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AGENDA

FINANCE AND FACILITIES COMMITTEE MEETING

February 13, 2020

President’s Conference Room

Workforce Development and Conference Center

Action Items:

1. Approval of December 5, 2019 meeting minutes

2. Action Item #1 - Reallocate Distribution of the Tuition Differential Funds - (Victoria Riecke/Sherika Charity)

3. Action Item #2 - Extend Vending Funds Allocation for Student Services Positions – (Amy Bradshaw/Victoria Riecke)

Review/Discussion/Information Items:

1. Investments Review (Amy Bradshaw)

2. Master Site Plan Review (Amy Bradshaw)

3. Local funds update (Victoria Riecke)

a. FY20 as of January 2020

4. Facilities projects update (Mike Verdú)

1

J. Sargeant Reynolds Community College

Finance and Facilities Committee Meeting

Minutes

December 5, 2019

4:04pm – 5:15pm

Board Members Present:

CAPT Rick Rush, Chair

Kathy Graziano, Vice Chair

Eldon Burton

Dr. Jack Manzari

Fred Babik, Ex-Officio

Board Members Not Present:

Stephen Baril

College Staff Present:

Amy Bradshaw, Vice President of Finance and Administration

Victoria Riecke, Budget Manager

Mike Verdú, Director of Facilities

Chair Rick Rush called the meeting to order at 4:04 p.m.

Action Items:

1. Approval of October 10, 2019 meeting minutes

a. There were no additions or corrections to the minutes. Upon a motion by Kathy Graziano and seconded by Fred Babik, the

committee approved the meeting minutes from the October 10, 2019 meeting. The motion carried 5-0-0.

2. Request funding for Downtown Campus illuminated exterior building signs (Mike Verdú)

a. The committee held a discussion on the action item. Upon a motion by Dr. Manzari and seconded by Kathy Graziano, the

committee approved the action item. The motion carried 5-0-0.

Review/Discussion/Information Items:

1. Update on FY18 Audit (Amy Bradshaw)

2

a. The committee discussed two audit findings. They were “2018-77: Improve Direct Loan Reconciliations” and “2018-78: Resolve

Federal Department of Education Findings, “ the latter of which compliance requirements tested by the U.S. Department of

Education found that the college did not conduct testwork to avoid duplication of effort. These findings require Reynolds to

implement a plan of corrective action and management should continue to monitor the progress of the corrective action plan to

resolve compliance findings. Both were a result of employee turnover. Dr. Sass, Dean of Enrollment, has overhauled the

department and is setting up new policies and procedures.

2. Review Finance and Facilities related College Board Policies (Amy Bradshaw)

a. Audit Reports Review Policy – The committee asked that policies remain a standing item to review regularly. The committee

asked for an annual audit reports update. The committee discussed the policy and upon a motion by Dr. Manzari and seconded

by Kathy Graziano, the committee approved the policy. The motion carried 5-0-0.

b. Local Funds Request and Review Policy – The policy was tabled for discussion. The policy was the last item discussed at the

meeting. At 5:00pm, Fred Babik was excused from the meeting and subsequently did not vote on the local funds request and

review policy. The college has always used population data to determine the locality requests. Localities like to see similar

numbers or increases year to year so that they can properly budget. Dr. Manzari suggested that FTEs also be considered when

making the request. He also shared that the Local Jurisdictions should contribute even more than they do today, as tuitions

continue to rise and State funding continues to shrink. Amy will share information on how other schools calculate their locality

contributions. The committee agreed that the current policy would remain unchanged. Upon a motion by Kathy Graziano and

seconded by Eldon Burton, the committee approved the policy. Dr. Manzari did not approve the motion. The motion carried 3-1-

0.

c. Master Site Plan Policy – Amy shared minor changes were made to the policy. Amy shared the college would be strategically

looking at how to allocate space on campus as it becomes available. The committee asked to review the most recent master site

plan. Amy will bring the document to the next meeting. Upon a motion by Dr. Manzari and seconded by Kathy Graziano, the

committee approved the policy. The motion carried 5-0-0.

d. Naming of Building, Rooms and Other Facilities Policy – Amy shared that minor revisions were made to the policy. The

committee discussed the policy and upon a motion by Dr. Manzari and seconded by Kathy Graziano, the committee approved

the policy. The motion carried 5-0-0.

e. Reimbursement of Travel Expenses – The committee discussed the policy and upon a motion by Dr. Manzari and seconded by

Kathy Graziano, the committee approved the policy. The motion carried 5-0-0.

f. Vending, Auxiliary, and Student Life Budgets Policy – The policy was reviewed and revised in June 2019. This policy was an

informational item for the committee as no further changes were made to the policy since June 2019.

3. Solar energy (Jack Manzari)

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a. Dr. Manzari shared information on how the college could benefit from utilizing solar energy by adopting the Power Purchase

Agreements for shared energy. Mike Verdú shared that he spoke with the VCCS Vice Chancellor of Facilities and he indicated

that the VCCS is working on an RFP for solar energy that all 23 community colleges could utilize. The hope is this would provide a

better price point for all schools. Amy will present this idea as well to Dr. Pando as it may be an option for the Goochland

Campus.

4. Local funds update (Victoria Riecke)

a. Victoria provided a brief update on the local funds reports as of October 2019.

5. Facilities projects update (Michael Verdú)

a. Mike provided a brief update on the current facilities projects. He shared the new location the college is considering for the

Verizon cell phone tower on the Parham Road Campus. Phase 1 of the exterior CCTV security upgrades is completed and the

cameras will begin recording in the near future.

There being no further discussion, the meeting adjourned at 5:15pm.

4

Action Item #1

Approval Request to Reallocate Distribution of the Tuition Differential Funds

The Tuition Differential has been in place at Reynolds since the fiscal year 2010. The current tuition differential rate is $4.10 per

credit hour, of which $2.00 per credit hour is allocated for faculty salary increases, as recommended by the Chancellor and approved

by the College Board.

$2.10 per credit hour is designated to support student services through the hiring of faculty, student support positions, and

scholarships. Currently, the distribution is 60% for full-time teaching positions, 20% for student support, and 20% for financial aid

assistance.

The financial aid assistance funds are distributed as scholarships/grants for students. Previously, the distribution was capped at $500

per student. To help students succeed, in FY2019 the financial aid department overhauled the program and created three Reynolds

grants. They are the Completion, Student Success, and the Second Chance grants. There is an application process with the financial

aid office administering and awarding the grants. In FY2019, the office awarded 72 grants for a total of $38,773. The remaining funds

were carried over to FY2020, where the office awarded 197 grants for a total of $90,260.

The grants invest in our students and are returned to the college as tuition revenues. Effective FY2021 the college is proposing to

absorb the cost of the full-time teaching positions and to designate those funds for financial aid assistance. The change based on the

FY2020 budget is to add approximately $209,000 for financial aid assistance with an approximate distribution of 20% for a student

support position and 80% for financial aid assistance. The additional investment in our students will help towards student success

and completion. Further information on the grants is below.

5

6

Request for Reynolds Tuition Assistance Grant

J. Sargeant Reynolds Community College provides tuition assistance funds to students to address issues of access and

completion. In order to be considered for these funds, students must meet the following preliminary criteria:

• Have a completed and current Free Application for Federal Student Aid (FAFSA) on record;

• Demonstrate need for assistance;

• Be in good academic standing at the College;

• Be in a curricular program;

• Courses taken must be required for the student’s program of study noted on the Reynold Tuition Assistance

Grant Form (No. 30-0004);

• Receipt of these funds cannot result in the generation of a refund to the student due to overpayment;

• Meet certain criteria such as GPA or other requirements for the specific fund being requested; and

• Submit a written request – a completed Form No. 30-0004 to the Financial Aid Office. (Please note: Review of

all requests for the Reynolds Tuition Assistance Grant will begin by the following dates:

Term Timeframe

Fall Semester 2

nd

Tuesday of July

Spring Semester

2

nd

Tuesday of November

Summer Term 2

nd

Tuesday of April

Applications may be submitted each semester for consideration, but may not be necessary in the case of the

Completion Grant. Awards are issued on a rolling basis until there are no funds available for the academic year.

Students who are requesting a renewal of these funds must:

• Meet all of the preliminary criteria (above);

• Submit the Request for Reynolds Tuition Assistance Grant Form (No. 30-0004), unless receiving the Completion

Grant; and

• Complete all courses with a passing grade (A, B, C, D, S) while receiving the funds. Students will not be eligible

for renewal of the JSR TA Grant if they receive W, R, U, F, or I grades, while receiving any Reynolds Tuition

Assistance Grant.

Award Types

The following awards are available to assist students.

Award Description

Completion Grant

Grant awarded to students who are within 18 credits of completing a degree program

or within 12 credits of completing a certificate or career studies certificate program,

but do not have the financial resources to complete. These may include students who:

 Have received aid, but who do not have enough aid to fully cover the cost of tuition

and fees;

 Have run out of federal and / or state aid eligibility to cover costs; and / or



Are loan-only students who demonstrate financial need.

7

•

No more than 12 credits per semester will be awarded. Awards are

automatically renewed through the completion of the remaining 18 credits (or

less) of the degree program or remaining 12 credits (or less) of the

certificate/career studies certificate program for which he/she has applied for

under the grant, if the student meets preliminary criteria andcompletes courses

with a passing grade (A, B, C, D, S) while receiving the funds. Students will not be

considered for W, R, U, F, or I grades.

Student Success Grant

Last dollar grant that provide students assistance for up to eight (8) credits at the in-state

rate. This award may be grants up to two consecutive semesters.

Second Chance Grant Grant that provides students tuition and fee assistance for the following:

• Up to six (6) credits at the in-state rate for students who demonstrate promise, but

who do not meet requirements of satisfactory academic progress guidelines – per

Title IV and state guidelines. Any second chance grant beyond the six (6) credit limit

must provide documentation of mitigating circumstances and be approved by the

Dean of Enrollment.

Reynolds Form No. 30-0004 Request for Tuition Assistance

8

Gene

ral Information

Student’s Name: ________________________________

Student Email Address: ___________________________

Program of Study: _________________________________

Empl ID: ___________________________

Phone Number: ________________________________

 Home Phone

 Cell Phone

 Work Phone

 Other _________________________________

Award Request

Please indicate the fund you are seeking to receive (check

one only)



Completion Grant

 Student Success Grant

 Second Chance Grant

Please indicate the term and year for which you are

requesting assistance (check one only)



Fall Semester ________________

 Spring Semester ______________

 Summer Semester ____________

Please indicate your reason for requesting tuition assistance

(check one only)

 I am a student who is within 18 credits of completing my degree

program (Completion Grant)

 I am a student who is within 12 credits of completing my

certificate or career studies certificate program (Completion

Grant).

 I am in need of grant assistance to help cover the difference

between my financial aid and total tuition and fees

(Completion, Student Success or Second Chance).



I am in need of grant assistance to help cover the cost of tuition

and fees that I cannot cover with my own resources

(Completion, Student Success or Second Chance).

 I do not meet satisfactory academic progress and in need of

funds to help me regain Title IV and state aid eligibility (Second

Chance).

Please provide any additional information you believe will assist the committee who reviews this application.

___________________________________________________________________________________________________

9

Student Name: ___________________________________ Student ID: ________________

__________________________________________________________________________________________________

_ For Office Use Only



Approved



Denied

Notes:

____________________________________________________________________________________________________________

Program of Study: _____________________________________

Grant Name:__________________________________________

EFC: ________________________________________________

Total Federal Aid Awarded: _____________________________

Total State Aid Awarded: _______________________________

Total Institutional Aid Awarded (excluding JSR TA): __________

Amount of JSR TA Awarded: _____________________________

Financial Aid Rep Signature _________________________________________ Date_________________________

10

Action Item #2

Approval Request to Extend the Vending Funds Allocation for Student Services Positions

In November of 2017, the college requested vending funds to provide additional advising and enrollment support to the students.

The decline in enrollments impacted the college’s ability to add additional positions which resulted in the request. The College Board

approved the funds to support five student services positions for three years, to end on June 30, 2020. The total amount approved

was $1.2 million: $800,000 for five positions and $400,000 for the college president’s discretion to use to retain students. These

funds were to be used over three years with the college absorbing the positions at the end of three years.

Turnover in staffing resulted in the hiring delay of the initial positions until late FY2018. Additional turnover in staffing and a

reorganization at the college projects the total expended amount at approximately $300,000 by the end of FY2020, with a budget

balance of $500,000. The budget balance of $500,000, coupled with the unspent president’s $400,000 discretionary funds, totals

$900,000. The college is requesting to extend the $900,000 for another three years, through the end of FY2023. These funds are

critical to support the college’s investments in students.

FY

Budget

Annual

Projected

Expense

Budget Balance

# of positions filled

FY2018 $9,300 $9,262 $38

3 Full Time [hired in April 2018]

FY2019 $317,000 $163,663 $153,337

5 Full Time, 1 Part Time

FY2020 $295,097 $121,222 $173,875 2 Full Time, 2 Part Time

Total $621,397 $294,147 $327,250

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12

13

14

Revenue

Cash Transfers

1

Expense Net Chg

Jurisdictional Capital (Construction)

$ 1,036,334 $ 393,489 $ 180,745 $ 79,962 $ 494,272 $ 1,530,606 $ 344,267 $ 1,186,338 $ 728,927 $ 335,439

Jurisdictional Operating

$ 946,899 $ 136,211 $ 85,544 $ 50,667 $ 997,565 $ 149,232 $ 848,333 $ 234,776 $ 98,565

Auxiliary Services

$ 2,738,889 $ 406,545 $ (180,745) $ 793,325 $ (567,524) $ 2,171,365 $ 347,073 $ 1,824,292 $ 1,093,780 $ 687,235

Vending

$ 4,784,924 $ 228,050 $ 269,612 $ (41,563) $ 4,743,362 $ 613,207 $ 4,130,155 $ 593,720 $ 365,670

Student Life

$ 820,719 $ 220,000 $ 170,992 $ 49,008 $ 869,727 $ 143,093 $ 726,634 $ 314,085 $ 94,085

Total Local Board Funds

$ 10,327,765 $ 1,384,295 $ - $ 1,399,435 $ (15,141) $ 10,312,625 $ 1,596,872 $ 8,715,753 $ 2,965,288 $ 1,580,993

Expense Detail

Restricted Fund Balances

Jurisdictional Capital (Construction) Jurisdictional Capital (Construction)

Georgiadis Hall - exterior lighting

$ 26,501

Georgiadis Hall - exterior lighting

$ 15,568

PRC Warehouse study

$ 7,900

PRC Warehouse study

$ 12,260

DTC Security Cameras, Phase 1

$ 45,561

DTC Security Cameras, Phase 1

$ 1,439

Stream Restoration Design

$ -

Stream Restoration Design

$ 30,000

MS4 Bioretention filter

$ -

MS4 Bioretention filter

$ 150,000

DTC Exterior Signage

$ -

DTC Exterior Signage

$ 135,000

Total Jurisdictional Capital (Construction)

$ 79,962

Total Jurisdictional Capital (Construction)

$ 344,267

Jurisdictional Operating Jurisdictional Operating

Operating Expense

$ 85,544

Operating Expense

$ 149,232

Total Jurisdictional Operating

$ 85,544

Total Jurisdictional Operating

$ 149,232

Auxiliary Services Auxiliary Services

Biotech Parking Lease

$ 194,907

Biotech Parking Lease

$ 142,561

Parking Deck Debt Payment

$ 326,956

Parking Deck Debt Payment

$ 44

Parking Deck Gate and Software

$ 8,293

Parking Deck Gate and Software

$ 6,137

Parking Deck Repairs & Restoration

$ 234,565

Parking Deck Repairs & Restoration

$ 109,435

Parking Deck Reserves & Operating Expense Balances

$ 16,104

Parking Deck Reserves & Operating Expense Balances

$ 53,896

Code Blue Equipment & Maintenance

$ -

Code Blue Equipment & Maintenance

$ 12,500

Live Safe Application

$ 12,500

Live Safe Application

$ (2,500)

Parking Lot LED light replacement [yr 3 of 3]

$ -

Parking Lot LED light replacement [yr 3 of 3]

$ 25,000

Total Auxiliary Services

$ 793,325

Total Auxiliary Services

$ 347,073

Vending

Operating Expense

$ 183,140

Operating Expense

$ 394,128

Exceptional Expense

3

86,472$ Exceptional Expense 219,079$

Total Vending

$ 269,612

Total Vending

$ 613,207

Student Life Student Life

Operating Expense

$ 170,992

Operating Expense

$ 143,093

Total Student Life

$ 170,992

Total Student Life

$ 143,093

1

Entry Guard parking gate budgeted in Auxiliary, but moved to capital projects for financial statements.

2

On 11/2/17, the Board approved use of $2,000,000 in funds over three years to support

the new Culinary School as needed.

3

Student Services positions, Petty Cash and Financial Aid corrections.

Reynolds Community College

FY2020 Local Funds Summary Report

January 31, 2020

Fund

Revenue

Variance

Carry Forward

6/30/2019

Cash Balance

1/31/2020

Restricted

Funds

Unrestricted

Balance

2

Budgeted

Revenue

FY2020

2/7/2020

1 of 9

Local Board Reports, Jan2020 -Local Board Summary

15

Dept Description Budget Expense

Budget

Remaining

% Budget

Remaining

1

Responsible

430000 Community Board Obligations 6,610$ 44$ 6,566$ 99% Pando

430010 Community Outreach Program 13,210$ 1,304$ 11,906$ 90% Littlefield

430020 Community Information 26,530$ 11,683$ 14,847$ 56% Littlefield

440010 Professional Development Allocations 51,990$ 17,748$ 34,242$ 66% VP/AVP/Dean

450061 Tutorial Assistance- PRC 12,273$ 12,273$ -$ 0% Britt

450062 Tutorial Assistance- DTC 12,273$ 12,273$ -$ 0% Britt

460000 President's Office 8,210$ 1,921$ 6,289$ 77% Pando

460001 Vice President of Academic and Student Affairs 1,500$ 1,500$ (0)$ 0% Britt

460002

Enrollment Services

1,000$ -$ 1,000$ 100% Sass

460010

Associate Vice President of Strategic Planning, Institutional

Effectiveness & Technology

800$ -$ 800$ 100% Merrill

460020

Vice President of Finance and Administration

1,000$ 146$ 854$ 85% Bradshaw

460030

Vice President of Community College Workforce Alliance

800$ -$ 800$ 100% Creamer

460040

Special Events to Support the Mission of the College

2,010$ 237$ 1,773$ 88% Littlefield

460050

Contingency

4,670$ -$ 4,670$ 100% Pando

460210

Associate Vice President of Human Resources

600$ -$ 600$ 100% Woodson

460320

Vice President of Institutional Advancement &Strategic

Partnerships

600$ -$ 600$ 100% Littlefield

480000 Student Aid 90,700$ 26,414$ 64,286$ 71% Littlefield

Total 234,776$ 85,544$ 149,232$ 64%

1

There is 41.67% of the fiscal year remaining.

Reynolds Community College

FY2020 Jurisdictional Operating Report

January 31, 2020

2 of 9

Jurisdictional Operating

16

click to sign

signature

click to edit

Budget

1

State Local Combined

Remaining

2

Revenue

Fee collection 1,073,280$ 257,419$ 400,835$ 658,254$ 415,026$ 39%

Interest Income 500$ -$ 500$ 100%

Other revenue 20,000$ 957$ 5,710$ 6,668$ 13,332$ 67%

Reserves -$ -$ -$ 100%

Total Revenue 1,093,780$ 258,376$ 406,545$ 664,921$ 428,859$ 39%

Expense

Biotech Lease (Navy Hill) 337,468$ 194,907$ 194,907$ 142,561$ 42%

Parking Deck Debt Service 327,000$ 326,956$ 326,956$ 44$ 0%

Parking Deck Access System Maintenance 14,430$ 8,293$ 8,293$ 6,137$ 43%

Parking Deck Repairs 29,000$ 5,300$ 5,300$ 23,700$ 82%

Parking lot curb & pavement repair [GC/PRC]

3

300,000$ 223,321$ 223,321$ 76,679$ 26%

Parking Deck Cleaning & Maintenance 15,000$ 5,944$ 5,944$ 9,056$ 60%

Equipment Maintenance & Supplies 20,000$ 2,923$ 2,923$ 17,077$ 85%

Annual Inspection - Code Blue 7,500$ -$ 7,500$ 100%

Repairs- Code Blue 5,000$ -$ 5,000$ 100%

Live Safe Application 10,000$ 12,500$ 12,500$ (2,500)$ -25%

Personnel Expense 453,476$ 106,933$ 106,933$ 346,542$ 76%

Snow Removal (including overtime) 10,000$ -$ 10,000$ 100%

Utilities & Miscellaneous Expense 40,000$ 13,181$ 13,181$ 26,819$ 67%

Parking Lot LED light replacement [yr 3 of 3] 25,000$ -$ 25,000$ 100%

Total Expense 1,593,873$ 106,933$ 793,325$ 900,258$ 693,615$ 44%

Net Income (Loss) 1 (500,093)$ 151,442$ (386,779)$ (235,337)$

1

FY20 Budget Variance approved to come from Reserves if needed.

2

There is 41.67% of the fiscal year remaining.

3

Original Budget $200,000, additional $100,000 approved by the Board in September 2019.

Reynolds Community College

FY2020 Auxiliary Services Report

January 31, 2020

3 of 9

Auxiliary

17

SUMMARY of Revenue and Expense

Description Budget Actual Remaining

% Remaining

1

Revenue 593,720$ 228,050$ 365,670$ 62%

Operating Expense 577,268$ 183,140$ 394,128$ 68%

Revenue less Expense Total 16,452$ 44,910$ (28,458)$ -173%

Reserve funded Exceptional Expense 305,551$ 86,472$ 219,079$ 72%

EXPENSE

Dept Description Budget Expense Remaining

% Remaining

1

Responsibility

410000 Advance College Academy & Early College Academy 1,000$ -$ 1,000$ 100% Corbin

430030 Creative Marketing 90,000$ 72,127$ 17,873$ 20% Littlefield (Smith)

430040 Community Relations & Public Affairs 18,000$ 6,155$ 11,845$ 66% Littlefield (Schilling)

440080 Center for Excellence in Teaching & Learning 2,770$ 810$ 1,960$ 71% Corbin

440100 Staff Development [on hold] 20,000$ -$ 20,000$ 100% Pando

440120 Library Consortium 3,500$ 691$ 2,809$ 80% Britt (Wu)

440140 Science Night 950$ 483$ 467$ 49% Britt (Burton)

450021 Tutorial Assistance (PRC) 51,000$ 5,232$ 45,768$ 90% Britt

450022 Tutorial Assistance (DTC) 51,000$ 10,032$ 40,968$ 80% Britt

450024 Student Art Show 700$ -$ 700$ 100% Sofinski

450220 Honors Program 2,300$ 121$ 2,179$ 95% Britt (Neal)

450240 Art Collection 2,000$ 590$ 1,410$ 71% Pando

450710 Welcome Center/Recruitment 11,000$ 11,000$ -$ 0% Sass

450720 the Kitchens Team 10,000$ 3,557$ 6,443$ 64% Burton

452060 Cultural Enrichment Programming [on hold] 16,000$ -$ 16,000$ 100% Littlefield (Schilling)

452140 Health & Medical Technician Pinning Ceremonies 4,900$ -$ 4,900$ 100% Britt (Lawson)

460060 President's Office 60,700$ 30,914$ 29,786$ 49% Pando

460070 Economic Development 1,450$ -$ 1,450$ 100% Creamer

460080 Employee Relations 3,000$ 520$ 2,481$ 83% Pando

460090 Classified Council 3,500$ 1,021$ 2,479$ 71% Woodson (Cain)

460100 Professional & Administrative Faculty Senate 1,200$ -$ 1,200$ 100% Britt (Burton)

460130 Administrative Charges 4,000$ 1,584$ 2,416$ 60% Bradshaw

460150 Reserve 12,500$ 3,684$ 8,816$ 71% Pando

460160 College-Wide Health/Wellness Program 1,200$ -$ 1,200$ 100% Woodson

TBD Taskstream 5,000$ 5,000$ 100% Merrill

450250 President's/Dean's List Certificates 7,000$ 7,000$ 100% Sass

460170 Faculty Senate 10,300$ 258$ 10,042$ 97% Britt (Burruss)

460180 Assessment Incentives/OIE 7,000$ -$ 7,000$ 100% Merrill

460240 Adjunct Faculty Orientation Prog. - College-Wide 13,500$ 5,792$ 7,708$ 57% Britt

460260 Customer Related Mgmt System 25,000$ -$ 25,000$ 100% Littlefield (K. Smith)

460270 Content Management System 16,000$ -$ 16,000$ 100% Littlefield

460300 Advisory Committee Meetings - College-Wide 3,000$ 1,405$ 1,595$ 53% Britt

460350 SiteImprove 6,090$ 6,090$ -$ 0% Littlefield

460380 Dept Planning & Recognition - Woodson 200$ 58$ 142$ 71% Woodson

460450 Learning Communities [will realign to Prof Dev] 8,608$ -$ 8,608$ 100% Britt

Reynolds Community College

FY2020 Vending Report

January 31, 2020

4 of 9

Vending

18

SUMMARY of Revenue and Expense

Description Budget Actual Remaining

% Remaining

1

Revenue 593,720$ 228,050$ 365,670$ 62%

Operating Expense 577,268$ 183,140$ 394,128$ 68%

Revenue less Expense Total 16,452$ 44,910$ (28,458)$ -173%

Reserve funded Exceptional Expense 305,551$ 86,472$ 219,079$ 72%

EXPENSE

Dept Description Budget Expense Remaining

% Remaining

1

Responsibility

Reynolds Community College

FY2020 Vending Report

January 31, 2020

460610 Dept Planning & Recognition - Merrill 1,500$ 445$ 1,055$ 70% Merrill

460620 Dept Planning & Recognition - Bradshaw 2,500$ 686$ 1,814$ 73% Bradshaw

460630 Dept Planning & Recognition - Creamer 2,000$ 212$ 1,788$ 89% Creamer

460640 Dept Planning & Recognition - Britt 3,900$ 637$ 3,263$ 84% Britt

460650 Recognition and Awards Ceremony 10,000$ 2,375$ 7,625$ 76% Pando

460660 Dept Planning & Recognition - Sass 1,000$ -$ 1,000$ 100% Sass

460690 Scholarship Donor/Recipient Luncheon 7,000$ 6,638$ 362$ 5% Littlefield

460691 Donor Recognition and Outreach Events 5,000$ 410$ 4,590$ 92% Littlefield

460700 College Board 20,000$ 9,612$ 10,388$ 52% Pando

470000 Campus Enhancements 50,000$ -$ 50,000$ 100% Pando

Subtotal Operating Expense 577,268$ 183,140$ 394,128$ 68%

450026

Student Services Personnel

2

295,097$ 79,718$ 215,379$ 73% Bolt

450092 Financial Aid corrections 10,454$ 4,399$ 6,055$ 58% Sass

460390 Petty Cash Clearing 2,355$ (2,355)$ Bradshaw

Subtotal Exceptional Expense 305,551$ 86,472$ 219,079$ 72%

Total Expense 882,819$ 269,612$ 613,207$ 69%

1

There is 41.67% of the fiscal year remaining.

2

On 11/2/17, the Board approved vending funds for 5 Student Services positions, to end on 6/30/20.

5 of 9

Vending

19

Dept Description Budget Expense

Budget

Remaining

%

Remaining

1

Office Supplies 750$ 209$ 541$ 72%

Equipment 500$ 64$ 436$ 87%

Professional Development 250$ -$ 250$ 100%

Travel between campuses 750$ 234$ 516$ 69%

450300 Subtotal Operating Expenses 2,250$ 508$ 1,742$ 77%

Speakers/Campus Activities/Trips 33,084$ 29,820$ 3,264$ 10%

450650 Subtotal Speakers/Campus Activities/Trips 33,084$ 29,820$ 3,264$ 10%

Student Senate Scholarships 8,000$ 3,500$ 4,500$ 56%

Student Senate Leadership & Administration 2,800$ 694$ 2,106$ 75%

Honors Program Activities 1,250$ 65$ 1,185$ 95%

450171 Subtotal Student Programs 12,050$ 4,259$ 7,791$ 65%

Current Student Clubs/ Organizations/Leadership Development

8,000$ 4,257$ 3,743$ 47%

JSR Lead 7,500$ 2,683$ 4,817$ 64%

Phi Theta Kappa 1,000$ -$ 1,000$ 100%

450160 Subtotal Student Organizations 16,500$ 6,940$ 9,560$ 58%

Student Handbooks 5,000$ 5,000$ -$ 0%

Publications & Recognition 2,000$ -$ 2,000$ 100%

Promotional Supplies 500$ 54$ 446$ 89%

450100 Subtotal Promotional Activities 7,500$ 5,054$ 2,446$ 33%

Total Programs 71,384$ 46,581$ 24,803$ 35%

450170 Personnel [Coordinator position] 85,288$ 52,852$ 32,436$ 38%

450800 Student Ambassadors 18,000$ 5,883$ 12,117$ 67%

450810 Student Peer Advisors 10,500$ 10,200$ 300$ 3%

450500 Threat Assessment/Mental Health/QEP Peer Advisors 2,000$ -$ 2,000$ 100%

Total Non-Program 115,788$ 68,935$ 46,853$ 40%

Subtotal Student Life 187,172$ 115,516$ 71,656$ 38%

Dept ID

Recreational Programs

Budget Expense

Budget

Remaining

%

Remaining

1

Personnel [Student Life Specialist- Recreational Programs] 102,413$ 43,348$ 59,065$ 58%

Athletics/Recreation/Wellness Activities 13,000$ 4,390$ 8,610$ 66%

Wage Position 11,500$ 7,738$ 3,762$ 33%

450700 Subtotal Recreational 126,913$ 55,476$ 71,437$ 56%

314,085$ 170,992$ 143,093$ 46%

1

There is 41.67% of the fiscal year remaining.

Reynolds Community College

FY2020 Student Life Report

January 31, 2020

TOTAL STUDENT LIFE

6 of 9 Student Life

20

Revenue

Budget Actual

Over /

(Under)

Recomm. Budgeted Actual

FTE 5,504 5,512 8

Credit Hours

1

165,120 165,360 240

Total Revenue 346,752$ 347,256$ 504$

Expense

Initial FY Budget Actual

Over /

(Under)

FO339 - Mathematics Y1 -2010 75,688$ 36,906$ (38,782)$

FO363 - Mathematics Y2 -2011 75,688$ 38,426$ (37,262)$

FO364 - Biology

2

Y2 -2011 57,396$ 35,607$ (21,789)$

Total Faculty Personnel 208,772$ 110,939$ (97,833)$ 60% 60% 32%

260 - Success Center

2

Y9- 2019 68,980$ 40,111$ (28,869)$

Total Student Services Personnel 68,980$ 40,111$ (28,869)$ 20% 20% 12%

Scholarship

3

69,000$ 69,000$ -$

Total Financial Aid 69,000$ 69,000$ -$ 20% 20% 20%

Total Expense 346,752$ 220,050$ (126,702)$ 100% 100% 63%

Revenues less Expenses 0$ 127,206$

1

Actual Credit Hours are calculated from FTE's on VCCS Enrollment Report as of 2/3/2020.

2

Position split budgeted in State & Differential funds.

3

Current Year only. Does not include $32,375 of FY19 Financial Aid carried over and released in FY20.

Reynolds Community College

FY2020 Tuition Differential Report

[excludes funding for Faculty increases]

January 31, 2020

FY2020

Revenue Distribution

7 of 9 Differential

21

JSRCC Requested

Budget

Jurisdiction

Approved

Received YTD

Jurisdiction

Approved minus

Received YTD

% Received

Jurisdiction

Approved vs

Requested

% Change

Jurisdiction

Approved vs

FY19 Actual

% Change

Operating

Goochland County

$ 7,373 $ 7,373 $ 7,373 0% $ - 0% $ (7,373) (116)%

Hanover County

$ 34,542 $ 34,542 $ 34,542 0% $ - 0% $ (34,542) (159)%

Henrico County

$ 105,337 $ 105,337 $ 105,337 $ - 100% $ - 0% $ - 0%

Louisa County

$ 5,688 $ 5,688 $ 2,667 $ 3,022 47% $ - 0% $ (3,022) (62)%

Powhatan County

$ 9,471 $ 9,471 $ 9,471 0% $ - 0% $ (9,471) (58)%

City of Richmond

$ 72,365 $ 72,659 $ 28,207 $ 44,452 39% $ 294 0% $ (44,452) (74)%

Interest

Total Operating

$ 234,776 $ 235,070 $ 136,211 $ 98,859 58% $ 294 0% $ (98,859) (49)%

Capital

Goochland County

$ 22,891 $ 22,891 $ 22,891 0% $ - 0% $ (22,891) (116)%

Hanover County

$ 107,245 $ 107,245 $ 107,245 0% $ - 0% $ (107,245) (159)%

Henrico County

$ 327,049 $ 327,049 $ 327,049 $ - 100% $ - 0% $ - 0%

Louisa County

$ 17,661 $ 17,661 $ 8,279 $ 9,382 47% $ - 0% $ (9,382) (62)%

Powhatan County

$ 29,405 $ 29,405 $ 29,405 0% $ - 0% $ (29,405) (114)%

City of Richmond

$ 224,676 $ 225,591 $ 58,161 $ 167,431 26% $ 915 0% $ (167,431) (71)%

Interest

$ -

Total Capital

$ 728,927 $ 729,842 $ 393,489 $ 336,354 54% $ 915 0% $ (336,354) (52)%

Combined

Goochland County 30,264$ 30,264$ -$ 30,264$

0%

-$

0%

(30,264)$

(116)%

Hanover County 141,787$ 141,787$ -$ 141,787$

0%

-$

0%

(141,787)$

(159)%

Henrico County 432,386$ 432,386$ 432,386$ -$

100%

-$

0%

-$

0%

Louisa County

1

23,349$ 23,349$ 10,946$ 12,404$

47%

-$

0%

(12,404)$

(62)%

Powhatan County 38,876$ 38,876$ -$ 38,876$

0%

-$

0%

(38,876)$

(93)%

City of Richmond

2

297,041$ 298,250$ 86,368$ 211,882$

29%

1,209$

0%

(211,882)$

(72)%

Interest -$ -$ -$ -$

Total Combined 963,703$ 964,912$ 529,699$ 435,213$

55%

1,209$

0%

(435,213)$

(51)%

1

In August 2019, Louisa paid $10,945.50 which was their outstanding FY19 balance.

2

Richmond approved a budget amount over that Requested as prior to our request they applied an increase of 3% to previous year.

Population changes made their increase slightly less than 3%.

Reynolds Community College

FY2020

Jurisdiction

Variances

Jurisdiction Contributions Report

Requested vs Approved

January 31, 2020

8 of 9

Jurisdiction Contrib

22

Davenport & Company Investment Date Book Value Market Value*

Short-Term Fund Investments August 2017 1,000,000$ 1,036,489$

Long-Term Fund Investments August 2017 5,300,000$ 5,502,291$

Total Davenport & Company: 6,300,000$ 6,538,780$

Local Government Investment Pool Issued Date Maturity Date Yield Amount Invested

Current Investment n/a Liquid 2.273% 3,337,342$

Total Investments 9,876,122$

Local Bank Account Balances 436,503$

Total Cash Balance 10,312,625$

* Market Value as of December Reports, January Reports not yet available.

Reynolds Community College

Local Funds Investments

January 31, 2020

2/7/2020

9 of 9

Local Board Reports, Jan2020 -Investments

23

Facilities Management & Planning Projects

February 2020

CAMPUS WIDE PROJECTS

ADA Parking lot improvements

• The VCCS has funded and implemented an ADA parking lot improvements project. This project will bring all three campuses into ADA

compliance for handicapped parking spaces. Designs will be received in Jan 2020. The VCCS will bid in Feb 2020.

PARHAM ROAD CAMPUS

Asphalt replacement & repairs

• Remaining pavement repairs at PRC will be completed in Spring 2020.

Massey Library Technology Center (LTC)

• The VCCS has provided funding through the Maintenance Reserve (MR) program to replace the original cooling tower installed in 2008.

• The VCCS mechanical engineer has inspected the existing unit and has started design on a new unit.

• VCCS will bid Jan 2020, bids due Feb 2020, completion Aug 2020.

Parking light LED upgrades

• Facilities has developed a three-year plan to replace exterior lights with LED lights. LED lights are more energy efficient and brighter.

• The College Board has approved funding for the remaining exterior LED lighting for buildings & parking areas.

• We have ordered exterior LED lights for Parham Road campus buildings.

Parking Lot L/M Stormwater Management

• The College Board has approved funding for a stormwater bioretention filter system to comply with current EPA / VA DEQ stormwater

requirements. VCCS is reviewing plans and will bid once comments are completed.

Warehouse

• The College Board has approved a design study for a new warehouse that would be located adjacent to the Facilities building. The study

will include site layout, exterior appearance and budget estimate. This submission will require approvals from the VCCS and VA

Architectural Review Board (ARB).

• The VCCS will be submitting the warehouse project to Architectural Review Board (ARB) for approval. Once approved the VCCS will submit

to the State College Board.

24

Verizon Monopole Tower

• Reynolds & the VCCS have been working with Verizon on installing a 150’ monopole tower in the rear of the campus near parking lot M.

Verizon would have a 40’ X 40’ fenced in area and would pay Reynolds a monthly fee for the rental.

25

GOOCHLAND CAMPUS

• ADA Parking lot improvements – discussed above

DOWNTOWN CAMPUS

• Work continues on the project. Low voltage wiring being installed.

• Expected substantial completion May 2020.

Exterior Building Sign

• We are in the process of hiring an A/E firm to design a new exterior JSR sign for the top of the DTC building. This sign will be placed on

both sides of the building so that people can identify our building as they pass.

• Preliminary design received. Awaiting formal VA Architectural Review Board (ARB) submission.

• College Board has approved design and funding of sign. The VCCS will submit to the State College Board and Architectural Review Board

(ARB) for approval. Once approved the VCCS will submit to the State College Board.

Roof Replacement

• The VCCS has authorized funding from their Maintenance Reserve Projects to replace the upper roof, auditorium roof and three stairway

roofs on the parking deck.

• The VCCS has issued a contract to Northeast Contracting Corp for $681,423 using Maintenance Reserve (MR) funds. Project duration is

six (6) months from Notice to Proceed (NTP) July 2020.

Auditorium HVAC Replacement

• The VCCS has authorized funding from their Maintenance Reserve (MR) funds to replace the DTC auditorium HVAC unit. The unit is over

twenty years old. The project will replace the unit and the supply / return piping.

• Waco Inc, Sandston VA lowest responsible bidder at $159,483. Contract completion date is June 8, 2020.

26

Exterior CCTV Security Upgrades

Phase 1: Downtown Campus - Continuation of Georgiadis Hall, DTC elevators, and Culinary camera installations

• Work completed at DTC

Phase 2: Parham Road Exterior / 2020

• 3 cameras will be installed using exterior light poles

• Battery backup power and wireless video stream

• Multiple heads on each camera for 180 and 270 views

• 10 cameras will be installed at the corner of campus buildings

• Hardwired using network cabling

• Multiple heads on each camera for 180 and 270 views

Phase 3: Goochland Exterior / 2020

• 1 camera installed overlooking front entrance and parking areas

• Hardwired using network cabling

• Multiple heads for 180 view

Phase 4 through 5

• Part of the five year Strategic Safety/Security Plan. Plans TBD

27

Fill Online, Printable, Fillable, Blank Board Package Public February 2020 (J Sargeant Reynolds Community College) Form

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Fillable Board Package Public February 2020 (J Sargeant Reynolds Community College)

Fill Online, Printable, Fillable, Blank Board Package Public February 2020 (J Sargeant Reynolds Community College) Form

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