Instructions for Completing the
Business Entities Records – Order Form
Business Search: For free online access to corporate, limited liability company and limited partnership information, go
to the California Secretary of State’s Business Search at BusinessSearch.sos.ca.gov. Available information on the
Business Search includes:
The complete entity name, entity number, registration date, status, jurisdiction (state, foreign country or other
place where the entity is formed), entity address, entity mailing address and name and address of the agent for
service of process. Note: If the agent for service of process of a limited liability company is a registered
corporate agent, to get the service of process address of the registered corporation agent you must order a
Status Report using this Business Entities Records Order Form.
Free uncertified PDF copies of corporation, limited liability company and limited partnership documents,
including Statements of Information of record for corporations and limited liability companies.
Complete the Business Entities Records Order Form as follows:
Item
Instruction
Tips
1. Requestor’s Information Type or clearly print the requestor’s
information. If you are dropping off this
request in person at our office, also
indicate return method.
Results of mail-in requests will be returned by
mail.
2. Order Details
Complete this section with entity details.
“Other” types may include: foreign
associations, unincorporated associations,
unincorporated nonprofit associations,
foreign name registrations, foreign
partnerships, and foreign lending
institutions.
3. Copy Requests Enter the number of copies (plain or
certified) requested.
Copy Fees: Copies of documents are
$1.00 for the first page, $0.50 for each
additional page.
Certified copies are $5.00 per
document, in addition to the copy fees.
Articles/Formation/Registration:
Document that initially formed or registered
the entity with the California Secretary of
State. (3a)
Articles & Amendments:
Formation/Registration and Amendment
documents of record with the California
Secretary of State for the entity. (3b)
All Amendment Documents:
Includes restated articles, mergers,
dissolutions, cancellations, etc. (3c)
Last complete Statement of Information:
Provides entity address(es),
member/manager or director/officer names
and addresses, agent for service of
process, etc. (3d)
Last no change Statement of
Information: Indicates there has been no
change in information since the last
complete Statement of Information. No
detail provided. (3e)
All Statements of Information: includes
last complete and last no change
Statements of Information of record. (3f)
All Documents and Statements of
Information: Record will include all of the
entity’s documents on record with the
California Secretary of State. (3g)
Copy of _____________ : Enter the title of
a specific document (i.e., agent resignation,
certificate of cancellation, etc.) along with
the file date, if available. (3h)
BE Records Requests - Instructions (Rev. 11/2017) California Secretary of State
bizfile.sos.ca.gov
(916) 657-5448
4. Certificates/Status Reports Enter the number that you are ordering for
each item. The fees for certificates/status
reports are as follows:
Certificate of Status - $5.00 each entity
Certificate of Filing of All Documents -
$5.00 per document listed
Certificate of No Record - $5.00 each
Status Report - $4.00 each entity
5. FAX (Optional) The fees to receive a FAX of the requested
information are as follows.
Domestic (in U.S.) FAX return - $5.00,
in addition to copy/certificate fees.
Foreign (outside of U.S.) FAX return -
$10.00, in addition to copy/certificate
fees.
In addition to the FAX, you will be sent
hard-copies of the requested information.
Certified copies will not be faxed as the
certification stamp is on the back of the
document.
Fees:
Calculate Fees: Calculate the total fee for your order.
- If the number of pages for copies OR total fee is unknown, you may provide a blank check with “NOT TO
EXCEED $50.00” written below the amount payable line.
- If insufficient funds are provided, the request will be returned with a letter showing the total amount due.
Counter Drop Off: A separate, non-refundable $10.00 special handling fee per entity is required if you submit in
person (drop off) your order form at our Sacramento office. The $10.00 special handling fee provides priority
service over orders submitted by mail. The special handling fee is not refundable whether the order is
completed or not completed.
Payment Type: Check(s) or money orders should be payable to the Secretary of State. Do not send cash by
mail. If submitting the request in person at our Sacramento office, payment also may be made by credit card
(Visa or MasterCard).
Where to Submit Request: All copy and certificate requests are processed only in the Secretary of State’s Sacramento
office.
Mail order form &
payment to:
Secretary of State
BE Certification and Records
P.O. Box 944260
Sacramento, CA 94244-2600
OR Drop off order form & payment to:
Secretary of State
1500 11th Street, 3rd floor, Room 380
Sacramento, CA 95814
Order
s cannot be changed or cancelled once submitted.
Email or online requests for copies/certificates are not accepted.
Processing Times: For current processing times, go to www.sos.ca.gov/business/be/processing-times.
BE Records Requests - Instructions (Rev. 11/2017) California Secretary of State
bizfile.sos.ca.gov
(916) 657-5448
Secretary of State
Business Programs Division
Business Entities
- Records, P.O. Box 944260, Sacramento, CA 94244
-2600
Business Entities Records - Orde
r Form
ORDERS CANNOT BE CHANGED OR CANCELLED ONCE SUBMITTED
1. Requestors Inform
ation Date:________________
Individuals name: ________________________________________________________
Firm name (if any): _______________________________________________________
Return address:
_________________________________________________________
City:
_____________________________ State: __________ Zip: _______________
10-digit telephone number: ( ) - `
In person drop off only, please indicate
type of return method requested:
Mail Pick-Up
2. Order Details
Entity name: ________________________________________________________________________________________________________
Secretary of State Entity/File Number (recommended):
___________________________________________
Entity type (Check 1 box): Corporation Limited Liability Company Limited Partnership General Partnership
Limited Liability Partnership Other (see instructions for options): ________________________
3. Copy RequestsPlain (uncertified) copies are $1.00 for the first page, $0.50 for each additional page. Certified copies are an
additional $5.00 per document. See instructions for additional detail.
a. Articles/Formation/Registration document only # of plain copies ___________ # of certified copies ___________
b. Articles & Amendments documents only # of plain copies
___________ # of certified copies ___________
c. All Amendment documents only # of plain copies ___________ # of certified copies ___________
d. Last complete Statement of Information # of plain copies ___________ # of certified copies ___________
e. Last no change Statement of Information # of plain copies ___________ # of certified copies ___________
f. All Statements of Information # of plain copies ___________ # of certified copies ___________
g. All documents and Statements of Information # of plain copies ___________ # of certified copies ___________
____________________________________ h. Copy of: # of plain copies ___________ # of certified copies ___________
4. Certificate/Status Requests
a. Certificate of Status (lists entity status: i.e., good standing, active, suspended, etc.) - $5.00 each # of certificates _________
b. Certificate of Filing of All Documents (
lists all documents of record) - $5.00 per document listed # of certificates _________
c. Certificate of No Record
(certifies no record of entity found) - $5.00 each # of certificates _________
d. Status Report
(computer print-out of entity record. Cannot be certified) - $4.00 each # of reports ____________
5. FAX – For an additional fee, we will FAX the requested copies/certificates to you prior to delivery of hard-copies.
Domestic FAX (in U.S.) $5.00 fee Foreign FAX (outside U.S.) $10.00 fee FAX # ________________________
THIS SECTION FOR SECRETARY OF STATE USE ONLY Affix Cert & Seal _________________________ $ _________
Making first page ________________________ $ _________
Making additional pages __________________ $ _________
Certificate of ____________________________ $ _________
Status Report ___________________________ $ _________
FAX ____________________________________ $ _________
Special Handling Fee ____________________ $ _________
Other __________________________________ $ _________
TOTAL AMOUNT DUE $ ________
TOTAL AMOUNT REC’D $ ________
REFUND AMOUNT $ ________
BALANCE DUE $ ________
BE Records Requests Order Form (Rev. 11/2017) California Secretary of State
bizfile.sos.ca.gov
(916) 657-5448
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