Fillable Bid Checklist (Alabama A&M University)

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Bid Checklist (Alabama A&M University)

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Checklist
for
Preparation
of Bid Requests-
TYPE
OF BID:
This
is
a one
time bid,
QUANTITY:
This
is
a standing
bid for
months.
The
quantity
specified
is
exact,
The
quantity
specified is
estimated.
Note:
ls
the
quantity
defined
adequately? lf
you
are
specifying
a
box
or carton,
how
many
are
included
per
box
or carton?
TECHNICAL
SPECIFICATIONS
:
The
manufacturer
of
the
product(s)
is named.
The
product
model
or
part
number(s)
is specified,
The
size
is
defined.
The
colo/finish
is
specified.
I
have
attached
a written
quote
provided
by
a
vendor.
I
have
talked with
a vendor
concerning
this request
and
my
contact
person's
name
is
and the vendors
name
is
GENERAL
INFORMATION:
Installation
is required
by
the successful
bidder.
There is
a delivery
date
of
Checklist for
Preparation
of
Bid
Requests-continued,
Page
2
There
are
particular
features
or
acce$sory items
needed
which I have
specified,
Please require
samples to
be
provided
with
the bid response.
Samples and/or
a
demonstration
may
be
required for
evaluation
purposes.
There
are special
services
which
must
be
provied
by
the successful
bidder and
I
have listed
them.
Products
of
this type have
previously
been
tested and I have
provided
a
list
of
the
one which
is
acceptable.
I
have
listed
compatibility requirements
that are
necessary
to the successful
performance
of
this
product
provided
a statement explaining why
this
is necessary
Funds
Available
Yes
lf funds
are available, list FOAP
to
be
charqed:
or
No
FUND
ORGANIZATION
ACCOUNT
PROGRAM
Checklist for Preparation
of Bid Requests-continued, Page
3
I HEREBY
AFFIRM I HAVE NOT BEEN
IN
ANY
AGREEMENT
OR COLLUSION AMONG
BIDDERS
OR
PROSPECTIVE BIDDERS
IN
RESTRAINT OF
FREEDOM
OF
COMPETITION BY AGREEMENT TO
BID AT A
FIXED PRICE
OR
TO REFRAIN FROM
BIDDING
OR
OTHERWISE,
AUTHORIZED
SIGNATURE
(lnk
Only)
TYPED
AUTHORIZED NAME
TITLE
OF
AUTHORIZED PERSON
NAME
OF DEPARTMENT
ALL
SPECIFICATIONS
MUST BE SUBMITTED
ONLINE IN
A
WORD
DOCUMENT
Checklist for Preparation of Bid Requests -- continued, Page 4
Indicate ALL of the following: Vendor Name, Vendor Address, Representative’s Name, Phone Number,
Email Address, and Fax Number for each suggested vendor.
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Completed 27 July 2020

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