Fillable BEECH GLEN COMMUNITY CENTER RESERVATION PACKET (Madison County Government)

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BEECH GLEN COMMUNITY CENTER RESERVATION PACKET (Madison County Government)

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BEECH GLEN COMMUNITY CENTER
RESERVATION PACKET
The Madison County Parks and Recreation Department (MCPRD) would like to thank
you for your interest in renting the Beech Glen Community Center. Our goal is to ensure
that your visit to the Beech Glen Community Center is pleasurable and the rental process
is as smooth as possible.
Included in this packet are a reservation form, rules and regulations, and a cleaning
checklist. Please read all information, complete applicable paperwork, and retain the
rules and regulations and cleaning checklist for yourself to be used as a gauge for what is
expected from you as a renter.
RESERVATION FORM:
Complete reservation form as instructed.
Return reservation form to the MCPRD as soon as possible in
order to be placed on the calendar.
DEPOSIT:
A $100 deposit is required. (check only made payable to Madison
County Parks and Recreation)
Deposit will be returned in a timely manner assuming all rules,
regulations, and cleaning expectations have been met.
PAYMENT:
Payment must be received by the MCPRD two weeks prior to the
event. (cash or check)
Minimum 3 hour rental period: Community Room:$50; $15 for
each additional hour. Gym: $75; $20 for each additional hour.
(must include set-up and clean-up time)
Cancellations made with less than 48 hours notice, excluding
cancellations due to inclement weather, will receive a 50% refund
of payment amount.
Please make all checks payable to: Madison County Parks and Recreation.
A representative of the MCPRD will meet with renters 10 minutes prior to the designated
start time and briefly walk through the reserved area to explain all pertinent information
and expectations and 15 minutes prior to the designated end time and complete the
cleaning checklist with the renter.
Please direct all questions or comments to the Madison County Parks and Recreation
Department: (828) 649-3635; parks@madisoncountync.org
BEECH GLEN COMMUNITY CENTER RULES
AND REGULATIONS
COMMUNITY ROOM:
Hours of availability: Monday through Friday: 1pm to 11pm
Saturday: 8am through 11pm
Sunday: 12:30pm through 11pm
Maximum occupancy is 90 people.
Kitchen appliances, flatware, utensils, etc. may not be used by renters for
meal preparation or service.
Trash bags must be provided by the renter and all trash must be taken by
the renter.
Rental periods must include set-up and clean-up time.
All furniture must be placed back in their original locations.
Decorations may not be affixed to any walls or ceilings within the center.
No smoking or tobacco use within the center.
Illegal drugs and alcohol are prohibited.
Regularly occurring religious services are not permitted.
Abuse or violence of any kind is prohibited.
Thermostats are locked so all temperature adjustment requests must be
made before the event during the walkthrough.
GYMNASIUM:
Hours of availability: Monday through Friday: 1pm to 11pm
Saturday: 8am through 11pm
Sunday: 12:30pm through 11pm
Maximum occupancy is 200 people.
Trash bags must be provided by the renter and all trash must be taken by
the renter.
Rental periods must include set-up and clean-up time.
Decorations may not be affixed to any walls or ceilings within the center.
No smoking or tobacco use within the center.
Illegal drugs and alcohol are prohibited.
Regularly occurring religious services are not permitted.
Abuse or violence of any kind is prohibited.
Thermostats are locked so all temperature adjustment requests must be
made before the event during the walkthrough.
No sport activities in the lobby area.
No food or non twist cap beverages in the gym area.
Only non-marking gym shoes allowed on the playing area.
BEECH GLEN RESERVATION FORM
___ Community Room ____ Gymnasium
Applicant Name: ___________________________ Date of Rental: __________
Mailing Address: ___________________________ *Start Time: __________
___________________________ *End Time: __________
City: ___________________________ *Must include set-up and clean-up*
State: ___________ Zip: _______________________ Phone Number:
(H): ____________________
E-mail Address: _________________________________ (C): ____________________
Type of Event: (birthday party, baby shower, dinner, etc.): ________________________
Special Equipment: (tables, chairs, stage, speakers, etc.): _________________________
*Additional charges may apply*
Estimated Number of Attendees? : ________
The applicant agrees to:
pay the applicable fee
submit the deposit
read, understand, and follow all rules
be responsible for all damages
Signed: _________________________________________________ Date: __________
Make checks payable to: Madison County Parks and Recreation
Mail Forms and Checks to: P.O. Box 579, Marshall, NC, 28753
For Office Use Only:
Amount Paid: __________ Date Paid: __________ Deposit Received Date: __________
Number of Participants: ___________ Deposit Return Date: _____________
Assigned To: ___________________________________ Date: __________
Staff Signature: _________________________________ Date: __________
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Beech Glen Community Center Cleaning
Checklist
To ensure a full refund of your deposit, please complete the following:
COMMUNITY ROOM
Pre-
event
Post-
event
Initial
Tables and chairs cleaned and returned to original
positions.
Clean all countertops
Sweep and mop floor
Remove all trash bags and take trash away from BGCC
LOBBY
Sweep floor and mop if necessary
Return furniture to original placement
BATHROOMS
Flush all toilets
Sweep floor and mop if necessary
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BEECH GLEN COMMUNITY CENTER RESERVATION PACKET (Madison County Government)

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Completed 18 July 2020

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