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ADDITONAL REQUIREMENTS AND OBLIGATIONS:
Alcohol. No Alcoholic beverages are permitted to be consumed on Borough Property unless the Applicant has received
specific approval from Council. This is only permitted in specific circumstances and requires additional permits and
insurance requirements.
Community Center. There is a separate form for the rental of the Community Center building. Please contact the
Community Center caretakers, at (856) 236-8844 for availability and requirements.
Cooking. Please contact the Bureau of Fire Prevention at (856) 662-0900 prior to the submission of this application if
there will be cooking and/or reheating of food at the event. Mobile food vendors are required to provide proof of Type 1
fire permit.
Clean-up. The Applicant will be responsible for the clean-up of all trash and debris associated with the event
immediately after the event, unless special permission has been granted by Council for a longer period of time.
Damage to Borough Property. The Applicant shall be responsible for the repair of any damage to Borough property
caused by, or directly related to, the event.
Decorations. Decorations must be flame retardant. No nails, screws, staples, tacks, push pins or any other metallic object
may be used to secure decorations. Decorations may only be attached with easily removable tape. ALL DECORATIONS
MUST BE REMOVED IMMEDIATELY AT THE END OF THE EVENT.
Emergency routes. If any roads are planned to be closed, the Applicant must coordinate with the Police Department at
(856) 662-0500 and Fire Department (856) 662-0900, regarding planning for access for ambulances, fire trucks, and other
emergency vehicles, if needed, during the event.
End Time of Event. The end time you have listed on your application is a ‘hard stop’ for the event. If you do not end the
event in a timely manner, you may be charged a penalty fee and/or your security deposit may be withheld. Please be
respectful of costs associated with Borough police department officers and the expectations of volunteers assisting at
public events.
High Risk Activities. The Applicant must provide proof of a liability insurance certificate covering the planned high risk
activity (amusement and/or inflatable rides, alcohol, etc.), or proof of event insurance that has been purchased for the day
of the event, naming the Borough as an additional insured. Vendors who provide amusement and/or inflatable rides are
required to have an annual permit issued by the Department of Community Affairs and proof of a minimum $1,000,000
general liability insurance.
Hold Harmless Agreement. For all events not sponsored by the Borough, the Applicant agrees that the Applicant, his
successors, assigns, beneficiaries, and representatives shall protect, defend, indemnify and hold the Borough of
Merchantville’s elected and appointed officials and employees harmless from all claims, demands, causes of action or
liability, resulting from injury to or death of persons or damage to or loss of property arising from this event.
Insurance Coverage. For events not sponsored by the Borough, the Applicant may be required to provide proof of
liability insurance for property damage and bodily injury, naming the Borough as an additional insured for the event.
Any event involving alcohol, amusement rides, or inflatables requires the Applicant to obtain a special insurance rider for
the event.
Permanent and Movable Structures. The Applicant is responsible for inspecting all stages, bleachers, and other
equipment to ensure they are in good working condition prior to the event.
