Fillable Bay County, Florida RESTORE Act Project Pre-proposal Form (Bay County Board of County Commissioners)

Fill Online, Printable, Fillable, Blank Bay County, Florida RESTORE Act Project Pre-proposal Form (Bay County Board of County Commissioners) Form

Use Fill to complete blank online BAY COUNTY BOARD OF COUNTY COMMISSIONERS (FL) pdf forms for free. Once completed you can sign your fillable form or send for signing. All forms are printable and downloadable.

Bay County, Florida RESTORE Act Project Pre-proposal Form (Bay County Board of County Commissioners)

On average this form takes 49 minutes to complete

The Bay County, Florida RESTORE Act Project Pre-proposal Form (Bay County Board of County Commissioners) form is 35 pages long and contains:

  • 0 signatures
  • 73 check-boxes
  • 160 other fields

Country of origin: US
File type: PDF

U.S.A. forms for Bay County Board of County Commissioners

BROWSE BAY COUNTY BOARD OF COUNTY COMMISSIONERS (FL) FORMS

Related forms
Fill has a huge library of thousands of forms all set up to be filled in easily and signed.
Fill in your chosen form
Sign the form using our drawing tool
Send to someone else to fill in and sign.
find another form
 
Bay County, Florida RESTORE Act Project
Pre-proposal Form
Fall 2014
Project Number (For Staff Only) Submittal Date
Purpose: This form is designed to assist citizens, businesses, public or private organizations, and
local governments wishing to submit a project for consideration of funding from the Gulf Coast
Restoration Trust Fund Direct Component dollars allocated to Bay County by the 2012 RESTORE
Act.
Funds are provided to Bay County, as a federal grant, usually on a project-by-project basis.
Organizations wishing to manage a project must have the capacity to manage a federal grant
and comply with all of its requirements.
A maximum of $6.3 million will be available for this funding cycle. Projects not funded in
this cycle may be proposed in future application cycles.
NOTE: ** Only information submitted on this form will be considered. Complete the form,
save it and email it to RESTOREproposals@baycountyfl.gov. You will receive an email
confirming receipt of your pre-proposal. Please note that Florida has a very broad Public
Records Law and your email communications may therefore be subject to public disclosure.
Criteria for eligible projects
A proposed project must meet all the following criteria in order to be eligible for Bay County's Direct
Component funds:
1. Within Bay County or adjacent surface and Gulf waters, or with an identified and strong benefit
to the County
2. Addresses one or more RESTORE Act eligible activities http://tinyurl.com/
RESTOREActEligibleActivities
3. Addresses one or more Bay County Multi-Year Implementation Plan Objectives http://tinyurl.com/
GoalsObjBayMYIP
4. Is not fully funded by another source of money
5. Has a recognizable public benefit
Bay PRP 2014 - 008
10/22/2014
Project Name (Character count limited to 250)
Project Proposer Name (Character count limited to 50)
Affiliation (Character count limited to 50)
Position (Character count limited to 50)
Mailing Address
Street / P O Box
City State Zip Code
E-Mail Address Web-Site
Phone Number Fax Number
Project Description (Character count limited to 500)
Project Size (acres)
Public Benefit (Clearly and briefly describe anticipated outcomes and benefit to the public.
Complete only those that apply) (Character count limited to 300 on each topic)
Economic
Panama City Beach Sports Village - Phase 1: The Sporting Grounds (Rectangular Athletic Fields)
Dan Rowe
Bay County Tourist Development Council
Executive Director
17001 Panama City Beach Parkway
Panama City Beach
FL
32413
drowe@visitpanamacitybeach.com
(850) 233-5070
(850) 233-5072
The Sporting Grounds will expand existing athletic facilities by adding eight (8) rectangular
fields large enough to accommodate regulation-sized soccer fields. One (1) field will be
upgraded to a Championship Field with expanded seating and other amenities suitable for
tournament championships and other marquee games. This is a stand-alone phase of the
larger Panama City Beach Sports Village Project.
60
New fields will expand sporting event play outside PCB's peak season by attracting thirty (30)
non-summer events such as soccer, lacrosse, rugby and other showcase events. New
opportunities to increase year-round occupancy will yield a total incremental economic impact
of $14.2 million annually.
Environmental
Social
Other
RESTORE Act Direct Component eligible activity that the project undertakes (Check only
those that apply)
Activities Eligible for Funding
Restoration and protection of the natural resources, ecosystems, fisheries, marine and
wildlife habitats, beaches, and coastal wetlands of the Gulf Coast region
Mitigation of damage to fish, wildlife, and natural resources
Implementation of a federally approved marine, coastal, or comprehensive conservation
management plan, including fisheries monitoring
Workforce development and job creation
Improvements to or on State parks located in coastal areas affected by the Deepwater
Horizon oil spill
Infrastructure projects benefitting the economy or ecological resources, including port
infrastructure
Coastal flood protection and related infrastructure
Planning assistance
Administrative costs of complying with this subsection
Promotion of tourism in the Gulf Coast Region, including recreational fishing
Promotion of the consumption of seafood harvested from the Gulf Coast Region
Recreation-related capital projects will not only enhance the visitor experience; they will foster a
healthy/active lifestyle among local residents. Expanded facilities for non-baseball/softball
events will increase visitation beyond Panama City Beach's traditional tourist season.
Sports-related tourism is seen as a major growth opportunity by other destinations which have
begun to aggressively develop and market new venues. Expansion of Panama City Beach's
existing facilities will allow the destination to maintain its market share and reputation as "the
place to play."
✔
✔
✔
Bay County RESTORE Act Multi-Year Implementation Plan objectives addressed (Check only
those that apply; read full text of each objective before checking the box. Full text can be
downloaded at http://tinyurl.com/GoalsObjBayMYIP
)
Economic Development and Job Creation
Objective 1.1 Diversify the Economy
Objective 1.2 Contribute to infrastructure
Objective 1.3 Expand airport economic benefits
Objective 1.4 In-demand job training
Objective 1.5 Workforce development fund
Objective 1.6 Facilities to foster tourism and economic development
Objective 1.7 Recreation, public transportation, and opportunities for wage improvements
Objective 1.8 Conserve and protect natural resources
Objective 1.9 Promote recreational Gulf fishing
Objective 1.10 Community resilience planning
Environment
Objective 2.1 Improve and protect the St. Andrew Bay watershed
Objective 2.2 Improve and protect water quality
Objective 2.3 Protect seagrass beds
Objective 2.4 Increase awareness of wildlife habitat
Objective 2.5 Acquisition and management of coastal conservation lands
Objective 2.6 Preserve and restore dune systems and living shorelines
Objective 2.7 Contribute to the protection and recovery of protected species
Objective 2.8 Sustainable approach to long-term collection of water data
Public Infrastructure
Objective 3.1 Public infrastructure for environment and economy
Objective 3.2 Maintain water quality in Deer Point Lake
Objective 3.3 Stabilize unpaved roads
Objective 3.4 Replacement of septic tanks with centralized wastewater treatment
Objective 3.5 Upgrading stormwater treatment facilities
Objective 3.6 Promote low impact development
Objective 3.7 Increase coastal resilience
Objective 3.8 Support the Port Authority's efforts to add capacity and increase trade
✔
✔
✔
✔
✔
✔
Location
Describe Project Location (Character count limited to 300)
Provide the location of the center of the project as latitude/longitude in decimal degrees. To
determine this, go to the Bay County ArcGIS Map
, (works best in Chrome or Internet Explorer
browsers) put the pointer on the center of your project, and note the latitude and longitude from the
bottom left corner.
Latitude Longitude
Cost
Estimated total cost of project Amount being requested
Describe what the requested funds will be used for. (Character count limited to 300)
If long term funding is needed, indicate the anticipated funding source and availability.
(Character count limited to 300)
Estimate amount of time needed to complete the project
0 to 2 years
3 to 6 years
7 to 10 years
11 plus years
The Bay County Tourist Development Council is exploring several potential sites within the
greater Panama City Beach area) west of the Hathaway Bridge, south of the B.V. Buchanan
Bridge and east of Phillips Inlet).
$6,400,000.00
$2,000,000.00
Funds will be used to construct one (1) artificial turf field and seven (7) grass fields, along with
appropriate support infrastructure: seating, press box, restrooms, concession area, interior
roadways and parking facilities. One of the fields will be developed as a "Championship" field.
Funding for capital improvements will come from monies held in reserve by the Bay County
Tourist Development Council (TDC), state-level grants and corporate sponsorship.
✔
Matching funds
Are matching funds available?
Yes
No
If yes, describe source and if the match is secured. (Character count limited to 300)
Amount of match secured
Percent of estimated project cost to be
provided by matching funds
Partnerships
Are any partnerships anticipated for this project?
Yes
No
If yes, please provide name of partner(s)
Have funds requested for this project also been requested from another source?
Yes
No
If yes, indicate which source, when requested, anticipated decision and date of decision.
(Character count limited to 300)
Is this project already fully funded by another source of money?
Yes
No
✔
Matching funds are available through the Bay County Tourist Development Council and
potential grants from the State of Florida and national sports organizations. No matching funds
have been requested or secured.
$0.00
68.8%
✔
Bay County, City of Panama City Beach,
private sector
✔
✔
Bay County, Florida RESTORE Act
2014 - 2015 Full Proposal Form
Project Number:
(For Staff Only) Submittal Date:
Form Revised:
January 5, 2015
Purpose: This form is for those projects that the Bay County RESTORE Act Advisory Committee advanced from the
pre-proposal phase to the full proposal phase. These projects are being considered for potential funding from the
Gulf Coast Restoration Trust Fund Direct Component dollars allocated to Bay County by the 2012 RESTORE Act.
Process: The information required by Bay County’s full proposal form will build upon the information provided in the
pre-proposal form. Bay County staff will provide to the project applicant the completed pre-proposal form previously
submitted, merged with the blank full proposal form. Applicants will complete the full proposal form and may make
changes in the merged pre-proposal form. For each proposal, only those RESTORE Act eligible activities and Bay
County Multi-Year Implementation Plan objectives that are fully justified by the applicant will be considered. Each
proposal must support at least one eligible activity and one objective.
The Committee will recommend projects for funding to the Bay County Board of County Commissioners. The Board
will decide which projects to submit for federal funding. Information in addition to that provided in the full proposal
may be required from an applicant before consideration of the project by the Board of County Commissioners and/or
before the County applies for federal grant funds, especially for those projects proposed to be managed by an entity
other than Bay County. For those projects selected by the Board, project proposers will be responsible for providing
all project-related information required by Treasury’s grant application process, described in “
RESTORE Act Direct
Component Guidance and Application to Receive Federal Financial Assistance
”.
All Gulf Coast Restoration Trust Fund (RESTORE Act) Direct Component funds reserved for Bay County will come to
Bay County in the form of federal grants on a project-by-project basis. Direct Component funds are governed by
federal regulations (31 C.F.R. Part 34)
, as well as guidance issued by the Office of Management and Budget entitled,
“Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”
(78 Fed. Reg.
78,590; December 26, 2013)
.
Grant funds for each project may be managed directly by Bay County or may be passed through to qualified sub-
recipients. Projects of the type that normally would be competitively bid by Bay County will be competitively bid.
Instructions: Applicants must complete this form in electronic pdf format, save it, and email it to
RESTOREproposals@baycountyfl.gov
. You will receive an email confirming receipt of your proposal. Please note
that Florida has a very broad Public Records Law and your email communications may therefore be subject to public
disclosure.
If you are using Chrome browser, you may have difficulty with the form. Do not use Chrome’s default pdf reader.
Adobe Reader XI or newer is needed to complete the form.
If you do not have the reader, you can download it for free from the Adobe website
. For ADA compliance for the
visually impaired, we recommend online conversion tools
for Adobe PDF documents.
Bay PRP 2014-008
02/06/2015
A. General Information
Name of Proposed Project:
Name of Applicant:
Project Description:
Description of Project Location: Please provide a written description of the project's location. Please also provide
a map of the project boundaries using one of the following methods: GIS, Google Earth KMZ file, parcel
numbers, a sketch on a map, or a sketch with geographic reference points. Specify which method is being used.
Submit the map file separately to RESTOREproposals@baycountyfl.gov, making sure to include the name of the
proposal and to describe the map method used.
B. RESTORE Act eligible activity. Fully justify how the proposed project qualifies as one or more RESTORE Act
eligible activity. Eligibility will be evaluated by Bay County and U.S. Department of the Treasury staff.
1. Restoration and protection of the natural resources, ecosystems, fisheries, marine and wildlife habitats,
beaches, and coastal wetlands of the Gulf Coast region.
Panama City Beach Sports Village - Phase 1: The Sporting Grounds (Rectangular Athletic Fields)
Dan Rowe, Executive Director, Bay County Tourist Development Council
The Sporting Grounds will expand existing athletic facilities by adding eight (8) rectangular fields large enough to
accommodate regulation-sized soccer fields. One (1) field will be upgraded to a Championship Field with expanded
seating and other amenities suitable for tournament championships and other marquee games. This is a
stand-alone component of a three-phase Panama City Beach Sports Village Project planned by the Bay County
Tourist Development Council (TDC).
The Bay County Tourist Development Council is exploring several potential sites within the greater Panama City
Beach area (west of the Hathaway Bridge, south of the B.V. Buchanan Bridge and east of Phillips Inlet).
N/A
2. Mitigation of damage to fish, wildlife, and natural resources.
3. Implementation of a federally approved marine, coastal, or comprehensive conservation management
plan, including fisheries monitoring.
4. Workforce development and job creation.
5. Improvements to or on State parks located in coastal areas affected by the Deepwater Horizon oil spill.
6. Infrastructure projects benefitting the economy or ecological resources, including port infrastructure.
N/A
N/A
Rectangular athletic fields are projected to generate 50,185 incremental visitors to Panama City Beach by the third
year of utilization. Based on research conducted by VISIT FLORIDA, the state's tourism marketing agency, one
full-time equivalent (FTE) employee is created for each 85 visitors. According to the Haas Center at the University
of West Florida, the average earnings per tourism industry job in Bay County is $26,970. Therefore, this project will
create 590 new jobs over the three year period with a total payroll of $15.9 million.
N/A
Sports-related tourism is seen as a major growth opportunity by other destinations which have begun to
aggressively develop and market new venues. Without expanding facilities, Bay County faces the real possibility of
losing existing events to other communities. Expansion of Panama City Beach's existing infrastructure will enhance
the visitor experience and allow the destination to maintain its market share and reputation as "the place to play."
7. Coastal flood protection and related infrastructure.
8. Planning assistance.
9. Promotion of tourism in the Gulf Coast Region, including recreational fishing.
10. Promotion of the consumption of seafood harvested from the Gulf.
C. Gulf Coast Restoration Trust Fund (RESTORE Act) Multi-Year Implementation Plan (MYIP) for Bay County
objectives. Fully justify how the proposal meets one or more MYIP objectives.
1. Economic Development and Job Creation
Objective 1.1: Diversify the economy in areas of aerospace, medical technology, logistics, and advanced
manufacturing, tourism development projects and defense.
N/A
N/A
Additional fields will open new markets and expand sporting event play outside Panama City Beach's traditional
tourist season. New non-summer events will have a positive impact on the local economy by increasing occupancy
rates, promoting service sector job growth and generating tax revenue during non-peak periods.
N/A
Due to the tremendous growth of Panama City Beach's share of the sports tourism market, there now exists a
shortage of sports-specific, tournament quality rectangular athletic fields. New fields will remedy the situation and
expand sporting event play outside PCB's peak season by attracting non-summer events such as soccer, lacrosse,
rugby and other showcase events. New facilities will help increase year-round occupancy and create demand for
additional jobs in the hospitality and service industries. The annual incremental economic impact (by Year 3) is
estimated at $14.2 million.
Objective 1.2: Provide or contribute to infrastructure to attract new and technology-based industry - e.g., high-
tech infrastructure hangars/facilities, industrial sites.
Objective 1.3: Support efforts and expand economic benefits from the airport.
Objective 1.4: Provide in-demand job training and align training infrastructure resources for those jobs that are
in the community or are anticipated.
Objective 1.5: Establish a flexible workforce development fund able to rapidly respond to specific job-training
needs.
Objective 1.6: Develop and promote additional facilities, attractions, ecotourism opportunities, cultural and
heritage resources, and other tourism amenities to foster tourism and economic development.
N/A
Participants in rectangular field sports generally represent higher socioeconomic groups than those of other sports.
In addition, play is geographically focused in the Mid-Atlantic and Northeastern regions of the country. As teams
begin to travel longer distances to utilize Panama City Beach facilities, passenger traffic through Northwest Florida
Beaches International Airport will inevitably increase.
N/A
N/A
Funds will be used to construct one (1) artificial turf field and seven (7) grass fields, along with appropriate support
infrastructure: seating, press box, restrooms, concession area, interior roadways and parking facilities. One of the
fields will be developed as a "Championship" field.
Objective 1.7: Support recreation (including improved beach and water access), public transportation (including
bike lanes), and opportunities for wage improvements that enhance the quality of life of Bay County residents
and visitors.
Objective 1.8: Conserve and protect those natural resources that form the basis of the tourist industry.
Objective 1.9: Promote recreational Gulf fishing by establishing artificial reefs, highlighting recreational fish
species that have fewer catch restrictions, and emphasizing the activity and enjoyment of fishing rather than
particular fish species.
Objective 1.10: Support community resilience planning for locally owned businesses to assist continuity of
operations planning for post man-made or natural disasters.
Recreation-related capital projects will not only enhance the visitor experience; they will foster a healthy/active
lifestyle among local residents. Expanded facilities for non-baseball/softball events will increase visitation beyond
Panama City Beach's traditional tourist season.
N/A
N/A
N/A
2. Environment
Objective 2.1: Improve and protect the St. Andrew Bay watershed water quality and watershed condition taking
into consideration the recommendations and priorities in the St. Andrew Bay Surface Water Improvement and
Management Plan, the St. Andrew Bay Stormwater Management Plan (2009), and the Northwest Florida Water
Management District Gulf restoration projects list, as well as the priority recommendations of the Florida Fish
and Wildlife Conservation Commission, the Florida Department of Environmental Protection, the Florida
Department of Agriculture and Consumer Services, and fishery strategies.
Objective 2.2: Improve and protect the water quality of the St. Andrew Bay, its watershed, coastal lakes, and the
Gulf near-shore waters by advancing acquisition of lands and restoration of wetlands and uplands in proximity to
the Bay.
Objective 2.3: Protect seagrass beds by partnering with organizations to institute a public awareness program
to inform residents and visitors about the value and potential threats to seagrass beds.
Objective 2.4: Increase awareness of the beach and near-shore areas as wildlife habitat.
N/A
N/A
N/A
N/A
Objective 2.5: Support acquisition and active management of properties important to coastal conservation lands
in order to protect the natural resources.
Objective 2.6: Preserve and restore dune systems and living shorelines, including oyster reefs, seagrass beds
and marshes, to improve estuarine habitat and water quality, reduce shoreline erosion, increase coastal
resilience and minimize the potential damage to life and property caused by coastal storms.
Objective 2.7: Support projects that contribute to the protection and recovery of protected species listed by the
state or federal government and that improve the flexibility of local infrastructure management, development,
and business operations.
Objective 2.8: Support a sustainable approach to long-term collection of water quality and other important
environmental data that can be used as indicators of ecosystem health and recovery and provide information
for use in adaptive management.
3. Public Infrastructure
For this plan, public infrastructure is defined as man-made infrastructure owned by the public and/or for public use.
Environmental infrastructure, such as wetlands, the seagrass beds, and other habitats, are included in the
Environment section.
N/A
N/A
N/A
N/A
Objective 3.1: Maintain water quality in Deer Point Lake, the local potable water supply, at current levels or
better through conservation land acquisition, septic tank removal, stabilization of unpaved roads and fertilizer
application education.
Objective 3.2: Stabilize unpaved roads in Bay County to reduce nutrient and sedimentation input into the St.
Andrew Bay system; prioritize efforts based on proximity to water bodies and other factors, including guidance
in the St. Andrew Bay SWIM plan.
Objective 3.3: Maintain and improve the water quality of the Gulf and the St. Andrew Bay system by upgrading
sewage treatment facilities to advanced wastewater treatment levels or greater.
Objective 3.4: Facilitate replacement of septic tanks with centralized wastewater treatment, prioritizing efforts
based on factors including proximity to the bay system, density of septic tanks, age and condition of septic
tanks, and soils.
Objective 3.5: Maintain and improve the water quality of the Gulf and the St. Andrew Bay system by installing
or upgrading stormwater treatment facilities, using the St. Andrew Bay Stormwater Management Plan (2009)
and the SWIM plan for guidance and with emphasis on multi-jurisdictional approaches.
N/A
N/A
N/A
N/A
N/A
Objective 3.6: Promote low impact development (LID) practices.
Objective 3.7: Increase coastal resilience and protect key public assets from coastal flooding.
Objective 3.8: Support the Port Authority’s efforts to add Port capacity and increase trade, including land
acquisition for facilities, expansion of port related infrastructure, continued development of the Intermodal
Distribution Center, maintaining and expanding deepwater access, and the capacity to provide alternative fuels.
D. Budget Information
Budget justification. Explain how the overall budget supports the proposed scope of work and identify sources
of funds. Provide separate Bay County RESTORE and other funds budgets using the provided table at the back
of this form. Provide the budget for each category.
Ongoing costs. Identify ongoing costs necessary to support the project after the major grant period (e.g.,
operation and maintenance of facilities), and the source of funds for those costs. Specifically identify any
ongoing costs proposed to be borne by Bay County.
N/A
N/A
N/A
The TDC has implemented a strategy to deploy resources on capital projects that assist the agency in achieving its
strategic initiatives. Currently, the TDC has approximately $10 million on hand for the purpose of investing in sports
facilities or similar strategic projects. Capital held in reserve by the TDC will fund the majority (68%) of the total cost
of the project.
The cost to maintain eight rectangular athletic fields (utilities, irrigation, fertilization, etc.) is estimated at $350,000
annually. The cost will be funded through facility usage fees with potential support from the TDC to cover
operational deficits.
E. Project milestones. Describe the overall objective of the proposed project and criteria/measures to be
used to evaluate the success in helping to restore and protect the economy and/or environment of the Gulf
Coast region.
F. Natural Resource Projects.
Is this project designed to protect or restore natural resources?
Yes
No
If yes, provide a brief summary demonstrating how the project is based on Best Available Science. Projects
approved by the Board of County Commissioners will be required to complete the Treasury’s three-pronged
test (see below).
1. maximizes the quality, objectivity, and integrity of information, including statistical information;
2. uses peer-reviewed and publicly available data - cite peer-reviewed, objective, methodologically sound
literature sources that support the conclusion that the proposed scope of work is an effective way to achieve
the stated objectives, when available
3. clearly documents risks and uncertainties in the scientific basis for such projects
G. Treasury RESTORE Act Environmental Checklist. Review Treasury’s RESTORE Act Environmental
Checklist (attached to this form) and list and discuss any of the federal acts and executive orders the
applicant anticipates as issues for the proposed project. If any of the items on the checklist apply to a
project, additional information and actions may be required at a later stage.
The project will contribute to the growth and development of Panama City Beach as a tourist destination. Metrics to
determine its success include facility usage rates, tournament/event participation, sales tax collections and Tourist
Development Tax collections.
✔
N/A
N/A
H. Economic Development.
Is this an economic development project?
Yes
No
If yes, applicant must specify economic development benefits. Applicants stating economic development as an
objective for their project may be required to conduct a formal economic impact analysis of the proposed project
or provide data for an economic analysis.
I. Job Creation.
Is this project claiming to create jobs?
Yes
No
If yes, describe how jobs are to be created and the types of jobs.
Number of jobs to be created:
Job creation schedule for three consecutive years:
Year 1
Year 2
Year 3
Average wage for each
created job:
Total cost of the proposed
project:
✔
New fields will expand sporting event play outside Panama City Beach's peak season by attracting non-summer
events such as soccer, lacrosse, rugby and other showcase events. By the third year of operation, as many as
thirty (30) new events utilizing the facility will generate more than 50,000 new visitors (93% outside of peak season)
and yield a total incremental economic impact of $14.2 million annually.
✔
Increased demand for Panama City Beach sports facilities will yield incremental visitation and require expansion of
the workforce to serve visitors' needs. Jobs will be created in the hospitality, service, management and general
labor sectors. In addition, construction of the facility will generate employment in the building industry.
590
236
354
590
$26,970.00
$6,400,000.00
J. Complementary Projects.
Please describe if the project complements other funded or planned projects. For each complemented project,
describe the project, the purpose of the project, the organization conducting the project, the funding source (if
known), and the budget (if known).
K. Project readiness and feasibility
State whether the project is ready to start when funds are available. State the amount of time anticipated after
funding is available that the major work of the project can start.
Permits. Does the proposed activity require any federal, state or local permits?
Yes
No
If yes, list local, state, tribal and/or federal permits required for this project and the status of each permit.
Will this project use the requested funds for land acquisition? (Landowner must be a willing seller.)
Yes
No
If yes, provide the following information.
Legal rights that will be acquired.
Fee Simple
Yes
No
New rectangular athletic fields represent one component of a three-phase plan to develop a Panama City Beach
Sports Village. The project will incorporate a number of public venues that have been articulated in the Bay County
Tourist Development Council’s strategic plan and market studies. Included in the Sports Village plans are a
multifaceted Special Event Center featuring an Arena (80,000 square foot facility for multi-court tournaments,
concerts, exhibitions and trade shows) and Fieldhouse (40,000 square foot of court space to accommodate full-size
multipurpose and support facilities). Co-located with the Fieldhouse will be the Center for Health & Performance, a
25,000 square foot facility dedicated to wellness, human performance and sports medicine. Co-located with the
Arena will be the Center for Education & Learning featuring classroom, conference, culinary and laboratory space.
Other components of the Sports Village include the Sporting Grounds (athletic fields for soccer, lacrosse, rugby,
softball and baseball) and West Bay Rowing Center with a boat ramp and canoe/kayak launch. Non-RESTORE Act
funding for capital improvements will come from monies held in reserve by the TDC, state-level grants and
corporate sponsorship. Matching funds are available through the Bay County Tourist Development Council and
potential grants from the State of Florida and national sports organizations.
At the TDC board meeting on February 25, 2015, the planning process will reach a major milestone when directors
award a Master Services Agreement to a qualified architectural planning and design firm with experience and
expertise in sports facilities. It is anticipated that the TDC will be in a position to acquire land and start construction
when the Bay County Commission makes its final selection of RESTORE Act grant recipients.
✔
Standard construction permitting will be required for this project. To date, no permit applications have been filed.
✔
Easement
Yes
No
If a blend of fee simple and easement or other situation, please explain.
If easement, describe life and terms of the easement.
Entity that will hold title.
Easement acreage
Fee simple acreage
Is a recent independent appraisal of the property available?
Yes
No
If yes, state appraised value.
Is a title opinion or certificate available?
Yes
No
N/A
N/A
N/A
Material risks. List the possible material risks, e.g., operational, legal, regulatory (including permits), budgetary
or ecological risks that may affect the project. For each identified risk, provide a brief discussion of mitigation
strategies that the applicant may need to address in order to implement and/or maintain the proposed activity.
Describe the likelihood of project accomplishing its main purpose. Provide justification for statements.
Does the applicant plan to contract out any work proposed in this application?
Yes
No
If yes, describe the applicant's contracting strategy, schedule, and plan to effectively monitor and manage
contractor performance.
L. Project Management.
Does the applicant propose to manage the proposed project?
Yes
No
If yes, provide the following information. A Financial Risk Assessment may be required prior to provision of funds.
1. Name of proposed manager/manager organization - (manager must have the capability to manage a
federal grant and comply with all requirements)
Material risks include changes in market conditions that contribute to the project's failure to achieve its projected
level of utilization. The risk of under-performance will be mitigated by showcasing the new facility in the TDC's
overall sports marketing program. Through its marketing efforts, the TDC has been successful in generating more
than $75 million in annual visitor spending related to sports tournaments.
Based on market studies conducted in 2008 and 2013, the TDC has determined that the construction of additional
sports facilities is critically important to the growth and development of Panama City Beach as a tourist destination.
The continued growth of sporting events (annual economic impact now exceeds $75 million) has strained capacities
of sports complexes in Bay County, creating a situation in which existing facilities are over-used and not available to
meet market demands. Some events could start looking for a change of venue due to lack of facilities. On the other
hand, several sanctioning bodies have indicated they will grow their existing events or relocate events now held in
other markets if Panama City Beach's facilities are expanded. Based on these and other factors, the likelihood this
project will accomplish its main purpose is near certain.
✔
The TDC board will award a Master Services Agreement to a qualified firm with sports oriented, specialized
expertise in the disciplines of needs and market analysis for sports facilities, planning, evaluation, preliminary
design, programming and operation of varied but operationally related sports activities and facilities, the
architectural and engineering design and technical specification of sports facilities, and the financing of sports
facilities though private and public investment and sponsorships including the policy implications and practical
issues of those financing techniques. Performance indicators and standards, as well as arrangements for
monitoring and assessment, will be set out and agreed in the contract, along with action that would result from
underperformance. The TDC will: 1) ensure that all those involved in the project have the skills, knowledge and
experience commensurate with the nature, risk and size of the project; 2) ensure parties understand the
background, context and objectives of the contract to increase the likelihood of achieving the desired outcome; 3)
assess contractor performance and provide feedback throughout the life of the contract; 4) apply any relevant
contract provisions where the contractor performance requires it; 5) link payments to contractor performance and
make payments strictly in accordance with contract provisions; and, 6) negotiate contract variations to respond to
changing circumstances.
✔
N/A
2. Has the proposed manager agreed to manage the project if funded?
Yes
No
3. Describe demonstrated applicant experience managing grants and contracts, financial history and track
record, etc. and in completing similar projects – size, type, cost, length of time.
4. Describe the capability to maintain the project after completion – technical, fiscal aspects, organization
stability.
5. Describe the proposed approach to manage the project if funded.
M. Outreach.
Describe any planned outreach efforts related to the project.
N/A
N/A
Management of the facility depends on the final ownership structure (Bay County, City of Panama City Beach or
Panama City Beach Convention and Visitors Bureau). Under CVB ownership, consideration will be given to
contracting with a private sector management company to operate the facility.
The TDC will be responsible for promoting the facility through its ongoing sports marketing program. Efforts will
include advertising of the facility to existing rights holders and sanctioning organizations that have expressed
interest in Panama City Beach if facilities are expanded. Ongoing activities will also include networking with sports
organizations at industry-specific trade shows and conferences.
Cost Item
Project Costs
Bay County RESTORE
Funds
Other Funds
Personnel and Fringe
Travel
All Equipment greater than $5,000
Supplies
Contractual costs
Construction costs
Administrative costs
Estimated Project Cost by Source
$ $
Total Estimated Project Cost
Estimated Costs by Year
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Major Types of supplies and Estimated Costs
Ongoing costs.
Bay County Funds Other Funds
Estimated annual ongoing costs after project end.
Estimated number of years for ongoing costs.
Total Estimated Ongoing Cost by Source $ $
Total Estimated ongoing Cost
Cost Estimate
Cost Appendix Sheet
$
$
0
0
0
0
0
100000
0
2400000
0
0
2000000
1700000
200000
2000000
4400000
Land Acquisition
0
2400000
0
350000
0
0
2000000
4400000
0
6400000
0
Download
Save PDF to desktop
Email
Email completed PDF
Send for Signing
Email for others to sign
Print
Print document
Choose a Field
Click on a field and
select the person that should complete it
Want to add a signature?
You can add a signature field
and assign it to someone else
to sign
Choose a Field
Click on a field and
select the person that should complete it

Bay County, Florida RESTORE Act Project Pre-proposal Form (Bay County Board of County Commissioners)

This document is locked as it has been sent for signing.

You have successfully completed this document.

Other parties need to complete fields in the document. You will recieve an email notification when the document has been completed by all parties.

This document has been signed by all parties.

Completed 5 August 2020

Message

View Audit Log
Print With Audit Log
Duplicate Document