Fillable BlueNet Account Request Form Vendor Fillable July2018

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BlueNet Account Request Form Vendor Fillable July2018

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BlueNet Account Request
for Vendors and Unpaid Employees
You may use this form to request a BlueNet account for a contract vendor or unpaid employee (such as an unpaid intern
or volunteer). By requesting this account, you become the sponsor and as such are responsible for ensuring it is used
according to our policies and procedures. BlueNet accounts for vendors or unpaid employees will expire on August 1st of
each year unless an earlier date is specified on this request form. The account may be renewed on an annual basis as
requested. You will receive a notification about account renewal approximately 30 days before expiration. If you find
that you no longer need the account prior to its expiration date, please notify the Information Technology Help Desk.
To request a BlueNet account for a vendor or unpaid employee:
1.
Complete Sections 1, 2 & 3. Sign Section 3 as the sponsor of the account.
2.
Obtain the signature of the vendor or unpaid employee on the attached Acceptable and Responsible Use of
Information Technology and Resources Policy.
3.
Return this form and the signed policy to the Information Technology Department, located in Henry Barnard Hall,
Room 019. Alternately, you may fax it to us at 860-832-1730. When the account has been created, you will be
notified.
Please note that the BlueNet Account cannot be issued until all required paperwork is complete and processed by the
Information Technology Department. It may take up to a week for the BlueNet account request to be processed. If you
have any questions, please contact the Information Technology Help Desk at 860-832-1720.
Section 1: Vendor or Unpaid Employee Information
Request Type: Vendor Unpaid Employee Other:
Name (Last, First):
Company:
8-digit ID (if applicable):
Expiration Date (will expire 8/1 unless earlier date specified):
Section 2: Purpose of Account
Please specify the purpose of the account:
Add email account.
Add to departmental email distribution list.
Add to departmental netshare (S:\ drive).
Section 3: Sponsor Authorization (Required)
Sponsor’s Name (Print): Title:
Department: Campus Phone:
Sponsor’s Signature: Date:
IT Use Only: Date Processed: Processed by: BlueNet Username:
Revised 7/2018
Board of Regents for Higher Education
IT-001 ACCEPTABLE AND RESPONSIBLE USE OF INFORMATION
TECHNOLOGY AND RESOURCES POLICY
October 2012
Page 1 of 3
Introduction
This Policy governs the Acceptable and Responsible Use of Information Technology and Resources of Connecticut State
Colleges and Universities (ConnSCU). Information Technology (IT) resources are a valuable asset to be used and managed
responsibly to ensure their integrity, security, and availability for appropriate academic and administrative use.
The usage of ConnSCU IT resources is a privilege dependent upon appropriate use. Users of ConnSCU IT resources are
responsible for using IT resources in accordance with ConnSCU policies and the law. Individuals who violate ConnSCU policy
or the law regarding the use of IT resources are subject to loss of access to IT resources as well as additional ConnSCU
disciplinary and/or legal action.
Purpose
The purpose of this policy is to provide the ConnSCU community with common rules for the usage of IT resources.
The intent of this policy is to provide information concerning the appropriate and inappropriate use of ConnSCU IT systems
to:
Scope
•
Ensure ConnSCU IT resources are used for purposes consistent with ConnSCU mission and goals;
•
Prevent disruptions to and misuse of ConnSCU IT resources;
•
Ensure ConnSCU community is informed of state and federal laws and ConnSCU IT policies governing the use of
ConnSCU IT resources and;
•
Ensure IT resources are used in a manner, which comply with such laws and policies.
This Policy applies to:
•
All IT resources owned or managed by the ConnSCU;
•
All IT resources provided by the ConnSCU through contracts and other agreements with the ConnSCU; and
•
All users and uses of ConnSCU IT resources.
Policy Authority
This policy is issued by the Board of Regents for Higher Education for the Connecticut State Colleges & Universities.
Definitions
Knowledge of the following definition is important to understanding this Policy:
•
IT Resources: This includes, but is not limited to, computers, computing staff, hardware, software, networks,
computing laboratories, databases, files, information, software licenses, computing-related contracts, network
bandwidth, usernames, passwords, documentation, disks, CD-ROMs, DVDs, magnetic tapes, and electronic
communication.
Provisions
To adhere to the Acceptable and Responsible Use policy, users of ConnSCU IT resources must:
•
Use resources solely for legitimate and authorized administrative and academic purposes.
•
Ensure that any personal use of ConnSCU IT resources be limited and have no detrimental impact on institution
operations, job performance or ConnSCU IT resources.
•
Protect their User ID and IT resources from unauthorized use. Users are responsible for all activities on their
user ID or that originate from IT resources under their control.
•
Access only information that is their own or is publicly available or to which authorized access has been given.
•
Use only legal versions of copyrighted software in compliance with vendor license requirements.
•
Use shared resources appropriately. (e.g. refrain from monopolizing systems, overloading networks with
excessive data, degrading services, or wasting computer time, connect time, disk space, printer paper, manuals,
or other resources).
Board of Regents for Higher Education
IT-001 ACCEPTABLE AND RESPONSIBLE USE OF INFORMATION
TECHNOLOGY AND RESOURCES POLICY
October 2012
Page 2 of 3
To adhere to Acceptable and Responsible Use policy, users of ConnSCU IT resources must NOT:
•
Use ConnSCU IT resources to violate any ConnSCU policy or state or federal law.
•
Use another person's IT resource, User ID, password, files, or data.
•
Have unauthorized access or breach any security measure including decoding passwords or accessing control
information, or attempt to do any of the above.
•
Engage in any activity that might be harmful to IT resources or to any information stored thereon, such as
creating or propagating viruses, disrupting services, damaging files or making unauthorized modifications to
computer data.
•
Make or use illegal copies of copyrighted materials or software, store such copies on ConnSCU IT resources,or
transmit them over ConnSCU networks.
•
Harass or intimidate others or interfere with the ability of others to conduct ConnSCU business.
•
Directly or indirectly cause strain on IT resources such as downloading large files, unless prior authorization from
the appropriate ConnSCU authority as determined by the institution is given.
•
Use ConnSCU IT resources for unauthorized purposes may include but are not limited to, the conduct of a
private business enterprise, monetary gain, commercial, religious or political purposes.
•
Engage in any other activity that does not comply with the general principles presented above.
No Expectation of Privacy
All activities involving the use of ConnSCU IT systems are not personal or private. Therefore users should have no expectation
of privacy in the use of these resources. Information stored, created, sent or received via ConnSCU IT systems is potentially
accessible under the Freedom of Information Act.
Pursuant to Communications Assistance for Law Enforcement Act (CALEA), Public Act 98-142, and the State of Connecticut’s
“Electronic Monitoring Notice”, the Board of Regents reserves the right to monitor and/or log all activities of all users using
ConnSCU IT systems without notice. This includes, but is not limited to, files, data, programs and electronic communications
records without the consent of the holder of such records.
Assurance
Each ConnSCU institution shall incorporate the Acceptable and Responsible Use Policy as part of the terms and conditions for
issuing institution computer network accounts. Each ConnSCU institution shall have all full-time and part-time employees,
including student employees, acknowledge that they have read and understand the Acceptable Use Policy. Each ConnSCU
institution shall make the Acceptable Use Policy accessible to all employees and students.
Enforcement
Violations of ConnSCU Acceptable and Responsible Use policy may result in appropriate disciplinary measures in accordance
with local, state, and federal laws, as well as ConnSCU Policies, general rules of conduct for all colleges and university
employees, applicable collective bargaining agreements, and the ConnSCU student conduct codes.
For purposes of protecting the ConnSCU network and information technology resources, the BOR Information Security
Program Office, in conjunction with college/university IT department, may temporarily remove or block any system, device,
or person from the ConnSCU network that is reasonably suspected of violating ConnSCU information technology policy. These
non-punitive measures will be taken to maintain business continuity and information security; users of
the college/university information technology resources will be contacted for resolution.
Exception Process
ConnSCU recognizes that some portions of the Acceptable and Responsible Use of Information Technology Resources Policy
may have to be bypassed from time-to-time because of technical or business reasons.
Accordingly, exceptions may be made provided:
1.
The need for the exception is legitimate and approved by the BOR CIO or designee.
2.
The exception does not disrupt or compromise other portions of the ConnSCU service delivery capability.
Board of Regents for Higher Education
IT-001 ACCEPTABLE AND RESPONSIBLE USE OF INFORMATION
TECHNOLOGY AND RESOURCES POLICY
October 2012
Page 3 of 3
3.
The implementation of the exception is vetted through the Change Management Process.
4.
The BOR Information Security Program Office, in conjunction with college/university IT department, is able to
establish a monitoring function to assess the operations of the implementation exception.
5.
The exception has a defined lifecycle, in that the "retirement" of the exception is scheduled (e.g., "when Release
4.9 is implemented," "at contract termination," etc.)
Exception Request
To request an exception, please submit the Information Security Exception request to SecProg@ct.edu.
The requestor and BOR Information Security Program Office will define the approved alternative configuration if different
than the original proposal of the requestor.
The exception process is NOT an alternative to the Change Control Management process.
Review
This policy will be reviewed every three years by the Board of Regents.
Please read the agreement above before signing.
I have read and agree to abide by the policies governing the Acceptable and Responsible Use of Information Technology and
Resources of Connecticut State Colleges and Universities.
Employee’s signature:
Date:
Employee’s Name:
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BlueNet Account Request Form Vendor Fillable July2018

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Completed 16 February 2020

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