOSES

The purpose of the agenda is to inform the public about the topics that will be discussed at

the meeting. It is required by the Brown Act that the titles be as specific as necessary to

fully describe the topic at hand.

2) AGENDA FORMAT

Prior to the scheduled meeting, the agenda needs to be formatted and distributed to

include: Roll Call, Public Comment, Approval of Minutes, Public Hearing, Old

Business, New Business, and Adjournment. Please refer to Appendices D & E for

information.

3) SUBMISSION OF AGENDA REPORTS

All reports prepared by staff assisting the commission need to be submitted to the

department director for policy and operational clearance about 3 full working days prior to

mailing out deadline.

4) DISTRIBUTION OF AGENDA PACKETS

For those commissions staffed by the Office of the City Clerk, it is requested that all

necessary documents be submitted eight full working days prior to the meeting. For these

commissions, the Office of the City Clerk will mail out agenda packets no later than seven

days prior to the meeting to commissioners and any other required individuals. For all

commissions, complete agendas must be made available to the public and

commissioners 72 hours prior to the meeting, and 24 hours prior to a special meeting.

Agendas may be distributed to other departments that work with the commission or those

that find interest in it. The City’s goal is to post all agendas on the Internet. To find an

agenda for those commissions that are currently posting on the Internet, please go to:

http://longbeach.legistar.com/Calendar.aspx

For other commissions, please contact the department liaison.

REVISED 1/10/2020 16

D. MINUTES

In this section, the process of noting and recording minutes is explained.

1) ACTION MINUTES

An accurate record of the commission’s proceedings must be kept either by the City Clerk

staff or by the liaison executive secretary of the commission. The action minutes will state

the date, time, place of the meeting, attendance of members and staff, and a description

of the actions taken. Approved motions are indicated by “moved, seconded, or carried”

and include the breakdown of the vote.

Minutes are then presented to the commission for approval in the next meeting. If any

corrections are made, the corrected minutes shall be approved as corrected.

2) RECORDING MINUTES

It is the policy of the City to record the meetings by audio or video streaming. The audio or

video streaming must be maintained in accordance with the City’s Records Retention

Schedule.

E. OFFICIAL COMMISSION RECORDS

All agendas, minutes, reports, communications, audio, videos, and any other related material

should be kept in an organized manner as to facilitate the passing on of documents from one

staff person to the next. It is the responsibility of the commission liaison or executive secretary

to keep such documents in order.

REVISED 1/10/2020 17

APPENDICES

A. Form 700

B. Written Ethics Pledge

C. Oath of Office

D. Robert’s Rules of Order Quick Reference Outline

E. Ethics Guide for Long Beach City Officials & Employees

F. List of the Advisory Bodies currently eligible for Compensation

December 2019

2019-2020

Statement of

Economic Interests

Form 700

California Fair Political Practices Commission

1102 Q Street, Suite 3000 • Sacramento, CA 95811

Email Advice: advice@fppc.ca.gov

Toll-free advice line: 1 (866) ASK-FPPC • 1 (866) 275-3772

Telephone: (916) 322-5660 • Website: www.fppc.ca.gov

A Public Document

Table of Contents

Quick Start Guide .................................................... p.2

Who? Where? How? When? .................................... p.3

Types of Statements ................................................. p.4

Cover Page and Schedules

Cover Page ........................................................ p.5

Schedule A-1 (Investments) ............................... p.7

Schedule A-2 (Business Entities/Trusts) ............ p.9

Schedule B (Real Property) ...............................p.11

Schedule C (Income) .........................................p.13

Schedule D (Gifts) ..............................................p.15

Schedule E (Travel Payments) ...........................p.17

Restrictions and Prohibitions ....................................p.19

Q & A ........................................................................p.20

Helpful Resources

• Video Tutorials

• Reference Pamphlet

• Excel Version

• FAQs

• Gift and Travel Fact

Sheet for State and

LocalOcials

APPENDIX A

Quick Start Guide

Detailed instructions begin on page 3.

WHEN IS THE ANNUAL STATEMENT DUE?

• March2–ElectedStateOcers,JudgesandCourtCommissioners,StateBoardandCommission 

members listed in Government Code Section 87200

• April1–Mostotherlers

WHERE DO I FILE?

MostpeopleletheForm700withtheiragency.Ifyou’renotsurewheretoleyourForm700,contactyour

lingocerorthepersonwhoaskedyoutocompleteit.

ITEMS TO NOTE!

• TheForm700isapublicdocument.

• Onlylersservinginactivemilitarydutymayreceiveanextensiononthelingdeadline.

• Youmustalsoreportinterestsheldbyyourspouseorregistereddomesticpartner.

• Youragency’sconictofinterestcodewillhelpyoutocompletetheForm700.Youareencouragedtoget

 yourconictofinterestcodefromthepersonwhoaskedyoutocompletetheForm700.

NOTHING TO REPORT?

Markthe“Noreportableinterests”boxonPart4oftheCoverPage,andsubmitonlythesignedCoverPage.

Please review each schedule carefully!

Schedule

Common

Reportable Interests

Common

Non-Reportable Interests

A-1:

Investments

Stocks,includingthoseheldinanIRA

or 401K. Each stock must be listed.

Insurancepolicies,governmentbonds,diversied

mutualfunds,fundssimilartodiversiedmutual

funds.

A-2:

Business

Entitites/Trusts

Businessentities,soleproprietorships,

partnerships,LLCs,corporationsand

trusts.(e.g.,Form1099lers).

Savingsandcheckingaccounts,andannuities.

B:

Real Property

Rentalpropertyinler’sjurisdiction,or

within two miles of the boundaries of

thejurisdiction.

A residence used exclusively as a personal

residence(suchasahomeorvacationproperty).

C:

Income

Non-governmentalsalaries.Notethat

lersarerequiredtoreportonlyhalfof

theirspouse’sorpartner’ssalary.

Governmentalsalary(fromschooldistrict,for

example).

D:

Gifts

Giftsfrombusinesses,vendors,or

othercontractors(meals,tickets,etc.).

Gifts from family members.

E:

Travel

Payments

Travel payments from third parties (not

youremployer).

Travel paid by your government agency.

Note:Likereportableinterests,non-reportableinterestsmayalsocreateconictsofinterestandcouldbe

groundsfordisqualicationfromcertaindecisions.

QUESTIONS?

• advice@fppc.ca.gov

• (866)275-3772Mon-Thurs,9-11:30a.m.

E-FILING ISSUES?

• Ifusingyouragency’ssystem,pleasecontacttechnicalsupportatyouragency.

• IfusingFPPC’se-lingsystem,writetoform700@fppc.ca.gov.

FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 2

What’s New

Gift Limit Increase

The gift limit increased to $500 for calendar years 2019

and 2020.

Who must le:

• Electedandappointedocialsandcandidateslistedin

Government Code Section 87200

• Employees,appointedocials,andconsultantsling

pursuanttoaconictofinterestcode(“codelers”).

Obtain your disclosure categories, which describe

the interests you must report, from your agency;

they are not part of the Form 700

• Candidatesrunningforlocalelectiveocesthatare

designatedinaconictofinterestcode(e.g.,county

sheris,cityclerks,schoolboardtrustees,andwater

boardmembers)

Exception:

• Candidates for a county central committee are not

requiredtoletheForm700.

• Membersofnewlycreatedboardsand

commissionsnotyetcoveredunderaconictof

interest code

• Employees in newly created positions of existing

agencies

Formoreinformation,seeReferencePamphlet,page3,at

www.fppc.ca.gov.

Where to le:

87200 Filers

Stateoces  Youragency

Judicialoces  The clerk of your court

RetiredJudges  Directly with FPPC

Countyoces  Yourcountylingocial

Cityoces  Yourcityclerk

Multi-Countyoces  Youragency

Code Filers — State and Local Ocials, Employees,

and Consultants Designated in a Conict of Interest

Code:Filewithyouragency,board,orcommissionunless

otherwisespeciedinyouragency’scode(e.g.,Legislative

stalesdirectlywithFPPC).Inmostcases,theagency,

board,orcommissionwillretainthestatements.

Members of Boards and Commissions of Newly

Created Agencies: File with your newly created agency

orwithyouragency’scodereviewingbody.

Employees in Newly Created Positions of Existing

Agencies:Filewithyouragencyorwithyouragency’s

codereviewingbody.(SeeReferencePamphlet,page3.)

Candidates:Filewithyourlocalelectionsoce.

How to le:

The Form 700 is available at www.fppc.ca.gov. Form

700 schedules are also available in Excel format. All

statementsmusthaveanoriginal“wet”signatureorbe

dulyauthorizedbyyourlingocertoleelectronically

under Government Code Section 87500.2.

When to le:

Annual Statements

 March 2, 2020

- ElectedStateOcers

- JudgesandCourtCommissioners

- State Board and StateCommissionMemberslisted

in Government Code Section 87200

 April 1, 2020

- Mostotherlers

Individualslingunderconictofinterestcodesincityand

countyjurisdictionsshouldverifytheannuallingdatewith

theirlocallingocers.

Statementspostmarkedbythelingdeadlineare

consideredledontime.

Statements of 30 pages or less may be emailed or faxed

by the deadline as long as the originally signed paper

versionissentbyrstclassmailtothelingocialwithin

24 hours.

Assuming Oce and Leaving Oce Statements

Mostlerslewithin30daysofassumingorleavingoce

orwithin30daysoftheeectivedateofanewlyadopted

oramendedconictofinterestcode.

Exception:

IfyouassumedocebetweenOctober1, 2019,and

December31, 2019,andledanassumingoce

statement,youarenotrequiredtoleanannual

statementuntilMarch

2,2021,orApril1,2021,

whichever is applicable. The annual statement will cover

thedayafteryouassumedocethroughDecember31,

2020.(SeeReferencePamphlet,page6,foradditional

exceptions.

Candidate Statements

Filenolaterthanthenallingdateforthedeclaration

of candidacy or nomination documents. A candidate

statementisnotrequiredifyouledanassumingoceor

annualstatementforthesamejurisdictionwithin60days

beforelingadeclarationofcandidacyorothernomination

documents.

Late Statements

Thereisnoprovisionforlingdeadlineextensionsunless

thelerisservinginactivemilitaryduty.(Seepage19for

informationonpenaltiesandnes.)

Amendments

Statementsmaybeamendedatanytime.Youareonly

requiredtoamendtheschedulethatneedstoberevised.

Itisnotnecessarytoamendtheentireledform.Obtain

amendment schedules at www.fppc.ca.gov.

FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 3

Types of Statements

Assuming Oce Statement:

Ifyouareanewlyappointedocialorarenewlyemployed

inapositiondesignated,orthatwillbedesignated,in

astateorlocalagency’sconictofinterestcode,your

assumingocedateisthedateyouweresworninor

otherwiseauthorizedtoserveintheposition.Ifyouarea

newlyelectedocial,yourassumingocedateisthedate

you were sworn in.

• Report:Investments,interestsinrealproperty,and

business positions held on the date you assumed the

oceorpositionmustbereported.Inaddition,income

(includingloans,gifts,andtravelpayments)received

during the 12 months prior to the date you assumed the

oceorposition.

ForpositionssubjecttoconrmationbytheStateSenate

ortheCommissiononJudicialAppointments,your

assumingocedateisthedateyouwereappointedor

nominated to the position.

• Example:MariaLopezwasnominatedbytheGovernor

toserveonastateagencyboardthatissubjecttostate

Senateconrmation.Theassumingocedateisthe

dateMaria’snominationissubmittedtotheSenate.

Mariamustreportinvestments,interestsinreal

property,andbusinesspositionssheholdsonthatdate,

andincome(includingloans,gifts,andtravelpayments)

received during the 12 months prior to that date.

Ifyouroceorpositionhasbeenaddedtoanewly

adoptedornewlyamendedconictofinterestcode,use

theeectivedateofthecodeoramendment,whicheveris

applicable.

• Report:Investments,interestsinrealproperty,and

businesspositionsheldontheeectivedateofthe

codeoramendmentmustbereported.Inaddition,

income(includingloans,gifts,andtravelpayments)

receivedduringthe12monthspriortotheeectivedate

of the code or amendment.

Annual Statement:

Generally,theperiodcoveredisJanuary1,2019,

throughDecember31,2019.Iftheperiodcoveredby

thestatementisdierentthanJanuary1,2019,through

December31,2019,(forexample,youassumedoce

betweenOctober1,2018,andDecember31,2018 or you

arecombiningstatements),youmustspecifytheperiod

covered.

• Investments,interestsinrealproperty,business

positionsheld,andincome(includingloans,gifts,and

travelpayments)receivedduringtheperiodcovered

by the statement must be reported. Do not change the

preprinteddatesonSchedulesA-1,A-2,andBunless

youarerequiredtoreporttheacquisitionordisposition

of an interest that did not occur in 2019.

• Ifyourdisclosurecategorychangesduringareporting

period,discloseundertheoldcategoryuntilthe

eectivedateoftheconictofinterestcodeamendment

and disclose under the new disclosure category through

the end of the reporting period.

Leaving Oce Statement:

Generally,theperiodcoveredisJanuary1,2019,

through the date you stopped performing the duties of

yourposition.IftheperiodcovereddiersfromJanuary

1,2019,throughthedateyoustoppedperformingthe

dutiesofyourposition(forexample,youassumedoce

between October1,2018,andDecember31,2018,or

youarecombiningstatements),theperiodcoveredmust

bespecied.Thereportingperiodcancoverpartsoftwo

calendar years.

• Report:Investments,interestsinrealproperty,business

positionsheld,andincome(includingloans,gifts,and

travelpayments)receivedduringtheperiodcoveredby

the statement. Do not change the preprinted dates on

SchedulesA-1,A-2,andBunlessyouarerequiredto

reporttheacquisitionordispositionofaninterestthat

did not occur in 2019.

Candidate Statement:

Ifyouarelingastatementinconnectionwithyour

candidacyforstateorlocaloce,investments,interests

inrealproperty,andbusinesspositionsheldonthedate

oflingyourdeclarationofcandidacymustbereported.

Inaddition,income(includingloans,gifts,andtravel

payments)receivedduringthe12monthsprior to the date

oflingyourdeclarationofcandidacyisreportable.Donot

changethepreprinteddatesonSchedulesA-1,A-2,andB.

Candidates running for local elective oces(e.g.,county

sheris,cityclerks,schoolboardtrustees,orwater

districtboardmembers)mustlecandidatestatements,

asrequiredbytheconictofinterestcodefortheelected

position. The code may be obtained from the agency of

the elected position.

Amendments:

Ifyoudiscovererrorsoromissionsonanystatement,le

anamendmentassoonaspossible.Youareonlyrequired

to amend the schedule that needs to be revised; it is not

necessarytoreletheentireform.Obtainamendment

schedules from the FPPC website at www.fppc.ca.gov.

Note: Onceyouleyourstatement,youmaynotwithdraw

it. All changes must be noted on amendment schedules.

FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 4

Leaving Ofce: Date Left / /

(Check one circle.)

The period covered is January 1, 2019, through the date of

leaving ofce.

The period covered is / / , through

the date of leaving ofce.

Annual: The period covered is January 1, 2019, through

December 31, 2019.

The period covered is

/ / , through

December 31, 2019.

Statement of economic intereStS

cover Page

A PUBLIC DOCUMENT

I have used all reasonable diligence in preparing this statement. I have reviewed this statement and to the best of my knowledge the information contained

herein and in any attached schedules is true and complete. I acknowledge this is a public document.

I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Date Signed

(month, day, year)

3. Type of Statement (Check at least one box)

State

Judge, Retired Judge, Pro Tem Judge, or Court Commissioner

(Statewide Jurisdiction) (Statewide Jurisdiction)

Multi-County

County of

City of

Other

2. Jurisdiction of Ofce (Check at least one box)

Candidate: Date of Election and ofce sought, if different than Part 1:

Assuming Ofce: Date assumed / /

DateInitialFiling Received

Filing Ocial Use Only

Please type or print in ink.

700

FAIR POLITICAL PRACTICES COMMISSION

CALIFORNIA FORM

Agency Name (Do not use acronyms)

Division, Board, Department, District, if applicable Your Position

1. Ofce, Agency, or Court

name of filer (laSt) (firSt) (middle)

MAILING ADDRESS STREET CITY STATE ZIP CODE

()

DAYTIME TELEPHONE NUMBER

EMAIL ADDRESS

(Business or Agency Address Recommended - Public Document)

Signature

(File the originally signed paper statement with your ling ofcial.)

5. Verication

► If ling for multiple positions, list below or on an attachment. (Do not use acronyms)

Agency:

Position:

-or-

None - No reportable interests on any schedule

4. Schedule Summary (must complete)

Schedules attached

Schedule A-1 - Investments – schedule attached

Schedule A-2 - Investments – schedule attached

Schedule B - Real Property – schedule attached

►

Total number of pages including this cover page:

-or-

Schedule C - Income, Loans, & Business Positions – schedule attached

Schedule D - Income – Gifts – schedule attached

Schedule E - Income – Gifts – Travel Payments – schedule attached

FPPC Form 700 - Cover Page (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 5

Clear Page

Print

• Ifyouragencyisamulti-countyoce,listeachcountyin

whichyouragencyhasjurisdiction.

• Ifyouragencyisnotastateoce,court,countyoce,city

oce,ormulti-countyoce(e.g.,schooldistricts,special

districtsandJPAs),checkthe“other”boxandenterthe

countyorcityinwhichtheagencyhasjurisdiction.

Example:

Thislerisamemberofawaterdistrictboardwithjurisdiction

inportionsofYubaandSutterCounties.

Part 3. Type of Statement

Check at least one box. The period covered by a statement

isdeterminedbythetypeofstatementyouareling.Ifyou

are completing a 2019 annualstatement,do not change the

pre-printeddatestoreect2020.Yourannualstatementis

used for reporting the previous year’s economic interests.

EconomicinterestsforyourannuallingcoveringJanuary1,

2020,throughDecember31,2020,willbedisclosedonyour

statementledin2021. SeeReferencePamphlet,page4.

Combining Statements: Certain types of statements may be

combined.Forexample,ifyouleaveoceafterJanuary1,

butbeforethedeadlineforlingyourannualstatement,you

maycombineyourannualandleavingocestatements.File

bytheearliestdeadline.Consultyourlingocerorthe

FPPC.

Part 4. Schedule Summary

• Complete the Schedule Summary after you have reviewed

each schedule to determine if you have reportable

interests.

• Enter the total number of completed pages including the

cover page and either check the box for each schedule you

use to disclose interests; or if you have nothing to disclose

onanyschedule,checkthe“Noreportableinterests”box.

Please do not attach any blank schedules.

Part 5. Verication

Completethevericationbysigningthestatementand

entering the date signed. All statements must have an original

“wet”signatureorbedulyauthorizedbyyourlingocerto

leelectronicallyunderGovernmentCodeSection87500.2.

When you sign your statement, you are stating, under

penalty of perjury, that it is true and correct.Onlytheler

has authority to sign the statement. An unsigned statement

isnotconsideredledandyoumaybesubjecttolateling

penalties.

Instructions

Cover Page

Enteryourname,mailingaddress,anddaytimetelephone

number in the spaces provided. Because the Form 700 is

a public document, you may list your business/oce

address instead of your home address.

Part 1. Oce, Agency, or Court

• Enterthenameoftheocesoughtorheld,ortheagency

or court. Consultants must enter the public agency name

ratherthantheirprivaterm’sname.(Examples:State

Assembly;BoardofSupervisors;OceoftheMayor;

DepartmentofFinance;HopeCountySuperiorCourt)

• Indicatethenameofyourdivision,board,ordistrict,if

applicable.(Examples:DivisionofWasteManagement;

BoardofAccountancy;District45).Do not use acronyms.

• Enter your position title. (Examples: Director; Chief

Counsel;CityCouncilMember;StaServicesAnalyst)

• Ifyouholdmultiplepositions(i.e.,acitycouncilmember

whoalsoisamemberofacountyboardorcommission),

youmayberequiredtolestatementswitheachagency.

Tosimplifyyourlingobligations,youmaycompletean

expanded statement.

• Todothis,enterthenameoftheotheragency(ies)

withwhichyouarerequiredtoleandyourposition

title(s)inthespaceprovided.Do not use acronyms.

Attach an additional sheet if necessary. Complete

onestatementcoveringthedisclosurerequirements

for all positions. Each copy must contain an original

signature.Therefore,beforesigningthestatement,

make a copy for each agency. Sign each copy with an

originalsignatureandlewitheachagency.

Ifyouassumeorleaveapositionafteralingdeadline,

youmustcompleteaseparatestatement.Forexample,a

city council member who assumes a position with a county

specialdistrictaftertheAprilannuallingdeadlinemustle

aseparateassumingocestatement.Insubsequentyears,

thecitycouncilmembermayexpandhisorherannuallingto

include both positions.

Example:

Brian Bourne is a city council member for the City of Lincoln

andaboardmemberfortheCampFarWestIrrigation

District–amulti-countyagencythatcoversPlacerand

Yubacounties.Brian will complete one Form 700 using full

disclosure(asrequiredforthecityposition)andcovering

interestsinbothPlacerandYubacounties(asrequiredfor

themulti-countyposition)andlistbothpositionsontheCover

Page.Beforesigningthestatement,Brian will make a copy

andsignbothstatements.Onestatementwillbeledwith

CityofLincolnandtheotherwillbeledwithCampFarWest

IrrigationDistrict.Bothwillcontainanoriginalsignature.

Part 2. Jurisdiction of Oce

• Checktheboxindicatingthejurisdictionofyouragency

and,ifapplicable,identifythejurisdiction.Judges,judicial

candidates,andcourtcommissionershavestatewide

jurisdiction.AllotherlersshouldreviewtheReference

Pamphlet,page13,todeterminetheirjurisdiction.

State

Judge or Court Commissioner (Statewide Jurisdiction)

Multi-County

County of

City of

Other

2. Jurisdiction of Ofce (Check at least one box)

Agency Name (Do not use acronyms)

Division, Board, Department, District, if applicable Your Position

1. Ofce, Agency, or Court

► If ling for multiple positions, list below or on an attachment. (Do not use acronyms)

Agency:

Position:

x

Yuba & Sutter Counties

Board MemberN/A

N/A

Feather River Irrigation District

FPPC Form 700 - Cover Page (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 6



/ / / /

  



/ / / /

  



/ / / /

  



/ / / /

  



/ / / /

  



/ / / /

  

19 19

19

1919

19

1919



 



 



 



 



 



 



Comments:

SCHEDULE A-1

Investments



  

Investments must be itemized.

Do not attach brokerage or nancial statements.

700

FAIR POLITICAL PRACTICES COMMISSION

CALIFORNIA FORM



   

  Over



   

  Over



   

  Over



   

  Over



   

  Over



   

  Over

19



Stock Other



Partnership

Received of $0 - $499

    (Report on Schedule C)



Stock Other



Partnership

   

    (Report on Schedule C)



Stock Other



Partnership

   

    (Report on Schedule C)



Stock Other



Partnership

Received of $0 - $499

    (Report on Schedule C)



Stock Other



Partnership

Received of $0 - $499

    (Report on Schedule C)



Stock Other



Partnership

   

    (Report on Schedule C)

19

FPPC Form 700 - Schedule A-1 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 7

Clear Page

Print

Instructions – Schedules A-1 and A-2

Investments

“Investment”meansanancialinterestinanybusiness

entity (including a consulting business or other independent

contractingbusiness)thatislocatedin,doingbusinessin,

planningtodobusinessin,orthathasdonebusinessduring

theprevioustwoyearsinyouragency’sjurisdictioninwhich

you,yourspouseorregistereddomesticpartner,oryour

dependentchildrenhadadirect,indirect,orbenecialinterest

totaling$2,000ormoreatanytimeduringthereporting

period.(SeeReferencePamphlet,page13.)

Reportable investments include:

• Stocks,bonds,warrants,andoptions,includingthoseheld

in margin or brokerage accounts and managed investment

funds(SeeReferencePamphlet,page13.)

• Sole proprietorships

• Yourownbusinessoryourspouse’sorregistered

domesticpartner’sbusiness(SeeReferencePamphlet,

page8,forthedenitionof“businessentity.”)

• Yourspouse’sorregistereddomesticpartner’s

investments even if they are legally separate property

• Partnerships(e.g.,alawrmorfamilyfarm)

• Investmentsinreportablebusinessentitiesheldina

retirementaccount(SeeReferencePamphlet,page15.)

• Ifyou,yourspouseorregistereddomesticpartner,

anddependentchildrentogetherhada10%orgreater

ownership interest in a business entity or trust (including

alivingtrust),youmustdiscloseinvestmentsheldbythe

businessentityortrust.(SeeReferencePamphlet,page

16,formoreinformationondisclosingtrusts.)

• Business trusts

You are not required to disclose:

• Governmentbonds,diversiedmutualfunds,certain

fundssimilartodiversiedmutualfunds(suchas

exchangetradedfunds)andinvestmentsheldincertain

retirementaccounts.(SeeReferencePamphlet,page13.)

(Regulation18237)

• Bankaccounts,savingsaccounts,moneymarketaccounts

andcerticatesofdeposits

• Insurancepolicies

• Annuities

• Commodities

• Shares in a credit union

• Governmentbonds(includingmunicipalbonds)

• Retirement accounts invested in non-reportable interests

(e.g.,insurancepolicies,mutualfunds,orgovernment

bonds)(SeeReferencePamphlet,page15.)

• Governmentdened-benetpensionplans(suchas

CalPERSandCalSTRSplans)

• Certain interests held in a blind trust (See Reference

Pamphlet,page16.)

Use Schedule A-1toreportownershipoflessthan10%

(e.g.,stock).ScheduleC(Income)mayalsoberequiredif

the investment is not a stock or corporate bond. (See second

examplebelow.)

Use Schedule A-2toreportownershipof10%orgreater

(e.g.,asoleproprietorship).

To Complete Schedule A-1:

Donotattachbrokerageornancialstatements.

• Disclose the name of the business entity.

• Provide a general description of the business activity of

theentity(e.g.,pharmaceuticals,computers,automobile

manufacturing,orcommunications).

• Check the box indicating the highest fair market value of

yourinvestmentduringthereportingperiod.Ifyouare

lingacandidateoranassumingocestatement,indicate

thefairmarketvalueonthelingdateorthedateyoutook

oce,respectively.(Seepage20formoreinformation.)

• Identifythenatureofyourinvestment(e.g.,stocks,

warrants,options,orbonds).

• Anacquiredordisposedofdateisonlyrequiredifyou

initiallyacquiredorentirelydisposedoftheinvestment

interest during the reporting period. The date of a stock

dividendreinvestmentorpartialdisposalisnotrequired.

Generally,thesedateswillnotapplyifyouarelinga

candidateoranassumingocestatement.

Examples:

Frank Byrdholdsastateagencyposition.Hisconictof

interestcoderequiresfulldisclosureofinvestments.Frank

mustdisclosehisstockholdingsof$2,000ormoreinany

companythatislocatedinordoesbusinessinCalifornia,

as well as those stocks held by his spouse or registered

domestic partner and dependent children.

Alice Lanceisacitycouncilmember.Shehasa4%interest,

worth$5,000,inalimitedpartnershiplocatedinthecity.Alice

must disclose the partnership on Schedule A-1 and income of

$500 or more received from the partnership on Schedule C.

Reminders

• Doyouknowyouragency’sjurisdiction?

• Did you hold investments at any time during the period

covered by this statement?

• Codelers–yourdisclosurecategoriesmayonly

requiredisclosureofspecicinvestments.

FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 8



/ / / /

  



/ / / /

  



/ / / /

  



/ / / /

  

19 19

19 1919 19

SCHEDULE A-2

Investments, Income, and Assets

of Business Entities/Trusts

  

Comments:



Address (Business Address Acceptable)



Address (Business Address Acceptable)



 

 

 

 

Over



 

 

 

 

Over



 

  or

   

Description of Business Activity or

City or Other Precise Location of Real Property

 

  or

   

Description of Business Activity or

City or Other Precise Location of Real Property

4. INVESTMENTS AND INTERESTS IN REAL PROPERTY HELD OR

LEASED BY THE BUSINESS ENTITY OR TRUST

4. INVESTMENTS AND INTERESTS IN REAL PROPERTY HELD OR

LEASED BY THE BUSINESS ENTITY OR TRUST

Check one

go to 2 complete the box, then go to 2

Check one

go to 2 complete the box, then go to 2

2. IDENTIFY THE GROSS INCOME RECEIVED (INCLUDE YOUR PRO RATA

SHARE OF THE GROSS INCOME TO THE ENTITY/TRUST)

2. IDENTIFY THE GROSS INCOME RECEIVED (INCLUDE YOUR PRO RATA

SHARE OF THE GROSS INCOME TO THE ENTITY/TRUST)



700

Check one box: Check one box:





 

 

 

Over



 

 

 

Over

$0 - $499

 

 

$0 - $499

 

 

 



 



FAIR POLITICAL PRACTICES COMMISSION

CALIFORNIA FORM

1. BUSINESS ENTITY OR TRUST



1. BUSINESS ENTITY OR TRUST



Property Ownership/Deed of Trust Stock Partnership

Leasehold Other

Check box if additional schedules reporting investments or real property

are attached





Property Ownership/Deed of Trust Stock Partnership

Leasehold Other

Check box if additional schedules reporting investments or real property

are attached



19 19

Other



Partnership Sole Proprietorship

Other



Partnership Sole Proprietorship



or

 



3. LIST THE NAME OF EACH REPORTABLE SINGLE SOURCE OF

INCOME OF $10,000 OR MORE (Attach a separate sheet if necessary.)

3. LIST THE NAME OF EACH REPORTABLE SINGLE SOURCE OF

INCOME OF $10,000 OR MORE (Attach a separate sheet if necessary.)

FPPC Form 700 - Schedule A-2 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 9

Clear Page

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Instructions – Schedule A-2

Investments, Income, and Assets of Business Entities/Trusts

Use Schedule A-2 to report investments in a business

entity (including a consulting business or other independent

contractingbusiness)ortrust(includingalivingtrust)in

whichyou,yourspouseorregistereddomesticpartner,

andyourdependentchildren,togetherorseparately,hada

10%orgreaterinterest,totaling$2,000ormore,duringthe

reportingperiodandwhichislocatedin,doingbusinessin,

planningtodobusinessin,orwhichhasdonebusinessduring

theprevioustwoyearsinyouragency’sjurisdiction.(See

ReferencePamphlet,page13.)Atrustlocatedoutsideyour

agency’sjurisdictionisreportableifitholdsassetsthatare

locatedinordoingbusinessinthejurisdiction.Donotreport

atrustthatcontainsnon-reportableinterests.Forexample,

a trust containing only your personal residence not used in

wholeorinpartasabusiness,yoursavingsaccount,and

somemunicipalbonds,isnotreportable.

Also report on Schedule A-2 investments and real property

held by that entity or trust if your pro rata share of the

investmentorrealpropertyinterestwas$2,000ormore

during the reporting period.

To Complete Schedule A-2:

Part 1. Disclose the name and address of the business entity

ortrust.Ifyouarereportinganinterestinabusinessentity,

check“BusinessEntity”andcompletetheboxasfollows:

• Provide a general description of the business activity of the

entity.

• Check the box indicating the highest fair market value of

your investment during the reporting period.

• Ifyouinitiallyacquiredorentirelydisposedofthisinterest

duringthereportingperiod,enterthedateacquiredor

disposed.

• Identifythenatureofyourinvestment.

• Disclosethejobtitleorbusinesspositionyouheldwiththe

entity,ifany(i.e.,ifyouwereadirector,ocer,partner,

trustee,employee,orheldanypositionofmanagement).A

business position held by your spouse is not reportable.

Part 2. Check the box indicating your pro rata share of the

gross income received by the business entity or trust. This

amount includes your pro rata share of the gross income

fromthebusinessentityortrust,aswellasyourcommunity

propertyinterestinyourspouse’sorregistereddomestic

partner’sshare.Gross income is the total amount of income

beforedeductingexpenses,losses,ortaxes.

Part 3. Disclose the name of each source of income that is

locatedin,doingbusinessin,planningtodobusinessin,or

that has done business during the previous two years in your

agency’sjurisdiction,asfollows:

• Disclose each source of income and outstanding loan

to the business entity or trustidentiedinPart1if

your pro rata share of the gross income (including your

communitypropertyinterestinyourspouse’sorregistered

domesticpartner’sshare)tothebusinessentityortrust

fromthatsourcewas$10,000ormoreduringthereporting

period.(SeeReferencePamphlet,page11,forexamples.)

Incomefromgovernmentalsourcesmaybereportable

if not considered salary. See Regulation 18232. Loans

fromcommerciallendinginstitutionsmadeinthelender’s

regular course of business on terms available to members

ofthepublicwithoutregardtoyourocialstatusarenot

reportable.

• Disclose each individual or entity that was a source

ofcommissionincomeof$10,000ormoreduringthe

reportingperiodthroughthebusinessentityidentiedin

Part1.(SeeReferencePamphlet,page8.)

Youmayberequiredtodisclosesourcesofincomelocated

outsideyourjurisdiction.Forexample,youmayhaveaclient

whoresidesoutsideyourjurisdictionwhodoesbusinessona

regularbasiswithyou.Suchaclient,ifareportablesourceof

$10,000ormore,mustbedisclosed.

Mark“None”ifyoudonothaveanyreportable$10,000

sources of income to disclose. Phrasessuchas“various

clients”or“notdisclosingsourcespursuanttoattorney-client

privilege”arenotadequatedisclosure. (See Reference

Pamphlet,page14,forinformationonprocedurestorequest

anexemptionfromdisclosingprivilegedinformation.)

Part 4. Report any investments or interests in real property

held or leased by the entity or trustidentiedinPart1ifyour

proratashareoftheinterestheldwas$2,000ormoreduring

the reporting period. Attach additional schedules or use

FPPC’sForm700Excelspreadsheetifneeded.

• Check the applicable box identifying the interest held as

real property or an investment.

• Ifinvestment,providethenameanddescriptionofthe

business entity.

• Ifrealproperty,reportthepreciselocation(e.g.,an

assessor’sparcelnumberoraddress).

• Check the box indicating the highest fair market value

of your interest in the real property or investment during

the reporting period. (Report the fair market value of the

portion of your residence claimed as a tax deduction if you

areutilizingyourresidenceforbusinesspurposes.)

• Identifythenatureofyourinterest.

• Enterthedateacquiredordisposedonlyifyouinitially

acquiredorentirelydisposedofyourinterestinthe

property or investment during the reporting period.

FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 10

 *

ADDRESS (Business Address Acceptable)

 



/ / / /

  



/ / / /

  

19 1919 19

SCHEDULE B

Interests in Real Property

 



  STREET ADDRESS

 

 

 

    

       



    

       





Ownership/Deed of Trust Easement

Leasehold



Other



Ownership/Deed of Trust Easement

Leasehold



Other

Comments:



 

 

 

Over



 

 

 

Over





  $0 - $499  

 





  $0 - $499  

 



  



   

 

700

FAIR POLITICAL PRACTICES COMMISSION

CALIFORNIA FORM

 *

ADDRESS (Business Address Acceptable)

 

 

 

  





   

 

*  a 







FPPC Form 700 - Schedule B (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 11

Clear Page

Print

disclose the number of years remaining on the lease.

• Ifyoureceivedrentalincome,checktheboxindicatingthe

gross amount you received.

• Ifyouhada10%orgreaterinterestinrealpropertyand

receivedrentalincome,listthenameofthesource(s)if

your pro rata share of the gross income from any single

tenantwas$10,000ormoreduringthereportingperiod.If

youreceivedatotalof$10,000ormorefromtwoormore

tenantsactinginconcert(inmostcases,thiswillapply

tomarriedcouples),disclosethenameofeachtenant.

Otherwise,mark“None.”

• Loans from a private lender that total $500 or more and

are secured by real property may be reportable. Loans

from commercial lending institutions made in the

lender’s regular course of business on terms available

to members of the public without regard to your ocial

status are not reportable.

When reporting a loan:

- Provide the name and address of the lender.

- Describethelender’sbusinessactivity.

- Disclose the interest rate and term of the loan. For

variableinterestrateloans,disclosetheconditions

oftheloan(e.g.,Prime+2)ortheaverageinterest

rate paid during the reporting period. The term of

a loan is the total number of months or years given

for repayment of the loan at the time the loan was

established.

- Check the box indicating the highest balance of the

loan during the reporting period.

- Identifyaguarantor,if

applicable.

Ifyouhavemorethanone

reportable loan on a single

pieceofrealproperty,report

theadditionalloan(s)on

Schedule C.

Example:

Allison Gande is a city

planning commissioner.

Duringthereportingperiod,

she received rental income of

$12,000,fromasingletenant

who rented property she

ownedinthecity’sjurisdiction.

IfAllisonreceived$6,000

eachfromtwotenants,the

tenants’nameswouldnotbe

requiredbecausenosingle

tenantpaidher$10,000or

more. A married couple is

considered a single tenant.

Instructions – Schedule B

Interests in Real Property

Reminders

• IncomeandloansalreadyreportedonScheduleBare

notalsorequiredtobereportedonScheduleC.

• RealpropertyalreadyreportedonScheduleA-2,Part4

isnotalsorequiredtobereportedonScheduleB.

• Codelers– doyourdisclosurecategoriesrequire

disclosure of real property?

Reportinterestsinrealpropertylocatedinyouragency’s

jurisdictioninwhichyou,yourspouseorregistereddomestic

partner,oryourdependentchildrenhadadirect,indirect,or

benecialinteresttotaling$2,000ormoreanytimeduring

the reporting period. Real property is also considered to be

“withinthejurisdiction”ofalocalgovernmentagencyifthe

property or any part of it is located within two miles outside

theboundariesofthejurisdictionorwithintwomilesofany

land owned or used by the local government agency. (See

ReferencePamphlet,page13.)

Interests in real property include:

• Anownershipinterest(includingabenecialownership

interest)

• Adeedoftrust,easement,oroptiontoacquireproperty

• Aleaseholdinterest(SeeReferencePamphlet,page14.)

• A mining lease

• An interest in real property held in a retirement account

(SeeReferencePamphlet,page15.)

• An interest in real property held by a business entity or

trustinwhichyou,yourspouseorregistereddomestic

partner,andyourdependentchildrentogetherhada10%

orgreaterownershipinterest(ReportonScheduleA-2.)

• Yourspouse’sorregistereddomesticpartner’sinterestsin

real property that are legally held separately by him or her

You are not required to report:

• Aresidence,suchasahomeorvacationcabin,used

exclusivelyasapersonalresidence(However,aresidence

in which you rent out a room or for which you claim a

businessdeductionmaybereportable.Ifreportable,

report the fair market value of the portion claimed as a tax

deduction.)

• Some interests in real property held through a blind trust

(SeeReferencePamphlet,page16.)

• Please note: A non-reportable property can still

begroundsforaconictofinterestandmaybe

disqualifying.

To Complete Schedule B:

• Reportthepreciselocation(e.g.,anassessor’sparcel

numberoraddress)oftherealproperty.

• Check the box indicating the fair market value of your

interest in the property (regardless of what you owe on the

property).

• Enterthedateacquiredordisposedonlyifyouinitially

acquiredorentirelydisposedofyourinterestinthe

property during the reporting period.

• Identifythenatureofyourinterest.Ifitisaleasehold,

FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 12

NAME OF LENDER

*

ADDRESS (Business Address Acceptable)

BUSINESS ACTIVITY, IF ANY, OF LENDER

IF APPLICABLE, LIST DATE:

/ /

ACQUIRED DISPOSED

IF APPLICABLE, LIST DATE:

/ /

ACQUIRED DISPOSED

18 1818 18

SCHEDULE B

Interests in Real Property

(Including Rental Income)

Name

► ASSESSOR’S PARCEL NUMBER OR STREET ADDRESS

CITY

INTEREST RATE TERM (Months/Years)

%

None

SOURCES OF RENTAL INCOME:

If you own a 10% or greater

interest, list the name of each tenant that is a single source of

income of $10,000 or more.

SOURCES OF RENTAL INCOME:

If you own a 10% or greater

interest, list the name of each tenant that is a single source of

income of $10,000 or more.

NATURE OF INTEREST

Ownership/Deed of Trust

Easement

Leasehold

Yrs. remaining

Other

NATURE OF INTEREST

Ownership/Deed of Trust

Easement

Leasehold

Yrs. remaining

Other

Comments:

FAIR MARKET VALUE

$2,000 - $10,000

$10,001 - $100,000

$100,001 - $1,000,000

Over $1,000,000

FAIR MARKET VALUE

$2,000 - $10,000

$10,001 - $100,000

$100,001 - $1,000,000

Over $1,000,000

IF RENTAL PROPERTY, GROSS INCOME RECEIVED

OVER $100,000

$500 - $1,000

$0 - $499

$1,001 - $10,000

$10,001 - $100,000

IF RENTAL PROPERTY, GROSS INCOME RECEIVED

OVER $100,000

$500 - $1,000

$0 - $499

$1,001 - $10,000

$10,001 - $100,000

HIGHEST BALANCE DURING REPORTING PERIOD

Guarantor, if applicable

OVER $100,000

$500 - $1,000

$1,001 - $10,000

$10,001 - $100,000

FPPC Form 700 (2017/2018) Sch. B

FPPC Advice Email: advice@fppc.ca.gov

FPPC Toll-Free Helpline: 866/275-3772 www.fppc.ca.gov

700

FAIR POLITICAL PRACTICES COMMISSION

CALIFORNIA FORM

NAME OF LENDER

*

ADDRESS (Business Address Acceptable)

BUSINESS ACTIVITY, IF ANY, OF LENDER

INTEREST RATE TERM (Months/Years)

%

None

Guarantor, if applicable

HIGHEST BALANCE DURING REPORTING PERIOD

OVER $100,000

$500 - $1,000

$1,001 - $10,000

$10,001 - $100,000

*

You are not required to report loans from commercial lending institutions made in the lender’s regular course of

business on terms available to members of the public without regard to your ofcial status. Personal loans and

loans received not in a lender’s regular course of business must be disclosed as follows:

None

4600 24th Street

Sacramento

Henry Wells

Sophia Petroillo

2121 Blue Sky Parkway, Sacramento

Restaurant Owner

8

15 Years

NAME OF LENDER*

ADDRESS (Business Address Acceptable)

BUSINESS ACTIVITY, IF ANY, OF LENDER

IF APPLICABLE, LIST DATE:

/ /

ACQUIRED DISPOSED

IF APPLICABLE, LIST DATE:

/ /

ACQUIRED DISPOSED

18 1818 18

SCHEDULE B

Interests in Real Property

(Including Rental Income)

Name

► ASSESSOR’S PARCEL NUMBER OR STREET ADDRESS

CITY CITY

INTEREST RATE TERM (Months/Years)

% None

SOURCES OF RENTAL INCOME:

If you own a 10% or greater

interest, list the name of each tenant that is a single source of

income of $10,000 or more.

SOURCES OF RENTAL INCOME:

If you own a 10% or greater

interest, list the name of each tenant that is a single source of

income of $10,000 or more.

NATURE OF INTEREST

Ownership/Deed of Trust Easement

Leasehold

Yrs. remaining

Other

NATURE OF INTEREST

Ownership/Deed of Trust Easement

Leasehold

Yrs. remaining

Other

Comments:

FAIR MARKET VALUE

$2,000 - $10,000

$10,001 - $100,000

$100,001 - $1,000,000

Over $1,000,000

FAIR MARKET VALUE

$2,000 - $10,000

$10,001 - $100,000

$100,001 - $1,000,000

Over $1,000,000

IF RENTAL PROPERTY, GROSS INCOME RECEIVED

OVER $100,000

$500 - $1,000 $0 - $499 $1,001 - $10,000

$10,001 - $100,000

IF RENTAL PROPERTY, GROSS INCOME RECEIVED

OVER $100,000

$500 - $1,000 $0 - $499 $1,001 - $10,000

$10,001 - $100,000

HIGHEST BALANCE DURING REPORTING PERIOD

Guarantor, if applicable

OVER $100,000

$500 - $1,000 $1,001 - $10,000

$10,001 - $100,000

FPPC Form 700 (2017/2018) Sch. B

FPPC Advice Email: advice@fppc.ca.gov

FPPC Toll-Free Helpline: 866/275-3772 www.fppc.ca.gov

700

FAIR POLITICAL PRACTICES COMMISSION

CALIFORNIA FORM

NAME OF LENDER*

ADDRESS (Business Address Acceptable)

BUSINESS ACTIVITY, IF ANY, OF LENDER

INTEREST RATE TERM (Months/Years)

%

None

Guarantor, if applicable

HIGHEST BALANCE DURING REPORTING PERIOD

OVER $100,000

$500 - $1,000 $1,001 - $10,000

$10,001 - $100,000

*

You are not required to report loans from commercial lending institutions made in the lender’s regular course of

business on terms available to members of the public without regard to your ofcial status. Personal loans and

loans received not in a lender’s regular course of business must be disclosed as follows:

None

4600 24th Street

Sacramento

Henry Wells

Sophia Petroillo

2121 Blue Sky Parkway, Sacramento

Restaurant Owner

8

15 Years

(Real property, car, boat, etc.) (Real property, car, boat, etc.)

SCHEDULE C

Income, Loans, & Business

Positions

 



oncome - Business Position Only





 

   

   

   

700

FAIR POLITICAL PRACTICES COMMISSION

CALIFORNIA FORM

 1. INCOME RECEIVED



ADDRESS (Business Address Acceptable)

 

 

 1. INCOME RECEIVED



ADDRESS (Business Address Acceptable)

 

 



ADDRESS (Business Address Acceptable)

 

 

 



 

 

 



Comments:

 2. LOANS RECEIVED OR OUTSTANDING DURING THE REPORTING PERIOD

*  a 





regular course of business must be disclosed as follows:



 Personal residence

Real Property

Guarantor

Other

Street address

City

(Describe)



Salary  

     

     

 

Sale of

Other



Salary  

     

     

 

Sale of

Other

(Describe) (Describe)

 list each source of $10,000 or more  list each source of $10,000 or moreCommission or Commission or

Loan repayment Loan repayment

FPPC Form 700 - Schedule C (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

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Instructions – Schedule C

Income, Loans, & Business Positions

(Income Other Than Gifts and Travel Payments)

Reporting Income:

Report the source and amount of gross income of $500 or

more you received during the reporting period. Gross income

isthetotalamountofincomebeforedeductingexpenses,

losses,ortaxesandincludesloansotherthanloansfroma

commerciallendinginstitution.(SeeReferencePamphlet,

page11.)Youmustalsoreportthesourceofincometoyour

spouse or registered domestic partner if your community

property share was $500 or more during the reporting period.

The source and income must be reported only if the source

islocatedin,doingbusinessin,planningtodobusinessin,

or has done business during the previous two years in your

agency’sjurisdiction.(SeeReferencePamphlet,page13.)

Reportable sources of income may be further limited by

yourdisclosurecategorylocatedinyouragency’sconictof

interest code.

Reporting Business Positions:

Youmustreportyourjobtitlewitheachreportablebusiness

entity even if you received no income during the reporting

period. Use the comments section to indicate that no income

was received.

Commonly reportable income and loans include:

• Salary/wages,perdiem,andreimbursementforexpenses

including travel payments provided by your employer

• Communitypropertyinterest(50%)inyourspouse’s

orregistereddomesticpartner’sincome-report the

employer’s name and all other required information

• Incomefrominvestmentinterests,suchaspartnerships,

reported on Schedule A-1

• Commissionincomenotrequiredtobereportedon

ScheduleA-2(SeeReferencePamphlet,page8.)

• Grossincomefromanysale,includingthesaleofahouse

orcar(Reportyourproratashareofthetotalsaleprice.)

• RentalincomenotrequiredtobereportedonScheduleB

• Prizes or awards not disclosed as gifts

• Payments received on loans you made to others

• Anhonorariumreceivedpriortobecomingapublicocial

(SeeReferencePamphlet,page10.)

• Incentivecompensation(SeeReferencePamphlet,page

12.)

You are not required to report:

• Salary,reimbursementforexpensesorperdiem,or

socialsecurity,disability,orothersimilarbenetpayments

received by you or your spouse or registered domestic

partnerfromafederal,state,orlocalgovernmentagency.

• Stock dividends and income from the sale of stock unless

thesourcecanbeidentied.

• IncomefromaPERSretirementaccount.

(SeeReferencePamphlet,page12.)

To Complete Schedule C:

Part 1. Income Received/Business Position Disclosure

• Disclose the name and address of each source of income

or each business entity with which you held a business

position.

• Provide a general description of the business activity if the

source is a business entity.

• Check the box indicating the amount of gross income

received.

• Identifytheconsiderationforwhichtheincomewas

received.

• Forincomefromcommissionsales,checkthebox

indicating the gross income received and list the name of

eachsourceofcommissionincomeof$10,000ormore.

(SeeReferencePamphlet,page8.)Note: If you receive

commission income on a regular basis or have an

ownership interest of 10% or more, you must disclose

the business entity and the income on Schedule A-2.

• Disclosethejobtitleorbusinessposition,ifany,thatyou

heldwiththebusinessentity,evenifyoudidnotreceive

income during the reporting period.

Part 2. Loans Received or Outstanding During the

Reporting Period

• Provide the name and address of the lender.

• Provide a general description of the business activity if the

lender is a business entity.

• Check the box indicating the highest balance of the loan

during the reporting period.

• Disclose the interest rate and the term of the loan.

- Forvariableinterestrateloans,disclosetheconditions

oftheloan(e.g.,Prime+2)ortheaverageinterestrate

paid during the reporting period.

- The term of the loan is the total number of months or

years given for repayment of the loan at the time the

loan was entered into.

• Identifythesecurity,ifany,fortheloan.

Reminders

• Codelers–yourdisclosurecategoriesmaynotrequire

disclosure of all sources of income.

• Ifyouoryourspouseorregistereddomesticpartnerare

self-employed,reportthebusinessentityonScheduleA-2.

• DonotdiscloseonScheduleCincome,loans,orbusiness

positions already reported on Schedules A-2 or B.

FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 14

SCHEDULE D

Income – Gifts

Comments:

Name

700

FAIR POLITICAL PRACTICES COMMISSION

CALIFORNIA FORM

► NAMEOFSOuRCE(Not an Acronym)

ADDRESS (Business Address Acceptable)

 BuSINESSACTIvITY,IFANY,OFSOuRCE

DATE (mm/dd/yy) vALuE DESCRIPTIONOFGIFT(S)

/ / $

► NAMEOFSOuRCE(Not an Acronym)

ADDRESS (Business Address Acceptable)

 BuSINESSACTIvITY,IFANY,OFSOuRCE

DATE (mm/dd/yy) vALuE DESCRIPTIONOFGIFT(S)

/ / $

► NAMEOFSOuRCE(Not an Acronym)

ADDRESS (Business Address Acceptable)

 BuSINESSACTIvITY,IFANY,OFSOuRCE

DATE (mm/dd/yy) vALuE DESCRIPTIONOFGIFT(S)

/ / $

► NAMEOFSOuRCE(Not an Acronym)

ADDRESS (Business Address Acceptable)

 BuSINESSACTIvITY,IFANY,OFSOuRCE

DATE (mm/dd/yy) vALuE DESCRIPTIONOFGIFT(S)

/ / $

► NAMEOFSOuRCE(Not an Acronym)

ADDRESS (Business Address Acceptable)

 BuSINESSACTIvITY,IFANY,OFSOuRCE

DATE (mm/dd/yy) vALuE DESCRIPTIONOFGIFT(S)

/ / $

► NAMEOFSOuRCE(Not an Acronym)

ADDRESS (Business Address Acceptable)

 BuSINESSACTIvITY,IFANY,OFSOuRCE

DATE (mm/dd/yy) vALuE DESCRIPTIONOFGIFT(S)

/ / $

FPPC Form 700 - Schedule D (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

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Instructions – Schedule D

Income – Gifts

Reminders

• $500 limit in

2019

•  you only need to report gifts from

reportable sources.

Gift Tracking Mobile Application

• FPPC has created a gift tracking app for mobile



and easy way to upload the information to the Form



A gift is anything of value for which you have not provided





multiple gifts totaling $50 or more received during the

reporting period from a single source must be reported.







gave it away to another person.











business activity of both the donor and the intermediary.







of Schedule D.

Commonly reportable gifts include:

 Tickets/passes to sporting or entertainment events

 Tickets/passes to amusement parks

 

 

provided in direct connection with your attendance at a



gathering

 Rebates/discounts not made in the regular course of



status

 

 







Reference 

 

 Forgiveness of a loan received by you

You are not required to disclose:

 



charitable organization or government agency without

being claimed by you as a charitable contribution for tax

purposes

 



certain other family members (See Regulation 18942 for a



was acting as an agent or intermediary for a reportable

source who was the true donor.

 Gifts of similar value exchanged between you and an





 Gifts of informational material provided to assist you in the





 

investments or real property may be reportable on other



 

less than $250

 Campaign contributions

 



for an organization exempt from taxation under Section



be received from the organization or committee holding the

fundraiser.

 Gifts given to members of your immediate family if the

source has an established relationship with the family

member and there is no evidence to suggest the donor had



 







the admission is provided by the person who organizes the

event.

 



made by an individual who is not a lobbyist registered to



gift was made because of an existing personal or business



is no evidence whatsoever at the time the gift is made to



To Complete Schedule D:

 



 

disclose the fair market value and description of the gift.

FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 16

Travel payments reportable on Schedule E include advances



including lodging and meals.







or the perception that you have received a gift in excess of



the purpose of your travel. (See the FPPC fact sheet entitled



to read about travel payments under section



You are not required to disclose:

 





reimbursement for travel on agency business from your

government agency employer.

 

government agency and related per diem expenses when



programs or purposes.

 Travel payments received from your employer in the

normal course of your employment that are included in the

income reported on Schedule C.

 









board member.

Note: Certain travel payments may not be reportable

if reported via email on Form 801 by your agency.

To Complete Schedule E:

 

source of the travel payment.

 

entity.

 



• Travel payments are gifts if you did not provide





$50 or more from a single source during the period

covered by the statement.



provide a description of the giftthe date(s) received

and the travel destination.

• Travel payments are income if you provided services





$500 or more from a single source during the period



proving the payments are income rather than gifts.



describe the services you provided in exchange for the



for travel paymen

ts that are income.

Example:

City council member  Chandler is the chair of a

and the association pays for her

travel to attend its meetings. Because  is deemed



payment by virtue of



payment may be reported

as income. Payments

for  to attend

other events for which she

is not providing services

are likely considered

gifts. 





Example:













creation and economic

activity in China and in



is reasonably related to

a governmental purpose.





but the gift is exempt from



the travel payments are



because the source is

a foreign government and because the travel is reasonably







Government for 12 months. Also note that if China Silicon











Instructions – Schedule E

Travel Payments, Advances,

and Reimbursements

FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 18



Income – Gifts

 

and Reimbursements

Name



FPPC Form 700 (2016/2017) Sch. E

FPPC Advice Email: advice@fppc.ca.gov

FPPC Toll-Free Helpline: 866/275-3772 www.fppc.ca.gov

700



CALIFORNIA FORM

• 

• 





• 

DATE(S): / / - / / AMT: $

(If gift)

DATE(S):

/ / - / / AMT: $

(If gift)

►NAME OF SOURCE (Not an Acronym)

ADDRESS (Business Address Acceptable)

CITYAND STATE

501(c)(3)orDESCRIBEBuSINESSACTIvITY,IFANY,OFSOuRCE

►NAME OF SOURCE (Not an Acronym)

ADDRESS (Business Address Acceptable)

CITYAND STATE

501(c)(3)orDESCRIBEBuSINESSACTIvITY,IFANY,OFSOuRCE

►NAME OF SOURCE (Not an Acronym)

ADDRESS (Business Address Acceptable)

CITYAND STATE

501(c)(3)orDESCRIBEBuSINESSACTIvITY,IFANY,OFSOuRCE

►NAME OF SOURCE (Not an Acronym)

ADDRESS (Business Address Acceptable)

CITYAND STATE

501(c)(3)orDESCRIBEBuSINESSACTIvITY,IFANY,OFSOuRCE

►MuST CHECKONE:

 Made aSpeech/Participated in aPanel

Other - Provide Description

Gift  Income

►If Gift, Provide Travel Destination

►MuST CHECKONE:

 Made aSpeech/Participated in aPanel

Other - Provide Description

Gift  Income

►If Gift, Provide Travel Destination

►MuST CHECKONE:

 Made aSpeech/Participated in aPanel

Other - Provide Description

Gift  Income

►If Gift, Provide Travel Destination

►MuST CHECKONE:

 Made aSpeech/Participated in aPanel

Other - Provide Description

Gift  Income

►If Gift, Provide Travel Destination

DATE(S):

/ / - / / AMT: $

(If gift)

DATE(S):

/ / - / / AMT: $

(If gift)

Health Services Trade Association

1230 K Street, Suite 610

Sacramento, CA

Association of Healthcare Workers

550.00

●

Travel reimbursement for

board meeting.

Chengdu Municipal People's Government

2 Caoshi St, CaoShiJie, Qingyang Qu, Chengdu Shi,

Sichuan Sheng, China, 610000

09

04

09

08

3,874.38

●

Travel reimbursement for

trip to China.

Sichuan Sheng, China

XX

Clear Page

Print



Income – Gifts

 

and Reimbursements

Name



FPPC Form 700 (2016/2017) Sch. E

FPPC Advice Email: advice@fppc.ca.gov

FPPC Toll-Free Helpline: 866/275-3772 www.fppc.ca.gov

700



CALIFORNIA FORM

• 

• 





• 

DATE(S): / / - / / AMT: $

(If gift)

DATE(S):

/ / - / / AMT: $

(If gift)

►NAME OF SOURCE (Not an Acronym)

ADDRESS (Business Address Acceptable)

CITYAND STATE

501(c)(3)orDESCRIBEBuSINESSACTIvITY,IFANY,OFSOuRCE

►NAME OF SOURCE (Not an Acronym)

ADDRESS (Business Address Acceptable)

CITYAND STATE

501(c)(3)orDESCRIBEBuSINESSACTIvITY,IFANY,OFSOuRCE

►NAME OF SOURCE (Not an Acronym)

ADDRESS (Business Address Acceptable)

CITYAND STATE

501(c)(3)orDESCRIBEBuSINESSACTIvITY,IFANY,OFSOuRCE

►NAME OF SOURCE (Not an Acronym)

ADDRESS (Business Address Acceptable)

CITYAND STATE

501(c)(3)orDESCRIBEBuSINESSACTIvITY,IFANY,OFSOuRCE

►MuST CHECKONE:

 Made aSpeech/Participated in aPanel

Other - Provide Description

Gift  Income

►If Gift, Provide Travel Destination

►MuST CHECKONE:

 Made aSpeech/Participated in aPanel

Other - Provide Description

Gift  Income

►If Gift, Provide Travel Destination

►MuST CHECKONE:

 Made aSpeech/Participated in aPanel

Other - Provide Description

Gift  Income

►If Gift, Provide Travel Destination

►MuST CHECKONE:

 Made aSpeech/Participated in aPanel

Other - Provide Description

Gift  Income

►If Gift, Provide Travel Destination

DATE(S):

/ / - / / AMT: $

(If gift)

DATE(S):

/ / - / / AMT: $

(If gift)

Health Services Trade Association

1230 K Street, Suite 610

Sacramento, CA

Association of Healthcare Workers

550.00

●

Travel reimbursement for

board meeting.

Chengdu Municipal People's Government

2 Caoshi St, CaoShiJie, Qingyang Qu, Chengdu Shi,

Sichuan Sheng, China, 610000

09

04

09

08

3,874.38

●

Travel reimbursement for

trip to China.

Sichuan Sheng, China

XX

Clear Page

Print

Questions and Answers

General

Q. What is the reporting period for disclosing interests



statement?

 



business positions held on the date you assumed







 











candidacy.





economic interests?

 

one statement listing the county and the two boards on

the Cover Page or an attachment as the agencies for











and distribute one original to the county and to each

of the two boards. Remember to complete separate

statements for positions that you leave or assume

during the year.





 





they are or may be performing the duties of the

position.







property?

 

economic interests until such time as dissolution of



property agreement has been reached prior to that



be reported. Contact the FPPC for more information.







 

statement for the new agency.

Investment Disclosure







company?

 













disclosure. How is this trust disclosed?

 





with the SEC are not reportable.



that contains stocks through an account managed by





which stocks to purchase?

 





Q. The value of my stock changed during the reporting



 



use your monthly statements to determine the highest





keep a record of where you found the reported value.



report the value of the stock on the date you assumed



FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 20

Questions and Answers

Continued



disclose my income - on Schedule A-2 or Schedule C?

A. Sources of income to a business in which you have an







all of his business is based on his own billings and



community property interest in this business and the

income generated in this manner?

 











reported.





A. Report the name of the employer as a source of income

on Schedule C.





patients or their insurance carriers considered sources

of income?

 











 

reportable.





report this loan repayment on my Form 700?

 

member are not reportable.

Real Property Disclosure

Q. During this reporting period we switched our principal









date?

 





the property was not previously reported because it was

used exclusively as your residence. This would be for







need to report this property interest?

 

it is located within 2 miles of the boundaries of the city

you manage.



for my daughter?

 

personal residence for a family member unless you









property on my Form 700?

 

does not create a reportable interest in real property for

you.

Gift Disclosure

Q. 





reporting obligations?

 



disclose the gift on Schedule D.

FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 22

Q.  and 



spouse considered a separate source for purposes of

the gift limit and disclosure?

A. 

limit 2019



the supervisor artwork valued at no more than $.

The supervisor must identify  and  Benson as

the sources of the gift.







basket valued at $120. The gift basket was donated by







reportable gifts?

A. Because the gift basket was donated by an outside



reportable gift valued at $110 (the value of the basket



is Doug Brewer and the agency is disclosed as the











the applicant provided food and beverages. Would

the food and beverages be considered gifts to the

employees? These employees are designated in our



reportable source of income under the code.





same source during the reporting period total $50 or





limit.







considered informational material?

 





Questions and Answers

Continued

FPPC Form 700 (2019/2020)

advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov

Page - 23

APPENDIX B

Long Beach Municipal Code Section 2.07.010 - Written Ethics Pledge.

I, _____________________________________, do hereby pledge to follow these

principles while acting in my official capacity for the City of Long Beach:

A. To place the best interests of the City above all other interests.

B. To uphold all laws, regulations, and policies.

C. To take no action for the purpose of benefiting the official or employee

personally.

D. To make every effort to avoid a conflict of interest.

E. To avoid disclosure of confidential information obtained in the performance of

their duties or in their official capacity.

F. To exercise prudence and good judgment at all times.

G. To be fair, impartial, and unbiased in the decision making process.

H. To treat each other and the public with respect.

______________________________________________ ___________________

Signature Date

______________________________________________ ___________________

Name – Print Title

CITY OF LONG BEACH

OATH OR AFFIRMATION OF ALLEGIANCE

(Pursuant to Section 3 or Article XX of the State Constitution of the State of California)

I, ___________________________, do solemnly swear (or affirm) that I will support

and defend the Constitution of the United States and the Constitution of the State of

California against all enemies, foreign and domestic; that I will bear true faith and

allegiance to the Constitution of the United States and the Constitution of the State of

California; that I take this obligation freely, without any mental reservation or purpose

of evasion; and that I will well and faithfully discharge the duties upon which I am

about to enter.

SIGNATURE

DEPARTMENT

The above oath was taken and subscribed to before me on ______________________

___________________________________

CITY CLERK

(07/14)

APPENDIX C

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Robert's Rules of Order

Quick Reference Outline

INTRODUCTION

The following is a brief outline of the rules of "Parliamentary" procedure that are

generally followed in meetings conducted by the City Council and various Boards and

Commissions in the City. These guidelines are not exhaustive and certain boards or

commissions may have adopted their own rules of procedure that are slightly different

from the material contained below. In the event of a conflict, the rules of procedure

specifically adopted by a Board or Commission would prevail. The Charter and state

laws such as the Brown Act also override Robert’s Rules when in conflict.

I. COMMON MOTIONS

Main Motion

A main motion is the formal proposal of a suggestion for consideration of the group. A

main motion gives the group something to react to and act on so that there can be a final

decision. A typical example of a main motion in City Council and Commission practice

is a motion to approve or disapprove an item on the agenda. A main motion limits

discussion to something definite so that everyone knows what is at stake and what the

outcome will be. To make a motion, a member says, "I move that _____________.”

A second is required for consideration of a main motion indicating that at least two people

feel that the proposal merits consideration. If a second is not given, the item is not

discussed, simply because it doesn't have enough interest to be considered. A second is

not necessarily an indication of support for the motion, only an indication of interest in

discussion the motion. To second a motion, a member says, "I second that motion."

Amendments or Substitute Motions

Amendments are suggested changes to the motion before the body. They are often

referred to as "substitute motions." They must be germane (which means they must

have something to do with the motion being discussed). There can even be an

amendment to an amendment. (However, only two substitute motions can be pending

at any given time.) Amendments must be seconded.

Once before the group, discussion is limited to the amendment in question. The group

votes on the last amendment proposed and works its way back to the main motion.

Usually, but not always, the group's vote on the amended or substitute motion

dispenses with the matter, and no action is necessary on the main motion.

APPENDIX D

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To amend a motion, you say, "I move to amend the motion by or "I

wish to make a substitute motion that ___________.”

Withdraw a Motion

When you have made a motion and want to withdraw it, you say, "I withdraw my motion"

unless discussion has started on your motion. Then it is the property of the body and can

only be withdrawn by a motion to permit withdrawal which requires a second, is neither

debatable nor amendable, and requires a majority vote. Of course, if no one objects, a

motion may be withdrawn at any time.

Adjourn

When you want to end the meeting, you say, "I move we adjourn." The motion requires

a second, is not debatable, and must be put to an immediate vote. It requires a majority

vote for passage. Adjournment ends the meeting. Any agenda items that have not been

dealt with are then typically considered under unfinished business at the next meeting.

The motion to adjourn can be made even if a body has lost its quorum.

Recess

When you want to interrupt a meeting to take a break, or wait for a necessary participant,

you say, "I move we recess until _____________________________________ ." The

motion requires a second, is debatable only as to the time of the resumption of the

meeting, and requires a majority vote. The only acceptable amendment is on the time of

the resumption of the meeting.

End Debate

When you want to end debate and put the question being discussed to an immediate

vote, you say, "I move we end the debate." The motion requires a second, is not

debatable, is not amendable, and requires a 2/3 vote. If there is more than one part of

the proposal being discussed., i.e., there are amendments, or other motions to refer to

committee, or to postpone, etc., you should specify whether you are moving for a vote

on the item under immediate consideration or on all matters pertaining to that question.

If there is no objection, the chairman may end debate on his own or at the suggestion of a

member. However, if there is an objection from any member, a motion is required to end

the debate. (In some organizations the phrases "I would like to call the question" or “I

move the previous question” are used instead of “end debate” but they all mean the same

thing).

Limit Debate

When you want to limit debate to a certain amount of time or to a certain number of

additional speakers, you say, "I move we limit the debate to [a specified

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number of speakers on each side or a specific time]." If there is more than one part to

the proposal being considered, you should specify whether you want to limit debate to

just the part currently under discussion or to all discussion on the main question. The

motion requires a second, is not debatable, and requires a 2/3 vote.

Refer to a Committee

When you want to have a smaller group go over what is being discussed before further

action, you say, "I move we refer this matter to [an existing committee or “a committee

consisting of _________________________________ ]." The motion requires a second,

is debatable and amendable only as to which committee will handle the matter and the

membership of the committee if it is not already in existence, and requires a majority vote

Appeal

When you want to reverse a decision or ruling of the chair, you say, "I appeal the decision

of the chair (stating the action or decision that is objected to)." This appeal requires a

second. The chair may explain the reasoning behind the decision without leaving the

chair. The appeal is debatable, is not amendable, requires a majority vote to overrule the

chair. The appeal must be made immediately after the decision in question. The chair

must recognize all appeals.

II. ACTIONS AFTER A MOTION HAS BEEN ADOPTED

Move to Reconsider

If a member who voted on the winning side of a matter wishes to reconsider the action

taken, that member can “move to reconsider” the matter. However, this motion can only

be made during the same meeting as the action being reconsidered. If there is a second

(anyone can second), the chair should first take a vote on whether a majority of the body

wishes to reconsider the action. If the body votes to reconsider the action, then the

original motion is placed again before the body for consideration. The body may then

discuss and votes again on the original motion.

Move to Rescind (annul or repeal)

Anyone, regardless of how he or she voted, may move to rescind a motion already

adopted, even at a later meeting. The motion is debatable and amendable (so that the

prior action can be partially rescinded or amended), must be placed in advance on an

agenda and requires a majority vote. A motion to rescind can’t be used where

something has been done to implement the previous vote that can’t be undone. For

example, if the motion has already resulted in a contract, you cannot rescind the

motion, but you may be able to terminate the contract.

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corrections are offered, "If there are no corrections to the minutes, they stand approved

as read .. . the next items of business is . . ." Note that the second and the vote are

assumed if there is no objection.

Thank

you

for

your

service

and

commitment

to

the

citizens

of

the

City

of

Long

Beach.

The

goal

of

this

Handbook

is

to

increase

your

awareness

of

the

ethics,

conflict

of

interest

and

open

meeting

laws

which

will

govern

your

service,

and

to

provide

you

with

information

about

how

to

seek

advice

on

these

matters

from

the

Office

of

the

City

Attorney.

This

2020

revision

of

the

Ethics

Guide

has

been

updated

to

include

the

Fraud

Prevention

and

Reporting

Policy.

Very

truly

yours,

ps

Charles

Parkin,

City

Attorney

The

information

provided

here

describes

these

regulations

in

general

and

encourages

City

employees,

officers

and

commission

members

to

remain

aware

of

potential

ethics,

conflict

of

interest

and

open

meeting

issues.

The

law

in

this

area

is

sometimes

complex

and

legal

advice

is

always

dependent

on

the

specific

facts

of

a

given

situation.

Therefore,

it

may

be

necessary

for

you

to

seek

legal

advice

regarding

your

specific

situation.

For

additional

information

please

contact;

Office

of

the

City

Attorney

411

West

Ocean

Blvd.,

9th

Floor

Long

Beach,

California

90802

Telephone:

(562)

570-2200

Facsimile:

(562)436-1579

E-Mail:

cityattomey@longbeach.gov

This

Guide

is

available

at

the

Long

Beach

City

Attomey's

Web

site:

http://www.longbeach.gov/attorney

TABLE OF CONTENTS

Code of Ethics 1

Ethics Training 2

Accepting Gifts 3

Conflicts of Interests 8

Financial Disclosure 12

Use of City Tickets 17

Political Activity 18

Brown Act 20

Public Records Act 26

Restrictions on Public Meetings 27

“Revolving Door” Restrictions 29

Fraud Prevention and Reporting Policy 30

1

CODE OF ETHICS

On February 6, 2003, the City Council of the City of Long Beach adopted a

Code of Ethics, which applies to City employees, officers and commission members.

This Code requires that all employees, officers and commission members shall pledge:

• To place the best interests of the City above all

other interests.

• To uphold all laws, regulations and policies.

• To take no action for the purpose of benefiting the

official or employee personally.

• To make every effort to avoid a conflict of interest.

• To avoid disclosure of confidential information

obtained in the performance of his or her duties or

in his or her official capacity.

• To exercise prudence and good judgment at all

times.

• To be fair, impartial, and unbiased in the

decision-making process.

• To treat each other and the public with respect.

3

ACCEPTING GIFTS

The state’s Political Reform Act regulates your receipt of certain gifts. These

laws apply to all persons required to file a Statement of Economic Interests - Form

700. It is important for you to be familiar with these laws because accepting a

prohibited gift may subject you to penalties and may require the City to void contracts

if a conflict of interest has occurred.

What is a

Gift?

A “gift” is anything of value that you receive for which you do

not provide monetary or other consideration of equal or greater

value. A gift may include meals, tickets to sporting events, and

rebates or discounts i

n the price of anything of value unless the

rebate or discount is made in the regular course of business to any

member of the public without regard to official status. Any

official who claims that he or she did not receive a gift because he

or she provide

d consideration has the burden of proving that the

consideration is worth as much as or more than the gift.

Important

Note For City

Employees in

City Manager

Departments

City employees working in departments under the City Manager’s

jurisdiction are subject to restrictions on the acceptance of gifts in

addition to those set forth below. Such employees may not

accept passes or tickets to recreational or entertainment events,

unless they are assigned to attend such events as part of their

duties. Further, they may not

accept gifts of consumable goods,

such as food, drink and other products provided by someone

actually or potentially involved with business with the City.

4

ACCEPTING GIFTS

Gift

Restrictions

for City

Officials

and Board

Members

You may not accept any gift intended to influence you in the

performance of your official duties. In addition, those persons

who are required to file statements of economic interests may

not accept a gift or combination of gifts during the calendar year

from a single source with a total value that exceeds $500

(effective 1/1/19 – 12/31/20) if the gift is required to be reported

on your statement of economic interests. A gift is required to be

reported if the donor does business within the City of Long

Beach.

Gift Limits for

Certain

Officials

If you are a City elected official, Planning Commissioner, City

Manager, City Attorney or an official that manages the City’s

investments, you may not accept a gift from any source with a

total value that exceeds $500.

Accepting

Honoraria

Honoraria are gifts or payments received for speaking

engagements, etc. There are complex regulations governing

when honoraria may be accepted, so please contact the City

Attorney’s Office prior to accepting any honorarium.

Public

Disclosure

of Gifts

You must publicly disclose a gift you receive and its value if:

•

the donor is a source described in your agency’s

Conflict of Interest Code; and

•

the total value of all gifts you received from that

source during the calendar year is at least $50.

If the exact dollar amount of a gift is unknown, you must report

a good faith estimate of the item’s fair market value on your

statement of economic interests. Reporting the value as “over

$50” or “value unknown” is not adequate disclosure. This

disclosure should be made on your Statement of Economic

Interests - Form 700.

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ACCEPTING GIFTS

Exceptions

to the Gift

Limits

Items listed below are not subject to City or state gift

limitations, and, if received, need not

be disclosed on your

statement of economic interests, except where noted.

•

Gifts not used and returned or donated to charity or

the City without being claimed as a tax deduction

within thirty (30) days after acceptance.

•

A single ticket to a fundraising event for a tax

exempt 501(c)(3) non-

profit organization, if it is

provided by the non-

profit organization, or a single

ticket to a political fundraising event, if it is

provided by the campaign committee.

•

Tickets provided through the City’s Policy on

Tickets and Passes (available on

the City’s

website), administered by the City Manager’s

Office, and reported separately by the City Ticket

Administrator of FPPC Form 802.

•

Gifts from family members (spouse, child, parent,

grandparent, grandchild, brother, sister, parent-in-

law, brother or sister-in-law, nephew, niece, aunt,

uncle, first cousin, or the spouse of any of these

persons) or a partner in a bona fide dating

relationship as long as they are not acting as

intermediaries for restricted sources.

• Gifts to you or an immediate family me

mber in

connection with a non-

recurring ceremonial event

(e.g., wedding, bar mitzvah) valued at no more than

$100.

•

Informational material such as books, reports,

pamphlets, calendars, seminars, or informational

conferences exclusively for official or offic

e use

and valued at less than $250. (Note: travel is never

informational material.)

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• Items received from your union; food and beverage

from another union if you are a member of a union.

•

Personalized plaques and trophies valued at less

than $250.

ACCEPTING GIFTS

• Meals and lodging offered in an individual’s home.

•

Meals provided at an event at which you speak,

participate in a seminar, or provide a similar service,

only if paid for by a federal, state or local

government agency (Form 801 must be filled out).

• Inheritances and bequests.

Are Meals

Considered

Gifts?

Yes. A meal is a gift, unless one of the exceptions to the gift

limitation regulations applies. A meal provided to an official by

an individual in his or her home when the individual or a member

of the individual’s immediate family (an individual’s spouse and

dependent children) is present is also not considered a gift.

Are

Invitations

to Events

Considered

Gifts?

Yes. An invitation or a ticket to an event is considered a gift,

unless it

is a political fundraiser or a fundraiser for an

organization exempt from taxation (i.e., a charitable

organization), and

you have received a single ticket from the

charity itself, or from the political committee itself. If the event is

not exempt, the re

portable value of the invitation or ticket is

generally its face value. If there is no face value, the reportable

value is the cost to the donor. It is your responsibility to contact

the donor to ascertain the total per-person cost of the event. In

othe

r words, you must ask the person or entity hosting the event

to determine your pro-

rata share of the total cost, including food,

beverages, entertainment, decorations, etc. As discussed below, if

you give the invitation or ticket to someone else, you must still

report it as a gift to you. In addition, if you take a guest with you

to the event, you must report the value of two invitations/tickets.

If a ticket or invitation is discarded or unused, it is not considered

a gift.

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Are Raffle

Prizes

Considered

Gifts?

Yes. Any raffle prizes awarded to City employees donated by an

entity other than the City of Long Beach or a fellow City

employee, is a gift and must be reported as such.

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ACCEPTING GIFTS

If a Gift is

Given Away,

Does it Still

Count As

A Gift?

Yes. If you receive a gift and then give it to someone else or throw

it away, it is still considered a gift to you.

Gifts of

Travel are

Severely

Restricted

Generally, you may not accept reimbursement for travel and

related expenses from sources othe

r than the City of Long

Beach if traveling on official duty.

Some minor exceptions apply,

and you should contact the City Attorney’s Office for advice about

how to proceed if such travel is offered. It is important to get

advice, because if an outside en

tity pays for your travel, the travel

must be reported, and in certain circumstances, is prohibited.

Travel that is offered to you as a gift is subject to the gift limits -

even if offered to you in your personal life outside the scope of

your official dut

ies. In some cases, you may be prohibited from

accepting a “gift of travel.” For example, City officials may not

accept a gift of travel from any transportation company, included,

but not limited to, airlines, railroads, bus and shipping companies.

Exemp

tions to the gift limits may apply for certain types of travel

offered to you depending on the destination and whether you are

providing a service, such as making a speech, in exchange for the

travel. In most instances, a Form 801 must be filled out by the

employee and posted on the City’s website. For information,

please contact the Office of the City Attorney.

9

BEHESTED PAYMENTS

A “behested payment” is a donation made to an agency or charity at the request

of an elected official for a legislative, governmental or charitable purpose. (Cal. Gov.

Code §82015) These payments are neither “gifts” nor “contributions,” under state

law. The purpose of the disclosure is to identify gestures made by public officials

which might influence the official’s decisions and to promote unbiased governmental

decision-making.

Behested payments totaling $5,000 or more from a single source in a calendar

year must be disclosed by the official on FPPC Form 803, which is filed with the

official’s agency within 30 days of the date of the payment(s). The name and address

of donor; name and address of receiving group; amount and date(s) of the payment(s);

brief description of the goods or services provided, if any; and a description of the

specific purpose or event for which the payments were made must be reported on the

form.

A payment is made at the behest of public official, or their employee or agent,

when the official:

• Requests or suggests the donation;

• Controls or directs the donation; or

• Plays a cooperating, consulting or coordinating role with respect to

the donation.

Some examples include.

• Fundraising for inaugural activities – any contributions of $5,000

or more from a single source are required to be reported due to the

“consultation or coordination with the elected official (even if all

he/she does is to show up!).

• Outside counsel expenses – law firms retained to represent an

agency and funded with contributions sought from the public in the

amount of $5,000 or more from a single source must be reported.

• Additional staff support – staff support sought from other public

agencies in connection with service on a committee or regional

board must be reported.

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• Volunteer labor or materials behested by an official to improve a

City facility.

A behest for donations (including donations of labor) for the benefit of the City

(or to City-owned property) must be routed through the City Manager’s office for

approval to ensure compliance with safety requirements, any necessary permits,

liability waivers and other considerations, and may require approval by the City

Council. A behest made without following this process is at risk of being determined

under FPPC regulations to be a gift to the individual behesting it. Valuation of the

donated services will be made at their fair market value.

11

CONFLICTS OF INTERESTS

Conflict of interest rules exist to reinforce public confidence that City officials,

employees and commissioners are acting in the best interests of the public, and not in

furtherance of their own self-interests. As a general rule, you should avoid situations

where your official actions may affect or appear to affect your private interests,

financial or non-financial.

For purposes of this Handbook, reference to “board members” includes City

councilmembers, commission members and committee members.

What is a

Conflict of

Interest?

You have a conflict of interest if your public actions as a City

official, employee or board member affect your personal

financial interests or the interests of your immediate family

members. It do

es not matter whether the action has a negative

or positive effect on the interest. Therefore, state law prohibits

you from making, participating in making, or attempting to

influence any

government decision if it is reasonably

foreseeable that the decisi

on will have a material financial effect

on any of your economic interests or those of an immediate

family member.

Decisions Related to Contracts

State law prohibits you from being financially interested in any

City contract if your duties call on you to

participate in any way

or at any stage in the approval of the contract. Any participation

(including discussion) in the process by which such a contract is

developed, negotiated or executed is a violation of the law.

Employee Participation in City Procurement Processes

When acting as a representative of the City in an request for

proposals (“RFP”), invitation to bid (“ITB”) or other

procurement process for goods, equipment or services, City

employees are prohibited from using or allowing the use of their

name and position to promote, endorse, or potentially benefit a

company doing business with the City.

This does not prohibit

an employee from conducting or providing reference checks or

12

obtaining background information on bidders or proposers in

City procurements.

13

CONFLICTS OF INTERESTS

How Do I

Know If I

Have a

Conflict?

It can be difficult to determine whether you have a legal conflict

of interest pursuant to state law. Therefore, you should always

contact the City Attorney’s Office if a question arises.

You may have a conflict of interest if:

•

You are an officer, director, partner, employee,

trustee or manager of a company with business

before your department or board.

•

You have an investment of $2,000 or more in a

company with business before

your department or

board.

•

You have an interest in real property of $2,000 or

more and that real property is the subject matter of an

item before your department or board. This includes

leasehold interests that are longer than a “month-to-

month” tenancy.

• Y

ou own or lease an interest in real property that is

located within 500 feet of a property which is the

subject matter of a decision before your department

or board. (An “interest in real property” does not

include a “month-to-month” tenancy.)

• You receive

any income which totals $500 or more

within the prior 12 months, from a person or entity

with business before your department or board.

Income includes loans or forgiveness of

indebtedness.

• You receive a gift or gifts totaling $500

or more

within the pri

or 12 months, from a person or entity

with business before your department or board (gifts

include rebates, discounts, free meals, free tickets or

travel).

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CONFLICTS OF INTERESTS

• You or someone that is a source of income to you

($500 or more within

the prior 12 months) is the

subject of a proceeding before your department or

board.

•

As a result of a decision before your department or

board your personal finances or those of your

immediate family will either increase or decrease in

any manner.

Remember that if you are married, one-

half of your spouse’s

income is deemed to be your

income. Therefore, if your spouse

has any of the interests described above, you will have a conflict

of interest.

The City Attorney will work with you to determine if you have a

conflict pursuant to City or state law and to determine whether

you must “disqualify” yourself. Please note that the mere

presence of one of the interests listed does not necessarily mean

that you have a conflict. Since other factors may be involved, if

there is any question you should consult with the City Attorney’s

Office.

What Are the

Remedies for

Conflicts?

If a conflict of interest exists, you must be “disqualified” –

meaning that you must abstain

from making, participating in

making, discuss

ing or attempting to use your official position in

any way to influence the government decision that might affect

that personal interest. (If you are a Councilmember or a Planning

Commissioner

, you must also leave the room while the issue is

being discuss

ed.) Again, the City Attorney’s Office will provide

advice concerning the existence of a conflict and if

disqualification is required. Further, there are circumstances

when your entire board may be disqualified.

Please be aware that severe penalties may

result for you and the

City, if you do not abstain when appropriate.

15

CONFLICTS OF INTERESTS

How Do I

Disqualify

Myself If I

Have a

Conflict of

Interest?

If disqualification on a meeting agenda item is required, you must

publicly disclose the intere

st which is the subject of the potential

conflict as well as the fact that you are disqualifying yourself

from any participation in the decision.

The disclosure may be

made orally at the public meeting and/or in writing to the board

secretary and must be

made a part of the agency’s official records

(e.g., the minutes of the meeting.)

16

FINANCIAL DISCLOSURE

State law requires that all cities adopt a Conflict of Interest Code, which

requires that designated City employees and officials make a written disclosure of

certain financial interests.

What is a

Conflict of

Interest

Code?

A Conflict of Interest Code is a set of rules and regulations

adopted pursuant to California’s Political Reform Act. Each

Conflict of Interest Code designates positions requi

red to file a

Statement of Economic Interests - Form 700

, and assigns

disclosure categories specifying the types of interests to be

reported.

The types of interests you must disclose depend upon the

responsibilities of your designated position. The disclosure

requirements may include the reporting of investments, business

positions, interests in real property, income and other financial

interests.

How Do I

Know I

Must File a

Statement of

Economic

Interests -

Form 700?

If you are required to file, the City Clerk will notify you of this

fact in writing immediately upon your commencement of service

with the City.

Why Do I

Have To File

a Statement

of Economic

Interests -

Form 700?

California state law requires the filing of Statements of Economic

Interests. The Act states that:

“Assets and income of public officials which may be

materially affected by their official actions should be

disclosed (and in appropriate circumstances the

officials should be disqualified from acting in order

that conflicts of interest may be avoided).”

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FINANCIAL DISCLOSURE

All elected City officials, board and advisory committee members

must file Statements of Economic Interests. Certain employees

holding positions that involve making or participating in the

making of

decisions, which may foreseeably have a material

effect on the employee’s financial interests, must also file.

For more information on this subject, please review the FPPC

guide, Your Duty to File, at:

http://www.fppc.ca.gov/library/seibook9-04.pdf

When Do

I Have To

File?

The Statement of Economic Interests - Form 700 must be filed

under the following circumstances:

• An Initial

statement is required within 30 days after

the date when an office or position has been added to

a newly-adopted or newly-amend

ed conflict of

interest code.

• An Assuming Office

statement is required within 30

days after the date when you take your new position.

• Annual

statements are required by April 1 of each

year, covering the preceding calendar year. If you

assumed office on or after October 1

st

of that year, no

annual statement is due until the following April.

• A Leaving Office

statement is required within 30

days after the date you leave a designated position.

Where Do

I Have To

File?

The completed Statement of Economic Interests - Form 700 must

be

submitted online through a link provided by the City Clerk, or

received in hard copy format in the City Clerk Department, , 411

West Ocean Blvd., 11th Floor,

Long Beach, CA 90802, on or

before the filing deadline. Faxes are not a

ccepted, and the Form

700 must be signed under penalty of perjury.

18

FINANCIAL DISCLOSURE

How Do I

Complete

My

Statement

of Economic

Interests?

This depends upon what interests you are required to disclose, and

what interests you hold. The City Clerk will supply you with the

online link to the

Form 700 and the appropriate department’s

Conflict of Interest Code which outlines your disclosure

categories.

• Complete

the top section of the Cover Page of the Form

700 with your full name, mailing address (ma

y be a

business address), and daytime phone number.

- Section #1, Office, Agency or Court: Put the name

of the department you work for or your board or

commission

on the first line. On the second line, if

you are in a department that is broken into divisions,

please list your division

. On the third line, put the

name of your position

as it appears in the Conflict

of Interest Code.

There are a few people who hold more than one

designated position. They may file a single

“expanded statement,” which disclo

ses all the

interests required by them by each of their disclosure

categories.

- Section #2: Your jurisdiction is the City of Long

Beach.

- Section #3:

You will be advised by letter of the type

of statement, whether Initial, Assuming, Annual, or

Leaving.

If Initial, Assuming or Leaving, check the

appropriate box and fill in the date.

- Period Covered:

For the Annual Statement,

remember that you are disclosing information from

the previous calendar

year. For an Initial or

Assuming statement, you are dis

closing information

from the year prior to your appointment date.

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FINANCIAL DISCLOSURE

• Carefully review your disclosure category to determine if

you have reportable interests.

• Read the instructions

for each schedule of the Form 700,

and be sure to

use the appropriate schedule for each type of

interest you must report. Put your name on each schedule

you complete.

•

When you have completed the appropriate schedule(s), go

back to the Cover Page of the Form 700. Go to:

- Section #4, Schedule Summary: I

f you have

disclosed reportable interests on any of the

schedules, attach

them to the Cover Page. Please

check the appropriate box

or boxes in Section #4.

You are confirming that one or more schedules are

attached to the cover page and contain information

that you are required by law to disclose.

-

You may have no interests of the type you are

required to disclose, according to your conflict of

interest code.

If you do not complete any

schedules, check the “No Reportable Interests”

box and file only the

completed and signed cover

page with the City Clerk Department.

-

Indicate the total number of pages completed

including the Cover Page.

- Section #5, Verification: You must date and sign

the cover page. .

Who Will

See My

Form?

Once filed, the Form 700 - Statement of Economic Interests is

a public document

, and must be made available to the public on

request. Filers must sign the Form 700 under penalty of perjury.

20

FINANCIAL DISCLOSURE

What Else

Should I

Know?

FILE ON TIME! Late filers may face fines or other penalties.

Persons who do not file within 30 days of specific written notice

provided by the City Clerk may be removed from their positions.

Where Do

I Go For

Help?

Questions relating to the City of Long Beach’s Conflict of Interest

Cod

e and local filing obligations should be directed to the City

Clerk. Questions of a legal nature may be directed to the Office

of the City Attorney.

An interactive version of the Statement of Economic Interests -

Form 700 and more information relating the

Political Reform Act

is available from the Fair Political Practices Commission (FPPC)

website at www.fppc.ca.gov

/. You may also contact the Fair

Political Practices Commission’s toll free help line at (866) 275-

3772. For more detailed information, see H

ow Do I Get Advice

From the FPPC? at:

http://www.fppc.ca.gov/pdf/advice.pdf

21

USE OF CITY TICKETS

At various times, the City receives free tickets to sporting or entertainment

events, either pursuant to a City contract or a donation from the event’s sponsor. As a

City official or employee, you may be offered the use of such tickets. However, you

should be aware there are restrictions on who can use such tickets.

Can I Use City

Tickets to

Events?

Yes, however, your attendance at the event must (1) be

authorized by the City’s ticket policy, located on the City’s

website and (2) must serve a governmental or public purpose.

If I Use the

Tickets, What

Do I Have to

Do?

Any use of City tickets will require the user to fill out a Form

802 within 30 days of the event. This form, which

can be

obtained from the City Manager’s Office

, lists the official’s

name, the event and the governmental or public purpose that

was served by attendance at the event. The executed Form 802

must then be returned to the City, so that it can be made

available to the public on the City’s website.

For more information on the City’s ticket policy, see:

http://www.longbeach.gov/hr/policies/use_of_tickets_and_passes.asp

22

POLITICAL ACTIVITY

Laws governing the political activity of City officials have been established to:

(1) safeguard public resources; (2) ensure the government remains nonpartisan and

neutral in election matters; and (3) protect City employees from pressure to support or

oppose candidates or ballot measures.

What Is

Prohibited

Political

Activity?

You may not:

•

use or authorize the use of City offices, stationery,

telephones, vehicles, equipment or any other City

property for any campaign activity;

•

engage in fundraising or other campaign activities

during hours

for which you are paid to conduct City

business;

•

knowingly solicit contributions for or against a

political candidate or ballot measure from any City

official or employee. Soliciting a contribution from

the spouse of a City officer or employee is

permiss

ible so long as it is not a subterfuge for

soliciting the City employee;

•

permit yourself to be solicited for a campaign

contribution by another City official or employee;

•

receive, deliver, or attempt to deliver a political

contribution in City Hall, any City office building, or

in any office for which the City pays the majority of

the rent.

23

POLITICAL ACTIVITY

What Is

Permissible

Political

Activity?

You may:

•

perform volunteer work, endorse* candidates, and

take a position on ballot measures, as long as these

activities do not involve the use of City time,

property, facilities or equipment;

•

use your own funds to make political contributions,

subject to applicable laws;

• solicit political contributions from persons other than

City officials and employees

on behalf of candidates

or ballot measures.

•

use City resources to provide unbiased, balanced, and

factual information about the purposes, provisions

and estimated impact of City, state and school district

bond issues and ballot measures, as long as all views

on the subject are equally presented. (Remember,

however, that City funds may not be spent to urge the

passage or defeat of any ballot measure.)

*City officials should make clear that they are acting as

individuals and take all steps to avoid giving th

e impression that

the City supports the candidate or ballot measure.

24

BROWN ACT

Meetings of the City Council and nearly all of the City’s boards, commissions

and committees are subject to extensive regulations known as the Brown Act (the

“Act”), which are designed to ensure that all deliberations and decisions of City

agencies take place in public. It is important for City councilmembers and board

members to understand these requirements, because a violation may either void the

proposed action or subject the board members to criminal liability.

What Bodies

Are Covered

by the Brown

Act?

The Act governs the meetings of all local “legislative bodies,”

that is, all multimember councils, boards, commissions,

committees and the like of the City. Only bodi

es created by

charter, ordinance or the minute order of the City Council are

covered by the Act.

Committees May Also Be Covered

The Act also governs the meetings of “standing committees”

(those which have continued responsibility over a particular

subject

matter, as well as those with fixed meeting schedules) of

the City’s boards. It may not include temporary advisory

committees (or “ad hoc” committees) which consist solely of less

than a quorum of the members of the board, but the City

Attorney’s Office s

hould be consulted. These will typically be

committees of two members (of a five-

member board) assigned to

investigate and report back on a single issue.

What is a

Meeting?

A “meeting” of a board includes a gathering of at least a majority

of the membe

rs (i.e., a quorum) at the same time and in the same

place to hear, discuss or act on one or more matters under the

jurisdiction of the board.

Such meetings may lawfully be held only if the notice and other

requirements discussed below are followed.

25

BROWN ACT

Informal, social gatherings of board members are not meetings,

and need not comply with the Act, as long as there is no

discussion of any subject matter under the board’s jurisdiction. If

these informal gatherings will involve discussions amon

g a

majority of the members relating to the board’s official business,

the meeting should be properly noticed, and an agenda of the

business items that will be discussed must be posted. The public

must be allowed to attend and participate.

The Act prohibi

ts the use of direct or indirect communications,

intermediaries or technical devices used by a majority of a board

to assist them in arriving at any decision, which is called a “serial

meeting.” For instance, the Chair may not call two other

members of a

five member board to discuss an agenda item. Nor

may one member contact a second member, who then calls a third

member. The same is true for the use of forwarded e-mails,

blanket faxes and the like for communication among a majority of

members.

May a

Majority of

Board

Members

Attend a

Conference or

a Meeting of a

Private

Group?

Members may attend a conference or a meeting of a private group

(e.g., a homeowner association), even if the conference or

meeting will discuss matters of general interest to th

e community.

However, a majority of the members may attend such an event at

the same time only if:

•

The conference or meeting is open to attendance by

the public;

•

If the event is a meeting of a private group, it has

been publicized; and

• The members do not

discuss among themselves,

other than as part of the scheduled program, business

that is within the subject matter jurisdiction of the

board.

26

BROWN ACT

Otherwise, a conference attended by a majority of members must

be open to the public. The Act do

es not require the organizers to

allow members of the public to attend free of charge if others are

charged an admission fee.

What Are

the Act’s

Notice and

Agenda

Require-

ments?

Requirements for Regular Meetings

The time and place for regular board me

etings are established by

ordinance, resolution or rules of order. They can be changed by

similar formal action.

The agenda of a regular meeting of a board must be posted at least

72 hours before the start of the meeting. With the exceptions

described be

low, all matters that will be discussed or acted on by

the board must be listed on the agenda.

Requirements for Special Meetings

A “special meeting” of a board may be called by posting a

notice/agenda and by delivering (by mail or personal delivery) the

no

tice/agenda to all members and to all media outlets that have

requested to be so notified 24 hours before the meeting. The

notice/agenda must state the place and time of the meeting, as

well as the matters that will be discussed and/or decided.

Exceptions to the Agenda Requirement

Under almost all circumstances, a matter may not be discussed at

board meetings unless it is listed on the agenda. A board may

discuss a matter that is not on the agenda at a regular meeting only

if one of the following requirements are met:

•

By majority vote, the board determines that the issue

to be discussed constitutes an emergency. This

discussion must be held in open session.

27

BROWN ACT

• By a two-thirds vote of the entire membership, the

board determines that there is

a need to act

immediately, that the board’s consideration of the

matter cannot await the next meeting of the board

and that the need for immediate action arose after

the posting of the agenda.

What

Information

Must an

Agenda

Contain?

The agenda must list all of the matters that will be considered at

the meeting. Each item on the agenda should be described by a

brief but informative summary of the nature of the matter to be

discussed and/or decided. That description should inform

interested members of

the public about the matter so that they

can decide whether to attend and participate.

What Rights

Do the Public

Have at

Meetings?

Except when closed sessions are permitted (see below), all

board meetings must

be held in public. Members of the public

who choose to do so must be allowed to attend; they may not be

asked to sign-

in or provide any information as a condition of

attending. Also, members of the public must be allowed to

record a meeting on a video or audio tape or to broadcast the

proceeding

s, unless the board makes a reasonable finding that

the activity would disrupt the meeting.

Members of the public must be allowed to present testimony or

otherwise address a board about each item on the agenda. A

board may not act on an agenda item until

it has allowed for

public comment on that item. At regular meetings, the public

must also be given an opportunity to address the board on any

matter under its jurisdiction, even if the matter is not on the

agenda. Boards may adopt reasonable rules govern

ing the

amount of time for such public comment on each item on the

agenda as well as the time each member of the public will be

allowed to speak. The public may discuss information relating

to specific matters and must be allowed to criticize the policies,

procedures or programs of the agency. However, disruptions of

a meeting need not be tolerated.

28

BROWN ACT

Meetings may not be held in facilities which are inaccessible to

disabled persons. If a board holds a meeting in an unusual location,

such a

s a restaurant, the public must be allowed to attend without

the need to pay any price for entry (e.g., if the meeting is held in a

restaurant, they must be able to attend without buying lunch). They

must be able to hear the proceedings and must be allowe

d to

present public testimony.

Under What

Circum-

stances May

Closed

Sessions Be

Held?

Under certain circumstances specifically allowed by the Act, a

board is allowed to meet in closed session. If a meeting is closed to

the public, it is not permissibl

e to allow some interested persons to

attend while denying access to others. Generally, the only persons

who may attend closed sessions are the members of the board and

any City staff that is needed to assist the board in its deliberations.

Persons without official roles should not attend.

In order for a board to be able to meet in closed session, the item

must be listed on the agenda, or one of the exceptions to the agenda

requirement must be applicable. Such exceptions are extremely

limited, and should

not be utilized without first receiving advice

from the City Attorney’s Office. These exceptions are:

• personnel discipline and evaluations

• discussion of pending or threatened litigation

• real estate negotiations

• labor negotiations

29

BROWN ACT

What Are the

Penalties for

Violating the

Brown Act?

It is a misdemeanor for a member of a board to attend a meeting

at which action is taken in violation of the Brown Act, if the

member intends to deprive the public of information to which the

member knows (or has reason to know) the public is entitled.

Violations of the Act may also result in the issuance of

injunctions and writs of mandate to correct violations, prevent

future violations, or void actions taken by a board in violation of

the Act.

30

PUBLIC RECORDS ACT

California law requires that, with very few exceptions, all records of the City be

made available for public inspection upon request.

What Records

Must Be

Made

Available for

Public

Inspection?

All written notes, memos, letters and electronic records (such as

texts, e-

mails and documents saved on computer drives) must be

copied and made available to the public upon request.

What If I Am

Not Aware

That the City

Kept My

Memo or

E-mail?

The law requires disclosure of a record, even if the sender is

unaware that it was retained in the City’s files. Therefore, treat all

correspondence with the City as if it were immediately available

to the public.

31

RESTRICTIONS ON PUBLIC MAILINGS

State laws regulate mailings sent with the use of public funds. If a mailed

item “features” an elected official, there are strict limits on how many can be sent.

These regulations become even stricter during any campaign period.

Which Type of

Mailings are

Affected by this

Rule?

These rules only apply to mailings that are sent out at public

expense. “At public expense” means public (City, state or

federal) funds were used for the stationary, copying, stamps,

etc. It applies to items that are sent through the mail or hand-

delivered at residences or businesse

s. It does not apply to

handouts at meetings.

Do These

Limits Apply to

E-Mails?

No, they do not.

What Does it

Mean That an

Elected Official

is “Featured”

in a Mailing?

An elected official is “featured” in a mailed item if it contains

his or her name, photograph or signature, except for a single

reference to the name of the elected official in the letterhead

of the stationary or in the return address on the envelope.

If an Elected

Official is

“Featured,”

What are the

Limits on the

Mailing?

No more than 199 substantially similar pieces of mail can be

sent out in each calendar month if an elected official is

featured in the mailing.

32

RESTRICTIONS ON PUBLIC MAILINGS

When are

Mailings

“Substantially

Similar”?

Mailings are “substantially similar” and are counted as the

same mailing is they are identical, contain most of the same

information, or are intended to honor or celebrate the same

group or holiday.

Are There Any

Exceptions to

This Rule?

Yes, if the mailing consists of a notice of a public meeting.

The 199 limit can be exceeded only if (1) the announcement

concerns a meeting directly relating to the elected officer’s

duties, (2) the elected official will be conducting the meeting,

and (3) the elected official’s name only occurs once within

the mailing. There are other less common exceptions –

please call this office to determine if they will apply.

Do Different

Rules Apply

During a

Campaign

Period?

Yes. The Long Beach Municipal Code requires that after an

incumbent elected official has fi

led his or her nomination

papers, that elected official cannot mail out more than 199

items, regardless of whether his or her name, photo or

signature is included in the document. The only exception is

(1) meeting notices for meetings conducted by the official or

(2) meeting notices for events for which the City is providing

facilities, staff or other financial support. This rule applies

until the election is held.

In addition, on January 1, 2018, Government Code sections

89002 and 89003 went into effect. These sections not only

codified the Fair Political Practices Commission's (FPPC)

pre-

existing mass mailing regulations, but added prohibitions

to otherwise permitted

mass mailings sent within 60 days of

an election where the mailing is sent by or on be

half of a

candidate whose name will appear on the ballot at that

election.

33

“REVOLVING DOOR” RESTRICTIONS

To prevent former City officials, employees and board members from

exercising, or appearing to exercise, improper influence over City decision-

making, City law establishes certain “revolving door” limits on their attempts to

influence City decisions after they leave City service. These restrictions apply to

you only if you are compensated for these activities.

The One-

Year

Restriction

All former City employees, officials and board members must

observe a one-

year ban on directly communicating, for

compensation, with their former agency for the purpose of

attempting to influence action on any matter pending before

that agency. (Mayors and City Co

uncilmembers may not

communicate, for compensation, with any

City agency for the

purpose of influencing action on any pending matter.)

Exceptions

to the One-

Year

Restriction

Exceptions to the restrictions occur under limited

circumstances, including:

• i

f your communication is made when you are an

elected or appointed employee or officer of

another public agency; or

•

if your communication is made when representing

yourself, in your individual capacity, in

connection with a matter before the agency.

34

FRAUD PREVENTION AND REPORTING POLICY

Policy and

Purpose

The residents of Long Beach expect efficient, honest, lawful,

and ethical service from their City government. To meet these

expectations, City of Long Beach employees are committed to

performing th

eir duties to the public in a manner that is free of

fraud, waste, and abuse. Employees are also obligated to

report any suspicion of fraud, waste, and abuse by others.

Fraud and theft of City funds, property or materials as well as

intentional damage to

City property are all criminal activities

and constitute unacceptable and intolerable behavior. The

purpose of this policy is to provide guidance to City

Management and employees on the process to follow when

such activities are encountered.

Scope

This policy applies to all City employees in all departments,

including boards, commissions and agencies under the

direction of the Mayor and City Council, as well as all elected

officials.

Enforcement

of City

Personnel

Rules and

Guidelines

City personnel rules and guidelines must be clear that these

activities are subject to discipline up to and including

immediate termination and possible criminal prosecution. It

should be made clear that these activities are not only illegal,

but also harm the City, its residents and businesses.

Internal

Controls

City departments must establish adequate internal controls to

prevent fraud, waste, and abuse of City funds, property, and

materials. Internal controls are subject to review by the City

Auditor at any time.

35

Reporting and

Follow-up

Fraud, waste, and abuse of City funds or City property and

materials must be reported to either the Department Director,

City Manager, the City Auditor’s Office, or anonymously

through the City Auditor’s Fraud Hotline at 1-888-FRAUD-07

(1-888-372-8307)

Complaints shall be investigated immediately as deemed

necessary by the City Auditor’s Office, the Police Department,

or the Human Resources Department. The City Council shall

establish a culture that recognizes the inappropriat

eness of

these activities and encourages an atmosphere of intolerance

for these activities, as well as an acceptance of reporting and

follow-up on suspected activities.

Conclusion

The City of Long Beach recognizes that the vast majority of

employees ap

proach their jobs with integrity and a

commitment to serve the public. However, it is important to

acknowledge that fraud, waste, and abuse can and does occur.

It is expected that all City employees will fully cooperate with

relevant department managemen

t, the City Auditor’s Office,

and law enforcement agencies, if warranted, during the course

of any potential investigations.

Advisory Bodies Currenty Eligible for Compensation

City Charter Commissions Members Amount Rate

Citizen Police Complaint Commission 11 $200/meeting $200/meeting ($7,000/yr max)

Civil Service Commission 5 $200/meeting $200/meeting ($7,000/yr max)

Harbor Commission 5 $200/meeting $200/meeting ($7,000/yr max)

Ethics Commission 7 $200/meeting $200/meeting ($7,000/yr max)

Independent Redistricting Commission 9 $200/meeting $200/meeting ($7,000/yr max)

Parks and Recreation Commission 7 $200/meeting $200/meeting ($7,000/yr max)

Planning Commission 7 $200/meeting $200/meeting ($7,000/yr max)

Water Commission 5 $200/meeting $200/meeting ($7,000/yr max)

Council Appointed Committees Members Amount Rate

Airport Advisory Commission 9 $75/meeting $75/meeting ($1,000/yr max)

Board of Examiners, Appeals, and Condemnation 7 $50/meeting $50/meeting ($1,000/yr max)

Citizens Advisory Commission on Disabilities 9 $50/meeting $50/meeting ($1,000/yr max)

Commission on Youth & Families 9 $50/meeting $50/meeting ($1,000/yr max)

Homeless Services Advisory Committee 11 $50/meeting $50/meeting ($1,000/yr max)

Housing Authority of the City of Long Beach 11 $50/meeting $50/meeting ($1,000/yr max)

Human Relations Commission 13 $50/meeting $50/meeting ($1,000/yr max)

Marine Advisory Commission 9 $50/meeting $50/meeting ($1,000/yr max)

Metropolitan Water District of Southern California 1 $50/meeting $50/meeting ($1,000/yr max)

Pedestrian Safety Advisory Commission 13 $50/meeting $50/meeting ($1,000/yr max)

Senior Citizen Advisory Commission 9 $50/meeting $50/meeting ($1,000/yr max)

Sustainable City Commission 11 $50/meeting $50/meeting ($1,000/yr max)

Technology and Innovation Commission 7 $50/meeting $50/meeting ($1,000/yr max)

Transactions and Use Tax Citizens Advisory Committee 5 $50/meeting $50/meeting ($1,000/yr max)

Veterans Affairs Commission 9 $50/meeting $50/meeting ($1,000/yr max)

APPENDIX F

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