Fillable Bay County, Florida RESTORE Act Project Pre-proposal Form (Bay County Board of County Commissioners)

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Bay County, Florida RESTORE Act Project Pre-proposal Form (Bay County Board of County Commissioners)

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Bay County, Florida RESTORE Act Project
Pre-proposal Form
Fall 2014
Project Number (For Staff Only) Submittal Date
Revised 10/09/14
Purpose: This form is designed to assist citizens, businesses, public or private organizations, and
local governments wishing to submit a project for consideration of funding from the Gulf Coast
Restoration Trust Fund Direct Component dollars allocated to Bay County by the 2012 RESTORE
Act. Additional information on this process, including deadlines, is provided at http://baycountyfl.gov/
restore/preproposal.php
Funds are provided to Bay County, as a federal grant, usually on a project-by-project basis.
Organizations wishing to manage a project must have the capacity to manage a federal grant
and comply with all of its requirements.
A maximum of $6.3 million will be available for this funding cycle. Projects not funded in
this cycle may be proposed in future application cycles.
NOTE: ** Only information submitted on this form will be considered. Complete the form,
save it and email it to RESTOREproposals@baycountyfl.gov. You will receive an email
confirming receipt of your pre-proposal. Please note that Florida has a very broad Public
Records Law and your email communications may therefore be subject to public disclosure.
Criteria for eligible projects
A proposed project must meet all the following criteria in order to be eligible for Bay County's Direct
Component funds:
1. Within Bay County or adjacent surface and Gulf waters, or with an identified and strong benefit
to the County
2. Addresses one or more RESTORE Act eligible activities http://tinyurl.com/
RESTOREActEligibleActivities
3. Addresses one or more Bay County Multi-Year Implementation Plan Objectives http://tinyurl.com/
GoalsObjBayMYIP
4. Is not fully funded by another source of money
5. Has a recognizable public benefit
Bay PRP 2014-023
10/31/2014
Project Name (Character count limited to 250)
Project Proposer Name (Character count limited to 50)
Affiliation (Character count limited to 50)
Position (Character count limited to 50)
Mailing Address
Street / P O Box
City State Zip Code
E-Mail Address Web-Site
Phone Number Fax Number
Project Description (Character count limited to 500)
Project Size (acres)
Public Benefit (Clearly and briefly describe anticipated outcomes and benefit to the public.
Complete only those that apply) (Character count limited to 300 on each topic)
Economic
Laguna Beach Sanitary Sewer Project
Albert E Shortt
City of Panama City Beach
Utilities Director / City Engineer
110 South Arnold Rd
Panama City Beach
FL
32413
ashortt@pcbgov.com
850-233-5100
850-233-5116
The project is to provide sanitary sewer service in older beach communities that predate the
City municipal sewer system. In excess of 1,000 residential lots are within the Laguna Beach
Sanitary Sewer project service area and homes are currently relying on septic tanks for sewer
disposal. The area lies within a stormwater drainage basin that flows to dune lakes north of
Front Beach Road (FBR), ultimately crossing FBR via drain pipes to the gulf beaches.
220
Short term jobs will be created during the construction project. This beach area has many lots
that are currently too small to build a desirable size home including a septic system. After the
sewer system is in place, the area will be more attractive for development and construction.
Environmental
Social
Other
RESTORE Act Direct Component eligible activity that the project undertakes (Check only
those that apply)
Activities Eligible for Funding
Restoration and protection of the natural resources, ecosystems, fisheries, marine and
wildlife habitats, beaches, and coastal wetlands of the Gulf Coast region
Mitigation of damage to fish, wildlife, and natural resources
Implementation of a federally approved marine, coastal, or comprehensive conservation
management plan, including fisheries monitoring
Workforce development and job creation
Improvements to or on State parks located in coastal areas affected by the Deepwater
Horizon oil spill
Infrastructure projects benefitting the economy or ecological resources, including port
infrastructure
Coastal flood protection and related infrastructure
Planning assistance
Administrative costs of complying with this subsection
Promotion of tourism in the Gulf Coast Region, including recreational fishing
Promotion of the consumption of seafood harvested from the Gulf Coast Region
The area lies within a stormwater drainage basin that flows to dune lakes north of Front Beach
Road (FBR), ultimately crossing FBR via drain pipes to the gulf beaches. Treated septic tank
leachate from homes can work its way to the freshwater lakes and be discharged to the gulf.
The Laguna Beach area is in an excellent location close to the beach and local retail and
business centers. Most home buyers now expect to have full municipal utility services when
they purchase homes. Not having sewer service leaves approx.1,000 potential home sites in a
less desirable situation.
✔
✔
✔
✔
Bay County RESTORE Act Multi-Year Implementation Plan objectives addressed (Check only
those that apply; read full text of each objective before checking the box. Full text can be
downloaded at http://tinyurl.com/GoalsObjBayMYIP
)
Economic Development and Job Creation
Objective 1.1 Diversify the Economy
Objective 1.2 Contribute to infrastructure
Objective 1.3 Expand airport economic benefits
Objective 1.4 In-demand job training
Objective 1.5 Workforce development fund
Objective 1.6 Facilities to foster tourism and economic development
Objective 1.7 Recreation, public transportation, and opportunities for wage improvements
Objective 1.8 Conserve and protect natural resources
Objective 1.9 Promote recreational Gulf fishing
Objective 1.10 Community resilience planning
Environment
Objective 2.1 Improve and protect the St. Andrew Bay watershed
Objective 2.2 Improve and protect water quality
Objective 2.3 Protect seagrass beds
Objective 2.4 Increase awareness of wildlife habitat
Objective 2.5 Acquisition and management of coastal conservation lands
Objective 2.6 Preserve and restore dune systems and living shorelines
Objective 2.7 Contribute to the protection and recovery of protected species
Objective 2.8 Sustainable approach to long-term collection of water data
Public Infrastructure
Objective 3.1 Maintain water quality in Deer Point Lake
Objective 3.2 Stabilize unpaved roads
Objective 3.3 Upgrade sewage treatment to advanced wastewater treatment levels
Objective 3.4 Replacement of septic tanks with centralized wastewater treatment
Objective 3.5 Upgrading stormwater treatment facilities
Objective 3.6 Promote low impact development
Objective 3.7 Increase coastal resilience
Objective 3.8 Support the Port Authority's efforts to add capacity and increase trade
✔
✔
✔
✔
✔
Location
Describe Project Location (Character count limited to 300)
Provide the location of the center of the project as latitude/longitude in decimal degrees (e.g.
latitude 30.1312, longitude -85.7327). To determine this, go to the Bay County ArcGIS Map
, (works
best in Chrome or Internet Explorer browsers) put the pointer on the center of your project, and note
the latitude and longitude from the bottom left corner.
Latitude Longitude
Cost
Estimated total cost of project Amount being requested
Describe what the requested funds will be used for. (Character count limited to 300)
If long term funding is needed, indicate the anticipated funding source and availability.
(Character count limited to 300)
Estimate amount of time needed to complete the project
0 to 2 years
3 to 6 years
7 to 10 years
11 plus years
An 220 acre residential area of unincorporated Bay County lying just west of the Panama City
Beach limits, bounded by Panama City Beach Pkwy on the north and Front Beach Rd on the
south, west of Deluna Place and east of George Wallace Blvd.
30.242
-85.9232
$3,000,000.00
$1,500,000.00
1. Perform surveys, engineering design for the entire project, 2. Acquire land for three sewer
pump stations, 3. Construct the pump stations with sewer force mains to connect to PCB sewer
system, 4. Construct primary sewer trunk lines for future extension to serve all residential lots in
the area.
City sewer impact fee collections and grants will be needed to expand the initial $3 million
sewer system project to provide service in front of every lot. The final cost for all phases of the
project area is approximately $7.5 million.
✔
Matching funds
Are matching funds available?
Yes
No
If yes, describe source and if the match is secured. (Character count limited to 300)
Amount of match secured
Percent of estimated project cost to be
provided by matching funds
Partnerships
Are any partnerships anticipated for this project?
Yes
No
If yes, please provide name of partner(s)
Have funds requested for this project also been requested from another source?
Yes
No
If yes, indicate which source, when requested, anticipated decision and date of decision.
(Character count limited to 300)
Is this project already fully funded by another source of money?
Yes
No
✔
Panama City Beach utility system will match Restore Act funds up to $1,500,000 from existing
sewer impact fee funds.
$1,500,000.00
50%
✔
✔
✔
Bay County, Florida RESTORE Act
2014 - 2015 Full Proposal Form
Project Number:
(For Staff Only) Submittal Date:
Form Revised:
January 5, 2015
Purpose: This form is for those projects that the Bay County RESTORE Act Advisory Committee advanced from the
pre-proposal phase to the full proposal phase. These projects are being considered for potential funding from the
Gulf Coast Restoration Trust Fund Direct Component dollars allocated to Bay County by the 2012 RESTORE Act.
Process: The information required by Bay County’s full proposal form will build upon the information provided in the
pre-proposal form. Bay County staff will provide to the project applicant the completed pre-proposal form previously
submitted, merged with the blank full proposal form. Applicants will complete the full proposal form and may make
changes in the merged pre-proposal form. For each proposal, only those RESTORE Act eligible activities and Bay
County Multi-Year Implementation Plan objectives that are fully justified by the applicant will be considered. Each
proposal must support at least one eligible activity and one objective.
The Committee will recommend projects for funding to the Bay County Board of County Commissioners. The Board
will decide which projects to submit for federal funding. Information in addition to that provided in the full proposal
may be required from an applicant before consideration of the project by the Board of County Commissioners and/or
before the County applies for federal grant funds, especially for those projects proposed to be managed by an entity
other than Bay County. For those projects selected by the Board, project proposers will be responsible for providing
all project-related information required by Treasury’s grant application process, described in “
RESTORE Act Direct
Component Guidance and Application to Receive Federal Financial Assistance
”.
All Gulf Coast Restoration Trust Fund (RESTORE Act) Direct Component funds reserved for Bay County will come to
Bay County in the form of federal grants on a project-by-project basis. Direct Component funds are governed by
federal regulations (31 C.F.R. Part 34)
, as well as guidance issued by the Office of Management and Budget entitled,
“Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”
(78 Fed. Reg.
78,590; December 26, 2013)
.
Grant funds for each project may be managed directly by Bay County or may be passed through to qualified sub-
recipients. Projects of the type that normally would be competitively bid by Bay County will be competitively bid.
Instructions: Applicants must complete this form in electronic pdf format, save it, and email it to
RESTOREproposals@baycountyfl.gov
. You will receive an email confirming receipt of your proposal. Please note
that Florida has a very broad Public Records Law and your email communications may therefore be subject to public
disclosure.
If you are using Chrome browser, you may have difficulty with the form. Do not use Chrome’s default pdf reader.
Adobe Reader XI or newer is needed to complete the form.
If you do not have the reader, you can download it for free from the Adobe website
. For ADA compliance for the
visually impaired, we recommend online conversion tools
for Adobe PDF documents.
Bay PRP 2014-023
02/06/2015
A. General Information
Name of Proposed Project:
Name of Applicant:
Project Description:
Description of Project Location: Please provide a written description of the project's location. Please also provide
a map of the project boundaries using one of the following methods: GIS, Google Earth KMZ file, parcel
numbers, a sketch on a map, or a sketch with geographic reference points. Specify which method is being used.
Submit the map file separately to RESTOREproposals@baycountyfl.gov, making sure to include the name of the
proposal and to describe the map method used.
B. RESTORE Act eligible activity. Fully justify how the proposed project qualifies as one or more RESTORE Act
eligible activity. Eligibility will be evaluated by Bay County and U.S. Department of the Treasury staff.
1. Restoration and protection of the natural resources, ecosystems, fisheries, marine and wildlife habitats,
beaches, and coastal wetlands of the Gulf Coast region.
Laguna Beach Sanitary Sewer Project
Albert E Shortt, PE
This project will provide sanitary sewer service in older beach communities that predate the City's municipal sewer
system. In excess of 1,000 residential lots are located within the Laguna Beach Sanitary Sewer project service
area and existing homes are currently relying on septic tanks for sewer treatment and disposal. The area lies
within three stormwater drainage basins that flow to dune lakes north of Front Beach Road (FBR), ultimately
crossing FBR via drain pipes to the gulf beaches.
A approximately 220 acre area of residential lots and homes in unincorporated Bay County lying just west of the
current Panama City Beach limits. The project area is bounded by Panama City Beach Parkway to the north, Front
Beach Road to the south, Deluna Place to the east and George Wallace Blvd. to the west.
A location map with key roads and aerial background will be supplied. Filename is - - Bay PRP 2014-023 Laguna
Location.pdf
Construction of the first phase of a municipal sanitary sewer collection system will help protect the area groundwater
and coastal pond/lake quality from the effects of insufficiently treated sewage water released by individual homesite
septic drainfields. Untreated wastewater will be collected and pumped to the City's centralized advanced
wastewater treatment facility. Stormwater and groundwater in the project area currently flows toward 3 coastal
ponds/lakes which then discharge via pipes under Front Beach Road to the Gulf of Mexico beaches.
2. Mitigation of damage to fish, wildlife, and natural resources.
3. Implementation of a federally approved marine, coastal, or comprehensive conservation management
plan, including fisheries monitoring.
4. Workforce development and job creation.
5. Improvements to or on State parks located in coastal areas affected by the Deepwater Horizon oil spill.
6. Infrastructure projects benefitting the economy or ecological resources, including port infrastructure.
A municipal sanitary sewer collection system will help protect area and adjacent Gulf waters by redirecting
untreated sewage to the City's centralized facility for treatment, reducing potential discharges of excess nutrients
(typically nitrogen and phosphorous) and bacteria from failing septic systems into the local ground and surface
waters.
Not Applicable
This project will create jobs on a short term basis (approximately 10-12 months) during active construction.
Not Applicable
Not Applicable
7. Coastal flood protection and related infrastructure.
8. Planning assistance.
9. Promotion of tourism in the Gulf Coast Region, including recreational fishing.
10. Promotion of the consumption of seafood harvested from the Gulf.
C. Gulf Coast Restoration Trust Fund (RESTORE Act) Multi-Year Implementation Plan (MYIP) for Bay County
objectives. Fully justify how the proposal meets one or more MYIP objectives.
1. Economic Development and Job Creation
Objective 1.1: Diversify the economy in areas of aerospace, medical technology, logistics, and advanced
manufacturing, tourism development projects and defense.
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Objective 1.2: Provide or contribute to infrastructure to attract new and technology-based industry - e.g., high-
tech infrastructure hangars/facilities, industrial sites.
Objective 1.3: Support efforts and expand economic benefits from the airport.
Objective 1.4: Provide in-demand job training and align training infrastructure resources for those jobs that are
in the community or are anticipated.
Objective 1.5: Establish a flexible workforce development fund able to rapidly respond to specific job-training
needs.
Objective 1.6: Develop and promote additional facilities, attractions, ecotourism opportunities, cultural and
heritage resources, and other tourism amenities to foster tourism and economic development.
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Objective 1.7: Support recreation (including improved beach and water access), public transportation (including
bike lanes), and opportunities for wage improvements that enhance the quality of life of Bay County residents
and visitors.
Objective 1.8: Conserve and protect those natural resources that form the basis of the tourist industry.
Objective 1.9: Promote recreational Gulf fishing by establishing artificial reefs, highlighting recreational fish
species that have fewer catch restrictions, and emphasizing the activity and enjoyment of fishing rather than
particular fish species.
Objective 1.10: Support community resilience planning for locally owned businesses to assist continuity of
operations planning for post man-made or natural disasters.
Not Applicable
The project will permit construction of new homes which are connected to the municipal sewer system and preclude
future septic systems in the area. Existing homes on septic systems will begin connecting and reduce pollutant
discharges migrating via groundwater and surface water to the lakes/ponds, and subsequently the Gulf.
Not Applicable
Not Applicable
2. Environment
Objective 2.1: Improve and protect the St. Andrew Bay watershed water quality and watershed condition taking
into consideration the recommendations and priorities in the St. Andrew Bay Surface Water Improvement and
Management Plan, the St. Andrew Bay Stormwater Management Plan (2009), and the Northwest Florida Water
Management District Gulf restoration projects list, as well as the priority recommendations of the Florida Fish
and Wildlife Conservation Commission, the Florida Department of Environmental Protection, the Florida
Department of Agriculture and Consumer Services, and fishery strategies.
Objective 2.2: Improve and protect the water quality of the St. Andrew Bay, its watershed, coastal lakes, and the
Gulf near-shore waters by advancing acquisition of lands and restoration of wetlands and uplands in proximity to
the Bay.
Objective 2.3: Protect seagrass beds by partnering with organizations to institute a public awareness program
to inform residents and visitors about the value and potential threats to seagrass beds.
Objective 2.4: Increase awareness of the beach and near-shore areas as wildlife habitat.
The reduction of residential septic tank and drainfield systems will help improve and protect the water quality of the
near shore Gulf waters by reducing pollutant and bacteria contributions into groundwater that migrates to near
shore ponds/lakes and then via discharge pipes under Front Beach Road to the beaches.
Not Applicable
Not Applicable
Not Applicable
Objective 2.5: Support acquisition and active management of properties important to coastal conservation lands
in order to protect the natural resources.
Objective 2.6: Preserve and restore dune systems and living shorelines, including oyster reefs, seagrass beds
and marshes, to improve estuarine habitat and water quality, reduce shoreline erosion, increase coastal
resilience and minimize the potential damage to life and property caused by coastal storms.
Objective 2.7: Support projects that contribute to the protection and recovery of protected species listed by the
state or federal government and that improve the flexibility of local infrastructure management, development,
and business operations.
Objective 2.8: Support a sustainable approach to long-term collection of water quality and other important
environmental data that can be used as indicators of ecosystem health and recovery and provide information
for use in adaptive management.
3. Public Infrastructure
For this plan, public infrastructure is defined as man-made infrastructure owned by the public and/or for public use.
Environmental infrastructure, such as wetlands, the seagrass beds, and other habitats, are included in the
Environment section.
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Objective 3.1: Maintain water quality in Deer Point Lake, the local potable water supply, at current levels or
better through conservation land acquisition, septic tank removal, stabilization of unpaved roads and fertilizer
application education.
Objective 3.2: Stabilize unpaved roads in Bay County to reduce nutrient and sedimentation input into the St.
Andrew Bay system; prioritize efforts based on proximity to water bodies and other factors, including guidance
in the St. Andrew Bay SWIM plan.
Objective 3.3: Maintain and improve the water quality of the Gulf and the St. Andrew Bay system by upgrading
sewage treatment facilities to advanced wastewater treatment levels or greater.
Objective 3.4: Facilitate replacement of septic tanks with centralized wastewater treatment, prioritizing efforts
based on factors including proximity to the bay system, density of septic tanks, age and condition of septic
tanks, and soils.
Objective 3.5: Maintain and improve the water quality of the Gulf and the St. Andrew Bay system by installing
or upgrading stormwater treatment facilities, using the St. Andrew Bay Stormwater Management Plan (2009)
and the SWIM plan for guidance and with emphasis on multi-jurisdictional approaches.
Not Applicable
Not Applicable
Not Applicable
The project will meet this objective. The area is made up of several old platted land subdivisions with many current
structures that predate the City sewer system. The platted lots are small and on some streets are only 50 ft x 65 ft
in size. Natural ground slopes are generally draining from near Panama City Beach Parkway going south towards
three ponds/lakes near Front Beach Road and then to the Gulf.
Not Applicable
Objective 3.6: Promote low impact development (LID) practices.
Objective 3.7: Increase coastal resilience and protect key public assets from coastal flooding.
Objective 3.8: Support the Port Authority’s efforts to add Port capacity and increase trade, including land
acquisition for facilities, expansion of port related infrastructure, continued development of the Intermodal
Distribution Center, maintaining and expanding deepwater access, and the capacity to provide alternative fuels.
D. Budget Information
Budget justification. Explain how the overall budget supports the proposed scope of work and identify sources
of funds. Provide separate Bay County RESTORE and other funds budgets using the provided table at the back
of this form. Provide the budget for each category.
Ongoing costs. Identify ongoing costs necessary to support the project after the major grant period (e.g.,
operation and maintenance of facilities), and the source of funds for those costs. Specifically identify any
ongoing costs proposed to be borne by Bay County.
LID is primarily a stormwater management practice encouraging water recharge and minimizing runoff. Having a
septic drainfield onsite at each home runs counter to LID goals since sewer water is mixed with stormwater as it
seeps into the ground. The low impact feature of this project will be to preclude installation of any future septic tank
systems in the area, thereby addressing potential environmental degradation from excess nutrients and bacteria
discharged from septic tank systems.
Not Applicable
Not Applicable
The budget in this application is $3,000,000, based on $1,500,000 in funds each from RESTORE and existing City
sewer impact fees on deposit. The phase I project contemplated in this application will consist of the required
surveys, design and permitting for the entire project area shown on the location map provided in "Part A. General
Information". The City anticipates being able to construct the three required sewer lift stations to serve the entire
project area, and approximately 11,000 linear feet of gravity sewer trunk lines to form the "backbone" of the system.
Another approximately 28,000 feet of sewer mains are anticipated to complete the full build-out at a total additional
cost of $4.8 million. The remaining sewer lines would be installed as future funds become available.
Once the gravity sewer system is in place, routine annual operating and maintenance (O&M) costs are typically
very low. The primary O&M expenses are related to the 3 lift stations and are expected to total around $10,000
annually. O&M operations are performed by the City utility system, which has an annual budget of approximately
$6.7 million for routine personnel and operating expenses in the wastewater division. No recurring O&M costs will
be borne by Bay County.
E. Project milestones. Describe the overall objective of the proposed project and criteria/measures to be
used to evaluate the success in helping to restore and protect the economy and/or environment of the Gulf
Coast region.
F. Natural Resource Projects.
Is this project designed to protect or restore natural resources?
Yes
No
If yes, provide a brief summary demonstrating how the project is based on Best Available Science. Projects
approved by the Board of County Commissioners will be required to complete the Treasury’s three-pronged
test (see below).
1. maximizes the quality, objectivity, and integrity of information, including statistical information;
2. uses peer-reviewed and publicly available data - cite peer-reviewed, objective, methodologically sound
literature sources that support the conclusion that the proposed scope of work is an effective way to achieve
the stated objectives, when available
3. clearly documents risks and uncertainties in the scientific basis for such projects
G. Treasury RESTORE Act Environmental Checklist. Review Treasury’s RESTORE Act Environmental
Checklist (attached to this form) and list and discuss any of the federal acts and executive orders the
applicant anticipates as issues for the proposed project. If any of the items on the checklist apply to a
project, additional information and actions may be required at a later stage.
The objective is to construct a municipal sewer collection system to preclude the use of septic tank systems as
vacant lots are developed. Existing homes with septic systems will also begin connecting and eliminating their
drainfield discharges to the groundwater in the area. The project area has several streets with very small (50' x 65')
lots that make it difficult to construct a moderate size home and still be able to construct a septic system. The new
municipal sewer will help protect the environment and ease the burden of fitting a home on these lots, making the
area more attractive for development.
✔
Preventing the installation of new sources (septic systems) of nutrients and bacteria that negatively affect
groundwater quality, and reducing existing sources, will help protect the water quality of the ponds/lakes adjacent
to the beaches and the beaches themselves since that water flows to the beaches and gulf waters.
CZMA - - - This was checked since the entire state is part of the coastal zone. The sewer system will not
adversely affect the zone in the project area.
CWA - A NPDES permit is routinely required for construction projects requiring excavation and de-watering
activities to provide a dry excavation area as part of pipeline installations. De-watering discharges to surface
waters must meet certain water quality limits prior to discharge.
H. Economic Development.
Is this an economic development project?
Yes
No
If yes, applicant must specify economic development benefits. Applicants stating economic development as an
objective for their project may be required to conduct a formal economic impact analysis of the proposed project
or provide data for an economic analysis.
I. Job Creation.
Is this project claiming to create jobs?
Yes
No
If yes, describe how jobs are to be created and the types of jobs.
Number of jobs to be created:
Job creation schedule for three consecutive years:
Year 1
Year 2
Year 3
Average wage for each
created job:
Total cost of the proposed
project:
✔
✔
J. Complementary Projects.
Please describe if the project complements other funded or planned projects. For each complemented project,
describe the project, the purpose of the project, the organization conducting the project, the funding source (if
known), and the budget (if known).
K. Project readiness and feasibility
State whether the project is ready to start when funds are available. State the amount of time anticipated after
funding is available that the major work of the project can start.
Permits. Does the proposed activity require any federal, state or local permits?
Yes
No
If yes, list local, state, tribal and/or federal permits required for this project and the status of each permit.
Will this project use the requested funds for land acquisition? (Landowner must be a willing seller.)
Yes
No
If yes, provide the following information.
Legal rights that will be acquired.
Fee Simple
Yes
No
Not Applicable
Planning and design can start as soon as funds are available. The design and permitting would likely need 9-12
months to complete, followed by 2 months to bid and award a construction contract, and an additional 10-12
months to complete construction.
✔
Florida Dept of Environmental Protection - - - Application to Construct Domestic Wastewater Collection System
Bay County - - - Permit for Construction in County Right-of-Way
✔
✔
Easement
Yes
No
If a blend of fee simple and easement or other situation, please explain.
If easement, describe life and terms of the easement.
Entity that will hold title.
Easement acreage
Fee simple acreage
Is a recent independent appraisal of the property available?
Yes
No
If yes, state appraised value.
Is a title opinion or certificate available?
Yes
No
✔
No easements, but the City will purchase 3 separate vacant residential lots, one in each of three areas within the
project limits to install a lift station. The exact lots have not been identified and just need to be a general area that
works with the natural slopes of the land and roads. The City has completed 7 other sewer projects of a similar
nature in its utility service area and has successfully used this approach each time the project required a lift station.
Lots are typically less than 1/4 acre each and the land cost is small percentage of the total project.
City of Panama City Beach
0.75
✔
✔
Material risks. List the possible material risks, e.g., operational, legal, regulatory (including permits), budgetary
or ecological risks that may affect the project. For each identified risk, provide a brief discussion of mitigation
strategies that the applicant may need to address in order to implement and/or maintain the proposed activity.
Describe the likelihood of project accomplishing its main purpose. Provide justification for statements.
Does the applicant plan to contract out any work proposed in this application?
Yes
No
If yes, describe the applicant's contracting strategy, schedule, and plan to effectively monitor and manage
contractor performance.
L. Project Management.
Does the applicant propose to manage the proposed project?
Yes
No
If yes, provide the following information. A Financial Risk Assessment may be required prior to provision of funds.
1. Name of proposed manager/manager organization - (manager must have the capability to manage a
federal grant and comply with all requirements)
This project is similar in nature to several other projects the City has completed. The primary risk is in a potential
schedule delay as the City works to acquire the 3 lots needed for sewer lift stations. There are several vacant lot
candidates to work with in each of the 3 areas. Typically the City identifies it's first choice and begins negotiations,
moving to acquire alternate sites as needed if negotiations are not productive. There are no unusual operational,
legal, regulatory, budgetary or ecological risks that are anticipated.
The main purpose is to reduce the quantity of septic tank systems in the Laguna Beach area, and the associated
nutrient and bacteria discharges into the groundwater. With appropriate funding, the likelihood is very high the City
will accomplish that purpose. The City has successfully completed 7 similar projects.
✔
The City typically uses one if its engineering consultants currently under contract to provide the design and
permitting of major construction projects. The consultant is managed by City staff. Once the project has received
all required permits and is ready to bid, the City retains contractors via a public bidding and award process. The
contractors performance is managed by City staff, with assistance of the design consultant. In addition, the City
requires contractors to provide payment and performance bonds to further ensure successful completion of the
project.
✔
Albert E Shortt, P.E., City of Panama City Beach
2. Has the proposed manager agreed to manage the project if funded?
Yes
No
3. Describe demonstrated applicant experience managing grants and contracts, financial history and track
record, etc. and in completing similar projects – size, type, cost, length of time.
4. Describe the capability to maintain the project after completion – technical, fiscal aspects, organization
stability.
5. Describe the proposed approach to manage the project if funded.
M. Outreach.
Describe any planned outreach efforts related to the project.
✔
Mr Shortt has 21 years of experience as the City Engineer managing multiple utility system construction contracts
ranging in size up to $14.5 million. He has completed seven (7) projects providing sewer collections systems in
existing neighborhoods within the City utility service area. Those projects ranged in cost from $1.2 million to $4.5
million for construction, excluding consultant costs for design and permitting. They are:
1. Open Sands subdivision
2. Bid A Wee subdivision
3. Gulf Highlands Unit 1 subdivision
4. Gulf Highlands Unit 2 subdivision
5. El Centro/Lullwater subdivision
6. Bahama Beach subdivision
7. Grand Lagoon sewer system Phase I
These projects typically take 2 years from beginning initial land surveys until construction is complete and the
system is operational.
The City of Panama City Beach operates the largest combined water/sewer utility in the County, with a staff of over
65 personnel and a $35.5 million FY 2015 budget for personnel, operating expenses and capital projects. Current
cash reserves exceed $30 million.
A project task order for design and permitting services will be negotiated with a consultant currently under contract.
Upon approval by the City Council, work will begin under the project managers supervision. Several progress
reviews with the consultant are conducted during the design phase prior to applying for needed permits. After all
design work is complete and permits are obtained, the City will solicit construction bids via a public advertisement
and award process. After award of the construction contract, and receipt by the City of required insurance and
bonds, the contractor is directed to commence work. Construction contracts and project specifications require the
contractor to follow a detailed process for completing the work in a specified time frame. Progress payments for
work is done each month based on actual work completed and inspected. A percentage of the contract funds are
retained by the City until all work has passed inspection and the project has been accepted in its entirety.
Not Applicable
Cost Item
Project Costs
Bay County RESTORE
Funds
Other Funds
Personnel and Fringe
Travel
All Equipment greater than $5,000
Supplies
Contractual costs
Construction costs
Administrative costs
Estimated Project Cost by Source
$ $
Total Estimated Project Cost
Estimated Costs by Year
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Major Types of supplies and Estimated Costs
Ongoing costs.
Bay County Funds Other Funds
Estimated annual ongoing costs after project end.
Estimated number of years for ongoing costs.
Total Estimated Ongoing Cost by Source $ $
Total Estimated ongoing Cost
Cost Estimate
Cost Appendix Sheet
$
$
0
0
0
0
0
0
0
0
290000
290000
1210000
1190000
0
20000
200000
200000
1300000
1300000
0
10000
0
50
0
1500000
1500000
500000
3000000
500000
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Bay County, Florida RESTORE Act Project Pre-proposal Form (Bay County Board of County Commissioners)

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Completed 5 August 2020

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