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Beaufort County Community College (Beaufort County Community College)

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Beaufort County Community College
Office of Financial Aid
5337 Highway 264 East Washington, NC 27889
T: 252.940.6222 F: 252.940.6393 finaid@beaufortccc.edu
2019-2020
Satisfactory Academic Progress (SAP) Appeal
Student Name: ________________________________________________ Student ID: __________________________
Address:____________________________________ City: ____________________ State: ________ Zip:_____________
Phone Number: __________________________BCCC Email Address: ________________________________________
Program of Study: ___________________________________________ Anticipated Graduation Date: _______________
The U.S. Department of Education requires each school that participates in Federal Student Financial Assistance programs
to establish minimum standards for measuring Satisfactory Academic Progress (SAP). Students who receive federal and
state aid such as Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Work-Study and NC
State Grants must adhere to the SAP Policy.
Continued eligibility for financial aid is determined, in part, by maintaining satisfactory academic progress toward the
completion of a degree program. Cumulative grade point average and the percentage of credit hours completed define
satisfactory academic progress. In addition, students must complete their respective academic program(s) within 150% of
the hours required. Students who fail to meet these academic progress standards are ineligible for federal and state
assistance.
Federal regulations allow students to appeal financial aid standings under certain conditions with proper documentation.
BCCC recognizes that mitigating circumstances may prevent a student from completing a semester successfully.
Students who wish to appeal their unsatisfactory financial aid status due to mitigating circumstances, must complete this
form entirely and submit to the financial aid office prior to the beginning of the next term of enrollment. Mitigating
circumstances include but are not limited to the following:
A serious/prolonged illness or accident that contributed to your failure to maintain satisfactory progress.
The death of an immediate family member. An immediate family member may include a parent, spouse, child or
sibling.
Other circumstances beyond your control.
Extenuating circumstances may be a serious illness or accident that prevented your from attending classes, domestic
violence, change in personal circumstances (divorce, homelessness, loss of income, etc.), or other severe personal
problems such as a medical or legal issue. It is strongly recommended that you attach supporting documentation.
Examples of non-appealable reasons are immaturity of the student in past years, being a single parent, transportation
issues, lack of childcare, pregnancy, registering for more class than you are capable of completing or changing program of
study multiple times.
Ensure the SAP appeal address each term for which you had withdrawals, incompletes or failing grades. Documentation
should address each term for which you are appealing your academic progress. Additionally, Section C must be
completed by your academic advisor. Electronic/digital signatures are not acceptable. Please provide ink signatures
prior to submitting this appeal to the Financial Aid Office.
Student Name: _____________________________________________ Student ID: __________________________
SECTION A: TO BE COMPLETED BY THE STUDENT
Please check the term for which you are appealing to have your financial aid reinstated:
Fall 2019
Spring 2020
Summer 2020
Reason for Appeal (Check all that apply):
Grade Point Average – Cumulative grade point average (GPA) below requirements
Completion Rate - Completed less than 67% of attempted hours
Both Grade Point Average and Completion Rate
Maximum Timeframe- Working on Second Program of Study
Discuss the circumstances that prevented you from meeting the Satisfactory Academic Progress (SAP) while attending
BCCC. Be specific about the events and the affected period(s) of enrollment. (Use separate page if needed)
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Discuss what has changed in your situation so you can now succeed at earning your degree, diploma, or certificate at
BCCC. Describe the efforts or steps you have made which will now allow you to meet the academic progress
requirements in your next term of enrollment. (Use separate page if needed)
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
SECTION B: STUDENT CERTIFICATION
I understand that a decision regarding this appeal will be made taking all of the information I have provided into
consideration. If my appeal is approved, I will be expected to make SAP during my next term of enrollment which will be
a semester under financial aid probation. If I have been enrolled in the most recently concluded semester, I am aware
that my appeal will not be reviewed until my semester grades have been evaluated. I certify that the information I have
provided is true and accurate to the best of my knowledge.
_______________________ ______________________________________________
Signature Date
■
Student Name: _____________________________________________ Student ID: __________________________
SECTION C: TO BE COMPLETED WITH FACULTY/ADVISOR
Student must meet with a counselor or faculty advisor prior to having SAP appeal reviewed to discuss academic plan.
Please have a counselor or faculty advisor complete the section below.
List the total hours remaining for the student to graduate and only the classes you recommend for the student to
enroll in the next semester.
Program Name: _____________________________________ Program Number: ______________________
Please list the TOTAL HOURS REMAINING to complete current program: __________
Course Prefix Section Number Course Name Credit Hours
____________ _____________ _________________________ __________
____________ _____________ _________________________ __________
____________ _____________ _________________________ __________
____________ _____________ _________________________ __________
____________ _____________ _________________________ __________
____________ _____________ _________________________ __________
Total Semester Hours: ___________
Advisor Comments:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
________________________________ _______________
Advisor Name (Print)
_____________________________
Advisor Signature Date
SAP appeals must be completed entirely and received in the Financial Aid Office prior to the
start of each academic term. Appeal decisions will be emailed to students BCCC email upon
conclusion of the appeals committee review. All appeal decisions are final.
Student Name: _____________________________________________ Student ID: __________________________
FOR FINANCIAL AID OFFICE USE ONLY
Name of Program: __________________________________________________________________________________
Total Hours Attempted: ___________ Total Hours Completed: _____________ Pell LEU: ________________
Completion Rate (Pace): ___________ GPA: __________ 150% Hrs. of Program: _____________
Previous Appeal: □Yes □No Number of Appeals: _______ Dates and Decisions of Appeals: ________________
___________________________________________
Documents Attached: □Yes □No
□ Academic Transcript
□ SAPV (Screenshot from Colleague)
Reason for Appeal (Check all that apply):
Grade Point Average – Cumulative grade point average (GPA) __________ of 4.0
Completion Rate - Completed less than 67% of attempted hours
Both Grade Point Average/ Completion Rate
Maximum Timeframe- Working on Second Program of Study
A decision has been made to □ approve □ deny the financial aid appeal for the student listed.
□ Appeal approved. Student must receive a cumulative GPA of ______ and an overall completion rate of 67%
at the end of the probationary semester.
□ Appeal approved with recommendations. (see recommendations/comments)
□ Appeal denied due to insufficient information.
□ Appeal denied due to completion rate.
□ Appeal denied due to grade point average.
□ Appeal denied due to grade point average and completion rate.
□ Appeal denied due to hours needed to graduate, which exceeds the 150% rule.
□ Other: ________________________________________________________
Recommendations/comments:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
FA Reviewer: _______________________________________ Signature: ____________________________________
Title: ______________________________________________ Date: ________________________________________
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Completed 26 July 2020

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