Benton County RFB
2020 AV System for Quorum Court Room
Page 9
B. The County reserves the right to request any additional information it deems necessary from any or all
Bidders after the submission deadline.
C. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind, nor
does it commit the County to pay for any costs incurred by Bidder in preparation. It shall be clearly
understood that any costs incurred by the Bidder in responding to this request for bid is at the Bidder’s
own risk and expense as a cost of doing business. The County shall not be liable for reimbursement
to the Bidder for any expense so incurred, regardless of whether or not the bid is accepted.
D. If products, components, or services other than those described in this bid document are proposed,
the bidder must include complete descriptive literature for each. All requests for additional information
must be received within five working days following request.
E. Any uncertainties shall be brought to the attention of Ms. Terry Lewis immediately via telephone (479)
464-6168 or by e-mail at terry.lewis@bentoncountyar.gov. It is the intent and goal of Benton County to
provide documents providing a clear and accurate understanding of the scope of work to be completed
and/or goods to be provided. We encourage all interested parties to ask questions to enable all bidders
to be on equal bid terms.
F. Any inquiries or requests for explanation in regard to the County’s requirements should be made
promptly to Terry Lewis, Benton County, via e-mail at terry.lewis@bentoncountyar.gov or telephone at
(479) 464-6168. No oral interpretation or clarifications will be given as to the meaning of any part of
this request for bid. All questions, clarifications, and requests, together with answers, if any will be
provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or
requests will not be disclosed until after a contract is in place.
G. At the discretion of the County, one or more firms may be asked for more detailed information before
final ranking of the firms, which may also include oral interviews. NOTE: Each Bidder shall submit an
“Authorized Negotiator Form” containing the signature of a duly authorized officer or agent of the
Bidder’s company empowered with the right to bind and negotiate on behalf of the Bidder for the
amounts and terms proposed.
H. Any information provided herein is intended to assist the Bidder in the preparation of bid necessary to
properly respond to this RFB. The RFB is designed to provide qualified Bidders with sufficient basic
information to submit bids meeting specifications and/or test requirements, but is not intended to limit a
RFB’s content or exclude any relevant or essential data.
I. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any
manner relating to this Contract shall be controlled by Arkansas law. Bidder hereby expressly and
irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of
jurisdiction or improper venue or any similar basis.
J. The successful Bidder shall not assign the whole or any part of this Contract or any monies due or to
become due hereunder without written consent of Benton County. In case the successful Bidder
assigns all or any part of any monies due or to become due under this Contract, the Instrument of
assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee
in and to any monies due or to become due to the successful Bidder shall be subject to prior liens of all
persons, firms, and corporations for services rendered or materials supplied for the performance of the
services called for in this contract.