Revised 1/1/14 JJR
Blue Ridge Community and Technical College
Spouse and Dependent Tuition Waiver Procedure
Blue Ridge Community and Technical College awards tuition waivers to faculty and staff
employee spouse and/or dependents who are taking classes at Blue Ridge CTC.
A dependent qualifying child is defined by the IRS regulation 501 as:
1. The child must be your son, daughter, stepchild, foster child, adopted child, brother,
sister, half-brother, half-sister, stepbrother, stepsister, or a descendant of any of them and
2. The child must be (a) under age 19 at the end of the year, (b) under age 24 at the end of
the year and a full-time student, or (c) any age if permanently and totally disabled and
3. The child must have lived with the employee for more than half of the year and
4. The child must have not provided more than half of his or her own support for the year.
5. The child must not file a joint return for the year (unless that joint return is filed only to
claim a refund of withheld income tax or estimated tax paid).
6. If the child meets the rules to be a qualifying child of more than one person, the employee
must be the person entitled to claim the child as a qualifying child on their tax return.
A spouse is defined as:
- Either member of a legal marriage as defined by the state in which the union occurred.
The following are guidelines for submission of application and approval:
Any fees (such as lab fees, etc.) associated with the registration or course(s) are not
covered by the waiver.
For those wishing to apply for financial aid, a Free Application for Federal Student Aid
(FAFSA) for the current academic year should be completed.
Grants and scholarships will be applied to students account first and the tuition waiver
may need to be adjusted to not exceed the student’s budget.
Dependents are eligible to receive a waiver up to a maximum of 60 credit hours and must
maintain a minimum of a 2.0 GPA and be making Satisfactory Academic Progress (SAP)
for financial aid.
Applicants will be eligible for an initial waiver based on acceptance by the college but
must have a 2.0 GPA at the end of each semester.
Tuition waivers are not applicable to career advancement courses.
Applications for tuition waivers are due by August 1 for the fall semester, December 1 for the
spring semester, and May 1 for summer terms. Employees requesting tuition waivers for a
spouse or dependent must have been employed for a minimum of six months in a benefits-
eligible position. Further information regarding eligibility of spouse/dependents may be
requested by the Human Resources Office.
Applications should be sent to:
Human Resources Office
ATTN: Head of HR
Revised 1/1/14 JJR
Employee Spouse and Dependent
Tuition Waiver Application
For HR Use Only
Name of Employee: _________________________ Qualifying Relationship to Student: __________________
Employee Address_________________________________________________ F/T Hire Date__________
Employee Department: ______________________ Employee Title_______________________________
Human Resources Approval: _____________________________________ Date____________________
For Financial Aid Office Use Only
Currently Enrolled: Yes No FAFSA completed
Tuition Waiver Received Previously: Yes No Number of Credits Earned: ______________
Current GPA: ____________________________ Expected Date of Graduation: _______________
Satisfactory Academic Progress : Yes No
Name: ____________________________________Student ID # C______________ DOB____________
Address: _____________________________________________________________________________
Day Phone: _________________________ E-mail: ________________________________________
Number of Hours Enrolled: ________________ Major: ____________________________________
Program: Associates Degree__________________ Certificate___________________ Non-degree
Semester Requested: Fall Spring Summer
Employee Signature ____________________________________________ Date_____________________
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