Beaufort County Community College
Office of Financial Aid
5337 Highway 264 East Washington, NC 27889
T: 252.940.6222 F: 252.940.6393 firstname.lastname@example.org
Satisfactory Academic Progress (SAP) Appeal
Student Name: ________________________________________________ Student ID: __________________________
Address:____________________________________ City: ____________________ State: ________ Zip:_____________
Phone Number: __________________________BCCC Email Address: ________________________________________
Program of Study: ___________________________________________ Anticipated Graduation Date: _______________
The U.S. Department of Education requires each school that participates in Federal Student Financial Assistance programs
to establish minimum standards for measuring Satisfactory Academic Progress (SAP). Students who receive federal and
state aid such as Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Work-Study and NC
State Grants must adhere to the SAP Policy.
Continued eligibility for financial aid is determined, in part, by maintaining satisfactory academic progress toward the
completion of a degree program. Cumulative grade point average and the percentage of credit hours completed define
satisfactory academic progress. In addition, students must complete their respective academic program(s) within 150% of
the hours required. Students who fail to meet these academic progress standards are ineligible for federal and state
Federal regulations allow students to appeal financial aid standings under certain conditions with proper documentation.
BCCC recognizes that mitigating circumstances may prevent a student from completing a semester successfully.
Students who wish to appeal their unsatisfactory financial aid status due to mitigating circumstances, must complete this
form entirely and submit to the financial aid office prior to the beginning of the next term of enrollment. Mitigating
circumstances include but are not limited to the following:
A serious/prolonged illness or accident that contributed to your failure to maintain satisfactory progress.
The death of an immediate family member. An immediate family member may include a parent, spouse, child or
Other circumstances beyond your control.
Extenuating circumstances may be a serious illness or accident that prevented your from attending classes, domestic
violence, change in personal circumstances (divorce, homelessness, loss of income, etc.), or other severe personal
problems such as a medical or legal issue. It is strongly recommended that you attach supporting documentation.
Examples of non-appealable reasons are immaturity of the student in past years, being a single parent, transportation
issues, lack of childcare, pregnancy, registering for more class than you are capable of completing or changing program of
study multiple times.
Ensure the SAP appeal address each term for which you had withdrawals, incompletes or failing grades. Documentation
should address each term for which you are appealing your academic progress. Additionally, Section C must be
completed by your academic advisor. Electronic/digital signatures are not acceptable. Please provide ink signatures
prior to submitting this appeal to the Financial Aid Office.