Benton County RFB
2020 (4) Graders Bid
Page 9
20. SERVICES AGREEMENT OR CONTRACT:
A written agreement, in substantially the form attached, incorporating the RFB and the successful bid will be
prepared by the Bidder, signed by the successful Bidder and presented to Benton County for approval and
signature of the County Judge.
21. INTEGRITY OF REQUEST FOR BID DOCUMENTS:
Bidders shall use the original RFB form(s) provided by the County Properties office and enter information only
in the spaces where a response is requested. Bidders may use an attachment as an addendum to the RFB
form(s) if sufficient space is not available on the original form for the Bidder to enter a complete response. Any
modifications or alterations to the original RFB documents by the Bidder, whether intentional or
otherwise, will constitute grounds for rejection of such RFB response. Any such modifications or
alterations a Bidder wishes to propose shall be clearly stated in the Bidder’s RFB response and presented in
the form of an addendum to the original RFB documents.
22. OTHER GENERAL CONDITIONS:
A. Bidder must provide the County with their bids signed by an employee having legal authority to submit
bids on behalf of the Bidder. The entire cost of preparing and providing responses shall be borne by
the Bidder.
B. The County reserves the right to request any additional information it deems necessary from any or all
Bidders after the submission deadline.
C. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind, nor
does it commit the County to pay for any costs incurred by Bidder in preparation. It shall be clearly
understood that any costs incurred by the Bidder in responding to this request for bid is at the Bidder’s
own risk and expense as a cost of doing business. The County shall not be liable for reimbursement
to the Bidder for any expense so incurred, regardless of whether or not the bid is accepted.
D. If products, components, or services other than those described in this bid document are proposed,
the bidder must include complete descriptive literature for each. All requests for additional information
must be received within five working days following request.
E. Any uncertainties shall be brought to the attention of Ms. Terry Lewis immediately via telephone (479)
464-6168 or by e-mail at Terry.Lewis@bentoncountyar.gov. It is the intent and goal of Benton County
to provide documents providing a clear and accurate understanding of the scope of work to be
completed and/or goods to be provided. We encourage all interested parties to ask questions to enable
all bidders to be on equal bid terms.
F. Any inquiries or requests for explanation in regard to the County’s requirements should be made
promptly to Ms. Terry Lewis, Benton County, via e-mail at Terry.Lewis@bentoncountyar.gov or
telephone at (479) 464-6168. No oral interpretation or clarifications will be given as to the meaning of
any part of this request for bid. All questions, clarifications, and requests, together with answers, if
any will be provided to all firms via written addendum. Names of firms submitting any questions,
clarifications, or requests will not be disclosed until after a contract is in place.
G. At the discretion of the County, one or more firms may be asked for more detailed information before
final ranking of the firms, which may also include oral interviews. NOTE: Each Bidder shall submit an