Fillable Banner Access Request Form (Alabama A&M University)

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Banner Access Request Form (Alabama A&M University)

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Alabama A&M
University
Banner Access Request Form
Page 1 of 1
Vers 1.07
Section I: To be completed by Employee NOTE: This is a fillable PDF form
Personal Data: Please Print
Last Name: ______________________________________________First Name:________________________________________MI__________
University ID#________________________ TITLE:______________________________________________________________EXT:__________
EMAIL:____________________________________@aamu.edu DEPT/SCHOOL__________________________________________________
Employee Status
Staff
Faculty
Grad Student
Temp
Other__________________________________
Type of Access
New
ADD (Additional Access Requested)
Temporary, Expiration Date:________________________________________
REMOVE – Expire Account.
Student, Expiration Date: _______________________________________________
I have read and signed the Confidentiality Acknowledgement Statement and agree to abide by the policies outlined therein. ITS must have this form on file.
Employee Signature:___________________________________________________________________________ Date:____________________
Section 2: Justification (To be completed by Employee)
Employee needs access to perform the following job function(s):
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
Section 3: To be Completed by Employee’s Department Head/Supervisor: Please check Banner Module (only one) &
Function(s) to be accessed. NOTE: Only one Banner Module can be selected per form. A separate Request for Access form is required for each Banner Module.
Budgeting (Data Steward: Budget Director)
Department Budget Responsibility
Full access to Budget forms and processes
View budget balances & transaction activity
Other (describe in Justification)
Finance (Data Steward: Chief Financial Officer)
Enter Encumbrances & Requisitions
Approve Encumbrances & Requisitions
View budget balances & transaction activity
Other (describe in Section 2: Justification)
NOTE: access cannot be granted to enter and
approve Requisitions
Accounts Receivable (Approval: Chief Financial Officer)
Full access to Banner AR forms & processes
Full query only access to AR for admissions
Limited query only access to AR for admissions
Limited access to AR for Financial Aid Office
Limited access to AR for Housing Office
Other (describe in Justification)
Financial Aid (Data Steward: Director Financial Aid)
Full access to Banner financial aid forms &
processes
Limited access for admissions
Limited query only access
Other (describe in Justification)
Human Resources (Data Steward: HR Director)
Full access to Banner position control forms and
processes
Access to SSN (INB Only)
Other (describe in Justification)
Student (Data Steward: University Registrar)
Full access to Banner student forms & processes
Limited access for academic administrators
Limited query access for Academic Affairs Staff
Limited access for Financial Aid staff
Limited query access for Housing
Other (describe in Justification)
Reporting Tools Argos (Datablock Discover) Argos Report Writer Argos Report Viewer ODS Other (describe in justification)
Specify module Finance HR Student Budgeting Financial Aid NOTE: Data Steward Signature Required for Reporting
Section 4: Employee’s Department Head/Supervisor Approval
A signature below certifies that access is required for job duties. If the employee leaves the University or transfers to a different department, I will notify ITS so that departmental access is terminated.
_______________________________________________ _______________________________ _____________________ _________________
Print Name Approval Signature Date Phone Ext.
Supervisor/Department Head/Dean/Director Supervisor/Department Head/Dean/Director
Section 5: Data Steward Approval
Banner Access Type (select one) QUERY (view only)
Security Class: OR
Business View or Area:
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
Signatures & Date
Data Steward_________________________________ ___________
Print Name:__________________________________
DENIED
DATA ENTRY (update/modify)
Business Objects (forms and/or procedures):
Primary Reporting View:
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
Signatures & Date
Data Steward_________________________________ ___________
Print Name:__________________________________
DENIED
Alabama A&M
University
Confidentiality Acknowledgement
Statement
Page 1 of 1
Security and confidentiality of University data records are matters of concern for all staff who have access to hard copy records or
computerized databases. The databases are a repository of information stored in the central computer system of the university and are
maintained by the officers of primary responsibility.
Student educational records are subject to privacy protections under the Family Educational Rights and Privacy Act (FERPA) [see:
http://www.aamu.edu/registrar for more information regarding FERPA]. Each person working with AAMU administrative computer
systems’ holds a position of trust and must recognize the responsibilities of preserving the security and confidentiality of the information.
A person’s conduct, either on or off the job, may threaten the security and confidentiality of the files, and any employee or person with
authorized access to the system is expected not to make or permit unauthorized use of any information in the files.
Employees (students, faculty or staff) with access to AAMU data (student records, financial records, human resources, etc.) are
required to:
Not share or permit others to have access to your password. Report immediately to ITS Security if you think your password
has been breached.
Secure and lock your computer when you step away from your desk.
Not seek personal benefit or permit others to benefit personally by any confidential information which has come to them
through their work assignment.
Not exhibit or divulge the contents of any record or report to any person except in the conduct of their regular work
assignment.
Not knowingly include or cause to be included in any record or report a false, inaccurate, or misleading entry.
Not remove any official record or report (or copy) except in the performance of regular duties or in cases with prior approval.
Not operate or request others to operate any university computer equipment for personal business.
Not aid, abet, or act in conspiracy with any other person to violate any part of this code.
Not process any application or perform any transaction related to an employee’s record or that of a relative unless authorized
in advance by a director.
Immediately report any violation of this code to a supervisor.
Secure and protect assigned IDs and passwords.
Adhere to the AAMU Data Standards when entering data into the University Banner system.
I understand that my access to University data and information is for the sole purpose of carrying out my job
responsibilities. Breach of confidentiality, including aiding, abetting, or acting in conspiracy with any other person to violate
any part of this policy, may result in sanctions, civil or criminal prosecution and penalties, loss of employment and/or
University disciplinary action, and could lead to dismissal, suspension, or revocation of all access privileges. I understand
that misuse of university data and information and any violation of this policy or the FERPA policy are grounds for
disciplinary action, up to and including, dismissal.
I have read this Code of Responsibility and agree to comply with all its conditions and stipulations.
PRINT Name
User_ID (e-Mail)
Signature X
Date
NOTE: Signature must be original, no stamps or “signed for.”
Please submit this form to ITS. Patton Hall, 3
rd
Floor, Room 317. Version 1.02 September 2010
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Banner Access Request Form (Alabama A&M University)

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Completed 27 July 2020

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